Recruitment Coordinator
Recruiting assistant job in Reston, VA
Job Details Experienced Reston Virginia Washington DC - Reston, VA Full TimeRecruitment Coordinator
Northland Control Systems, Inc. is a global leader in security technology, specializing in Access Control Systems (ACS) and Video Management Systems (VMS). We are seeking a proactive, detail-oriented Global Recruitment Coordinator to serve as the vital link between our global recruitment partners.
This position can be located out of Reston, VA or Fremont, CA.
What type of candidate Northland is looking for
We strive to find the right kind of people, who respect the Northland way; they will emphasize taking on challenges, working hard, learning fast, and maintaining embracing accountability, all while having fun! Our culture and team are some of our strongest assets. We want to employ happy people who bring a positive and energetic attitude to not only their work but, the work environment.
What you will love about this job
You will be working for an amazing company that employs the most exceptional type of people. Our customers are worldwide, large corporate companies.
Job Overview
This role supports the end-to-end hiring process, ensuring it runs smoothly, efficiently, and aligns with our business needs across EMEA, AMER, and APAC regions. You will help manage candidate sourcing, candidate flow, scheduling, offer coordination, and onboarding handoffs-all while maintaining a high-touch, people-first experience. In addition to coordinating recruitment logistics, this position will manage our employee referral program and directly recruit for select roles.
Key Responsibilities
Recruitment Coordination & Partner Liaison
Act as the primary point of contact between internal HR, hiring managers, and external recruiters.
Coordinate and monitor the global candidate submission process to ensure timely progression through the hiring pipeline.
Maintain a clear and consistent communication flow with all recruitment partners.
Schedule and confirm interviews globally, occasionally outside of standard working hours to accommodate different time zones.
Onboarding & Orientation Logistics
Own the global employee orientation scheduling process to ensure consistency and preparedness.
Coordinate and assign new hire orientation dates in collaboration with HR and department stakeholders-no longer relying on hiring managers to independently select dates.
Schedule and confirm orientation hosts, ensuring availability and alignment with onboarding needs.
Communicate orientation details and expectations clearly to all relevant parties.
Prepare and send welcome documents and onboarding materials and ensure a seamless handoff to the HR Operations team post-hire.
Process Oversight
Track and report on open requisitions and candidate statuses using our ATS (Paycom).
Monitor approval workflows, ensuring requisitions and offers follow internal governance and timelines.
Draft and dispatch offer letters in coordination with regional HR partners and in compliance with local laws.
ATS Management (Paycom)
Maintain candidate records, update statuses, and ensure data hygiene in the ATS.
Post jobs and manage requisitions in Paycom.
Provide weekly pipeline updates and metrics to the HR team and hiring managers.
Maintain and update the company's global vacancy planner.
Operational Support
Support the global job description library-tracking updates and version control.
Assist with global screening coordination and pre-employment checks with third-party vendors.
Collaborate with Marketing to support employer branding efforts and job ad placements.
Required Qualifications
3+ years of experience in recruitment or HR coordinator role, ideally with global exposure.
Experience using ATS platforms (Paycom or similar strongly preferred).
Proven ability to manage logistics and communication across multiple time zones.
Strong interpersonal and organizational skills, with attention to detail.
Excellent written and verbal communication in English.
Proficiency with Microsoft Office Suite.
Comfort working independently and as part of a remote, global team.
Preferred Qualifications
Previous experience in the technology or physical security sectors.
Exposure to compliance and labor laws across multiple countries.
Experience supporting hiring in high-growth or project-driven organizations.
Familiarity with global onboarding practices and cross-cultural coordination.
Work Conditions
Hybrid office attendance (three in office days minimum requirement).
Flexible scheduling is required to accommodate global time zones.
May involve occasional travel for team collaboration or recruitment events.
If you're passionate about recruitment and problem-solving, apply today!
Finance and Accounting Recruiter (Remote- EST time zone)
Remote recruiting assistant job
We are looking for a Recruiter with full-cycle accountant recruiting experience, from talent sourcing and attracting candidates to interviewing and passing on fantastic potential employees to hiring managers. You should also be able to attract candidates using various sources, like social media networks and employee referrals. Ultimately, the responsibilities of the Recruiter are to ensure our company attracts, hires and retains the best employees, while growing a strong talent pipeline.
This individual will work to build pipelines with two of our large Commercial Real estate divisions to have a bench to utilize when new roles become available. Primarily working on accounting roles of varying levels- this role is required to be in the EST time zone.
Responsibilities
Heavy sourcing through Linked In and Zip Recruiter database with a focus on building a pipeline
Develop and update job descriptions and job specifications
Perform job and task analysis to document job requirements and objectives
Prepare recruitment materials and post jobs to appropriate job board/newspapers/colleges etc
Source and recruit candidates by using databases, social media etc
Screen candidates resumes and job applications
Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule
Assess applicants' relevant knowledge, skills, soft skills, experience and aptitudes
Provide analytical and well documented recruiting reports to the Head of Talent
Act as a point of contact and build influential candidate relationships during the selection process
Promote company's reputation as “best place to work”
Skills
1+ years of experience recruiting accountants
2+ years of recruiting experience - some in house preferred
Proven work experience as a Recruiter (either an in-house recruiter or a staffing agency recruiter)
Solid ability to conduct different types of interviews (structured, competency-based, stress etc)
Hands on experience with various selection processes (phone interviewing, reference check etc)
Ability to organize skills assessment centers (in tray activities, work samples, psychometric and IQ/EQ tests, etc)
Familiarity with HR databases, Applicant Tracking Systems (ATS) and Candidate Management Systems (CMS)
Hands-on experience with recruiting software, as well as Human Resource Information Systems (HRIS) or Human Resource Management Systems (HRMS)
Excellent communication and interpersonal skills
Strong decision-making skills
#IND123
Pay Range$60,000-$72,000 USD
About Lincoln Property Company
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: ************
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
Auto-ApplyTalent Acquisition Recruiter
Recruiting assistant job in Bethesda, MD
Brivo is seeking a highly motivated Talent Acquisition Recruiter to execute end-to-end recruitment initiatives and contribute to elevating our employer brand. This role focuses on full-cycle recruiting, proactive sourcing, and fostering an exceptional candidate experience. You will work closely with HR and TA leaders, hiring managers, and collaborate cross-functionally to support the growth of our teams. This hybrid position is based at our Bethesda, MD headquarters office.
Responsibilities
* Manage a full-cycle recruitment desk, to include high-volume sourcing, candidate screening, interview scheduling support, offer negotiation, and onboarding support.
