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Top 50 Records Specialist Skills

Below we've compiled a list of the most important skills for a Records Specialist. We ranked the top skills based on the percentage of Records Specialist resumes they appeared on. For example, 10.4% of Records Specialist resumes contained Database as a skill. Let's find out what skills a Records Specialist actually needs in order to be successful in the workplace.

These are the most important skills for a Records Specialist:

1. Database

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high Demand
Here's how Database is used in Records Specialist jobs:
  • Maintained corporate record database, as well as computerized calendar docketing system to maintain compliance of Cleveland-Cliffs.
  • Utilize Autonomy IRM and Elite Enterprise records management database systems to ensure complete accuracy and efficiency.
  • Update departmental standard operating procedures and database to accurately reflect the current practices.
  • Designed cataloging scheme, and created temporary database.
  • Supervised daily inventory and maintained documented database.
  • Enter information into several computer databases.
  • Create and continually maintain, organize and update entire US&R Training Database and US&R Personnel Database.
  • Modified and maintained databases for the group including a photography database for the Oak Ridge Reservation.
  • Supported and conducted account management, audits, and COR database maintenance.
  • Identified, verified and entered provider contact information in LMI database.
  • Trusted with access to database management systems of client data storage.
  • Input and update information in the Record's database.
  • Use spreadsheets, database and word processing software.
  • Support ROW Agents in maintaining encroachment database.
  • Documented notes into the database.
  • Ensured all flight hours, cycles, and flights match in both the database and in the logbook.
  • Maintained database for deployed soldiers medical information Coordinated with Military services on records management and disposition
  • Input referral information into Horizon database which included detailed documentation of non-clinical notes.
  • Input patient information into the SJCRH database, Run sedation and surgery reports, Create patient encounters.
  • Entered scanned box barcode numbers and file barcode numbers into O Neil computer database.

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4 Database Jobs

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2. Data Entry

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high Demand
Here's how Data Entry is used in Records Specialist jobs:
  • Perform data entry utilizing a tracking database and research and query the system for documentation and information needed by supervisors.
  • Processed incoming mail, E-mail, information requests, transcripts, applications and transcript requests and all applicant student data entry.
  • Maintained active records, created new folders as needed or requested, researched location of files, file intake/data entry.
  • Assisted with data entry of Accident Reports, Offense Reports, Incident Reports and Vehicle Removal Reports into system.
  • Received honors and consistently met and exceeded all data entry goals at the end of each year of employment.
  • Performed all phases of records retention including filing, copying, imaging, box processing and data entry.
  • Created and distributed structures and guides to keep data entry points consistent and easily identifiable.
  • Trained and oversaw new employees in traffic citations, data entry, and coding reports.
  • Prepared reports; responsible for compliance and maintenance of records; performed data entry functions.
  • Handled data entry, balanced spreadsheets, verified compliance, and ran daily reports.
  • Skilled while working the Ques and data entry of a variety of cases.
  • Perform data entry into the system while doing other clerical office work.
  • Located and corrected data entry errors and reported them to supervisors.
  • Maintain records, data entry, filing, scanning.
  • Performed inventory, barcoding, and data entry of up to 1,000 files a day and ensured confidentiality of sensitive records.
  • Assigned at A-Check America, Inc., responsible for criminal background checking for pre-employment for different clients; data entry.
  • Verified the quality of data entry performed by staff for accuracy before submitting to the payor source.
  • Experience in assisting other departments in setting up ACH accounts, verifying original documents and signature Data Entry
  • Helped Billing department, Accounting department on data entry; check balancer and clarifying statements and the checks.
  • Record Specialist with Binghan, Dana LLP, [ ] Data Entry Support Supervisor with TARPA Division of Telespectrum Worldwide [ ]

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9 Data Entry Jobs

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3. Medical Records

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high Demand
Here's how Medical Records is used in Records Specialist jobs:
  • Examined patient medical records for completeness and noted deficiencies to supervisor.
  • Examined medical records and bills, extracting and categorizing documentation.
  • Worked as a record retrieval specialist to collect requested medical records from physician s offices in either paper or digital form.
  • Use a laptop computer and a portable scanner to retrieve sections of medical records which will be uploaded into a database.
  • Assisted with research on patient documents to make sure compliance was correct when filing medical records for every patients.
  • Schedule and visit physician offices to retrieve various formats of medical records for the purpose of Medicare Risk Adjustment.
  • Issue checks for payment of medical records; handle calls regarding the requests for medical records.
  • Travel to provider offices within the region to scan medical records into a secure system.
  • Traveled to offices covering Northwest Ohio counties and exceeding 400+ medical records retrieved weekly.
  • Travel to provider offices to retrieve medical records in EHR or paper charts.
  • Digitize medical records to expedite the disability claims process for thousands of veterans.
  • Retrieve sections of medical records using laptop/portable scanner for upload into a database.
  • Retrieve patient medical records for physicians, technicians, or other medical personnel.
  • Compile and maintain patients' medical records to document condition.
  • Abstract key components of medical records.
  • Filed medical records and billing data.
  • Assisted in administrative operations and inbound phone inquiries -Retrieved medical records for new and exisisting customers -Provided retrieval maintenance for closed accounts
  • Requested and coordinated payment of client's billing and medical records -Verified account balances -Health insurance subrogation coordination -Back up receptionist
  • Managed medical records, assured all patient files were up to date and in compliance.
  • work on a team to organize and store medical records and to enter in data.

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1 Medical Records Jobs

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4. Customer Service

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high Demand
Here's how Customer Service is used in Records Specialist jobs:
  • Committed to exceptional customer service in handling workload requests.
  • Provided customer service regarding Registrar s academic policies.
  • Provided customer service with patience and understanding.
  • Searched, located, and picked 80 in house files a shift from invoice received from customer service department.
  • Follow all rules, regulations, guidelines that may apply and provide excellent customer service.
  • Provide excellent customer service by interacting with clients, visitors, staff and public.
  • Provide excellent customer service to attorney, paralegals and secretaries on a daily basis.
  • Coordinate and interact with Customer Service and QA daily on customer specification jobs.
  • Provide excellent customer service to upset or confused customers and field offices.
  • Received numerous awards for dedication to duty, & exceptional customer service.
  • Provided excellent customer service for both walk-in and phone customers.
  • Provide excellent customer service using the clerk office's directory.
  • Uphold strong customer service principles to ensure repeat business.
  • Conducted call-backs to patients as a customer service initiative.
  • Provide excellent customer service by telephone and in person.
  • Work with customer service to resolve issues.
  • Provide customer service to the public.
  • Experience in cash handling and customer service
  • Key Results: Cited for excellence in interpersonal communications, teamwork, customer service, flexibility, and reliability.
  • Provide excellent customer service to all customers in a timely fashion.

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1 Customer Service Jobs

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5. Personnel Files

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high Demand
Here's how Personnel Files is used in Records Specialist jobs:
  • Consulted clients monthly regarding updating personnel files to ensure accuracy.
  • Maintained and updated several hundred personnel files.
  • Input SIDPERS computer entries to update automated personnel files for promotions, discharges, accessions, and duty assignment transactions.
  • Create and maintain Military Personnel files to meet and exceed all standards required to pass the annual PERMAS inspections.
  • Use SIDPERS to identify, manage and monitor military and officer personnel files.
  • Create and maintain Military Personnel files (201 Files).
  • Processed 600 Official Personnel Files (201Files) per month.
  • Maintained the personnel files of up to 3,500 military personnel.
  • Processed and updated incoming and outgoing personnel files.
  • Maintain and update employee personnel files.

