How to hire a regional administrator

How to hire a regional administrator, step by step

Here's a step-by-step regional administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a regional administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new regional administrator
• Step 8: Go through the hiring process checklist

What does a regional administrator do?

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1. Identify your hiring needs

   The regional administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A regional administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, regional administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of regional administrators.

   Type of Regional Administrator	Description	Hourly rate
   Regional Administrator	Computer networks are critical parts of almost every organization. Network and computer systems administrators are responsible for the day-to-day operation of these networks.	$21-50
   Administrative Analyst	An administrative analyst specializes in analyzing the company's processes and operations to come up with the best practices for the business. Their responsibilities revolve around conducting research and analysis through site inspections, surveys, interviews, and assessments... Show more	$17-38
   Facilities Administrator	A facilities administrator is responsible for maintaining the cleanliness and orderliness of facilities, as well as the stability and efficiency of equipment and machinery to support business functions and operations. Facilities administrators monitor the adequacy of inventories and call for repairs for maintenance... Show more	$22-50

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Home Health
   • Patients
   • Patient Care
   • Oversight
   • Rehabilitation
   • Human Resources
   • Medicare
   • Payroll
   • Financial Reports
   • Office Management
   • Administrative Functions
   • Travel Arrangements
   • Medicaid
   • Expense Reports

   Check all skills

   Responsibilities:

   • Establish operating policies and procedures and attain SNF Medicare certification.
   • Develop and maintain location maps for all accounts through PowerPoint.
   • Support RVP with calendar, expenses, travel, and day to day business needs.
   • Serve as a liaison between RVP and the field team in the resolution of day-to day operational task.
   • Provide administrative assistance to regional billing coordinators including write-off reports, AR reports, and any other billing assistance necessary.
   • Develop and maintain relationships with host-country government, NGOs and other stakeholders to foment inter-institutional projects and initiatives.

   More regional administrator duties

3. Make a budget

   Including a salary range in your regional administrator job description is one of the best ways to attract top talent. A regional administrator can vary based on:

   • Location. For example, regional administrators' average salary in tennessee is 48% less than in california.
   • Seniority. Entry-level regional administrators 58% less than senior-level regional administrators.
   • Certifications. A regional administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a regional administrator's salary.

   Average regional administrator salary

   $69,683yearly

   $33.50 hourly rate

   ---

   Entry-level regional administrator salary

   $45,000 yearly salary

   Updated December 17, 2025

   Average regional administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$105,301	$51
   2	Washington	$84,452	$41
   3	Massachusetts	$83,620	$40
   4	Nevada	$79,861	$38
   5	Oregon	$79,626	$38
   6	District of Columbia	$71,892	$35
   7	New York	$71,041	$34
   8	Virginia	$69,686	$34
   9	Pennsylvania	$68,947	$33
   10	Maryland	$67,931	$33
   11	Illinois	$66,309	$32
   12	Texas	$64,787	$31
   13	Idaho	$64,593	$31
   14	Michigan	$64,399	$31
   15	Wisconsin	$60,828	$29
   16	Missouri	$57,466	$28
   17	Iowa	$56,461	$27
   18	Georgia	$55,216	$27
   19	Nebraska	$54,201	$26
   20	Florida	$52,310	$25

   Average regional administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	BGC Partners	$127,721	$61.40
   2	KLA	$110,591	$53.17	4
   3	Morgan Stanley	$106,561	$51.23	17
   4	Clean Harbors	$100,981	$48.55	24
   5	AccentCare	$96,534	$46.41
   6	Valicor	$88,876	$42.73	1
   7	Community Health Systems	$86,471	$41.57	33
   8	Skanska	$85,347	$41.03	10
   9	Kia Motors	$78,670	$37.82
   10	First United Bank	$78,238	$37.61	2
   11	Waste Connections	$74,592	$35.86	4
   12	Dean Health Plan	$73,909	$35.53
   13	BerganKDV	$71,409	$34.33
   14	University Healthcare Alliance	$69,785	$33.55
   15	Pacific Architects and Engineers	$68,615	$32.99
   16	The State of Oregon	$66,139	$31.80	6
   17	Heartland Dental	$64,068	$30.80
   18	University of Massachusetts Medical School	$63,901	$30.72	5
   19	Clinical Management Consultants	$62,623	$30.11	1
   20	Houston Methodist	$62,242	$29.92	9