* Support TA and hiring managers in developing compelling, inclusive, and targeted job descriptions that reflect Brivo's values and mission.
* Build and maintain a strong talent pipeline through proactive sourcing, networking, and leveraging recruitment tools.
* Engage and convert passive talent by effectively communicating Brivo's employee value proposition.
* Conduct detailed interviews-via phone, video, and in-person-to assess candidates' skills, qualifications, and cultural fit.
* Assist in implementing and maintaining structured interview processes, including standardized note-taking and feedback collection, to ensure consistency and fairness.
* Champion a best-in-class candidate experience at every stage of the hiring journey.
* Maintain strong ATS hygiene to nurture relationships with cold and warm leads, alumni, and referrals.
* Support TA process efficiency by actively organizing records, templates, and documentation in a shared drive.
* Stay informed on talent acquisition trends and compensation benchmarks to inform recruiting strategy.
* Participate in the planning of company recruitment initiatives and employee engagement activities.
Qualifications
* 2+ years of full-cycle corporate and/or agency recruiting experience.
* Experience sourcing and hiring diverse candidates across technical, product, sales, and/or business functions is required.
* Proven ability to manage multiple open roles and shifting priorities, preferably with a tech-forward or SaaS company.
* Proven experience with utilizing applicant tracking systems (ATS) and other recruitment and AI sourcing tools.
* Strong interpersonal, communication, ownership, and negotiation skills. Demonstrated ability to manage the offer process and successfully close candidates.
* Curious, agile learner with a passion for staying ahead in the evolving world of technology and security.
* Bachelor's degree in Human Resources, Business, or a related field preferred.
The compensation package for this full-time position includes a base salary range of $65,000 - $85,000. Individual compensation packages are based on job-related skills, experience, qualifications, work location, training, and market conditions. In addition to cash compensation (base salary and, where applicable, incentive or overtime pay), Brivonians enjoy a robust benefits and perks package tailored to their work location. Learn more at ****************************
Senior Patient Recruitment & Engagement Lead
Remote recruiting assistant job
PPD is revolutionizing patient recruitment. As the clinical research division of Thermo Fisher Scientific, PPD has launched Patient First, a group dedicated to enhancing the patient experience from the first click to the final visit. Using human-centered, digitally enabled solutions, Patient First optimizes patient recruitment and engagement, site operations, and quality data collection.
PPD is seeking a Senior Patient Recruitment and Engagement Lead to join our Patient Recruitment division. This role is responsible for leading multiple global studies and implementing strategy/driving delivery using recruitment and retention tools and site recruitment optimization tactics.
This is a home-based position for candidates in the US with global recruitment strategy and management experience and a comprehensive understanding of trial operations. The successful candidate will also have functional Lead experience within a team setting and customer management skills (including presentation experience).
Functional Lead:
Acts as a Functional Lead for recruitment and retention strategy and associated initiatives.
Communicates with the study team including the Project Manager, Clinical Team Managers and CRA's.
Ensure country and region-appropriate methods are used and requirements met.
Works to identify potential risks, develops contingency plans and escalates issues as appropriate.
Acts as Subject Matter Authority for patient recruitment and retention topics in all client communications.
Tracks metrics and builds progress reports on enrollment targets and provides updates.
Strategy:
Develops and implements patient recruitment and retention strategies.
Identifies potential barriers to recruitment and retention and develops risk mitigation plans.
Works with the client and the study team to identify strategic solutions for the specific protocol/patient population.
Provides support for proposals and bid defenses around recruitment lead activities.
Third Party-Vendor Collaboration:
Coordinates the quality and performance of third-party providers and addresses issues.
Works with PPD Finance contact to manage financial matters, ensures invoices are accurate and timely. Oversight for vendor budget.
Coordinates communication between providers, clients, and the internal study team.
Patient Diversity:
Collaborates with the Patient Population Science team to ensure that the Diversity Plan is reflected within the greater Study Recruitment and Retention Plan.
Ensures all client diversity requirements are considered during strategy design and monitored throughout enrollment.
Monitors patient diversity metrics throughout the study and reports progress to clients.
Patient Enrollment Optimization:
Partners with Enrollment Vendor Leads to avoid redundancy of vendor tasks and ensures compliance with the vendors designated activities.
Gathers feedback from study teams and clients to review vendor performance and provides feedback to the Vendor Relationship Lead.
Education and Experience:
Bachelor's degree or equivalent and relevant formal academic / vocational qualification
Previous patient recruitment management experience that provides the knowledge, skills, and abilities to perform the job (comparable to 5 years)
In some cases an equivalency, consisting of appropriate education, training, and/or directly related experience will be considered sufficient for an individual to meet the requirements of the role.
Knowledge, Skills and Abilities:
Excellent client-facing and interpersonal skills, with the ability to establish and maintain positive relationships.
Strong organizational and multitasking abilities, with capacity to handle multiple projects simultaneously and meet deadlines.
Analytical approach, with the ability to collect, analyze, and interpret data to drive informed decision-making.
Knowledge of healthcare regulations, patient privacy laws, and ethical considerations in patient recruitment.
Proficiency in project management tools and software.
At Thermo Fisher Scientific, we are committed to fostering a healthy and harmonious workplace for our employees. We understand the importance of creating an environment that allows individuals to excel. Please see below for the required qualifications for this position, which also includes the possibility of equivalent experience:
Able to communicate, receive, and understand information and ideas with diverse groups of people in a comprehensible and reasonable manner.
Able to work upright and stationary for typical working hours.
Ability to use and learn standard office equipment and technology with proficiency.
Able to perform successfully under pressure while prioritizing and handling multiple projects or activities.
May require as-needed travel (0-20%).
Location: Home-based US position. Relocation assistance is NOT provided.
*Must be legally authorized to work in the United States without sponsorship.
*Must be able to pass a comprehensive background check, which includes a drug screening.
This is a salaried role ($100K - $130K USD) that will also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. Compensation will be initially discussed during the screening period, with actual compensation confirmed in writing at the time of offer.
Auto-ApplyHUCA210: Recruitment Lead
Remote recruiting assistant job
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JerseySTEM is looking for talented professionals across our departments to commit time and energy as long-term engagement for our mission to provide STEM education to underrepresented middle school girls.
The Recruitment Lead will be overseeing the recruiting function within JerseySTEM. This position has the opportunity to scale a team to support JerseySTEM's mission. Also, you will have the opportunity to bring creative ideas to develop recruiting programs and streamline processes associated with the entire recruitment function.
