Regulatory compliance specialist job description

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.
VAS a division of Brown & Brown is seeking a Regulatory Compliance Specialist to join their team in Dallas, TX !

The Regulatory Compliance Specialist is responsible for preparing and filing documents for licensing and product approval with regulatory agencies, processing of motor club agent applications, and providing administrative assistance to the General Counsel.

WHAT YOU'LL DO :

Under supervision of general counsel, prepare and file documents necessary to comply with licensing and reporting requirements for state agencies regulating motor club products, vehicle service contracts, and other products. Work with client contacts and with colleagues across the business to gather data, documents and information for regulatory filings and license renewals. Including: Senior management, finance, marketing, sales, legal, etc. Communicate with state regulatory agency staff on licensing, reporting and other regulatory matters. Monitor state regulatory agency docket filings of interest to the business. Create regular reports for general counsel, clients, or at request of Executive Team member regarding regulatory filings and documents, and the current status of all filings. Maintain and organize an archive of regulatory filings and documents. File and retrieve corporate records, documents, and reports. Read and analyze incoming memos, submissions, and distribute them as needed. Process new motor club agent licensing applications and renewals, annual agent appointments, request client invoices, maintain client agent database, respond to client requests for information, provide monthly client updates, any additional agent/client request as needed from the General Counsel. Maintain Bonds, including but not limited to maintaining bond database, requesting continuation certificates upon renewal of term, requesting new bonds as requested from the General Counsel, processing bond invoices as needed Monitor due dates for corporate registrations, licenses, and other formalities, and coordinate with General Counsel and parent company to ensure timely filing of documents and payment of fees Provide administrative assistance for General Counsel, including but not limited to sorting and distributing incoming department mail, obtaining signatures as requested, organization and digitization of paper records, general filing and record keeping Provide administrative support for other Departments at Request of Department Heads Other tasks as directed by General Counsel



WHAT YOU'LL NEED:


Required

Minimum 2-3 years' experience in a law office, corporate legal department, or regulatory compliance department Excellent written and verbal communication skills, including strong editing skills Proficient with Microsoft Office Suite and industry standard web applications Ability to maintain a high level of confidentiality


Preferred

Associates Degree or Bachelors' Degree from accredited institution Experience handling regulatory filings, business registrations and corporate filings, and managing multiple deadlines for such filings Editing and Drafting experience Basic Legal Research skills with Findlaw, Westlaw, or other legal research tools



WHAT WE OFFER:


Excellent growth and advancement opportunities Competitive pay based on experience Paid Time Off Generous benefits package: health, dental, vision, 401(k), etc. Employee Stock Purchase Plan


We are an Equal Opportunity Employer. We take pride in the diversity of our team and seek diversity in our applicants.

Contract Duration: 12 Months

Key responsibilities : Act as core team member responsible for coordinating and identifying Regulatory and Compliance Remediation activity plans related to product transfer.

Basic Qualifications and Skills needed:

• Degree in Science or Engineering based discipline, laboratory experience a plus
• Familiarity with Change Management requirements, and Processes related to Compendial methods remediation, validation/qualification for manufacturing, and Quality and technical risk management tools.
• Relevant Drug Product Technical Experience related to processing and manufacturing pharmaceutical products.
• Excellent Communication and presentation skills.
• Relevant experience with manufacturing operations for Sterile Injectable Drug Products.
• Relevant skills to gathering data from multiple sources and summarizing into simple, well-organized documents.
• Ability to be flexible and manage multiple deadlines.
• Work independent to meet deadlines within team goals.
• Documentum, Doc-U Sign and Track-wise experience preferred.

Employment Type: W2 employee with competitive benefits

Benefits:

• Choice of medical, dental, and vision plans.
• Paid vacation time.
• Competitive hourly rate.

This is a great opportunity, and we are looking to fill this role with the right person. If you are ready to embark on an amazing new career opportunity, APPLY RIGHT NOW!