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6. Ensure Compliance

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high Demand
Here's how Ensure Compliance is used in Records Specialist jobs:
  • Performed concurrent/retrospective quantitative analysis on an ongoing basis to ensure compliance as required by policy and procedure.
  • Worked directly with quality control inspectors and airline customers to ensure compliance of required inspection information.
  • Communicate and work with various University offices and outside corporations to ensure compliance of University policies.
  • Review participant's case data for eligibility information to ensure compliance with federal regulations.
  • Performed concurrent/retrospective analysis on an ongoing basis to ensure compliance based on all State, Federal, and Company Policies.
  • Audit files to ensure compliance with Annotated Code of MD, COMAR, and Correctional Services Article.
  • Assisted with the quality assurance review of the imaged documents to ensure compliance with IRS Rev.
  • Review bank account contracts for errors and ensure compliance with federal regulations.
  • Manage and verify patient records to ensure compliance to Medicare standards.
  • Resolve disputes and ensure compliance with State laws and Departmental policies.
  • Followed set standards and procedures to ensure compliance with established procedures.
  • Audit multiple reports for accuracy and to ensure compliance.
  • Analyzed student aid applications for accuracy, ensure compliance with federal regulations using Peoplesoft 1.
  • Facilitated documentation training to ensure compliance with strict state guidelines.
  • Functioned as the primary resource to Team Lead in administering key records management processes to ensure compliance with university SOPs.
  • Visited Auditors at various offsite client locations each quarter, to ensure compliance with Sarbanes Oxley and discuss their requirements.

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7. Records Management

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high Demand
Here's how Records Management is used in Records Specialist jobs:
  • Supervised the development of comprehensive records retention and disposition schedules based on records management standards.
  • Developed policies, guidelines and requirements for the Records Management Department.
  • Advised personnel on records management duties, responsibilities and procedures.
  • Administered all records management program components.
  • Reviewed and updated the departments' records retention schedules and maintained the automated records management and FOIA tracking and monitoring system.
  • Served as backup Site Occurrence Reporter while supporting the Records Management Document Control Center at the Portsmouth Gaseous Diffusion Plant.
  • Conferred with other administrators to assure compliance with policies, procedures, and practices of records management program.
  • Update RMIS (Records Management Index System) to reflect the status of all Project Closeouts.
  • Served as the company s designated contact for land and Legal issues with records management.
  • Formulated firm record keeping and records management policies for the firm as a whole.
  • Performed all work in accordance with records management work practices and procedures.
  • Assist in orienting and training office staff on proper records management processes.
  • Assist employees with utilizing the company s records management program.
  • Assist in fixing records management system.
  • Help develop and maintain firm-wide electronic recordkeeping and records management policies and strategies.
  • Classify, code and enter a variety of data fields within the records management system according to the NIBRS/UCR reporting standards.
  • Perform records management functions in compliance with legal requirements, including creation, locating and processing of hardcopy records.
  • Travel to out of state offices to assist and implement Firm's records management policies.
  • Run reports; update the records management system, answer phone request.
  • Perform data entry in Elite Records Management System 3.8 (E.R.M.S.

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2 Records Management Jobs

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8. Student Records

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high Demand
Here's how Student Records is used in Records Specialist jobs:
  • Conduct regular and quarterly audits of student records to ensure data reliability and accuracy.
  • Provided customer service regarding student records while upholding FERPA regulations.
  • Maintained student records in computerized database.
  • Contracted employee in the student records department for the online division of New York Institute of Technology- Ellis College.
  • Adhered to all Job Corps policies affecting student records and benefits, and implemented changes as received.
  • Maintained database of all confidential withdrawn and graduated student records for retention in accordance with state law.
  • Evaluated student records and maintained student files for an assigned caseload (500+ students and applicants).
  • Manage the accuracy of all student records and the assistance of bi-annual internal audits.
  • Processed student records for Transfer Credit evaluation; responsible for 100 files daily.
  • Develop a special project for converting paper student records into online student records.
  • Maintain student records, all necessary student requirements, and college calendar.
  • Assisted in developing an automated data transfer process for new student records.
  • Oversee and administered the Project Team for the transition of student records.
  • Maintain office filing system of more than 5000+ individual student records.
  • Maintained student records for 400+ students receiving VA educational benefits.
  • Worked as part of the Student Records Office team.
  • Input student data and maintain student records database.
  • Processed data entry of student records.
  • Work with registration to ensure students are registered in a timely manner Make appropriate revisions to student records.
  • Review duplicate student records and determine which record to save .

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3 Student Records Jobs

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9. Law Enforcement

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high Demand
Here's how Law Enforcement is used in Records Specialist jobs:
  • Conduct volunteer evaluation of Police recruits attending Arizona Law Enforcement Academy by providing instructional assistance for recruits performing practical exercise scenarios.
  • Assisted and cooperated with other law enforcement agencies by locating and providing records and other information.
  • General information dissemination to public, criminal suspect information distribution per law enforcement personnel request.
  • Assist in investigations by searching records and requesting information from other law enforcement agencies.
  • Confirm arrest warrants to determine validity for law enforcement agencies.
  • Maintained law enforcement documents and records.
  • Performed customer service functions, such as answering telephones and assisting the public, attorneys, and other law enforcement entities.
  • Received all traffic infractions and citations from law enforcement officers and verified all information through the Department of Licensing.
  • Provide law enforcement reports to citizens, companies, State Attorney's Office, and media.
  • Provide excellent customer service to law enforcement and the public through the customer service window.
  • Prepared criminal reports for law enforcement and the District Attorney's office.
  • Maintain service request for law enforcement and distribute incoming and outgoing mail.
  • Resolved inbound and outbound calls from Law Enforcement officials and the public.
  • Assisted surrounding law enforcement agencies with records requests and corrections.
  • Assisted attorneys and law enforcement agencies in retrieving case files.
  • Assist general public with public records request and related law enforcement information.
  • Answered calls from general public and/or law enforcement agencies requesting information.
  • Handled in-coming phone calls from the general public and various law enforcement agencies in a courteous and professional manner.
  • Provide technical, clerical and customer service support to law enforcement, Court Personnel and the general public.
  • Attend meetings, trainings, etc., pertaining to Prison and/or Law enforcement guidelines.

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1 Law Enforcement Jobs

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10. Background Checks

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high Demand
Here's how Background Checks is used in Records Specialist jobs:
  • Cross-referenced information through different websites and servers for federal criminal background checks and motor vehicle reports.
  • Processed criminal record background checks and processed customer complaints.
  • Maintained filing system for confidential law enforcement records; enter daily incident reports into Jail Database, perform background checks.
  • Process and research Missouri Sunshine Law requests for records, process and research background checks for law enforcement agencies.
  • Assist clients worldwide to ensure results of background checks were completed as quick and efficient as possible.
  • Work with internal clients, researchers and courthouses to efficiently process background checks and civil searchers.
  • Respond to requests for criminal background checks and provide criminal history information certified by the CRU.
  • Reviewed and verified documentation for a firm specializing in background checks across various industries.
  • Perform high volume of background checks, employment screenings and other investigative services.
  • Perform background checks for applicants interested in government positions around the country.
  • Perform criminal background checks (state, civil and federal).
  • Required to process GCIC/NCIC reports for background checks per request.
  • Perform background checks upon request from outside agencies.
  • Reviewed and processed request for background checks.
  • Background checks when assigning weapons permits.
  • Maintained all inmate files (currently in custody and released).Conducted background checks on inmates through our NCIC/FCIC database.
  • Provided assistance to the Federal Probation Office and Federal Bureau of Investigation Office regarding local background checks and public records request.
  • conduct criminal background checks, Issue offense numbers for off-duty officers and all detectives requesting report numbers.
  • Conduct research Perform Criminal Background Checks Call Municipal and Common Pleas Courts Analyze and Synthesize Case Dockets Draft reports from research conducted
  • Background Checks Fingerprint identification Conduct research using NCIC database Police report validation/coding Maintain numerical data Process requests for information Police records filing

