A registrar's role is to process and maintain accurate records within an institution or establishment. They are the main point of communication to obtain various kinds of information. In schools, a registrar is in charge of keeping a student or educator's academic, personal, and financial records. They also have the task of arranging a student's course and class schedules. Furthermore, a registrar may also have other administrative tasks such as responding to calls and other forms of correspondence, producing reports, and process requirements.

Registrar Responsibilities

Here are examples of responsibilities from real registrar resumes representing typical tasks they are likely to perform in their roles.

  • Manage student files, including passport, visa, insurance information and scholarship documentation.
  • Code all inpatient, outpatient, emergency room, laboratory and radiology visits with appropriate ICD-9 and CPT codes.
  • Read doctor order, look up ICD and CPT codes to verify if procedure are necessary for given diagnosis.
  • Prepare for and participate and assist ACS nurse reviewer with navigation through the various EMR systems during the ACS consultative visit.
  • Ensure that FERPA confidentiality regulations are followed when student information are released.
  • Mail patient files securely according to hospital procedure to ensure patient file privacy.
  • Enter patient information and accurate test order into electronic database and hospital EMR system.
  • Utilize the collected trauma data for injury research, epidemiology, prevention initiatives and performance improvement.
  • Perform registration duties for incoming pediatric and adult trauma /emergency patients as well as inpatient admissions.
  • Direct the consolidation of user access to student academic data, in-keeping with deferral privacy provisions.
Registrar Traits
Computer skills involves understanding how to operate a computer, as well as computer programs and applications.
Problem-solving skills is the way that one is able to effectively solve a problem in a timely manner.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.

Registrar Job Description

Between the years 2018 and 2028, registrar jobs are expected to undergo a growth rate described as "faster than average" at 7%, according to the Bureau of Labor Statistics. So if the thought "should I become a registrar?" Has crossed your mind, maybe you should take the growth rate into account. In addition, the number of registrar opportunities that are projected to become available by 2028 is 13,500.

On average, the registrar annual salary is $28,875 per year, which translates to $13.88 an hour. Generally speaking, registrars earn anywhere from $21,000 to $38,000 a year, which means that the top-earning registrars make $17,000 more than the ones at the lower end of the spectrum.

Once you've become a registrar, you may be curious about what other opportunities are out there. Careers aren't one size fits all. For that reason, we discovered some other jobs that you may find appealing. Some jobs you might find interesting include a patient access representative, admitting clerk, director of admissions, and department chairperson.

Registrar Jobs You Might Like

Registrar Resume Examples

Registrar Skills and Personality Traits

We calculated that 16% of Registrars are proficient in Customer Service, Insurance Companies, and Medical Records. They’re also known for soft skills such as Computer skills, Problem-solving skills, and Organizational skills.

We break down the percentage of Registrars that have these skills listed on their resume here:

  • Customer Service, 16%

    Provided timely and courteous customer service and resolution of customer complaints to maintain client relationship and ensure satisfaction of services.

  • Insurance Companies, 13%

    Verify insurance through Passport and OneSource and calling insurance companies to verify benefits and confirm for authorization.

  • Medical Records, 13%

    Confirm and verify all patient demographic information while speaking clearly and entering accurate information into our Next Gen electronic medical records.

  • Patient Care, 9%

    Interview patients effectively and courteously, entering all registration and insurance data accurately and completely to ensure quality of patient care.

  • Financial Statements, 4%

    Completed bookkeeping duties, such as credits and collections, prepared and sent financial statements and bills.

  • Patient Registration, 4%

    Job tasks and responsibilities include timely and accurate patient registration, patient interviews for all pertinent account information and insurance verification.

Some of the skills we found on registrar resumes included "customer service," "insurance companies," and "medical records." We have detailed the most important registrar responsibilities below.

