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Become A Facilities Manager

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Working As A Facilities Manager

  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Making Decisions and Solving Problems
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $85,000

    Average Salary

What Does A Facilities Manager Do

Administrative services managers plan, direct, and coordinate supportive services of an organization. Their specific responsibilities vary, but administrative service managers typically maintain facilities and supervise activities that include recordkeeping, mail distribution, and office upkeep. In a small organization, they may direct all support services and may be called the business office manager. Large organizations may have several layers of administrative managers who specialize in different areas.

Duties

Administrative services managers typically do the following:

  • Buy, store, and distribute supplies
  • Supervise clerical and administrative personnel
  • Set goals and deadlines for their department
  • Develop, manage, and monitor records
  • Recommend changes to policies or procedures in order to improve operations, such as changing what supplies are kept or how to improve recordkeeping
  • Plan budgets for contracts, equipment, and supplies
  • Monitor the facility to ensure that it remains safe, secure, and well maintained
  • Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems
  • Ensure that facilities meet environmental, health, and security standards and comply with government regulations

Administrative services managers plan, coordinate, and direct a broad range of services that allow organizations to operate efficiently. An organization may have several managers who oversee activities that meet the needs of multiple departments, such as mail, printing and copying, recordkeeping, security, building maintenance, and recycling.

The work of administrative services managers can make a difference in employees’ productivity and satisfaction. For example, an administrative services manager might be responsible for making sure that the organization has the supplies and services it needs. In addition, an administrative services manager who is responsible for coordinating space allocation might take into account employee morale and available funds when determining the best way to arrange a given physical space.

Administrative services managers also ensure that the organization honors its contracts and follows government regulations and safety standards.

Administrative services managers may examine energy consumption patterns, technology usage, and office equipment. For example, managers may recommend buying new or different equipment or supplies in order to lower energy costs or improve indoor air quality.

Administrative services managers also plan for maintenance and the future replacement of equipment, such as computers. A timely replacement of equipment can help save money for the organization, because eventually the cost of upgrading and maintaining equipment becomes higher than the cost of buying new equipment.

The following are examples of types of administrative services managers:

Contract administrators handle buying, storing, and distributing equipment and supplies. They also oversee getting rid of surplus or unclaimed property.

Facility managers oversee buildings, grounds, equipment, and supplies. Their duties fall into several categories, including overseeing operations and maintenance, planning and managing projects, and dealing with environmental factors.

Facility managers may oversee renovation projects to improve efficiency or ensure that facilities meet government regulations and environmental, health, and security standards. For example, they may influence building renovation projects by recommending energy-saving alternatives or efficiencies that reduce waste. In addition, facility managers continually monitor the facility to ensure that it remains safe, secure, and well maintained. Facility managers also are responsible for directing staff, including maintenance, grounds, and custodial workers.

Records and information managers develop, monitor, and manage an organization’s records. They provide information to executive management, and they ensure that employees throughout the organization follow information and records management guidelines. They may direct the operations of on-site or off-site records facilities. They should be familiar with the technology that is used to manage both physical and electronic records. Records and information managers also work closely with an organization’s attorneys, technology, and business operations personnel.

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How To Become A Facilities Manager

Educational requirements vary by the type of organization and the work performed. Administrative services managers must have related work experience.

Education

A bachelor’s degree is typically required for someone to become an administrative services manager. However, some jobseekers may be able to enter the occupation with a high school diploma. Those with a bachelor’s degree typically study business, engineering, facility management, or information management.

Licenses, Certifications, and Registrations

The International Facility Management Association offers a competency-based professional certification program for administrative services managers. Completing this program may give prospective job candidates an advantage. The program has two levels: the Facilities Management Professional (FMP) certification and the Certified Facility Manager (CFM) certification. People entering the profession can get the FMP as a steppingstone to the CFM. For the CFM, applicants must meet certain educational and experience requirements. The CFM must be renewed every 3 years by completing continuing education and professional development requirements.

For records and information managers, the Institute of Certified Records Managers offers the Certified Records Manager (CRM) certification. For those specializing in information governance, ARMA International offers the Information Governance Professional (IGP) certification.

Work Experience

Administrative services managers must have related work experience reflecting managerial and leadership abilities. For example, contract administrators need experience in purchasing and sales, as well as knowledge of the variety of supplies, machinery, and equipment that their organization uses. Managers who are concerned with supply, inventory, and distribution should be experienced in receiving, warehousing, packaging, shipping, transportation, and related operations.

Advancement

Advancement of facility managers is based on the practices and size of individual organizations. Some facility managers transfer among departments within an organization or work their way up from technical positions. Others advance through a progression of facility management positions that offer additional responsibilities. Advancement is easier in large organizations that employ several levels and types of administrative services managers.