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11. Management System

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high Demand
Here's how Management System is used in Records Specialist jobs:
  • Skilled at organizing corporate documents and scanning original documents and securities documents into our DMS (Document management system.)
  • Functioned as a database administrator of the electronic health claims management system and all associated peripheral applications.
  • Maintained computerized manual and electronic records management systems for key company documents.
  • Operate data capture technology to import digitized documents into document management system.
  • Scanned documents into the document management system for permanent storage and retrieval.
  • Responded to web based incident management system.
  • Implemented computerized financial management system.
  • Developed and facilitated training for internal and temporary staff using the Learning Management System (LMS).
  • Prepared and presented strategic plan for data conversion and transfer to an alternate claims management system.
  • Entered client's names and file numbers into electronic records management system.
  • Implemented a personnel records and database management system for 2,000+employee files.
  • Import data into data management systems.
  • Enter data into Training Management System.
  • Scan documents into the Data Management System to support the firm's eco-friendly initiative while promoting expedited service to the client.
  • Operated a unique flight plan and flight management system on a daily basis to ensure accountability of resources and trainings.
  • Verified Training Integration Management Systems (TIMS) reports, Corrected flight times, landing, CATS, and Arrestments.
  • Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures.
  • Utilized Crystal Reports, Records Management System, Kronos, Excel and Web Client systems.
  • Assure adherence to corporate policies and strategies using the current records management systems.
  • Use of Learning Management system and Active Learner program applications.

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12. Computer System

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high Demand
Here's how Computer System is used in Records Specialist jobs:
  • Process loan documents accurately within computer system and adhere strict compliance in any correspondence and data entry.
  • Processed all family division cases on computer system
  • Documented in the computer system(s), all conversations with custodians and correspondence sent to custodians and/or clients.
  • Processed warrants from courts into computer system; processed served warrants and outside agency warrant cards, bail receipts.
  • Enter, correct, change, retrieve, download and update police information using multiple computer systems.
  • Input mortgages into computer systems, Reject back to bank mortgages that were not filled out properly.
  • Scanned Patient charts from various hospitals into computer system, Separate files, place files in proper area
  • Operate a variety of communications equipment, including radio consoles, telephones and computer systems.
  • Learned new computer systems vital to accomplishing daily tasks, including CAD and RMS.
  • Input Road Officers, Detectives, and some Corrections Officer reports into computer system.
  • Verify that information in the computer system is always up-to-date and accurate.
  • Enter, update and retrieve information from a variety of computer systems.
  • Entered data into computer system on property information and deeds.
  • Opened all incoming mail applications and scanned into computer system.
  • Input orders into the computer system and processed new data.
  • Switched from manual system '87-'90, to computer system '90-'96.
  • Use nationwide and statewide computer system (CLETS).
  • Labeled and entered documents into the computer systems.
  • Entered data from alumni surveys into computer system Scanned and indexed paper documents into online filing system Batched checks for gift specialists
  • Entered viewable and non-viewable updates into proprietary computer system.

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13. Police Reports

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high Demand
Here's how Police Reports is used in Records Specialist jobs:
  • Entered police reports into computerized data system.
  • Distribute mail, check in, scan and distribute police reports, court documents, maintain and archive various files.
  • Reviewed the accuracy of information in police reports and promptly addressed the appropriate parties when corrections were needed.
  • Entered and filed records such as police reports and sex offenders into computer and other record systems.
  • Copied and disseminated police reports to County Attorney, City Prosecutor, courts and police agencies.
  • Assist public at front counter with police reports, dog licenses, city laws, etc.
  • Entered information from police reports into computerized files, and compiled statistics for reports.
  • Confirm police reports comply with laws, rules, and regulations.
  • Coded police reports for use in Uniform Crime Report.
  • Researched and revised police reports as requested.
  • Processed requests for Police reports or records.
  • Distributed mail and filed police reports.
  • Transcribed police reports daily and filing.
  • Review police reports for errors.
  • Entered police reports into database.
  • Typed police reports from transcription.
  • Review and edit police reports.
  • Organize and file police reports.
  • Filed police reports and related documents and maintained organizated an accurate filing system.
  • Code information onto police reports and input data into nation wide database to be used by all law enforcement agencies.

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1 Police Reports Jobs

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14. Patient Care

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high Demand
Here's how Patient Care is used in Records Specialist jobs:
  • Contacted physicians/providers to obtain patient care orders as needed.
  • Reported any issues or trends noted to the Patient Care Administrator
  • Reported any issues to Patient Care Administrator.

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1 Patient Care Jobs

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15. Phone Calls

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average Demand
Here's how Phone Calls is used in Records Specialist jobs:
  • Answer telephone calls to take messages, answer questions, and provide information during non-business hours or when switchboard is closed.
  • Job duties included: Faxing, emailing, answering phone calls, scheduling appointments, and mailing certified documents.
  • Answer telephone calls and meet face to face with clients concerning matters and questions on their child support cases.
  • Listened to and recorded 9-1-1 and non-emergent phone calls per any written requests (interdepartmental and private).
  • Answered all incoming phone calls for the Fire Department on a 10-Line phone system.
  • Responded to telephone calls and translated and explained documentation for Spanish speaking clients.
  • Verified status of pending requests by placing phone calls directly to the provider.
  • Completed requests for 911 phone calls and radio transmissions for Adams County.
  • Answer phone calls from instructors, students, staff and guests.
  • Answer incoming phone calls from all prospective students and parents.
  • Handled telephone calls with various types of questions and inquires.
  • Handle telephone calls and direct them to the right recipient.
  • Answer phone calls and emails of clients ad applicants.
  • Answered incoming phone calls and greeted walk-in customers.
  • Answer inbound telephone calls from internal customers.
  • Promote business by creating flyers, business cards, phone calls and one on one meeting, Social networking.
  • Answer emails, requests, reports, phone calls, and more by multi-tasking per priority.
  • Compose phone calls to multiple locations in a punctual manner to obtain various records.
  • Provided over 200 phone calls in a timely manner to assist customers.
  • Answered inbound phone calls, For coding utilized Wintergate, Masterpack and J.D.

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1 Phone Calls Jobs

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16. Office Supplies

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average Demand
Here's how Office Supplies is used in Records Specialist jobs:
  • Reduced inventories by completing expenditure requests for office supplies.
  • Facilitated purchase and reconciliation office supplies and equipment.
  • Order office supplies, postage stamps, business cards, name tags and name plates as needed.
  • Coordinated/planned events and meetings throughout the law firm, along with ordering and obtaining office supplies.
  • Maintain all files; order all office supplies, furniture, operating supplies and subscriptions.
  • Order all office supplies from office machines to basic stationary items.
  • Managed office supplies, vendors, organization and up keeping.
  • Managed unit's license plate inventory and office supplies.
  • Managed office supplies and tracked expenses.
  • Ordered graduation supplies and office supplies.
  • Order, track, and maintain all office supplies.