Responsibilities
Responsible for owning the entire life cycle of the recruiting process to onboarding
Leading a team of recruiting partners and ensuring they are meeting their targets
Partner with leadership team in identifying volunteering headcount plans
Collaborate with HR peers in charge of Onboarding, Learning and Development
Streamline process for candidate/hiring manager experience as needed
Ad-hoc Human Capital projects
5-6 hours/week; 6-12 months commitment
Virtual position
Qualifications
Strong proficiency in Google Suite required
Knowledge using Slack, Salesforce, and JIRA is preferred
Organized, detail-oriented, and can think big picture
Excellence communication skills (verbal and written)
Operationally-savvy
Experience with leading a team
Experience with Talent Acquisition/Recruiting Operations
Previous background with streamlining processes and creating recruiting programs is preferred
Experience with start-up/ non-profit environment is preferred
Auto-ApplyPart-time HR Assistant (Remote)
Remote recruiting assistant job
As an HR Assistant, you will have the opportunity to choose the companies that you support based on company values and your preferences, and to create long-term partnerships with the executives that you support as you develop new skill sets and get exposure to a variety of industries. You will join our team as a part-time W2 employee with the opportunity to become full-time in due course, based on performance.
As an executive assistant youll apply your professional skills in a wide range of tasks including:
Maintaining appointment schedules and calendars.
Planning and scheduling meetings, conferences, and travel.
Making travel arrangements including flight and hotel bookings.
Maximizing the executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf.
Email management.
Creating PowerPoint presentations.
Managing expenses.
Conducting research on various topics.
Providing customer/supplier support.
Other executive admin responsibilities as needed.
Your Skills and Experience:
A minimum of 7 years of direct hands-on experience in a role related to executive assistance and administration.
Ability to multitask and prioritize work as needed.
Excellent time management skills.
Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom.
Ability to learn new tools quickly.
Excellent interpersonal communication.
Strong writing skills.
Highly organized.
A team player who is proactive, flexible, results-oriented and comfortable in a rapidly changing environment.
Ability to work independently and under the pressure of deadlines.
Benefits youll love:
W2 employment status
Starting pay of $23 an hour with regular pay raises throughout your tenure
401k with employer match
Paid time off including vacation/sick leave
Paid holidays
Paid parental leave
Technology stipend
Ongoing mentoring and support from your Team Leader to support you succeed with clients
And while the position starts at part time hours, in due course there are also opportunities to work full time hours. Employees on full time hours receive 100% coverage for medical, dental, vision, and life insurance.
Human Resources Assistant
Remote recruiting assistant job
Everlight Solar is seeking a skilled Recruitment Assistant to assist in attracting candidates, screening them and matching them to appropriate positions. These collaborative individuals use high communication skills to manage a variety of functions related to recruitment, including reporting to the hiring manager and coordinating communication between job applicants. This is a FULLY REMOTE, full-time, entry level position.
Must own a Mac computer and be fluent with the Apple ecosystem of software (iOS, mac OS, iWork, etc.)
Everlight Solar is a rapidly growing company and the leader of solar energy in the Midwest. We offer a unique experience that fosters individual growth and rewards performance. Our culture at Everlight is extremely important to us. The work environment is fast-paced and dynamic. We value teamwork, quality, innovation, and customer success. Our ideal candidate is self-motivated, detail-oriented, has excellent problem-solving abilities, is passionate about delivering results on-time, exceeding expectations, and ensuring success for our teams.
Responsibilities:
Clerical functions such as taking detailed notes and answering phone calls
Screening applicants via video conference
Creating relationships with job seekers
Employing recruiting methods to attract candidates
Sourcing candidates using databases, social media etc.
Requirements:
Computer literacy - iOS and MacOS specifically
Organizational skills
Great customer service skills
Exceptional communication skills
Time management
Benefits:
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
PTO
Sick and Safe Time
Paid Holidays Off
Salary: $30,000-$40,000/ year
Everlight Solar is proudly an Equal Opportunity Employer. We value diversity of all types and are excited to work with talented individuals from a wide range of backgrounds. Everlight is committed to inclusion and we invite people of any race, creed, color, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, nationality or sex, age groups (18+), and levels of education to apply. Authorized to work in the US and background check required.
Human Resources Assistant
Remote recruiting assistant job
Join Our Team at Niyam IT: Embrace Diversity, Excel Together
Are you ready to be part of a dynamic, inclusive, and fearless team that values your well-being and individuality? At Niyam, we're not just a company; we're a close-knit community of experts and leaders dedicated to providing IT solutions for esteemed clients.
Niyam provides IT solutions to improve system efficiency while optimizing the value that we deliver to our customers. Our team members have the drive and the right mindset to take ownership of the projects they work on. They partner with our customers, going the extra mile when necessary to ensure success.
What We Offer:
Flexible Work Hours: Life doesn't always fit into a 9 to 5 schedule. We offer flexibility to help you manage your work-life balance effectively.
Remote Work: Niyam understands the value of flexibility. We offer remote work.
Career Growth: Niyam is not just a job; it's a career journey. We provide a supportive environment for your professional development and offer fully paid opportunities for training and advancement within the company.
Great People: Our people are the blueprint of who Niyam is to the industry and community.
Great Environment: Niyam fosters a great environment where innovation, collaboration, and personal growth thrive.
Diversity & Inclusion: We believe in the strength of diverse perspectives. Your unique ideas are welcomed and celebrated every day at Niyam.
Join us in creating a workplace where innovation, diversity, and well-being thrive. Your journey at Niyam awaits. Apply today!
Niyam is seeking a Human Resources Specialist to join our team. This position is remote, and will require the employee to live in a HUB zone. This position is for 10 hours a week. If you are looking for a few extra hours a week this may be the job for you.
Role and Responsibilities:
Collaborates with leadership to effectively apply policies and procedures.
Coordinates HR projects such as surveys, annual training, etc.
Compiles and updates employee records according to applicable company policy and legal requirements.
Coordinates and executes various projects and legal requirements such as AAP, EEO-1, etc,
Researches, develops, and implements competitive compensation, benefits, performance appraisal, and employee incentive programs.
Ensures compliance with employment, benefits, insurance, safety, and other laws, regulations, and requirements.
Maintains knowledge of laws, regulations, and best practices in employment law, human resources, and talent management.
Performs other duties as assigned.
Qualifications and Education Requirements:
Bachelor's degree in Human Resources, Business Administration, or related field required.