About Ventura Solutions:

Ventura Solutions is a rapidly growing medical device and pharmaceutical staffing, consulting, and training firm. Our extensive industry expertise in medical device, pharmaceutical, and combination products along with an exceptional talent pipeline make us a top choice for a wide range of projects. We also offer great benefits which enable us to attract and retain top talent in the medical device, pharmaceutical, and combination products space. For more information and other job opportunities visit us at ventura-solutions.com

Equal Opportunity Employer Minorities/Women/Veterans/Disable

Are you known for exceeding expectations? Do you embrace the Spirit of Hawai‘i? Then please keep reading because we're looking for people like you at Hawaiian Host Group.

Who are we? An excited team of people that all have one vision in common: sharing the Spirit of Hawai‘i with the world. We do this from Honolulu, Hilo, Los Angeles, and Tokyo by creating outstanding product experiences for our consumer brands, Hawaiian Host, Mauna Loa, and KOHO.

Expect camaraderie, product tastings, and other (virtual) events that make our culture unique. And more importantly, know that your work contributes to our purpose, as the Hosts of Hawai‘i, to make the Islands' future flourish. We do this through our Takitani Foundation and other social and environmental initiatives.

That's enough about us for now, we'd love to learn more about you. Read the job description below and let us know if you're interested. We can't wait to meet you!

Under the direction of the Senior Quality Assurance (QA) Manager, the Regulatory Compliance Specialist creates, reviews, updates, and approves food product labels. Develops mandatory label information and reviews claims to ensure accuracy and compliance with FDA Code of Federal Regulations (CFR) Title 21 Part 101 - Food Labeling (including new FSMA regulations), state and local regulations, as well as Company policies and procedures. Communicates with multiple teams dedicated to product and label development on accuracy and compliance matters, as well as records and reports to management on consumer inquiries and concerns, label issues and compliance results. Also, responsible for assisting in product innovation and quality assurance matters. Maintains the regulatory information within our Company database system.

ESSENTIAL FUNCTIONS (REGULATORY COMPLIANCE - 60%):Acts as Company specialist in all aspects of product labeling and compliance including, but not limited to, regulatory directives on nutrition and ingredients.Develops mandatory label information documents which include product name, net weight, ingredient statement, allergen declaration, nutrition facts, Kosher, and authenticity claims that meet government requirements. This includes ensuring compliance with all label related health and other claims.Leads, coordinates, and maintains regulatory compliance related to products and ingredients specifications, product formulations, packaging, and food labeling.Applies international, federal, state, and local regulations for both existing and new products.Obtains and verifies nutritional information from raw ingredient suppliers and creates Nutrition Facts using software program (ESHA). Reviews and approves artwork, graphics, and text of existing and proposed product labels to ensure accuracy and regulatory compliance (to include nutrition panel, ingredient statement, net contents declaration, statement of identity, allergen declaration, health, and other claims).Communicates up-to-date knowledge and interpretation of current and pending labeling regulations.Collects, records, and submits to management label deficiencies, consumer concerns, compliance results, etc. to help drive product compliance, as well as brand and product improvement.Works cross functionally to maintain the agility of the food labeling process with necessary work teams to handle all phases of the product label change process, including statement of identity, nutrition facts, ingredient and allergen declaration, country of origin and other optional label information (e.g., nutrient content claims, health claims). Reviews and verifies new product package proofs for all Company products. Maintains food labeling records and regulatory documentation for all products.Collects, validates, and maintains nutrition information and ingredients database. Creates various regulatory documentation/statements for new/revised products, including Master Formulas, Finished Product Specifications, and Letters of Guarantee.Creates and provides foreign regulatory documents/statements including Product Export Analysis.Maintains up-to-date knowledge of domestic and foreign legal regulations, industry trends and best food labeling practices; makes recommendations to improve current programs and processes, and to ensure Company legal compliance.Assists to develop and update appropriate food labeling policies and procedures, as needed.