A master’s degree in business administration or a related field can enhance a manager’s opportunities to advance to a higher level position, such as director of administrative services. Some experienced managers may join or establish a management consulting firm to provide administrative management services to other organizations on a contract basis.

Important Qualities

Analytical skills. Administrative services managers must be able to review an organization’s procedures and find ways to improve efficiency.

Communication skills. Much of an administrative services manager’s time is spent working with other people. Therefore, communication is a key quality.

Detail oriented. Administrative services managers must pay attention to details. This quality is necessary across a range of tasks, from ensuring that the organization complies with building codes to managing the process of buying equipment.

Leadership skills. In managing workers and coordinating administrative duties, administrative services managers must be able to motivate employees and deal with issues that may arise.

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Facilities Manager Jobs

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Help others decide if this is a good career for them

Average Length of Employment
Facilities Planner 4.0 years
Facilities Manager 4.0 years
Top Careers Before Facilities Manager
Manager 7.1%
Supervisor 5.3%
Owner 4.9%
Internship 3.8%
Top Careers After Facilities Manager
Manager 6.5%
Owner 5.5%
Supervisor 3.4%
Consultant 3.1%

Do you work as a Facilities Manager?

Facilities Manager Demographics

Gender

Male

74.4%

Female

24.2%

Unknown

1.5%
Ethnicity

White

63.3%

Hispanic or Latino

15.5%

Black or African American

11.0%

Asian

6.4%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

59.7%

Carrier

6.5%

French

6.1%

German

4.8%

Portuguese

3.4%

Chinese

2.3%

Italian

2.1%

Arabic

1.9%

Russian

1.7%

Mandarin

1.5%

Dakota

1.5%

Japanese

1.5%

Polish

1.5%

Ukrainian

1.1%

Dutch

0.8%

Korean

0.8%

Urdu

0.8%

Hindi

0.8%

Turkish

0.6%

Greek

0.6%
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Facilities Manager Education

Schools

University of Phoenix

24.7%

Community College of the Air Force

9.0%

Liberty University

5.6%

Ashford University

5.5%

Ferris State University

5.4%

Northeastern University

4.1%

Michigan State University

3.9%

Southern New Hampshire University

3.8%

Ohio State University

3.5%

Strayer University

3.4%

American InterContinental University

3.4%

Kaplan University

3.3%

George Mason University

3.3%

Villanova University

3.1%

University of Houston

3.1%

Purdue University

3.1%

University of North Carolina at Greensboro

3.0%

Webster University

3.0%

Washington State University

2.9%

Northern Virginia Community College

2.9%
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Majors

Business

37.3%

Management

7.8%

Criminal Justice

4.7%

Psychology

4.0%

Kinesiology

3.7%

Parks And Recreation Management

3.6%

Electrical Engineering

3.6%

Education

3.5%

Accounting

3.3%

General Studies

3.2%

Mechanical Engineering

3.2%

Marketing

2.7%

Communication

2.7%

Electrical Engineering Technology

2.6%

Computer Science

2.5%

Environmental Control Technologies/Technicians

2.5%

Project Management

2.4%

Heating And Air Conditioning

2.4%

Liberal Arts

2.2%

Nursing

2.2%
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Degrees

Bachelors

37.7%

Other

27.5%

Masters

14.7%

Associate

11.6%

Certificate

5.7%

Doctorate

1.1%

Diploma

1.0%

License

0.6%
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Job type you want
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Part Time
Internship
Temporary