1 to 3 years of human resource experience preferred.
PHR strongly preferred.
Excellent verbal and written communication skills.
Excellent interpersonal and conflict resolution skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Thorough knowledge of employment-related laws and regulations.
Knowledge of and experience with varied human resource information systems.
Proficient with Microsoft Office Suite or related software.
Application Deadline: This will be posted for a minimum of 2 business days or until a sufficient candidate pool has been collected. Job posting may come down early due to volume of applicants.
Niyam IT, Inc. is an Equal Opportunity (“EEO”) Employer. All qualified applicants will receive consideration without regard to race, color, creed, religion, sex, sexual orientation, gender identity, pregnancy, marital status, partnership status, age, citizenship status, veteran or military status, medical condition, genetic information, national origin, disability, unemployment status or any other characteristic prohibited by federal, state and/or local laws.
Human Resources Assistant
Remote recruiting assistant job
MGT is an award-winning provider of nationwide consulting and technology solutions for the Public Sector. Our team members are dedicated, results-oriented, and committed to ensuring that all clients receive only the best solutions and world class customer service.
We are seeking a remote based Human Resources professional to join our HR team. This is a Temp to Permanent position pending performance. This is an excellent opportunity to work on a dynamic corporate team at a growing professional services firm. As a key member of the team, the HR Assistant will perform various HR responsibilities.
MAJOR AREAS OF RESPONSIBILITY
Support the day-to-day compensation and benefits administration including enrolling new hires, processing and reporting changes and terminations, COBRA management, assisting with annual Open Enrollment, annual re-evaluation of policies for cost effectiveness
Support semi-monthly multi-state payroll processing including salary, hourly, and contract employees
Support maintenance of HR compliance programs; maintains other records, reports, filings, and logs to conform to EEO regulation, federal, state, and local employment laws
Manage and maintain confidential employee records. Conduct audits for all active personnel files to ensure compliance
Develop and analyze appropriate HR metrics, data, and trends to meet management information needs
Prepare, coordinate and update various reports on a weekly, monthly or ad hoc basis
Support the development of HR communication and presentations to the Leadership Team and MGT employee
Performs additional, ad-hoc related duties and support HR projects
MINIMUM QUALIFICATIONS
Bachelors degree in Human Resources Management, Business Administration, Mathematics, or related field
1-2 years of experience within Human Resources
Knowledge of one or more HR competencies - benefits administration, employee relations, legal compliance, talent acquisition, resource management, performance management, onboarding, HR reporting and other talent management
Self-starter with the ability to work virtually and independently; Strong desire to grow personally and professionally
Proven analytical skills, including the ability to transform disparate pieces of information and summarize analysis into understandable, actionable reports, and recommendations
Strong organizational, time management, and communication skills (verbal and written). Must be able to lead meetings and conduct presentations.
Experience working effectively in a fast-paced, entrepreneurial, diverse, and dynamic environment
Ability to be flexible to and adapt to the dynamic nature of multiple, concurrent projects with competing deadlines.
Professional and a team player, ability to engage on all levels of the organization
Highly proficient with Microsoft Excel, Word, and PowerPoint; Strong Excel Suite experience required
MGT of America Consulting, LLC will not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, marital status, genetic information, sexual orientation, pregnancy, gender identity, or any other characteristic or class protected
Human Resources Assistant (Remote)
Remote recruiting assistant job
The RedHead Solutions is a minority woman led startup that offers a full-service HR & Accounting department for small to medium sized businesses for a fraction of the cost to hire an onsite representative. We created a service that allow small to medium sized businesses to have all of the same support as larger businesses without the cost of a full-time on-site staff.
Our team consists of driven individuals that desire a data driven decision environment to offer low cost, but effective services to small to medium sized business owners. Our teams enjoy working on complex problems in a fast-paced environment.
If this sounds like you, read more!
Job role:
We're on the lookout for a skilled Human Resources Assistant to assist with HR programs across the company - everything from payroll, recruiting and onboarding to performance management and compensation. The role will involve working, side-by-side, with our HR Manager and employees to foster a positive environment and make sure the company's mission and goals are effectively implemented.
Responsibilities:
Assist with recruitment, on boarding, performance management, employee relationships, training and compensation process; monitor and make improvements as required
Data entry of employee data
Benefits research to assist with selecting the best employee recognition programs
Assist with administrative tasks as needed
Other duties as assigned
Requirements:
1 years of experience working as a HR assistant or in a similar position preferred
Bachelor's degree in a relevant field is preferred
In-depth knowledge and understanding of local and federal laws and HR best practices
Excellent written and verbal communication skills; strong interpersonal communications skills
HR Assistant
Recruiting assistant job in Fairfax, VA
Department: University Life Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: 29 hours/week Workplace Type: Hybrid Eligible Sponsorship Eligibility: Not eligible for visa sponsorship Salary: Hourly rate starting at $19/hour, commensurate with education and experience
Criminal Background Check: Yes
About the Department:
University Life (UL) Human Resources Services is a unit of the University Life Operations and Planning area, which oversees a variety of support organizations including Technology Services, Finance, Assessment, Communications, and Marketing. The Shared Service model of UL Ops and Planning is designed to bring divisional strategy and leadership to these core functions, while addressing the unique needs of our individual units, and providing more robust and coordinated services across UL. The UL HR Services unit serves over 35 offices of University Life in a variety of HR functions, including full life cycle recruitment and HR consultation, in conjunction with Mason's central Human Resources office.
About the Position:
The HR Assistant is a part time position (29 hours/week) that supports Human Resources functions within the University Life HR Services team. Primary responsibilities include support and coordination of recruitment and onboarding of new employees, general HR administrative tasks and support, records management, assisting with policy updates/audits and process guidelines, and assisting with HR projects and initiatives including statistical reporting. The HR Assistant serves as a cross functional supporting member of the UL HR Services team.
Responsibilities:
Recruitment, Hiring, and Onboarding
* Provides support to recruitment activities including initiating job postings through Mason's Applicant Tracking System and updating candidate search status through the process, coordinating with search committees to schedule and organize candidate interviews, processing candidate travel reimbursement, and other tasks related to recruitment activity;
* Assists in administrative tasks with onboarding and offboarding processes, ensuring proper documentation and procedures are followed;
* Provides support with the completion of all necessary administrative tasks and documentation to hire wage and non-wage employees, in alignment with all internal UL divisional and Mason Human Resources processes, to include entering assignment details and related information into the institution's data system for accurate record-keeping;
* Maintains records and documentation involved with the staff hiring process to ensure records are accurate;
* Provides assistance with the UL HR Services team's weekly tracking reports of active search processes;
* Maintains and confirms search committee training records in partnership with Mason Human Resources; and
* Ensures compliance with federal and state regulations, as well as institutional policies concerning employment.