ESSENTIAL FUNCTIONS (SYSTEMS SUPPORT - 10%):Maintains and updates regulatory database, tools, systems, processes, and information.Identifies and initiates training opportunities as needed.Maintains all regulatory documents and provides updates to work teams.Provides other regulatory updates, training and support as needed.

ESSENTIAL FUNCTIONS (EVALUATIONS & ASSESSMENTS - 5%):Assists and supports Quality Assurance to conduct internal Sensory Evaluation, Shelf-Life Study for new/revised products. Collects, reviews, and maintains data/results.

ESSENTIAL FUNCTIONS (CROSS FUNCTIONAL SUPPORT - 25%):Coordinates and prepares regulatory submission for domestic or international projects.Handles domestic and foreign customer requests (provides regulatory documents, statements, completes questionnaires and other documents). Investigates and responds to external (customer) inquiries and concerns about product nutrition facts, ingredients, allergen declaration, and claims related to labeling.Works closely with internal departments (Product Development, Innovation, QA, Marketing, Sales and Purchasing) to ensure all product labeling and packaging plants adhere to Company policy and federal regulations.Provides food regulatory compliance, labeling expertise and collaborates cross functionally with teams to leverage regulations to help the Company be competitive in the marketplace.Identifies regulatory concerns and communicates to the appropriate individuals.Identifies opportunities to deliver regulatory information more efficiently and accurately.Assists with attaining BRC Global Food Safety certification. Ability to work on multiple projects and priorities.

OTHER RESPONSIBILITIES: Supports the updating of appropriate food regulatory compliance policies and procedures within the Company by providing research.May participate in trade or professional associations, such as those that represent the confectionery industry and organizations related to food science and/or regulations.Regular attendance is required for the position.

EDUCATION, EXPERIENCE, AND SKILLS REQUIRED:BS Degree in Food Science, Nutrition, or related field required.A minimum of three (3) years of related experience in regulatory affairs or Quality Assurance in food industry.Working knowledge of FDA and USDA food labeling regulations and documentation requirements. Strong knowledge of FDA CFR Title 21 Part 101 - Food Labeling.Experience with Nutrition Database programs (e.g., ESHA).Understanding of food product development, food safety, and allergens.Strong technical writing skills and sound math aptitude.Superior proofreading, organizational, time management skills.High level of analytical ability to resolve complex problems. Ability to communicate and collaborate efficiently with coworkers and all levels of management. Excellent interpersonal and communication skills, quick problem solving, and project management.Desire to mentor with Regulatory Compliance and QA leadership team.Ability to learn quickly and multi-task in a fast-paced environment with limited supervision.Highly organized and very detail oriented.Demonstrated ability to handle multiple projects simultaneously.

PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is constantly required to sit, use vision and hearing; frequently required to stand and walk; occasionally required to pull less than 25 pounds, lift less than 25 pounds, carry less than 25 pounds, stair climbing, bend; kneel; crouch; forward reach; overhead reach; grasp; handle; use finger dexterity, and eye-hand-foot coordination; seldom required to push, lift 25-50 pounds, carry 25-50 pounds, squat, stoop, and twist.

COMMUNICATION DEMANDS:The position requires talking to co-workers; written communication to co-workers; talking on the telephone; responding to written or verbal requests of co-workers; reading; talking to customers; talking to outside trade persons/vendors; written communication to outside trade persons/vendors; responding to written or verbal requests of vendors; training/giving verbal instructions; receiving verbal instructions; writing/composing written language; visiting/working at different worksites; written communication to customers; supervising others; receiving written instructions.

WORK ENVIRONMENT:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1) While performing the duties of this job, the employee is not exposed to weather conditions. 2) The noise level in the work environment is usually light.
Hawaiian Host Group is an Equal Opportunity/Affirmative Action Employer.