A recruiting assistant is responsible for supporting the staffing needs of an organization, updating the company's job boards, and coordinating with the department managers to identify their staffing requirements and candidate qualifications. Recruiting assistants schedule the interviews and evaluations of the qualified applicants, endorsing them for final assessments with a department's hiring managers. They also assist with the processing of requirements for the hired candidates and managing their onboarding procedures. A recruiting assistant performs administrative and clerical duties as needed, especially on updating the candidate's information and doing background checks.

Recruiting Assistant Responsibilities

Here are examples of responsibilities from real recruiting assistant resumes representing typical tasks they are likely to perform in their roles.

  • Manage external relationships with employment and professional associations to ensure compliance with EEO.
  • time to fill, cost per hire for the best ROI.
  • Maintain staffing attendance and changes in KRONOS system
  • Use Facebook to offer information session details and summary.
  • Evaluate and implement business tools to deliver strong ROI.
  • Prepare ads for websites, i.e., Facebook and Craigslist.
  • Approve and edit KRONOS payroll for nursing and reception staff.
  • Collect and track new hire paperwork, perform e-verify for new hires.
  • Review, audit, and monitor data for integrity within HRIS and relate systems.
  • Research and analysis regarding the qualifications of individuals on LinkedIn to recruit them for a job opening.
Recruiting Assistant Traits
Integrity involves honesty and a high regard of morals.
Communication skills shows that you are able to relay your thoughts, opinions and ideas clearly to those around you.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.

Recruiting Assistant Job Description

When it comes to understanding what a recruiting assistant does, you may be wondering, "should I become a recruiting assistant?" The data included in this section may help you decide. Compared to other jobs, recruiting assistants have a growth rate described as "little or no change" at 0% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of recruiting assistant opportunities that are predicted to open up by 2028 is -7,300.

On average, the recruiting assistant annual salary is $30,865 per year, which translates to $14.84 an hour. Generally speaking, recruiting assistants earn anywhere from $23,000 to $39,000 a year, which means that the top-earning recruiting assistants make $16,000 more than the ones at the lower end of the spectrum.

As is the case with most jobs, it takes work to become a recruiting assistant. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a human resources clerk, personnel clerk, human resources internship, and human resources secretary.

Recruiting Assistant Jobs You Might Like

Recruiting Assistant Resume Examples

Recruiting Assistant Skills and Personality Traits

We calculated that 12% of Recruiting Assistants are proficient in Customer Service, Background Checks, and Job Descriptions. They’re also known for soft skills such as Integrity, Communication skills, and Organizational skills.

We break down the percentage of Recruiting Assistants that have these skills listed on their resume here:

  • Customer Service, 12%

    Answered incoming calls from applicants and demonstrated customer service to clients and applicants inquiring about job placement opportunities.

  • Background Checks, 10%

    Conducted reference and background checks on all job applicants, determined eligibility of candidate and decided further actions.

  • Job Descriptions, 7%

    Reviewed candidate applications and resumes based on job descriptions and qualifications through an applicant tracking system.

  • HR, 6%

    Created cross-departmental recruiting tool utilized by recruiters, recruiting assistants, HR analysts, business partners and management.

  • Potential Candidates, 6%

    Screened and qualified resumes for potential candidates in physician, Physician Assistant-Certified, and Advanced Registered Nurse Practitioner job criteria.

  • Data Entry, 6%

    Screen candidate files and complete data entry of applicant qualifications for AIC position openings

"customer service," "background checks," and "job descriptions" aren't the only skills we found recruiting assistants list on their resumes. In fact, there's a whole list of recruiting assistant responsibilities that we found, including:

  • Integrity can be considered to be the most important personality trait for a recruiting assistant to have. According to a recruiting assistant resume, "information clerks, particularly human resources assistants, have access to confidential information" recruiting assistants are able to use integrity in the following example we gathered from a resume: "executed weekly audit reports evaluating data integrity in peoplesoft. "
  • While it may not be the most important skill, we found that many recruiting assistant duties rely on communication skills. This example from a recruiting assistant explains why: "information clerks must be able to explain policies and procedures clearly to customers and the public." This resume example is just one of many ways recruiting assistants are able to utilize communication skills: "coordinate talent acquisition activities for salaried positions through communication with platform hr, local recruiters, and local hiring managers. "
  • Another skill that is quite popular among recruiting assistants is organizational skills. This skill is very critical to fulfilling every day responsibilities as is shown in this example from a recruiting assistant resume: "information clerks must be able to retrieve files and other important information quickly and efficiently." This example from a resume shows how this skill is used: "evaluate and process new hire paperwork such as tax forms, i9 forms and organizational contracts. "
  • A thorough review of lots of resumes revealed to us that "interpersonal skills" is important to completing recruiting assistant responsibilities. This resume example shows just one way recruiting assistants use this skill: "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." Here's an example of how this skill is used from a resume that represents typical recruiting assistant tasks: "used interpersonal skills to recruit new members hosted recruitment events"
  • See the full list of recruiting assistant skills.

    We've found that 68.5% of recruiting assistants have earned a bachelor's degree. Furthermore, 6.9% earned their master's degrees before becoming a recruiting assistant. While it's true that most recruiting assistants have a college degree, it's generally possible to become one with only a high school degree. In fact, one out of every eight recruiting assistants did not spend the extra money to attend college.

    Those recruiting assistants who do attend college, typically earn either business degrees or psychology degrees. Less commonly earned degrees for recruiting assistants include communication degrees or human resources management degrees.