HR and Payroll Duties
* Serves as part of the UL HR Services team, providing administrative and transactional support to the Division's 35+ units;
* Assists with monitoring the UL HR team email inbox and identifying and categorizing the appropriate response in a timely manner, flagging priority requests for other members as needed;
* Ensures communication is provided in an accurate and timely manner with a high level of customer support, attention to detail, and a collaborative focus; and
* Assists other members of the UL HR Services team as necessary, including being cross trained/cross functional to provide additional support/backup as needed.
Departmental Duties
* Actively supports and complies with all University policies, HR regulations, and departmental values and goals;
* Provides support with planning and implementation of ad hoc staff trainings, employee recognition, periodic internal audits, various department projects, etc., as needed;
* Attends regularly scheduled divisional and team meetings;
* Maintains internal employee files; and
* Performs other duties as assigned.
Required Qualifications:
* Demonstrated relevant experience working in a professional setting;
* Experience with Microsoft Office software package;
* Skill in problem-solving and attention to detail;
* Ability to work collaboratively in a team-oriented environment, and provide guidance to other professional and support staff;
* Demonstrated organizational skills for effectively managing multiple tasks and deadlines;
* Demonstrated written, verbal, and interpersonal communication skills with ability to effectively engage with a wide range of audiences; and
* Ability to exercise judgement and initiative while maintaining confidentiality, in accordance with federal law and University policy.
Preferred Qualifications:
* Previous work experience in human resources, particularly with candidate recruitment;
* Experience in higher education setting or with other Commonwealth of Virginia agencies;
* Experience with Ellucian Banner software;
* Knowledge of industry standard HR policies and procedures;
* Proficiency with applicant tracking software;
* Adaptability skills for managing changing priorities;
* Bilingual fluency in Spanish; and
* SHRM/HRCI certification.
Instructions to Applicants:
For full consideration, applicants must apply for the HR Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a resume for review.
Posting Open Date: October 15, 2025
For Full Consideration, Apply by: October 29, 2025
Open Until Filled: Yes
AWS Chantilly HR Assistant
Recruiting assistant job in Sterling, VA
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Sterling, Global Plaza
Division: Solutions
Job Posting Title: AWS Chantilly HR Assistant
Time Type: Full Time
POSITION SUMMARY
The HR Assistant provides clerical and administrative support to the human resource department. The individual in this role may be involved in: recruitment, payroll administration and any other area of human resources.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provides support for the recruiting process (e.g., schedule interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting select candidates).
Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee files), including I-9 completion/compliance.
Maintains personnel files in compliance with applicable legal requirements.
Provides support on auditing, review and processing the paperwork and forms.
Participates in special projects and initiatives, to include engagement, job fairs and HR Assessments.
Must maintain confidentiality and perform all duties in accordance with company policies and procedures.
Supports company Open Enrollment period to ensure smooth processing.
Supports weekly Payroll processing.
Leads Meeting with employees
Other Duties as assigned.
OTHER DUTIES
Work overtime as dictated by business whether mandatory or voluntary
Performs other duties as assigned.
SKILLS & ABILITIES
Education & Experience
Highschool diploma or GED required.
1 year of Human Resources/payroll/clerical experience.
Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate
Computer Skills
Microsoft Office
ADP
ISolved
Certificates & Licenses
None
Language Skills
Local language required.
Mathematical Skills
Intermediate
Other Skills
Public Speaking and Presentations- Organizes and leads meeting weekly.
Travel to local Virginia facilities for HR Support and meetings.
Must have excellent organizational skills.
High level of interpersonal and communication skills to handle sensitive and confidential situations and documentation.
Attention to detail and ability to establish priorities and meet deadlines.
Must have a high sense of urgency and customer service focus.
Excellent communication skills, written and verbal.
Must be flexible with shifting priorities and business needs, including working a flexible schedule to support the business.
CORE COMPETENCIES
Leader of Others
☐ Accountability
☐ Business Acumen
☐ Communication / Building Partnership
☐ Developing Oneself
☐ Developing Others
☐ Drive for Results
☐ Embracing Change
☐ Problem Solving
☐ Empowerment
☐ Leadership Excellence
☐ Leading Change
☐ Problem Solving
Independent Contributor
☒ Accountability
☒ Communication / Building Partnership
☒ Customer Orientation
☒ Developing Oneself
☒ Drive for Results
☒ Embracing Change
☒ Problem Solving
☒ Professional Competencies
PHYSICAL DEMANDS
Occasionally
Handling/Fingering, Sitting
Frequently
Bending
Constantly
Walking and Standing
Ability to Lift/Carry and Push/Pull
21-50 pounds
Reach above shoulder, reach outward, squat, or kneel.
Other Physical Requirements:
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
Program Recruitment and Community Partnerships Lead
Recruiting assistant job in Washington, DC
At StreetWise Partners, we are on a mission to drive career mobility and ensure that adults from under-served communities can develop strong professional fluency and resiliency. Our comprehensive mentoring, career coaching and job placement program, “StreetWise Bridge” empowers job seekers with skills, social capital and self-trust to achieve financial stability through meaningful employment. Each year we serve 600 adults through the support of 1500 volunteers. As a result of our program, 70% of graduates are employed within one year, with annual full time salaries increasing from $10K to 60K+ - transformational for themselves, their families and their communities.
We have ambitious goals; By 2035, we aim to build and activate a dynamic ecosystem of job seekers, volunteers, employers and community organizations who together launch career pathways for 20,000 adults from underserved communities.
Position Overview:
StreetWise Partners is seeking a motivated Program Recruitment and Community Partnerships Lead to support mentee recruitment for the DC StreetWise Bridge Program. This role is responsible for enrolling 120+ job seekers annually by executing recruitment strategies, managing the application pipeline, and ensuring a strong pool of qualified candidates. The Program Recruitment Lead will also support the Senior Program Director in cultivating and maintaining community partner relationships to expand outreach and sustain recruitment pipelines.
This is a hybrid role that requires a minimum of
2 days working on-site, reporting to the Sr. Program Director.
Essential Duties:
Mentee Recruitment (50%)
Implement strategies to enroll 120+ program participants annually, including outreach, screening, and ongoing tracking of applications and recruitment metrics in Salesforce.
