How to hire a registry clerk

How to hire a registry clerk, step by step

Here's a step-by-step registry clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a registry clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new registry clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a registry clerk, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A registry clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, registry clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents registry clerk salaries for various positions.

   Type of Registry Clerk	Description	Hourly rate
   Registry Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$14-22
   Internship	Interns are trainees who are engaged by a company to work for them for a brief period. Interns usually use this opportunity to gain actual work experience, fulfill university or college requirements, and ensure that they are working towards the right career path for them... Show more	$11-23
   Work Study Student	Work-study students are students who do part-time jobs to support their living and educational expenses. Usually, they offer their services in an organization related to their field of study... Show more	$7-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Icd-O
   • Customer Service
   • Data Entry
   • Financial Institutions
   • Car Deals
   • CVR
   • Computer System
   • Birth Certificates
   • Phone Calls
   • Telephone Calls

   Responsibilities:

   • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
   • Certify for CVR - register all new/use vehicles.
   • Maintain patient medications in a secure environment inventory and record all incoming medications to maintain patient confidentiality per HIPPA requirements.
   • Count daily out of stocks using the Telxon handheld, and enter the information onto the Safeway intranet for ordering purposes.

3. Make a budget

   Including a salary range in your registry clerk job description is a great way to entice the best and brightest candidates. A registry clerk salary can vary based on several factors:

   • Location. For example, registry clerks' average salary in new mexico is 39% less than in massachusetts.
   • Seniority. Entry-level registry clerks earn 35% less than senior-level registry clerks.
   • Certifications. A registry clerk with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a registry clerk's salary.

   Average registry clerk salary

   $37,695yearly

   $18.12 hourly rate

   ---

   Entry-level registry clerk salary

   $30,000 yearly salary

   Updated December 23, 2025

4. Writing a registry clerk job description

   A good registry clerk job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a registry clerk job description:

   Registry clerk job description example

   • Currently enrolled in a school for nursing assistants or have a license as a certified nursing assistant.
   • A minimum of 6 months experience as a certified nursing assistant or clinical experience while enrolled in a nursing assistant certification class.
   • Must possess a sincere desire to serve the ill, aged and infirm.
   • Ability to read, write and speak the English language.
   • Possess the ability to deal tactfully with personnel, residents, family members, visitors, and the general public.
   • Willingness to work harmoniously with other personnel.
   • Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents based on whatever maturity level they are currently functioning.
   • Must be in good general health and demonstrate emotional stability.
   • Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and, at times, hostile people within the facility.

   GENERAL DUTIES AND RESPONSIBILITIES: GENERAL

   • Perform all duties as assigned and in accordance with facility’s established policies and procedures, nursing care procedures and safety rules and regulations.
   • Make resident rounds at the beginning of each shift and every two hours thereafter to administer quality nursing care.
   • Verify the identification of a resident before administering nursing care or serving food, to assure that appropriate care is being provided to the correct resident.
   • Report missing ID bands to admission coordinator immediately.
   • Make beds, clean bedside and overbed tables.
   • Assure that water pitchers are cleaned, filled with fresh drinking water and within the resident’s reach.
   • Other related duties as may become necessary or as directed by the Charge Nurse, RN Supervisor, Director of Nurses, or Administrator.

   Copy this example

   

5. Post your job

   To find the right registry clerk for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with registry clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit registry clerks who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your registry clerk job on Zippia to find and recruit registry clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with registry clerk candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new registry clerk

   Once you've decided on a perfect registry clerk candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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