How to hire a registrar

How to hire a registrar, step by step

Here's a step-by-step registrar hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a registrar job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new registrar
• Step 8: Go through the hiring process checklist

What does a registrar do?

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1. Identify your hiring needs

   The registrar hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a registrar to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a registrar that fits the bill.

   This list presents registrar salaries for various positions.

   Type of Registrar	Description	Hourly rate
   Registrar	Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, student life, or the office of the registrar.	$13-26
   Patient Access Representative	A Patient Access Representative is the first point of contact of a patient in a hospital facility. Among the duties include the checking-in and out of a patient, gathering a patient's information for the Doctors and Nurses to use, communicates with the patient's family or caregivers, and processes insurance billing... Show more	$12-19
   Admitting Clerk	The job of an admitting clerk is to register and admit patients to a hospital. Admitting clerks interview patients in getting the necessary financial and medical information for the admission... Show more	$11-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Medical Terminology
   • Patient Registration
   • Data Entry
   • Patient Care
   • Insurance Verification
   • Insurance Coverage
   • Patient Charts
   • Insurance Cards
   • Insurance Benefits
   • HIPAA
   • Computer System
   • Emergency Room

   Check all skills

   Responsibilities:

   • Manage and prioritize a high volume of traumas and ambulances entering the ER.
   • Provide superior customer-orient support and manage non-cooperative patients such as those with addictions problems with tact and ease.
   • Code all inpatient, outpatient, emergency room, laboratory and radiology visits with appropriate ICD-9 and CPT codes.
   • Transport patients to and from rehabilitation unit.
   • Coordinate all radiology authorizations from physicians and insurance companies, adhering to appropriate CPT codes.
   • Admit patients to various outpatient departments of the hospital; including emergency, laboratory and radiology.

   More registrar duties

3. Make a budget

   Including a salary range in the registrar job description is a good way to get more applicants. A registrar salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a registrar in New Mexico may be lower than in New York, and an entry-level engineer typically earns less than a senior-level registrar. Additionally, a registrar with lots of experience in the field may command a higher salary as a result.

   Average registrar salary

   $40,632yearly

   $19.53 hourly rate

   ---

   Entry-level registrar salary

   $29,000 yearly salary

   Updated December 16, 2025

   Average registrar salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$53,324	$26
   2	Massachusetts	$51,385	$25
   3	New Hampshire	$50,109	$24
   4	Pennsylvania	$46,426	$22
   5	California	$44,909	$22
   6	Connecticut	$43,636	$21
   7	New Jersey	$43,228	$21
   8	Oregon	$41,724	$20
   9	Virginia	$41,525	$20
   10	Delaware	$40,768	$20
   11	District of Columbia	$39,387	$19
   12	Ohio	$38,081	$18
   13	Alaska	$37,871	$18
   14	Louisiana	$37,396	$18
   15	Kentucky	$37,105	$18
   16	Texas	$36,445	$18
   17	Arizona	$35,127	$17
   18	Illinois	$35,076	$17
   19	Colorado	$34,373	$17
   20	Utah	$34,086	$16

   Average registrar salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	The American Musical and Dramatic Academy	$66,839	$32.13
   2	Success Academy Charter Schools	$51,387	$24.71	1
   3	University of Houston-Clear Lake	$51,214	$24.62
   4	UC Merced	$50,721	$24.39
   5	Education Affiliates	$50,545	$24.30
   6	New York University	$50,378	$24.22
   7	University of California-Berkeley	$48,615	$23.37
   8	Mount Auburn Hospital	$46,673	$22.44
   9	The University of Chicago	$45,937	$22.09	6
   10	Northeastern University	$45,854	$22.05
   11	Smithsonian Institution	$45,393	$21.82
   12	University of Saint Mary	$45,020	$21.64
   13	YES Prep Public Schools	$44,652	$21.47	1
   14	Yale University	$44,595	$21.44	1
   15	SUNY Morrisville	$44,107	$21.21
   16	Dana-Farber Cancer Institute	$43,957	$21.13	4
   17	Bryant & Stratton College	$43,452	$20.89	1
   18	Brown University	$43,341	$20.84	18
   19	Missouri Delta Medical Center	$43,340	$20.84	1
   20	Lawrence General Hospital	$43,070	$20.71	6

4. Writing a registrar job description

   A good registrar job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a registrar job description:

   Registrar job description example

   Who We Are
   
   Patient focused, community oriented, conveniently located and equipped with technology that rivals the nation's most prestigious healthcare systems, Hackensack Meridian Health Mountainside Medical Center offers a comprehensive and growing array of services delivered by caring and highly skilled medical professionals. We're proud of the therapeutic and administrative upgrades we have made. Mountainside Medical Center has been serving Montclair and its surrounding New Jersey communities since 1891. The physicians, nurses and volunteers who are a part of the Mountainside family are your friends and neighbors. We're your community, your hospital and team, working hard for you.
   
   Hackensack Meridian Health Mountainside Medical Center is proud to continue to provide world-class health care services in a community setting. Our 365 bed medical center has successfully transitioned from a stand-alone facility to being part of Hackensack Meridian Health, the most comprehensive and truly integrated network in New Jersey. Mountainside is a joint venture between Hackensack Meridian Health and Ardent Health Services, one of the country's leading private hospital management companies.
   
   We are looking for a dynamic and passionate Registrar to join the Mountainside Team!
   
   Responsibilities
   
   What You'll Do
   
   The Registrar will be responsible for serving as liaison between Finance, Nursing and Physician offices, obtaining accurate demographic information, record and verify all pertinent information from insurance companies in respect to a patient's authorization for services, eligibility and benefits.
   Register patients for Family Practice Group, obtains accurate demographic and insurance information Handle main telephone lines for the Family Practice Group Provide patients with information required by federal mandates, i.e., Patient Rights and Responsibilities, and Advance Care Directives Obtain appropriate signatures and copies and/or scans all identification and healthcare coverage presented Communicate all information and financial responsibility to the patient/guarantor Complete registration forms, insurance forms, HMO referrals, processes medical record requests, and any other MFP office forms required by our patients Provide general non-clinical information regarding the Family Practice Group and gives necessary instructions prior to appointments Maintain confidentiality with all information Perform any and all other duties as assigned
   Qualifications
   
   What You'll Bring
   High School Diploma Required 1+ year working in medical/and or medical insurance areas preferred Knowledge of Medical Terminology Strong working knowledge of Microsoft Office Suite Excellent customer service skills and strong ability to multi-task
   What We Offer
   Competitive pay Medical, dental, and vision insurance 401k with Company match Company paid basic life insurance and long term disability coverage Generous paid time off, including an additional extended illness bank 6 Paid Holidays Tuition Reimbursement Advancement and career development opportunities
   Hackensack Meridian Health Mountainside Medical Center is an Equal Opportunity Employer and applicants will receive consideration for employment regardless of race, color, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

   Copy this example

   

5. Post your job

   There are a few common ways to find registrars for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your registrar job on Zippia to find and attract quality registrar candidates.
   • Use niche websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with registrar candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new registrar

   Once you've found the registrar candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new registrar. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a registrar?