Lead information sessions to communicate program benefits and guide prospective mentees through the application process.
Manage the mentee screening process, conducting intake assessments and providing acceptance/rejection recommendations based on program qualifications.
Community Partner Engagement (30%)
Support the Senior Program Director in cultivating and maintaining relationships with schools, nonprofits, and community organizations to build a sustainable mentee pipeline.
Collaborate with community organizations to deliver stand-alone professional development workshops outside of the Bridge Program.
Represent the program at external events such as college career fairs and on-site info sessions with community partners.
Mentor-Mentee Matching & Program Support (20%)
Assist the mentor-mentee matching process for mentoring pairs, contributing insights to create strong matches based on industry, demographics, communication style, and personality traits.
Required Qualifications:
3 years of professional experience in a related field (e.g., talent acquisition/recruitment, workforce development, nonprofit programming, social work, human services, etc.).
Proven ability to apply long-term, strategic thinking to recruitment and engagement efforts while aligning individual actions to broader program goals and mission impact.
Strong communication skills with the ability to engage diverse audiences, including nonprofit leaders, job seekers, and immigrant/refugee communities.
Skilled at understanding prospective mentees' backgrounds and motivations during the screening process and asking thoughtful questions to uncover underlying needs.
Strong organizational and project management skills with the ability to manage multiple priorities and meet competing deadlines.
Experience with data organization, tracking, and reporting.
Proficiency in Microsoft Office Suite.
Preferred Qualifications:
Bachelor's degree in a related field or equivalent experience.
Experience building and maintaining relationships with community members and organizations (e.g., nonprofits, universities, churches, etc.).
Experience using CRM systems (Salesforce preferred) and the ability to quickly learn and apply new technologies.
Core Competencies:
Strategic Thinking & Execution
Organizational Effectiveness & Data Management
Communication & Presentation
Curiosity & Learning
Salary
$55,000 - $60,000 Annually
Physical Environment
This position requires sedentary work. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity
DISCLAIMER
The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive list of all duties, responsibilities, and qualifications required of employees to do this job.
StreetWise Partners is an equal opportunity employer. We value and welcome diversity in the workplace and strongly encourage all qualified persons to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
For more information about Streetwise Partners, please visit: **************************
Interlude Resource Assistant
Recruiting assistant job in Arlington, VA
Human Resources announces a 1.0 Interlude Resource Assistant vacancy. A-09, 190 days located at Williamsburg Middle School. Assistants must meet the requirements of the NCLB and Elementary and Secondary Education Act (ESEA) at the time of hire
A high school diploma, and An Associate Degree or two years of college study.
At least 60 semester hours, OR
A score of at least 455 on the Parapro Test.
Experience working with elementary students.
Ability to work effectively with staff, parents, and children.
Performs related work as required, or assigned.
Must be reliable, dependable, flexible and cooperative.
Ability to monitor several large areas.
Must be able to interact with teens and adults.
Arlington Public Schools is an Equal Opportunity Employer.
It is the policy of the Arlington School Board, as stated in the School Board Policy 35-4.4, that employment opportunities shall not be restricted, abridged or otherwise adversely affected on the basis of race, national origin, creed, color, religion, gender, age, economic status, sexual orientation, marital status, genetic information, pregnancy status, veteran status, gender identity or expression, and/or disability.
Auto-ApplyHuman Resources Assistant (eOPF)
Recruiting assistant job in Washington, DC
RiVidium Inc. (dba TripleCyber) is seeking a Human Resources Assistant.
shall include, but are not limited to:
Review Agency Entrance on Duty (EOD) report (to be provided by Agency)
For each employee listed in the report, utilize information in the employee's HRConnect, eOPF and/or USA Staffing Profile to determine if employee has prior federal service.
Review Agency provided report for employee accounts with known prior service.
Utilize Agency Inventory Tracking System to determine if the employee's prior service record was received by the IRS and is reflected in eOPF.
For each issue document, the Contractor shall:
Consult Agency provided report to determine eOPF account containing issue document
Examine issue document in eOPF
Determine correction/s needed by utilizing operational guidance documents and knowledge of HR forms and federal personnel recordkeeping standards
Perform all necessary document modifications to correct issue/s (ex: reindexing, attach document to another eOPF document, delete document)
Update work tracking document
Capture any issues experienced resulting in incomplete issue resolution
Requirements for this position shall include:
High school diploma or GED equivalent
Federal human resources (HR), eOPF, USA Staffing and/or HR Connect background strongly preferred
Knowledge of federal HR forms and familiarity with OPM Guide to Personnel Record keeping
Preferred Qualifications for this position shall include:
The ability to work in a team environment
The ability to communicate effectively, both verbally and written, utilizing telephone, Microsoft (MS) Teams, Microsoft Outlook and/or government workflow tracking system
The ability to organize and track large amounts of data using Microsoft applications (Outlook, Excel, SharePoint, OneDrive)
The ability to independently use computer software such as MS Teams, MS Office 365, Adobe, eOPF, and HR reporting systems
The ability to work in a face paced environment, with deadlines
HR Assistant - Generalist
Recruiting assistant job in Washington, DC
Job Description
Business Management Associates, Inc. (BMA) Integrating People and Process Through Service, with a strategic emphasis on integrating people and process, and proven, documented project management methodology for internal and external management while maintaining a strategic and financial focus on an organizations most important component it's people;
"Love Thy Customer; Love Thy Work; Love Thy System"
Business Management Associates (BMA) is seeking a HR Assistant - Generalist who will provides processing support for HR Processing Center. The ideal candidate will support HR activities, including applying human resources administrative and clerical procedures, operating a variety of types of office automation software, e.g., database, spreadsheet, etc.
RESPONSIBILITIES & DUTIES:
Assists other HR personnel with developing staffing related documents.
Assists HR personnel with classifications.
Assists HR personnel with processing employee/labor relations related items.
Processes of actions, development of documents, filing of HR related documents.
Files and maintains HR files.
Copies and/or scans documents using office equipment such as scanner or copier.
Uploads documents into personnel records using e-OPF automated system
Updates records and personnel files.
Generates and manages personnel actions using WTTS and FPPS.
Processes and codes the full range of personnel actions into an automated human resources information system (HRIS), reviewing employment forms/documents for accuracy and assisting with onboarding and employee benefits forms/documents.
Checks for necessary supporting documentation for actions and for procedural and legal compliance, enters personnel action data into the Federal Personnel and Payroll System (FPPS), reconciles computer generated SF-52's and/or error messages, and ensures that payroll processing deadlines are met.