Real Facilities Manager Salaries

Job Title Company Location Start Date Salary
Facilities Manager Worleyparsons Group, Inc. Houston, TX Apr 25, 2011 $305,567
Facilities Manager GE Medical Systems, LLC Waukesha, WI Sep 30, 2012 $130,000 -
$140,000
Regional Facilities Manager CBRE, Inc. Redmond, WA Mar 29, 2016 $130,000
Facility Manager The University of Texas at Austin Austin, TX Feb 01, 2012 $126,750
Regional Facilities Manager CBRE, Inc. Redmond, WA Oct 13, 2014 $118,893 -
$135,000
Manager, Facilities Verisign Reston, VA May 28, 2016 $117,331
Manager, Facilities Verisign, Inc. Reston, VA May 28, 2015 $112,818
Facilities Manager Israel Discount Bank of New York New York, NY Jan 04, 2010 $110,000
Facility Manager Quality Therapy & Consultation, Inc. Orland Park, IL Feb 26, 2015 $109,304
Manager, Facilities Verisign, Inc. Reston, VA May 28, 2014 $109,017
Facility Manager Progress Rail Services Corporation Tacoma, WA Aug 10, 2012 $107,500
National Facilities Manager H&O Nestle Waters North America, Inc. Elmsford, NY Sep 28, 2016 $105,000 -
$125,000
Cell Culture Facility Manager, Biofoundry Berkeley Lights, Inc. Emeryville, CA Apr 04, 2016 $80,059 -
$122,000
Site Facility Manager Emcor Facilities Services, Inc. Lexington, SC Sep 02, 2015 $80,000
Facilities Manager MDM Hotel Group Ltd./Miami Dadeland Marriott Hotel Miami, FL Nov 20, 2007 $80,000
TEM Facility Manager North Carolina State University Raleigh, NC Mar 10, 2014 $80,000
Site Facility Manager Viox Services, Inc. Lexington, SC Sep 17, 2014 $80,000
Subacute Care and Rehab Facility Manager Heritage Care, Inc. Hyattsville, MD Jul 12, 2015 $79,539
Plant & Facilities Manager National Beef Packing Company, LLC Saint Joseph, MO Jun 01, 2010 $78,770
Facilities Manager Amneal Pharmaceuticals of New York Brookhaven, NY Nov 12, 2011 $78,749
Facilities Manager Arauz II Body Shop, Corp. Miami, FL Mar 03, 2016 $61,610
Facility Rehabilitation Manager TAWL Health Care Inc. Houston, TX Sep 24, 2011 $60,632
Manager Facility Ambrose Facilities Management Inc. Boynton Beach, FL Oct 01, 2011 $60,523
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Sep 15, 2009 $60,000
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Sep 01, 2009 $60,000
Equine Facility Manager (Animal Scientist) H2J, Inc. Carbondale, CO Aug 31, 2009 $60,000
Equine Facility Manager (Farm Manager) H2J, Inc. Snowmass Village, CO Aug 17, 2009 $60,000
Equine Facility Manager (Farm Manager) H2J, Inc. Snowmass Village, CO Aug 31, 2009 $60,000

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AVERAGE SALARY FOR A Facilities Manager

Average Yearly Salary
$85,000
View Detailed Salary Report
$50,000
Min 10%
$85,000
Median 50%
$85,000
Median 50%
$85,000
Median 50%
$85,000
Median 50%
$85,000
Median 50%
$85,000
Median 50%
$85,000
Median 50%
$144,000
Max 90%
Best Paying Company
Hawthorne Cat
Highest Paying City
Austin, TX
Highest Paying State
Texas
Avg Experience Level
4.1 years
How much does a Facilities Manager make at top companies?
The national average salary for a Facilities Manager in the United States is $85,445 per year or $41 per hour. Those in the bottom 10 percent make under $50,000 a year, and the top 10 percent make over $144,000.

How Would You Rate The Salary Of a Facilities Manager?

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Top Skills for A Facilities Manager

  1. Facility
  2. Safety Training
  3. Preventative Maintenance
You can check out examples of real life uses of top skills on resumes here:
  • Developed and coordinated, with IT, database structures to interface with Facility management programs and other departmental databases.
  • Administered employee annual safety training, quarterly safety performance audits and corrective action plan reviews.
  • Manage preventative maintenance activities to ensure utilities, environmental systems and other building systems operate properly and efficiently.
  • Updated standard operating procedures, improved safety procedures, and implemented critical infrastructure updates in compliance with federal regulations.
  • Reviewed and made recommendations for long-term facility service contracts; developing scope of work, quality assurance and evaluation methodologies.

What is it like to work as a Facilities Manager

4.0

Facilities manager

July 15, 2019 on Zippia

What was your job title?

Facilities Manager.. Show More

What do you like the most about working as Facilities Manager?

Taking care of the buildings so employees can complete there jobs safely and comfortably... Show More

What do you NOT like?

The limited resources to complete the above mentioned... Show More

5.0

Awesome info

April 10, 2019 on Zippia

What was your job title?

Facilities Manager.. Show More

What do you like the most about working as Facilities Manager?

I really like all the details about what a facilities manager does... Show More

What do you NOT like?

There is nothing that I do not like about this description... Show More

5.0

Architect

February 28, 2019 on Zippia

What was your job title?

Facilities Manager.. Show More

What do you like the most about working as Facilities Manager?

Challenges, variety, working with people, creating the environment for others to work connected with company's values... Show More

What do you NOT like?

Chore work, lack of commitment, passivity.. Show More

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Top 10 Best States for Facilities Managers

  1. New York
  2. New Jersey
  3. District of Columbia
  4. Rhode Island
  5. Colorado
  6. Washington
  7. Massachusetts
  8. Maryland
  9. Delaware
  10. Georgia
  • (524 jobs)
  • (278 jobs)
  • (103 jobs)
  • (27 jobs)
  • (201 jobs)
  • (249 jobs)
  • (369 jobs)
  • (212 jobs)
  • (24 jobs)
  • (276 jobs)

Top Facilities Manager Employers

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The Facilities Manager Handbook

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