4. Writing a regional administrator job description

   A job description for a regional administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a regional administrator job description:

   Regional administrator job description example

   Regional Administrative Project Coordinator, US Programs (Southeast)
   
   Reports To: Regional Director, Southeast
   
   Team: Southeast Region
   
   Job Location: Southeastern Region Based in Miami, FL
   
   Grade Level: 8
   
   FLSA & Union Status: Exempt,Non-Bargaining
   
   Introduction : Church World Service (CWS) is a not-for-profit, faith-based organization transforming communities around the globe through just and sustainable solutions to hunger, poverty, displacement, and disaster. CWS does not discriminate on the basis of race, color, religion, sex, national origin, gender identity, genetic information, age, disability or veteran status in employment or in the provision of services.
   
   Primary Purpose : The Regional Administrative Project Coordinator, US Programs provides administrative support in the areas of Grant Writing, Finance, HR and other administrative needs to the CWS Southeast Regional Office. With an initial focus on Grant Writing, and Finance, the Regional Administrative Project Coordinator may also support other administrative functions regionally, such as IT and Operations. Under the direction of the Regional Director, s/he will assist in administering projects serving the successful implementation of CWS programs across the region, coordinating closely with locally based administrative staff and departments. Together with the Regional Director and local administrative staff, the Regional Administrative Project Coordinator will assist in ensuring that all local and regional office administration is done in line with CWS global policies, procedures, and systems.
   
   Essential Duties:
   Assist and support Southeast Regional Office in Grant Writing, Finance, HR, IT, and Operations systems, in service of CWS's vision and mission. Coordinate closely with local management, regional, national, and HQ-based teams to help ensure that regional administrative systems are effective and efficient. Communicate CWS administrative policy to local teams. Manage regional projects at the direction of the Regional Director, US Programs. Qualifications:
   
   Experience:
   Minimum of 5 years of related work experience in program operations/administration required. Experience managing projects related to Grant Writing, Finance, HR, IT, and/or Operations preferred. Experience leading projects through the full project cycle preferred. Skills:
   Strong management and organizational skills required, including familiarity with financial management systems. Familiarity with government and private funding and contractual requirements preferred. Ability to work in a multi-cultural environment required. Commitment to diversity, equity, and inclusion and willingness to support CWS' Platform on Racial Justiceas a CWS employee required. Education & Certifications:
   
   Higher education, including graduate study in a relevant area preferred (but not required).
   Special Requirements :
   Covid vaccine required Must have valid driver's license and reliable personal vehicle. Mileage accrued while executing work responsibilities is reimbursable by CWS. Must complete motor vehicle record check. Must be willing and able to travel. Background check required.
   Special Requirements :
   Covid vaccine required. Must have a valid driver's license and suitable transportation. Must complete motor vehicle record check. Must be willing and able to travel. Background check required.
   CWS' U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).
   
   CWS offers a competitive benefits package that includes:
   
   •403 (b) Retirement Plan
   
   •Medical, Dental and Vision Insurance
   
   •Paid Time Off
   
   •Life Insurance and AD&D
   
   •Long Term and Short Term Disability
   
   •Employee Assistance Program (EAP)
   
   •Health Savings Account
   
   •Flexible Spending Accounts
   
   •Commuter Benefits

   Copy this example

   

5. Post your job

   There are a few common ways to find regional administrators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your regional administrator job on Zippia to find and attract quality regional administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit regional administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   If your interviews with regional administrator applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new regional administrator

   Once you have selected a candidate for the regional administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new regional administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a regional administrator?