Assists the Benefits Officer in reviewing employee benefits forms, entering changes and new requests into FPPS.
Receives and handles, as appropriate, telephone calls from employees related to benefits, pay, and other personnel issues.
Answers inquiries from employees on basic staffing and benefits entitlements.
Play a significant role in processing working groups, and meetings with various offices to coordinate processing matters.
Researches and resolves a variety of non-complex human resources problems relating to pay, performance, incorrect data on the Notification of Personnel Action, SF-52s, etc.
BACKGROUND AND EXPERIENCE:
Demonstrated experience processing SF-52s and researching and resolving a variety of non-complexed human resources problems relating to pay, performance, incorrect data on the Notification of Personnel Action, SF-52s, etc.
Demonstrated experienced in checking for necessary supporting documentation for actions and for procedural and legal compliance, enters personnel action data into the Federal Personnel and Payroll System (FPPS), reconciles computer generated SF-52's and/or error messages, and ensures that payroll processing deadlines are met.
Experience assisting HR personnel with developing staffing related documents.
Experience assisting HR personnel with classifications.
Experience assisting HR personnel with processing employee/labor relations related items.
Experience processes of actions, development of documents, filing of HR related documents.
EDUCATIONS & REQUIREMENTS
Must have an Associate's Degree with at least three (3) years of experience.
At BMA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religious creed, sex, national origin, ancestry, pregnancy, childbirth, physical disability, mental disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation in accordance with applicable federal, state and local laws. BMA complies with applicable state and local laws governing nondiscrimination in employment in every location in which BMA has facilities. BMA believes that diversity and inclusion among our employees is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.
Part-Time HR Assistant (HUBZone Resident Required)
Recruiting assistant job in Alexandria, VA
Job DescriptionSalary:
Global Systems Engineering (GSE), an Intreped Partners subsidiary, is an SBA-certified HUBZone small business supporting the federal government with a variety of advisory and technical consulting services. We combine mission-driven expertise with a culture of integrity, innovation, and community impact. Learn more at *************************
The Part-Time HR Assistant will support daily human resources operations and administrative functions to ensure smooth processes across recruiting, onboarding, compliance, and employee engagement. This role is ideal for someone who enjoys working behind the scenes to keep HR organized and responsive in a fast-paced environment.
Responsibilities
Assist with employee onboarding, offboarding, and personnel file maintenance.
Support recruitment activities, including posting jobs, scheduling interviews, and communicating with candidates.
Maintain accurate HR records in the companys HRIS (e.g., BambooHR or UKG).
Help track compliance training and employee certifications.
Prepare standard HR correspondence, reports, and forms.
Assist with employee engagement initiatives and HR communications.
Qualifications
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office; familiarity with HRIS platforms preferred.
Ability to handle sensitive information with professionalism and confidentiality.
HUBZone Requirement
Applicants must live in a certified HUBZone. To verify, visit ***************************************** enter your home address, and confirm eligibility. Proof of residency (drivers license, utility bill, or lease) may be required.
Compensation
Competitive hourly rate, commensurate with experience.
Eligibility:
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without restriction or need for future sponsorship, regardless of employer.
Human Resources Assistant
Recruiting assistant job in Washington, DC
Working America is the community affiliate of the AFL-CIO. With four million members, Working America recruits and mobilizes people who do not have a union on the job in support of working families' issues.
The Human Resources Assistant performs a variety of administrative tasks in support of the general human resource needs of the organization.
The Human Resources Assistant is a Confidential position.
The position is fixed-term with an expected end date on or before February 27, 2027
Reports to : Human Resources Administrator
Duties:
Assists in the creation and maintenance of employee forms or documents;
Assists in employee onboarding and offboarding;
Answers basic employee questions about compensation and benefits;
Processes employee status changes or benefits enrollments; maintains records of completed transactions;
Assists in the implementation of organizational policies and procedures at headquarters and across field offices;
Assists with employee background and motor vehicle record checks, logs information for review;
Assists in the administration of Collective Bargaining Agreements;
Other duties as assigned.
Qualifications:
Interest in the areas in human resources and administration, and payroll and benefits
Exhibit ethical conduct and maintain confidentiality regarding all aspects of work at all times;
Dependable, consistently at work and on time, strictly follow instructions and policy;
Ability to prioritize, plan and organize work activities, and consistently use time efficiently;
Strong interpersonal skills;
Good judgment;
Effective oral and written communication skills;
Computer efficiency in Microsoft and / or Google Workspace products.
Location:
Washington, DC
Position Type:
Full-time/Regular
FLSA Classification: Non-Exempt
Salary for this position starts at $46,623. Includes medical insurance and 401(k) with employer contribution.
Working America is an equal opportunity employer. Working America is committed to building a diverse workforce and strongly encourages applications from women, people of color, LGBTQIA and other non-conforming individuals, and individuals with disabilities.
To apply, please visit ****************************
Auto-ApplyHR Assistant
Recruiting assistant job in Damascus, MD
Oxfam is a global movement of people working together to end the injustice of poverty. The Role: Oxfam GB in Syria is looking for HR Assistant in the Head Office DEPARTMENT PURPOSE: The Human Resources department is responsible for people strategy; ensuring efficiency and effectiveness in delivery of Oxfam's human resource operations, whilst ensuring consistency and transparency in line with OGB policies, procedures and systems.
TEAM PURPOSE: The HR team is responsible for providing quality HR services support to Oxfam's Syria Program. Working with other members of the HR team, the post holder role will be responsible for contributing to the objectives and delivery of HR Function. The Country HR Manager provides matrix line management to all field location HR teams.
Ensuring implementation of OGB HR approved policies, procedures and processes, compliance of HR minimum standards and delivery of agreed Key Performance Indicators.
JOB PURPOSE: Provides administrative support for HR and related projects, whilst coordinating and analysing information and trends related to staffing, organizational effectiveness, training and development, reward and benefits compensation.
Establish, administer, and communicate sound policies and practices that treat employees with dignity and equality while maintaining compliance with applicable law, policy and regulation.
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Induction:
* Support HR Manager in scheduling induction for new joiners.
* Monitor and ensure that induction meetings are done timely and induction checklist is updated, signed and filed in personal file.
* Ensure file management is properly done, personal files and HR files are maintained and secured.
* Manage and maintain staff leave, R&R, time sheets and attendance schedules.
* Share joiner leavers list with security on regular basis.