    When you're ready to become a recruiting assistant, you might wonder which companies hire recruiting assistants. According to our research through recruiting assistant resumes, recruiting assistants are mostly hired by Alorica, Crystal Springs Resort, and Home Instead Senior Care. Now is a good time to apply as Alorica has 8 recruiting assistants job openings, and there are 5 at Crystal Springs Resort and 2 at Home Instead Senior Care.

    If you're interested in companies where recruiting assistants make the most money, you'll want to apply for positions at Ameriprise Financial, Seyfarth Shaw, and Fox Rothschild. We found that at Ameriprise Financial, the average recruiting assistant salary is $51,736. Whereas at Seyfarth Shaw, recruiting assistants earn roughly $49,136. And at Fox Rothschild, they make an average salary of $48,541.

    View more details on recruiting assistant salaries across the United States.

    Some other companies you might be interested in as a recruiting assistant include Aerotek, United States Army, and Insight Global. These three companies were found to hire the most recruiting assistants from the top 100 U.S. educational institutions.

    In general, recruiting assistants fulfill roles in the professional and health care industries. While employment numbers are high in those industries, the recruiting assistant annual salary is the highest in the professional industry with $47,978 as the average salary. Meanwhile, the media and technology industries pay $39,154 and $38,459 respectively. This means that recruiting assistants who are employed in the professional industry make 33.7% more than recruiting assistants who work in the health care Industry.

    The three companies that hire the most prestigious recruiting assistants are:

      What Human Resources Clerks Do

      A human resources clerk's role focuses on assisting in the hiring process within a company or organization. Most of the responsibilities will revolve around posting hiring notices on various platforms, handling job applications, arranging schedules and appointments for interviews, verifying requirements, and responding to calls and inquiries. Besides participating in the hiring process, a human resources clerk also has administrative duties such as maintaining employee information and records, producing progress reports, processing paperwork, and assisting newly hired employees. This is all done in adherence to a company's policies and regulations.

      In this section, we compare the average recruiting assistant annual salary with that of a human resources clerk. Typically, human resources clerks earn a $3,054 lower salary than recruiting assistants earn annually.

      Even though recruiting assistants and human resources clerks have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require customer service, background checks, and job descriptions in the day-to-day roles.

      As far as similarities go, this is where it ends because a recruiting assistant responsibility requires skills such as "hr," "phone screens," "recruitment process," and "taleo." Whereas a human resources clerk is skilled in "human resources," "company policies," "office procedures," and "clerical support." So if you're looking for what truly separates the two careers, you've found it.

      Human resources clerks tend to make the most money in the health care industry by averaging a salary of $35,727. In contrast, recruiting assistants make the biggest average salary of $47,978 in the professional industry.

      On average, human resources clerks reach lower levels of education than recruiting assistants. Human resources clerks are 6.9% less likely to earn a Master's Degree and 0.6% less likely to graduate with a Doctoral Degree.

      What Are The Duties Of a Personnel Clerk?

      Next up, we have the personnel clerk profession to look over. This career brings along a lower average salary when compared to a recruiting assistant annual salary. In fact, personnel clerks salary difference is $2,040 lower than the salary of recruiting assistants per year.

      A similarity between the two careers of recruiting assistants and personnel clerks are a few of the skills associated with both roles. We used resumes from both professions to find that both use skills like "background checks," "job descriptions," and "powerpoint. "

      In addition to the difference in salary, there are some other key differences that are worth noting. For example, recruiting assistant responsibilities are more likely to require skills like "customer service," "hr," "potential candidates," and "data entry." Meanwhile, a personnel clerk might be skilled in areas such as "information technology," "human resources," "clerical support," and "life insurance." These differences highlight just how different the day-to-day in each role looks.

      In general, personnel clerks study at lower levels of education than recruiting assistants. They're 7.7% less likely to obtain a Master's Degree while being 0.6% less likely to earn a Doctoral Degree.

      How a Human Resources Internship Compares

      A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures. A human resources intern must be detail-oriented and a fast-learner and display excellent communication and organizational skills to be familiarized with the management operations.

      The human resources internship profession generally makes a lower amount of money when compared to the average salary of recruiting assistants. The difference in salaries is human resources interns making $6,005 lower than recruiting assistants.

      By looking over several recruiting assistants and human resources interns resumes, we found that both roles utilize similar skills, such as "customer service," "background checks," and "job descriptions." But beyond that the careers look very different.

      There are many key differences between these two careers as shown by resumes from each profession. Some of those differences include the skills required to complete responsibilities within each role. As an example of this, a recruiting assistant is likely to be skilled in "hr," "internet," "high volume," and "interview schedules," while a typical human resources internship is skilled in "resources intern," "procedures," "internship program," and "diversity."

      When it comes to education, human resources interns tend to earn similar education levels than recruiting assistants. In fact, they're 4.0% more likely to earn a Master's Degree, and 0.3% more likely to graduate with a Doctoral Degree.

      Description Of a Human Resources Secretary

      Now, we'll look at human resources secretaries, who generally average a lower pay when compared to recruiting assistants annual salary. In fact, the difference is about $4,039 per year.

      According to resumes from both recruiting assistants and human resources secretaries, some of the skills necessary to complete the responsibilities of each role are similar. These skills include "background checks," "job descriptions," and "powerpoint. "

      Even though a few skill sets overlap, there are some differences that are important to note. For one, a recruiting assistant might have more use for skills like "customer service," "hr," "potential candidates," and "data entry." Meanwhile, some human resources secretaries might include skills like "human resources," "telephone calls," "clerical support," and "board meetings" on their resume.

      Human resources secretaries reach lower levels of education when compared to recruiting assistants. The difference is that they're 7.7% more likely to earn a Master's Degree less, and 0.5% more likely to graduate with a Doctoral Degree.