What does a recruiting coordinator do?
A recruiting coordinator's tasks include posting job vacancies, coordinating candidate travel, setting up schedules for interviews and handling last-minute scheduling changes, preparing offer letters, and conducting background checks on aspirants. The coordinator assists in the company's recruiting and talent acquisition procedures and strategies by hiring job-seekers to fill in vacant positions and to supply the company's workforce needs and goals. To be effective, he/she should have excellent communication skills and intimate knowledge about hiring best practices to be able to attract aspirants.
Recruiting coordinator responsibilities
Here are examples of responsibilities from real recruiting coordinator resumes:
- Manage bulletins on craigslist, newspapers and mailing letters.
- Monitor and manage applicants/resumes in TALEO; identify internal and external candidates to forward to next step.
- Manage external relationships with employment and professional associations to ensure compliance with EEO.
- Schedule interviews with managers booking conference rooms and manage conflicting schedules and calendars.
- Communicate effectively with branch manager, regional vice-president, and corporate departments to accomplish daily payroll reports.
- Manage advertising vendors/associations and online resources (LinkedIn) to recruit from multiple talent sources w/ an emphasis on university/veteran/disability campaigns.
- Collect and track new hire paperwork, perform e-verify for new hires.
- Handle billing and coding and submit to Medicare for payment of services provide.
- Complete and submit all require forms and documents to Medicaid for approval of care.
- Organize and perform researches on the TALEO internal database and web research techniques to source and identify qualify candidates.
- Apply and adhere to a variety of options using an ATS fulfilling placement actions in accordance with policies and regulations.
- Maintain responsibility for entry, maintenance, and integrity of data in the Facebook systems and help with producing reports.
- Create, maintain and analyze various reports using excel for partners, direct management, HRIS and at times c-level directors.
- Perform general administrative functions to maintain HRIS.
- Review and edit recruitment templates for lead recruiters utilizing LinkedIn recruiter.
Recruiting coordinator skills and personality traits
We calculated that 11% of Recruiting Coordinators are proficient in Customer Service, Applicant Tracking Systems, and Human Resources. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.
We break down the percentage of Recruiting Coordinators that have these skills listed on their resume here:
- Customer Service, 11%
Recruited candidates that meet specific criteria, including executive administrative assistants, customer service representatives, light industrial and clerical assistants.
- Applicant Tracking Systems, 7%
Managed orientation and summer program with use of applicant tracking systems and internal recruiting databases.
- Human Resources, 6%
Provided Human Resources Management and Logistical Support to the Talent Acquisition team; Delivered operational procedures required to support HR initiatives.
- Background Checks, 6%
Provided recruiting activities such as scheduling interviews, reference/background checks and provided assistance to candidates and hiring managers.
- PowerPoint, 4%
Educated participant employees on HR policies and procedures through workshop using PowerPoint presentation and provided Management Orientation Programs.
- Recruitment Process, 4%
Served as a primary administrative liaison with external/internal candidates in the recruitment process Input and/or update candidate information in applicant tracking system
Most recruiting coordinators use their skills in "customer service," "applicant tracking systems," and "human resources" to do their jobs. You can find more detail on essential recruiting coordinator responsibilities here:
Communication skills. Another skill that relates to the job responsibilities of recruiting coordinators is communication skills. This skill is critical to many everyday recruiting coordinator duties, as "listening and speaking skills are essential for human resources specialists." This example from a resume shows how this skill is used: "provided a positive applicant and employee experience, updated applicants with frequent communication throughout the recruitment process. "
Interpersonal skills. A big part of what recruiting coordinators do relies on "interpersonal skills." You can see how essential it is to recruiting coordinator responsibilities because "specialists continually interact with others and must be able to converse and connect with people from varied backgrounds." Here's an example of how this skill is used from a resume that represents typical recruiting coordinator tasks: "demonstrate excellent interpersonal and communication skills. "
Detail oriented. A commonly-found skill in recruiting coordinator job descriptions, "detail oriented" is essential to what recruiting coordinators do. Recruiting coordinator responsibilities rely on this skill because "specialists must pay attention to detail when evaluating applicants’ qualifications, doing background checks, maintaining records of an employee grievance, and ensuring that a workplace complies with labor standards." You can also see how recruiting coordinator duties rely on detail oriented in this resume example: "initiated standardization of student recruitment processes by creating detailed documentation and training material for new coordinators. "
The three companies that hire the most recruiting coordinators are:
- Randstad North America, Inc.166 recruiting coordinators jobs
- IntelliPro55 recruiting coordinators jobs
- Pacific Northwest National Laboratory44 recruiting coordinators jobs
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Compare different recruiting coordinators
Recruiting coordinator vs. Employment specialist
An employment specialist deals with job applicants to match their talents to a specific job that properly suits them. Employment specialists assist applicants or the unemployed by testing their skills, conducting mock interviews, and creating a proper resume. They can work separately within a company or be part of the human resources department to assist in the hiring process. Employment specialists are often tasked to handle company layoffs and act as the liaison officer between the employer and the Department of Labor.