Recruitment, Contract Management:
* Support recruitment for vacancies, including but not limited to, ensuring prompt long listing and short-listing; screening CV's; preparing written tests, scheduling interviews; contacting candidates, and writing regrets when needed.
* Ensure that all necessary and related documents for every recruitment is properly gathered and put in relevant file (requisition, job profile, short list, CVs, written tests, regret letters, recruitment summary).
* Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam's policy.
* Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment's (ID, laptop, phone …Where applicable).
* Responsible for the essential part of reference checks in coordination with Oxfam HR Accredited Referee and OGB Reference Team.
* Support in the management and administration of volunteers' contracts.
Medical:
* Support in ensuring that employee medical records are up to date and that arrangements are facilitated if necessary for any medical treatment that is required.
* Manage relations with medical service providers, monitors medical expenses and ensures medical staff records are handled and kept in a confidential manner.
GOLD:
* Update medicals in GOLD and run GOLD reports for medicals.
* Update GOLD completely, timely and accurately in absence of HR Officer.
* Ensure GOLD reports are provided whenever needed.
Absence Management:
* Ensure that absence (including annual leave and sick leave) is proactively managed.
* Provide leaves record report to Managers on monthly basis.
* Conduct regular quality control checks to ensure data accuracy.
* Coordinate absence data across hubs.
Performance Management:
* Provide support to HR Manager to collect objectives and performance reviews.
* Support in creating awareness and understanding among current and new staff on the code of conduct and safeguarding.
Project Support:
* Supporting the HR Manager with key projects as required.
* Ensuring all leavers complete exit interview, analyse trends and make recommendations to the HR manager.
* Any other duties that may be reasonably required of the postholder.
* Required to adhere to Oxfam's principles and values as well as the promotion of gender justice and women's rights.
* Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
What we are looking for:
We're looking for a candidate who cares about Oxfam's mission to end poverty and is personally aligned to our feminist principles and values of empowerment, accountability and inclusion in all you do.
An ideal candidate for the role will also be / have:
EXPERIENCE, KNOWLEDGE & COMPETENCIES:
Essential:
* Self-Awareness
* Systems Thinking
* Enabling
In addition:
* Bachelor's degree in Human Resources, Business Administration, or a related field.
* Bachelor's degree holder Minimum of 2 years of experience in HR role in private or humanitarian sectors, or High secondary education 5 years of experience. This experience should include HR related roles within the preferably humanitarian or development sector, at either national or international levels.
* Experience in data base and absence management.
* Competency in use of relevant technology systems (MS Office suite, HRIS).
* Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations.
* Commitment to humanitarian principles and action.
* Commitment to Oxfam's equal opportunity and gender policies.
* Flexibility & adaptability with the ability to work under pressure and in insecure areas.
* Proficiency in English and Arabic both written and verbal.
* Flexibility and willingness to travel up to 75% within Syria as required.
* Pleasant and courteous personality.
* Efficient and organized.
* Possesses initiative, patience, tact, and able to work with minimum supervision.
* Sympathy with the aims and objectives of Oxfam.
Desirable:
* Experienced in working across multi discipline projects - recruitment, talent, compensation and benefits
* Familiarity with local laws and regulations affecting non-profit operations in Syria.
We offer:
We offer a competitive salary and a range of additional benefits to staff including annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.
From the day you join Oxfam we invite you to stretch and learn in your role. Our wide range of Learning & Development opportunities includes in-house courses, e-learning modules, on-the job learning opportunities, coaching and mentoring, and much more.
You can read more about all Oxfam has to offer here.
How to apply:
As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.
HR Intern - Alexandria, VA
Recruiting assistant job in Alexandria, VA
Love Where You Work!
If working for a team of dynamic professionals that create award winning projects for some of the world's most successful companies sounds exciting, rand* construction corporation is where you want to be. Voted a Great Place to Work for 15 years in a row, rand* provides a culture of excellence that offers unlimited growth. We are seeking a dynamic Human Resources (HR) Intern looking for a company where they can learn and grow.
What you'll do: As rand* grows, the business is increasingly reliant on HR standardization and practice: this Summer 2026, you will be supporting the HR team with organization of tools and resources, policies and compliance, and onboarding needs. Day-to-day tasks will include organizing current HR policies for ease of use, ensuring compliance and consistency within our HR practice, and supporting our recruiting function as needed. This role will report to the Sr. Director of HR and will support various functions within the team as needed.
ABOUT rand*
rand* construction is an award-winning, woman-owned national commercial contractor specializing in tenant interiors, retail, restaurants, and building renovations (capital expenditure). Founded in 1989 by Linda Rabbitt, rand* has grown from a small interiors firm to a multi-market construction company with revenues in excess of $600 million annually. offering a wide range of services to national and regional clients.
We are proud to be named a “Top Workplace," and a Best Place to Work by local business journals. Our culture of excellence has produced close to 200 Industry awards for our quality of work. Most importantly, we love to promote from within. 80% of our Executive Leadership began their careers at rand* in our entry level positions.
Some key duties and responsibilities will be:
Assist with developing standardized position descriptions and career mapping for preconstruction and platform positions.
Assist with completing HIPAA-related compliance requirements and other annual state and federal compliance requirements.
Review all EEO and DoL posters for offices and jobsites. Ensure rand* is posting the latest posters for state and federal compliance.
Perform ad-hoc research on trends within the construction industry and how these trends pertain to the people side of the business.
Assist with routine recurring administrative tasks associated with recruiting and onboarding.
Skills and abilities:
Must be pursuing a bachelor's degree in a related field, HR, Business Administration or Management, Organizational Behavior, etc.
Proficient in Microsoft Office Suite
Understands the importance of confidentiality and exercising discretion when participating in sensitive conversations and topics related to HR and compliance.
Detail oriented with a solutions mindset
Excellent verbal, written and interpersonal skills and communications.
Ability to work collaboratively and independently as needed
Positive attitude and willingness to learn in a fast-paced environment
This position is in office 5 days a week.
Physical Job Demands & Working Conditions
This position is located in our Alexandria, VA office.
Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee.
rand* is an equal opportunity employer. We are committed to fostering meaningful careers and cultivating a workplace where individuals can thrive and do their best work. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, sex, gender identity or expression, genetic information, immigration status, marital status, medical or physiological condition (including pregnancy), national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sexual orientation, or any other characteristic protected by applicable local laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please let us know by noting this in your application. All applications must be submitted via randcc.com/careers. Non-solicited resumes submitted elsewhere will not be considered.
Auto-Apply