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17. Special Projects

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average Demand
Here's how Special Projects is used in Records Specialist jobs:
  • Worked closely with administrative assistants and paralegals on special projects.
  • Facilitated special projects and team assignments to ensure accuracy.
  • Worked independently on various special projects.
  • Recorded mortgages through the IREP system, utilized Microsoft Excel daily to create spreadsheets for special projects.
  • Assist business units with special projects, by ensuring compliance with Records Department controls and processes.
  • Respond to attorney s and legal assistant s needs and responsible for completing special projects.
  • Selected by supervisor to assist on special projects such as mergers with other credit unions.
  • Maintained daily productivity logs and fee schedules and processed special projects as assigned.
  • Assisted with special projects as directed by the Project Manager or Team Lead.
  • Maintained spread sheets, and assisted supervisor with special projects as needed.
  • Managed the outcome and responsibilities of special projects as needed.
  • Work with the office managers on special projects for attorneys/paralegals.
  • Provide administrative support when called upon for special projects.
  • Handle special projects such as destruction implementation as directed.
  • Assisted County Appraiser with special projects, as needed.
  • Assist Director of Records and Technology with special projects.
  • Handle special projects and perform other duties assigned.
  • Promoted to team leader, to oversee special projects; ensured projects were finished with accuracy and in a timely manner.
  • Write, edit, and design information materials such as procedures Complete other special projects and non-routine tasks as assigned.
  • Participated in special projects such as file inventory and restack of the Corporate Records Center.

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18. Offsite Storage

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average Demand
Here's how Offsite Storage is used in Records Specialist jobs:
  • Processed inventory for offsite storage.
  • Audited monthly offsite storage and supply vendor invoices and submit check request to accounting for approval of payments.
  • Monitored, controlled, and analyzed maintenance procedures for seismic data offsite storage and map storage.
  • Send / Recall archived boxes from offsite storage and disperse to clients or record's staff.
  • Organize (working knowledge) and process vital and permanent documents for offsite storage.
  • Ensured the proper procurement of boxes from Iron Mountain for offsite storage and archival.
  • Prepare and process client files to be sent to Iron Mountain for offsite storage.
  • Stored active files within the law firm and sent inactive files to offsite storage.
  • Prepared annual closing of files to be reviewed, and sent to offsite storage.
  • Coordinate with offsite storage facility to arrange pick-up and delivery of file for storage.
  • Prepare boxes and files for storage in the Iron Mountain offsite storage company.
  • Designed Offsite Storage Request form to track records between office and storage facility.
  • Led efforts to close and resolve files in preparation for offsite storage.
  • Manage file stored at Offsite Storage (Iron Mountain).
  • Prepared closed or inactive client files for offsite storage.
  • Processed boxes of files, received from offsite storage.
  • Coordinated pick-ups with offsite storage facility with Iron Mountain.
  • Logged files and prepared archives for offsite storage.
  • Managed onsite and offsite storage, destruction of files and research and request.
  • Process files and boxes for offsite storage via Legal Key and WSRM records database .

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19. Internet

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average Demand
Here's how Internet is used in Records Specialist jobs:
  • Receive authorizations from Claims Consultants/Attorneys and submit requests pertinent to those authorizations via Internet Vendor.
  • Engineered information portals for patients to enter information over the internet.
  • Conduct research via telephone, the internet and other reference materials to identify or confirm proper accounts for custodians of records.
  • Conduct criminal background screenings via internet or direct court contact, while maintaining compliance in accordance with all legislative protocol.
  • Skip traced by using various internet resources including Lexis, Google, NPI and local search engines according to location.
  • Interact with information sources via telephone, fax, email, and make extensive use of internet based information resources
  • Completed research via telephone, internet, and other reference materials to identify proper location of custodian's records.
  • Researched court case data via the Internet to verify or supplement information relative to searches.
  • Performed internet searches as needed to locate working number/fax or address of business entities.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Researched and compiled background information for potential employees through internet and court records.
  • Prepared computer use manuals for the legal department's use of Internet.
  • Conduct research via telephone, internet and other reference materials.
  • Research via internet and in house tools.
  • Performed a variety of internet research functions.
  • Used Outlook Express, internet.
  • Utilized databases and other internet resources to conduct research for purposes of obtaining medical records in preparation for depositions.
  • Searched internet files for DMV, sex offender, criminal and health records of potential employees in pre-screening background check.

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20. Police Department

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average Demand
Here's how Police Department is used in Records Specialist jobs:
  • Operated teletype communications for police department.
  • Testified in court on behalf of the police department and maintained the integrity of the chain of custody for all evidence.
  • Managed all public face-to-face contact for police department, including victims, suspects, citizens, and police staff.
  • Complete mandated state and federal monthly validation of all Police Department entries into state and federal databases.
  • Located and ordered materials needed to supply the Police department needs using IFAS system.
  • Review and accept properly served subpoenas; process subpoenas for all Police Department personnel.
  • Provide information and assistance to the public as well as Police Department personnel.
  • Managed the budget and maintained the financial records for the police department.
  • Managed all communications with the media on behalf of the police department.
  • Perform cashier functions for City Services provided by the Police Department.
  • Performed a variety of clerical duties for the City Police Department.
  • Provided administrative support to the City of Tukwila Police Department consisting of 7 non-commissioned personnel and 80 commissioned officers.
  • manage and enter specialized records for the police department and provide support to the Patrol, Investigations and Police Administration Divisions.
  • Use of a Multi-line telephone system to transfer and contact all Police Department personnel and outside agencies.
  • Assisted in the records management of the Police Department, handling a variety of data entry task.
  • Maintained accurate and current balances for all of the divisions' accounts in the police department.
  • Receive and direct incoming calls to the police department using a multi-line computerized phone system.
  • assisted in interrogations for 3 police departments.
  • Selected at 18 yoa to participate in Lumbee River internship program with the Raeford Police Department.
  • Promoted to City of Gilroy Police department) Transcribed and edited crime reports.

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21. Sort

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Here's how Sort is used in Records Specialist jobs:
  • Sorted and maintained case materials involving multiple jurisdictions in the United States and internationally.
  • Prepared data for computer entry by compiling and sorting information; establishing entry priorities.
  • Compile, copy, sort, and file records of office activities, business transactions, and other activities.
  • General clerical duties including typing, filing, receiving and processing request for information, sorting and ordering supplies.
  • Perform general duties such as operating office machine, sorting mail and tracking materials for the department.
  • Mail sorting, files, and distribute files and related records in accordance with established procedures.
  • Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Received/sorted charitable donations to University made in cash, check, credit card, and gifts-in-kind.
  • Create Daily Hospital Appointment Schedule using Excel, sorting by clinic service and filtering by procedure.
  • Filed, sorted and stored all data material in compliance with FAA standards.
  • Locate, retrieve, sort, file, and deliver folders and documents.
  • Sorted, scanned and indexed all documents coming to the credit union.
  • Answered phones, sorted documents and delivered charts to clinics
  • Received, sorted, and distributed incoming mail.
  • Scan documents into the database in sorted files.
  • Sorted documents according to entity and type.
  • Collected, sorted and scanned documents.
  • Review and sort D.C. Records mail.
  • Received and sorted daily mail/delivers/couriers Assisted with troubleshooting the copier prior to calling technician.
  • Sorted incoming files to records center, scanned barcodes utilizing LegalKey, and re-shelved files.