  • The most important skills for a registrar to have in this position are computer skills. In this excerpt that we gathered from a registrar resume, you'll understand why: "postsecondary education administrators need to be comfortable working with computers so they can use software to manage student and school records." According to resumes we found, computer skills can be used by a registrar in order to "documented outpatient and emergency admissions by inputting data into computer explained hospital policies, financial responsibilities and patient rights. "
  • Another trait important for fulfilling registrar duties is problem-solving skills. According to a registrar resume, "administrators need to react calmly when a difficult situation arises and develop creative solutions." Here's an example of how registrars are able to utilize problem-solving skills: "resolved patient problems with clinical staff, billing department, and medical records. "
  • Organizational skills is also an important skill for registrars to have. This example of how registrars use this skill comes from a registrar resume, "administrators need to be organized so they can manage records, prioritize tasks, and coordinate activities with their staff." Read this excerpt from a resume to understand how vital it is to their everyday roles and responsibilities, "strive daily to help students achieve skills used high customer service, computer skills, organizational, filing, mailing,"
  • In order for certain registrar responsibilities to be completed, the job requires the skill "interpersonal skills." According to a registrar resume, "postsecondary education administrators need to build good relationships with colleagues, students, and parents" As an example, this snippet was taken directly from a resume about how this skill applies: "provide interpersonal client based customer service to every patient. "
  • See the full list of registrar skills.

    After discovering the most helpful skills, we moved onto what kind of education might be helpful in becoming a registrar. We found that 43.5% of registrars have graduated with a bachelor's degree and 8.0% of people in this position have earned their master's degrees. While most registrars have a college degree, you may find it's also true that generally it's possible to be successful in this career with only a high school degree. In fact, our research shows that one out of every five registrars were not college graduates.

    Those registrars who do attend college, typically earn either business degrees or health care administration degrees. Less commonly earned degrees for registrars include psychology degrees or general studies degrees.

    When you're ready to become a registrar, you might wonder which companies hire registrars. According to our research through registrar resumes, registrars are mostly hired by Hca Hospital Services Of San Diego, Community Health Systems, and BayCare Health System. Now is a good time to apply as Hca Hospital Services Of San Diego has 93 registrars job openings, and there are 52 at Community Health Systems and 50 at BayCare Health System.

    But if you're interested in companies where you might earn a high salary, registrars tend to earn the biggest salaries at ManTech International, CACI International, and Lockheed Martin. Take ManTech International for example. The median registrar salary is $55,900. At CACI International, registrars earn an average of $54,740, while the average at Lockheed Martin is $54,126. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on registrar salaries across the United States.

    We also looked into companies who hire registrars from the top 100 educational institutions in the U.S. The top three companies that hire the most from these institutions include University of Pittsburgh Medical Center, Nationwide Children's Hospital, and Conifer Health Solutions.

    The three companies that hire the most prestigious registrars are:

      What Patient Access Representatives Do

      A Patient Access Representative is the first point of contact of a patient in a hospital facility. Among the duties include the checking-in and out of a patient, gathering a patient's information for the Doctors and Nurses to use, communicates with the patient's family or caregivers, and processes insurance billing. Most of the time, A Patient Access Representative encounters the critically ill or injured which is why one must possess great communication skills and compassion.

      In this section, we take a look at the annual salaries of other professions. Take patient access representative for example. On average, the patient access representatives annual salary is $8,677 lower than what registrars make on average every year.

      While the salaries between these two careers can be different, they do share some of the same responsibilities. Employees in both registrars and patient access representatives positions are skilled in customer service, insurance companies, and medical records.

      As far as similarities go, this is where it ends because a registrar responsibility requires skills such as "student records," "trauma," "privacy," and "appropriate departments." Whereas a patient access representative is skilled in "patient access," "communication," "physician orders," and "health care." So if you're looking for what truly separates the two careers, you've found it.

      Patient access representatives receive the highest salaries in the health care industry coming in with an average yearly salary of $31,285. But registrars are paid more in the health care industry with an average salary of $28,257.