While similarities exist, there are also some differences between recruiting coordinators and employment specialist. For instance, recruiting coordinator responsibilities require skills such as "human resources," "powerpoint," "recruitment process," and "phone screens." Whereas a employment specialist is skilled in "rehabilitation," "mental health," "social work," and "competitive employment." This is part of what separates the two careers.
Employment specialists really shine in the professional industry with an average salary of $40,645. Comparatively, recruiting coordinators tend to make the most money in the finance industry with an average salary of $47,481.employment specialists tend to reach similar levels of education than recruiting coordinators. In fact, employment specialists are 1.6% more likely to graduate with a Master's Degree and 0.0% more likely to have a Doctoral Degree.Recruiting coordinator vs. Human resources internship
A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures. A human resources intern must be detail-oriented and a fast-learner and display excellent communication and organizational skills to be familiarized with the management operations.
Each career also uses different skills, according to real recruiting coordinator resumes. While recruiting coordinator responsibilities can utilize skills like "human resources," "onsite interviews," "candidate travel," and "coordinators," human resources interns use skills like "resources intern," "performance management," "data analysis," and "scheduling interviews."
Human resources interns earn a lower average salary than recruiting coordinators. But human resources interns earn the highest pay in the manufacturing industry, with an average salary of $37,766. Additionally, recruiting coordinators earn the highest salaries in the finance with average pay of $47,481 annually.Average education levels between the two professions vary. Human resources interns tend to reach similar levels of education than recruiting coordinators. In fact, they're 0.6% less likely to graduate with a Master's Degree and 0.0% less likely to earn a Doctoral Degree.Recruiting coordinator vs. Human resource specialist
A human resources specialist is responsible for assisting in the recruitment and staffing process. Duties of a human resources specialist include updating the requirements and qualifications of a job post, handling employees' inquiries regarding compensation and benefits, maintaining employees' records, updating the status of new joiners, tracking performance reviews, and generating reports as business requires. A human resource specialist must be detail-oriented, as well as excellent in organizational and communication skills. Additionally, a human resource specialist must have a broad knowledge of the recruitment process and structure.
The required skills of the two careers differ considerably. For example, recruiting coordinators are more likely to have skills like "human resources," "phone screens," "interview process," and "onsite interviews." But a human resource specialist is more likely to have skills like "oversight," "life insurance," "human resources policies," and "timekeeping."
Human resource specialists make a very good living in the government industry with an average annual salary of $67,295. On the other hand, recruiting coordinators are paid the highest salary in the finance industry, with average annual pay of $47,481.human resource specialists typically earn similar educational levels compared to recruiting coordinators. Specifically, they're 0.9% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.Recruiting coordinator vs. Human resources generalist
A human resources generalist is responsible for monitoring the human resources policies and procedures, making adjustments as needed to align with the company's goals and objectives. Duties of a human resources generalist also include improving employee relations system, organizing compliance and knowledge training, reviewing benefit plans, managing compensation inquiries, assisting in recruitment and staffing needs, communicating with department heads in employees' performance reviews, and storing employees' files for reference. A human resource generalist must have excellent communication and decision-making skills to address issues concerning the company and employees' welfare.
Types of recruiting coordinator
Updated January 8, 2025