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22. Hipaa

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Here's how Hipaa is used in Records Specialist jobs:
  • Adhered to HIPAA Guidelines for confidentiality of personal health information.
  • Produced and distributed correspondences within HIPAA guidelines.
  • Managed thousands of cases for several firms with deadlines for depositions while ensuring accuracy, confidentiality, and HIPAA compliance.
  • Ensured the confidentiality of all client related information by complying with HIPAA regulations and client rights of recipients.
  • Traveled to multiple hospitals within a 25 mile radius to obtain these records following HIPAA guidelines during process.
  • Adhered to various mandates such as CARF, HIPAA, and other state & federal regulations.
  • Follow company policy regarding subpoenas in the states assigned, as well as HIPAA rules.
  • Reviewed documents to ensure that they were in compliance with HIPAA policies and procedures.
  • Research and respond to release of information requests to confirm compliance with HIPAA/FERPA guidelines.
  • Provide prescription records within specified time constraints in accordance with HIPAA and company guidelines.
  • Processed medical records requests according to the HIPAA Act and other applicable laws.
  • Processed requests for protected health information while following state and HIPAA regulations.
  • Created a HIPAA compliant database in Microsoft Access to maintain all correspondences.
  • Stayed aware of all privacy laws, attended HIPAA compliant seminars.
  • Team member that facilitated and organized HIPAA rules and guidelines.
  • Serve as both system administrator and HIPAA compliance officer.
  • Trained incoming staff on HIPAA guidelines and office procedures.
  • Adhere to HIPAA regulations for obtaining medical records.
  • Fast paced and efficient in making sure medical requests are logged in a timely manner and HIPAA compliant.
  • Follow HIPAA guidelines Skills Used Good communication skills, Great customer service, great team work

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23. Criminal Records

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Here's how Criminal Records is used in Records Specialist jobs:
  • Trained new employees on analyzing/screening criminal records and reporting guidelines, strengthening department's quality and productivity.
  • Access criminal records databases to obtain necessary information to correctly calculate term of confinement.
  • Researched different criminal records from various criminal record vendors.
  • Procure criminal records information and format criminal record reports.
  • Reviewed criminal records submitted by vendors.
  • Oversee computations and editing of criminal records of inmates through communication with FBI, CSBI, and local law enforcement agencies.
  • Communicated with courts, jails, attorneys, probation offices, and warrant divisions to accurately report criminal records.
  • Processed, Maintained, Collected, Retrieved and entered criminal records pertaining to Law Enforcement.
  • Verified criminal records by contacting courts, police agencies, prosecutors etc.
  • Provide criminal records for the courts, magistrates, and other agencies.
  • Ensured the proper interpretation and documentation of criminal records in order to produce preformatted report for submission to client.
  • Researched candidates past criminal records with local and out of state police departments, courts and online databases.
  • Researched criminal records in-house for 3rd party pre-employment screening firm.
  • Provided reportable criminal records under different state laws and codes.
  • Call Center) Research DMV, criminal records on applicants for client companies according to their specifications.

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24. Court Hearings

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Here's how Court Hearings is used in Records Specialist jobs:
  • Prepared officers for Court hearings and trials.
  • Testified at court hearings when needed.

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25. File Room

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Here's how File Room is used in Records Specialist jobs:
  • Organized and upgraded file room and made recommendations regarding procedures, space utilization and file room organization.
  • Maintain and oversee all aspects of student records and file room while ensuring compliance with state/federal and accreditation standards.
  • Assisted with complete reorganization of the file room to establish closed and open study areas for easier file retrieval.
  • Perform administrative and organizational work in support of File Room, Docketing Clerk and Docketing Manager.
  • Collect records from designated areas for shelving in the central file room in numeric order.
  • Maintain the file room and perform other various duties throughout operations services as required.
  • Track claims files removed from file room to ensure that borrowed files are returned.
  • Keep computerized records of claims files, entered or removed from file room.
  • Assisted in reorganizing the file room; refolded individual plans and filed records
  • File Room Clerk: Sequenced and filed pleadings retrieved and processed re-files.
  • Organized and maintained physical document files within a structured file room system.
  • Logged files and documents going in and out of the file room.
  • Pull cases and also filing cases away in file room.
  • Maintain file room and shifting files when needed.
  • Maintain organization within the file room.
  • Assist in check in/out, FRC's and other daily duties in the file room.
  • Scan certification records Transfer scanned records to e-file room
  • Maintained all medical records both in paper files in the file room as well as on the electronic filing system
  • Performed routine file room organization, maintenance, and conducted routine records supply inventories.
  • Processed incoming and outgoing request *Scanned the file room for the annual audit.

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26. Off-Site Storage

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Here's how Off-Site Storage is used in Records Specialist jobs:
  • Maintained comprehensive and organized management of paper records stored in on-site and off-site storage locations.
  • Generated a monthly off-site storage summary report.
  • Assist GSA offices with labeling and boxing of physical records for relocation to new building and to off-site storage.
  • Maintained the donor record archive system by scanning records prior to sending to the designated off-site storage facility.
  • Coordinated on-site and off-site storage (including storage shipments to and from sites) of Multifamily files.
  • Opened and closed all case files and prepared for off-site storage; performed conflict checks.
  • Coordinated and managed the archive and maintenance of files at the off-site storage facility.
  • Contributed to the reduction of off-site storage files firm-wide by 1%.
  • Prepare boxes to be sent to off-site storage using Iron Mountain.
  • Retrieved documents as needed and Prepare for destruction or off-site storage.
  • Acted as main point of contact with off-site storage vendor.
  • Packed records/files/boxes to be sent to our off-site storage vendor.
  • Index and retrieve records from on-site and off-site storage.
  • Prepare and send exited files to off-site storage.
  • Processed imaged boxes for off-site storage and destruction.
  • Order records from off-site storage vendors.
  • Process and send to off-site storage.
  • Assist Customers with archival process and procedure s. Accomplishments SME of off-site storage process.
  • Indexed files for off-site storage and enter information into the record management database.
  • Maintained storage records and tracked "refiles" with our off-site storage vendor.

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27. Ensure Accuracy

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Here's how Ensure Accuracy is used in Records Specialist jobs:
  • Reviewed and interpreted documents before they were presented for recording to ensure accuracy, completeness and legal intent.
  • Tracked and controlled division correspondence via a computerized system to ensure accuracy and efficiency for office use.
  • Conducted fact-finding analysis of the Title Commitment document for property transfer to ensure accuracy of land ownership.
  • Communicated with government agencies in conducting analysis and research to ensure accuracy and credibility of information.
  • Conducted weekly audits in order to maintain effectiveness and ensure accuracy.
  • Utilized firm-wide records retention policy to ensure accuracy of firm records.
  • Processed client information/data scrub and entry to ensure accuracy of data.
  • Verified submitted paperwork by proofreading and comparing data to ensure accuracy.
  • Audit of financial statements, budget records to ensure accuracy
  • Monitor and update student files; ensure accuracy of information, resolve discrepancies or problems.
  • Send record boxes to other sites through Fed Ex and ensure accuracy of corresponding documentation.
  • Verified criminal record information with court clerks via phone to ensure accuracy of records.
  • Maintain and ensure accuracy of master records in the Records Management System.
  • Implemented Search Terms to ensure accuracy requested by the Attorney Generals Office.
  • Edit coding forms and modify records to ensure accuracy of data.
  • Perform formal review and inspection of recordable documents to ensure accuracy.
  • Index patients' files to ensure accuracy of correct name tags were affix.

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28. General Public

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Here's how General Public is used in Records Specialist jobs:
  • Assist the general public, departmental personnel and representatives from other agencies in obtaining police related information.
  • Distribute information to public officials and general public.
  • Performed general public relations functions.
  • Provide information and services to general public, and respond to inquiries and requests from attorneys, litigants and the court.
  • Provided information and services to the general public and respond to inquiries with attention to customer service excellence.
  • Perform reception duties; accept applications; greet visitors and the general public; respond to phone requests.
  • Promote, support and enforce safety practices to safeguard employees, the general public and AEP equipment.
  • Assist general public, departmental personnel, and other law enforcement agencies in obtaining official police documents.
  • Processed requests for records from the general public and maintained integrity of confidential reports.
  • Answer Telephones and assist general public and other law enforcement agency personnel with requests.
  • Answer phone calls from both the general public and other law enforcement agencies.
  • Interact with faculty, staff and the general public on an everyday basis.
  • Process Report Copy Requests from other law enforcement agencies and general public.
  • Provide assistance to the general public regarding court information.
  • Coordinated mailings to stakeholders and the general public.
  • Respond to general public inquiries.