      The education levels that patient access representatives earn is a bit different than that of registrars. In particular, patient access representatives are 5.9% less likely to graduate with a Master's Degree than a registrar. Additionally, they're 1.0% less likely to earn a Doctoral Degree.

      What Are The Duties Of an Admitting Clerk?

      The job of an admitting clerk is to register and admit patients to a hospital. Admitting clerks interview patients in getting the necessary financial and medical information for the admission. They verify the insurance of patients and make sure that their registration forms are accurately signed. Usually, they work on the medical profession and hospital front lines. They welcome and face customers and need to understand medicine. Also, they are expected to manage doctors, nurses, patients, and hospital policies.

      Now we're going to look at the admitting clerk profession. On average, admitting clerks earn a $6,972 lower salary than registrars a year.

      While the salary may be different for these job positions, there is one similarity and that's a few of the skills needed to perform certain duties. We used info from lots of resumes to find that both registrars and admitting clerks are known to have skills such as "customer service," "insurance companies," and "medical records. "

      But both careers also use different skills, according to real registrar resumes. While registrar responsibilities can utilize skills like "student records," "necessary signatures," "trauma," and "privacy," some admitting clerks use skills like "phone calls," "hospital staff," "interview patients," and "consent forms."

      In general, admitting clerks study at lower levels of education than registrars. They're 11.4% less likely to obtain a Master's Degree while being 1.0% less likely to earn a Doctoral Degree.

      How a Director Of Admissions Compares

      The admissions director is responsible for evaluating admission applications in an educational institution setting. Admissions directors monitor the admission process, develop admission procedures and reasonable criteria, and recruit potential students by determining their eligibility and educational objectives. They also assist with handling marketing and promotional campaigns about academic programs, conduct career seminars through school visits, and managing registration paperwork, such as scholarship grants, financial aid applications, and other admission requirements. The admissions director must have excellent communication and leadership skills, responding to the students' inquiries and concerns, as well as overseeing the admissions staff's operations.

      The director of admissions profession generally makes a higher amount of money when compared to the average salary of registrars. The difference in salaries is directors of admissions making $21,042 higher than registrars.

      Using registrars and directors of admissions resumes, we found that both professions have similar skills such as "customer service," "insurance companies," and "medical records," but the other skills required are very different.

      As mentioned, these two careers differ between other skills that are required for performing the work exceedingly well. For example, gathering from registrars resumes, they are more likely to have skills like "patient care," "patient registration," "data entry," and "emergency." But a director of admissions might have skills like "admissions process," "facility tours," "social workers," and "new admissions."

      Directors of admissions make a very good living in the non profits industry with an average annual salary of $62,781. Whereas registrars are paid the highest salary in the health care industry with the average being $28,257.

      Directors of admissions typically study at higher levels compared with registrars. For example, they're 18.5% more likely to graduate with a Master's Degree, and 1.9% more likely to earn a Doctoral Degree.

      Description Of a Department Chairperson

      A Department Chairperson is a faculty member who provides academic and administrative leadership to an academic department. They exercise leadership in recruiting and retaining capable faculty, communicate departmental needs and desires to the Dean and Provost, and coordinate the academic advisement process.

      Department chairpeople tend to earn a higher pay than registrars by about $36,769 per year.

      While both registrars and department chairpeople complete day-to-day tasks using similar skills like student records, staff members, and powerpoint, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "customer service," "insurance companies," "medical records," and "patient care" are skills that have shown up on registrars resumes. Additionally, department chairperson uses skills like department chair, professional development, faculty meetings, and communication on their resumes.

      Now, let's take a closer look at the financials in each career. The health care industry tends to pay more for department chairpeople with an average of $110,542. While the highest registrar annual salary comes from the health care industry.

      Department chairpeople reach higher levels of education when compared to registrars. The difference is that they're 35.2% more likely to earn a Master's Degree more, and 13.0% more likely to graduate with a Doctoral Degree.