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29. Data Base

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Here's how Data Base is used in Records Specialist jobs:
  • Performed information searches using manual files and computerized data base.
  • Maintained accurate records of contact utilizing a computerized data base.
  • Received title search orders, appraisals and real property reports via telephone or fax, entered them into data base.
  • Input and updated international students records in all three different database systems including the data base for CBP.
  • Entered law enforcement records (data entry) into centralized data base and into national data base.
  • Build GED, ABE classes in the college data base for instructors and billing purposes.
  • Entered data and information from Police report into UCR and local computerized data bases.
  • Edit and correct transcripts, grades, correction of errors in data base.
  • Search various data bases for missing information on people and events as requested.
  • Maintain thousands of confidential documents and accounts in secure data base.
  • Used bar code readers, custom software, commercial/custom data bases.
  • Maintained and implemented data bases required for Federal and State funding.
  • Utilize legal data bases pertaining to federal and local laws.
  • Maintained data base and reports for state regulated HCAHPS reporting.
  • Maintain a data base report showing all discrepancies identified.
  • Used these updates to maintain company data base.
  • Maintained Microsoft Access data base for statistical purposes.
  • Created historical data base of record types.
  • Utilized various data base software programs.
  • Enter data accurately into multiple data bases while multi-tasking in a fast paced environment.

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30. Front Desk

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Here's how Front Desk is used in Records Specialist jobs:
  • General office duties including front desk management, customer phone support, tracking and distribution of all incoming/outgoing correspondence
  • Act as back up to perform initial intake for new clients, and fill in at the front desk when needed.
  • Assisted with other tasks including front desk coverage, assist therapists with treatments, as necessary.
  • Demonstrated proficiency in telephone, e-mail, and fax and front desk reception within high-volume environment.
  • Cover the front desk/reception during breaks, lunches and days the main receptionist has requested off.
  • Provided front desk coverage, customer service managed phone support responding to requests and inquiries.
  • Performed general office duties, managed front desk, greeted clients and answer busy phones.
  • Maintained the front desk and reception area in a professional and organized fashion.
  • Front desk reception duties 1-2 hours daily and as needed.
  • Assisted clients in checking in at the front desk.
  • Front desk receptionist and communication liaison for the Home.
  • Front Desk - Assist visitors, residents.
  • Assist in front desk duties.
  • Provide positive and courteous customer service at both front desk and over the phone in a professional manner at all time.
  • Answer and transfer incoming calls on a multi-line telephone at front desk/reception and at my desk throughout the day.

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31. Insurance Companies

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Here's how Insurance Companies is used in Records Specialist jobs:
  • Filled medical record request for other hospitals, provider offices, attorney offices, state departments and insurance companies.
  • Call insurance companies, hospitals, clinics and businesses to verify receipt of subpoenas and requests for documents.
  • Submit claims to various insurance companies, post payments to individual accounts, verify balances for reimbursement.
  • Place outbound follow-up calls to medical offices to request patient records on behalf of insurance companies.
  • Communicate with clients as well as insurance companies via telephone or email regarding requests made.
  • Copied reports for insurance companies, attorneys, police officers and citizens.
  • Posted vehicle loan payoffs for dealerships, insurance companies, and members.
  • Work closely with Attorneys, and Insurance companies to resolve settlement issues.
  • Contracted by health insurance companies to retrieve medical records for review.
  • Process background checks, and report request from insurance companies.
  • Invoice law firms and insurance companies for FOIA requests.
  • Conducted criminal background investigations Coordinated police records with insurance companies
  • Maintain pre-paid accounts for insurance companies and reporting companies.

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32. Hippa

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Here's how Hippa is used in Records Specialist jobs:
  • Demonstrated knowledge of HIPPA Privacy and Security Regulations by appropriately handling patient information.
  • Exercised HIPPA Regulatory Rules for releasing confidential Medical Information.
  • Processed records under HIPPA compliance and communicated with insurance companies to gain prior authorizations.
  • Assure compliance with local, state, and federal HIPPA laws.
  • Maintained confidentiality of all protected PHI and HIPPA related health information.
  • Maintain medical/social work records according to HIPPA requirements and state inspection.
  • Certified in HIPPA regulations; executed procedures to ensure compliance.
  • Prepare HIPPA compliant medical records requests for insurance claims.
  • Transferred charts to their respective places following HIPPA regulations
  • Work within DOE and HIPPA guidelines for records.
  • Release of information according to HIPPA law.
  • Conduct HIPPA Audits as needed.
  • Travel to different sites uploading medical records requested for audit while practicing hippa
  • Educated patients on HIPPA, insurances and advised them on ordered treatment.
  • Trained in the HIPPA Privacy Act Trained all new employees
  • Filed records Tended to patients Followed HIPPA guidelines Answered phones and scheduled appointments

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33. Client Files

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Here's how Client Files is used in Records Specialist jobs:
  • Worked as part of a team responsible for all incoming correspondence and maintaining electronic and paper client files.
  • Managed file logistics, creating and retrieving files as requested and scanning client files on a weekly basis.
  • Assisted with updating and maintaining client files in accordance with established records management policies and procedures.
  • Assist attorneys, paralegals and secretaries with location and retrieval of client files and boxes.
  • Reviewed client files and entered information into state and county database.
  • Performed scheduled inventory scans of the client files throughout the office.
  • Maintain and secured all client files according to company protocol.
  • Conducted audits and transfers of client files via hand-held scanner.
  • Completed monthly scans of client files in central records center.
  • Participate and help coordinate all external audits regarding client files.
  • Checked client files in and out of the records center.
  • Set up of new client files according to firm standards.
  • Coordinated the release of client files and transfers.
  • Document request retrieval Data entry of new client files
  • Maintained & organized electronic & manual client files.
  • Provided assistance with the re-shelving of client files.
  • Process and transfer of client files.
  • Archive and retrieve Client files.
  • Job duties/responsibilities include Handling of all client files requested from circulation and delivery via Legal Key.
  • Create and barcode active client files using E.R.M.S.

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34. Powerpoint

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Here's how Powerpoint is used in Records Specialist jobs:
  • Created PowerPoint presentations used for business development.
  • Assisted Subway Legal Department in lease termination documents Computer Microsoft Word, Excel, PowerPoint, and Outlook
  • Complete knowledge of Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.
  • Utilize Microsoft Office Suite regularly including Outlook, Word, PowerPoint, Excel, Publisher.
  • Articulate in Microsoft Word, Microsoft PowerPoint, Microsoft Outlook, and Microsoft Excel.
  • Created graphics and PowerPoint presentations for SWAT/emergency operations, dignitary visits, drills, special events and SWAT trainings.
  • Worked with JDEdwards, E Doc Compliance, Visio, Microsoft Word, Excel and Powerpoint.

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35. New Files

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Here's how New Files is used in Records Specialist jobs:
  • Maintain organization of Records Department to include existing files and high volume of incoming new files and paperwork.
  • Pull records for destruction, or for customers use, put new files in locations for reuse.
  • Handle creation of all new files, organization of files and preparation of files for storage.
  • Assisted in maintaining databases of all new files received from well locations throughout the United States.
  • Prepared new files for opening by entering necessary information into the firm's electronic system.
  • Assisted with locating local rules and ordinances as well as creating new files.
  • Created new files, both hard copies and electronic.
  • Set up new files and folders for attorneys.
  • Prepare new files within file classification plan.
  • Input new files into database.
  • Create new files per dept.
  • Created new files, sub-files, file documents, and records accordingly and ensured proper documentation is included in the files
  • File and ALPHABETIZE LOOSE file, scan new documents, create new files and folders.
  • Prepare new files especially trademark and patent new matters both physically and within the records database.

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36. High Volume

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Here's how High Volume is used in Records Specialist jobs:
  • Managed a high volume of record/file handling including paper and electronic record keeping-highly organized, accurate and productively.
  • Received, distributed and responded to a high volume of internal and external communications including mail, email and fax.
  • Reviewed correspondence for placement in matching files in a high volume team environment.
  • Pulled and scanned high volume of requested policies within a rigid deadline.
  • Manage a high volume of tasks and prioritize time.
  • Processed incoming and outgoing mail, Scan and copied high volume of medical records(ex.
  • Answered a high volume of calls regarding transcripts, diplomas, immunization, classes, internship hours..

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37. Client Records

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Here's how Client Records is used in Records Specialist jobs:
  • Analyze client records and monitor program operations to maintain consistent policy compliance.
  • Maintained confidential client records and operated all office equipment.
  • Established filing system, organizing confidential client records.
  • Maintained client records and confidential information.
  • Perform a variety of routine and complex clerical duties as needed to assist in the maintenance of client records and information.
  • Led a change management initiative resulting in the collection, data entry and storage of ~30,000 client records.
  • Fill requests for client records to be sent to counties, families, therapists and other entities.
  • Acted as local contact point for all client records and charting questions.
  • Scanned appropriate documentation for Electronic Client Records (ECR) utilization.
  • Prepared client records for review by the Social Security Administration.
  • Assist in tracking and locating client records, Generate reports
  • Assisted with legal holds of client records when necessary.
  • Provided and maintained accurate and complete client records.
  • Established and maintained filing systems for client records.
  • Executed destruction orders of client records when necessary.
  • Photocopied and managed client records.
  • Create and maintain Client Records.
  • Prepared client records for imaging by prepping, inspecting, compiling and assembling documents accurately in a timely manner.
  • delivered recorded to clients, search warehouse for records and store client records
  • Researched all client records Updated clinician records on ColorTrax and AS400/JWALK systems Completed various psychiatric visits and updated corresponding records

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38. Criminal History

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Here's how Criminal History is used in Records Specialist jobs:
  • Monitored teletype inquiries for criminal history information in order to ensure.
  • Access and input automated criminal history data systems.
  • Assist departmental personnel, criminal justice agencies, and the public - performing local record checks, and criminal history checks.
  • Utilize web tools to develop criminal history information and make sure results are within compliance of client's guidelines.
  • Assisted customers at the window or over the phone with document questions pertaining to criminal history and court dispositions.
  • Researched, updated, and corrected booking data and criminal history in the Jail Management System (JMS).
  • Maintained computer records and prepared criminal history reports for clients on prospective employees.
  • Prepare court packages, run criminal history checks and DMV checks as well.
  • Input Data within the NCIC/FCIC system to confirm warrants and criminal history.
  • Perform inquiries and criminal history checks through WA State Patrol Access.
  • Run Criminal History's and Driving Records as requested/needed.
  • Perform criminal history research, compile and update records.
  • Answer telephone and radio calls from officers and accurately transmit information about warrants and criminal history checks in a timely manner.

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39. Ncic

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Here's how Ncic is used in Records Specialist jobs:
  • Validated all information submitted to the Washington State Patrol and FBI/NCIC computer systems for accuracy and accountability.
  • Updated and maintained the NCIC database, including records regarding stolen vehicles, guns, articles, and missing persons.
  • Entered offense reports, verify NCIC entries, respond to insurance company requests, support for officers.
  • Enter stolen vehicle, articles, guns in WACIC/NCIC as well as clear them when recovered.
  • Update and maintain the NCIC database, including the immediate update of records and warrants.
  • Worked NCIC - Entering stolen items, missing persons, stolen vehicles.!
  • Obtained offender background information via utilization of the NCIC and IDACS databases.
  • Mastered various local and federal law enforcement systems, including NCIC.
  • Conduct NCIC/FCIC and warrants checks.
  • Operated FCIC/NCIC Florida Criminal Information Center teletype system to enter and retrieve police information; forwarded and processed to appropriate individuals.
  • Entered wanted persons, stolen property, missing persons into the VCIN/NCIC database Assisted law enforcement agencies and citizens with obtaining information
  • Enter and validate reports and information into Arizona/National Crime Information Centers (ACIC/NCIC) databases.

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40. New Records

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Here's how New Records is used in Records Specialist jobs:
  • Advised on and implemented new records management policies and classification systems.
  • Implemented new records systems for partnering firms after company acquisition.
  • Composed shelf lists for clients submitting new records, filing and data management for the office.
  • Train new records specialists on the many code systems as well as error spot checks.
  • Create databases or spreadsheet tracking forms for creation and retention of new records.
  • Add new material to file records, and create new records as necessary.
  • Added new material to file records and created new records.
  • Received and entered new records into records storage database.
  • Provide correct data entry and identification for new records.
  • Helped train a new records specialist.
  • Appointed as a representative to help with implementing a new records procedure.
  • Assisted in training individuals when we switched to a new records system.
  • Train new Records Retrieval Specialists in Humana's processes and policies.

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41. Confidential Information

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Here's how Confidential Information is used in Records Specialist jobs:
  • Assisted Human Resource Department and Personnel with confidential information and records dealing with ticket violations.
  • Manage records for current students and graduates using social security numbers and confidential information.
  • Involved in handling personal and highly confidential information.
  • Maintained company security clearance for accessing confidential information.
  • Provided technical/confidential information to city staff as needed.
  • Handle sensitive and highly confidential information daily.
  • Handle a variety of confidential information.
  • Processed and arranged confidential information.
  • Organize accounts and email highly confidential information for FERPA regulations, maintain the rights of the students during this process.
  • Assist the public in person and on phones with rules and regulations of releasing confidential information.
  • Scan, copy and distribute police reports; review reports and redact confidential information.
  • Handled confidential information in a timely fashion.
  • Handle confidential information Fax and refile files Process daily request for customer products.

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42. EMR

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Here's how EMR is used in Records Specialist jobs:
  • Retrieve patient charts (paper and various EMR systems) at various offices, clinics, hospitals, etc.
  • Completed major conversion project for practice by putting thousands of paper charts into EMR.
  • Record and filed patient data and medical records (EMR).
  • Transitioned patient records to electronic medical records (EMR) system.
  • File clinical documentation in the electronic medical records (EMR).
  • Prepared scanned records for storage, EMR-internal and external destinations.
  • Scanned and Indexed all records via EMR system efficiently.
  • Trained other members of staff on using EMR software
  • Scanned and indexed patient data into EMR.
  • Utilize client EMR to print records.
  • Assisted Office Manager with various duties including scanning and uploading documents into each patient's EMR record in Springcharts.
  • Conduct site visits to assist practices with EMR Training, Configuration, and Workflow Optimization (eClinicalWorks software).
  • Release of Information Preparing medical documents to be scanned in EMR Pulling/Filing medical charts Able to read terminal digit Administrative procedures

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43. Electronic Records

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Here's how Electronic Records is used in Records Specialist jobs:
  • Advise and assist clients with identifying, evaluating, comparing, and selecting electronic records management applications, systems and technologies.
  • Process DS-64 forms in the PIERS (Passport Information Electronic Records Services) System for lost and stolen passports.
  • Stored, managed, verified, archived, and retrieved all new business clearance hard copy and electronic records.
  • Maintained physical protection to prevent loss, destruction, and unauthorized use of both manual and electronic records.
  • Set up, maintain, and review systems for indexing, classifying and documenting paper & electronic records.
  • Act for the agency Records Officer as back-up systems administrator for the electronic records inventory system.
  • Manage, create, and track all physical and electronic records in the Portland office.
  • Interact with DCS personnel in the management of the departmental electronic records filing protocol.
  • Identify and locate paper and electronic records using various search methods and software applications.
  • Designed, created and trained new electronic records system.
  • Lead Records Manager for a multi system that consisted of 100 plus records includingelectronic records.

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44. Sensitive Information

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Here's how Sensitive Information is used in Records Specialist jobs:
  • Practiced constant ethical guidelines to protect clients and sensitive information.
  • Maintain high level of security with personal and sensitive information.
  • Maintain confidentiality of personnel and/or other sensitive information.
  • Maintain confidential and/or sensitive information and materials.
  • Maintained and retrieved files containing sensitive information.
  • Ensured confidentiality of all sensitive information.
  • Managed sensitive information by following set guidelines Monitored and maintained logs of sensitive documents to provide consistent records for the department.
  • Selected accomplishments and experience: * Operated computerized programs/databases to enter, modify, and retrieve sensitive information.
  • Handled sensitive information, special projects - housing board; hostage crisis; terrorism; answered multiple phone lines..
  • Ihandled sensitive information in a discreet, timely manner.
  • Answer Phones Assist Customers Work Switchboard Data Enter / Redact / File / Deliver Confidential and Sensitive Information Background Checks Handle Monies

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45. Staff Members

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low Demand
Here's how Staff Members is used in Records Specialist jobs:
  • Acted on a committee of volunteers to coordinate events to promote work-life balance and team-building for 50 HR staff members.
  • Help desk for staff members with tracking record related queries, configure record keeping programs and user settings.
  • Post notices, handle billing, log record activity and train other staff members in the records department
  • Establish interpersonal relations with staff members and public clients; operate permanent or portable scales.
  • Help desk for staff members with computers and network connection.
  • Train additional staff members to meet veteran student needs.
  • Trained other staff members in the records department on daily processes and operation of the Optical Scan system.

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46. Monthly Reports

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low Demand
Here's how Monthly Reports is used in Records Specialist jobs:
  • Assisted Weatherization Accountant in data entry required for monthly reports.
  • Prepared monthly reports for management and federal authorities.
  • Reported completion sheet, also weekly and monthly reports, as well as quarterly cases' research reports to unit supervisor.
  • Maintain lease payments in TROWDS, process lease payments, and provide information for monthly reports and annual lease budget.
  • Develop and maintain system reports (including MU reporting, monthly reports, and others as assigned).
  • Compiled statistical data (state totals and percentages of crime rates in our area) for monthly reports.
  • Ensured correct nose wheel assemblies were installed on each aircraft and compiled monthly reports for Reliability and Engineering.
  • E-mail outstanding correspondence to attorneys and secretaries, generated and forwarded monthly reports for track incoming PTO correspondence.
  • Provided monthly reports to Attorney and Loan officer clients detailing outstanding clearance issues on all files.
  • Process monthly reports for the state, county clerk's office and coroners office.
  • Processed weekly and monthly reports for all Information Record Clerks for the OMCI.
  • Reviewed real estate title policies in order to be cleared on monthly reports.
  • Completed bi weekly and monthly reports and filed employee claims.
  • Up keep of daily, weekly and monthly reports.
  • Faxed or mailed updated monthly reports to responsible parties.
  • Generate various monthly reports in Access for RMPO.
  • Prepared daily, weekly and monthly reports.

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47. Word Processing

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low Demand
Here's how Word Processing is used in Records Specialist jobs:
  • Performed all clerical duties including typing, word processing, filing and other administrative duties.
  • Use computers for various applications, such as database management or word processing.
  • Support police offices and investigators with word processing and transcription of police reports.
  • Provided accurate word processing, data entry, and records management support.
  • Provided assistance using word processing, & created of spread sheets.
  • Experience in word processing and good knowledge of various software programs.
  • Prepared and proofread material using word processing and spreadsheet software.
  • Used Multi-Mate for word processing.
  • Performed range of administrative support, using word processing and spreadsheet and applications, filing documents.

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48. Ferpa

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low Demand
Here's how Ferpa is used in Records Specialist jobs:
  • Answered questions about FERPA regulations and verify student privacy status for faculty/staff.
  • Interpreted and educated rules, policies, law regarding (FERPA) Family Education Rights and Privacy Act.
  • Trained campus employees yearly on the Family Education Rights & Privacy Act (FERPA).
  • Equipped with the integrity required to keep within compliance of FERPA rules and regulations.
  • Maintained integrity and privacy of student data per FERPA (federal privacy) laws.
  • Maintained integrity and privacy of student data according to FERPA laws.
  • Maintain confidentiality as required by the FERPA Act.

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50. Medical Facilities

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low Demand
Here's how Medical Facilities is used in Records Specialist jobs:
  • Contacted medical facilities/offices and other businesses to obtain legally requested records via subpoena and/or authorization while using the MR7 database.
  • Provided research support by locating possible medical facilities or providers associated with patients involved in mass litigation.
  • Located and retrieved medical records on insurance applicants by calling medical facilities.
  • Contacted medical facilities following up on subpoenas requesting medical records.
  • Corresponded with various medical facilities to request records.
  • Make outbound calls to medical facilities requesting medical records for patients that the insurance companies are requesting.
  • Communicate with medical facilities through email, phone and fax to retrieve medical records.
  • Establish relationships with medical facilities to ensure record retrieval is smooth and timely.
  • Copy and fax patient information to other medical facilities.
  • contracted out of Phoenix, AZ Successfully retrieved large amounts of charts from various statewide medical facilities.

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Records Specialist Jobs

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20 Most Common Skills For A Records Specialist

Database

13.8%

Data Entry

11.8%

Medical Records

10.3%

Customer Service

8.9%

Personnel Files

8.9%

Ensure Compliance

8.3%

Records Management

5.0%

Student Records

3.5%

Law Enforcement

3.4%

Background Checks

2.8%

Management System

2.8%

Computer System

2.7%

Police Reports

2.7%

Patient Care

2.7%

Phone Calls

2.5%

Office Supplies

2.3%

Special Projects

2.0%

Offsite Storage

2.0%

Internet

1.9%

Police Department

1.9%
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Typical Skill-Sets Required For A Records Specialist

Rank Skill
1 Database 10.4%
2 Data Entry 8.9%
3 Medical Records 7.7%
4 Customer Service 6.7%
5 Personnel Files 6.7%
6 Ensure Compliance 6.2%
7 Records Management 3.8%
8 Student Records 2.6%
9 Law Enforcement 2.6%
10 Background Checks 2.1%
11 Management System 2.1%
12 Computer System 2.1%
13 Police Reports 2.0%
14 Patient Care 2.0%
15 Phone Calls 1.9%
16 Office Supplies 1.7%
17 Special Projects 1.5%
18 Offsite Storage 1.5%
19 Internet 1.4%
20 Police Department 1.4%
21 Sort 1.4%
22 Hipaa 1.3%
23 Criminal Records 1.1%
24 Court Hearings 1.1%
25 File Room 1.1%
26 Off-Site Storage 1.1%
27 Ensure Accuracy 1.0%
28 General Public 1.0%
29 Data Base 0.9%
30 Front Desk 0.9%
31 Insurance Companies 0.9%
32 Hippa 0.8%
33 Client Files 0.8%
34 Powerpoint 0.8%
35 New Files 0.8%
36 High Volume 0.8%
37 Client Records 0.8%
38 Criminal History 0.7%
39 Ncic 0.7%
40 New Records 0.7%
41 Confidential Information 0.7%
42 EMR 0.7%
43 Electronic Records 0.7%
44 Sensitive Information 0.7%
45 Staff Members 0.6%
46 Monthly Reports 0.6%
47 Word Processing 0.6%
48 Ferpa 0.6%
49 Legal Documents 0.6%
50 Medical Facilities 0.5%
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9,072 Records Specialist Jobs

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