How to hire a rehab office coordinator

How to hire a rehab office coordinator, step by step

Here's a step-by-step rehab office coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a rehab office coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new rehab office coordinator
• Step 8: Go through the hiring process checklist

What does a rehab office coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the rehab office coordinator you need to hire. Certain rehab office coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A rehab office coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, rehab office coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of rehab office coordinators and their corresponding salaries.

   Type of Rehab Office Coordinator	Description	Hourly rate
   Rehab Office Coordinator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$20-40
   Unit Secretary	Unit secretaries are administrative workers in a medical facility, usually a hospital or a clinic. They are in charge of religious activities in the unit or department they are assigned to... Show more	$12-19
   Scheduler	A scheduler is responsible for arranging appointments and carrying out reminder calls and correspondence to anyone involved. In a company setting, it is also a scheduler's responsibility to coordinate with various departments and personnel to organize an accurate timetable that will consist of meetings, gatherings, deadlines, or other pressing matters... Show more	$11-32

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Rehabilitation
   • Customer Service
   • Patients
   • Cleanliness
   • Clean Laundry
   • Therapy Services
   • Due Dates
   • Speech Therapy
   • Direct Supervision
   • MDS
   • Performance Reviews
   • Payroll
   • Technical Audits
   • Administrative Management

   Check all skills

   Responsibilities:

   • Schedule staff, manage PPS and HMO, and attend multidisciplinary meetings.
   • Provide meeting and committee support - creating and managing PowerPoint presentations and using technical skills to facilitate participation and discussion.
   • Assure all employees submit payroll information on a weekly basis and submit all expense reports.
   • Prepare reports regarding rehabilitation services such as utilization, performance improvement, productivity, and budget.
   • Demonstrate fitness-level appropriate exercises, coordinate, and monitor patients progress through the challenges of cardiac rehabilitation.
   • Provide MDS information as requested by facility.

   More rehab office coordinator duties

3. Make a budget

   Including a salary range in the rehab office coordinator job description is a good way to get more applicants. A rehab office coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a rehab office coordinator in Oklahoma may be lower than in California, and an entry-level engineer typically earns less than a senior-level rehab office coordinator. Additionally, a rehab office coordinator with lots of experience in the field may command a higher salary as a result.

   Average rehab office coordinator salary

   $59,947yearly

   $28.82 hourly rate

   ---

   Entry-level rehab office coordinator salary

   $42,000 yearly salary

   Updated December 29, 2025

   Average rehab office coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Florida	$66,999	$32
   2	Alabama	$64,631	$31
   3	Michigan	$61,106	$29
   4	New Jersey	$59,504	$29
   5	New York	$58,433	$28
   6	Ohio	$57,825	$28

   Average rehab office coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Hackensack Meridian Health	$70,557	$33.92	116
   2	American Medical Association	$66,037	$31.75
   3	Healthcare Solutions Team	$65,737	$31.60
   4	Huntsville Hospital	$65,349	$31.42	14
   5	Ability Works Rehab	$61,792	$29.71
   6	Concord Hospital	$59,650	$28.68	10
   7	Tallahassee Memorial HealthCare	$59,554	$28.63	3
   8	Memorial Health Systems Corporation	$59,326	$28.52	14
   9	ST. MARK'S	$59,326	$28.52
   10	PC Smart Care	$59,283	$28.50
   11	CHRISTUS Health	$58,978	$28.35	73
   12	Body Gears Physical Therapy	$58,796	$28.27	4
   13	Lake Shore Hospital Inc	$58,707	$28.22
   14	Premier Inc.	$58,518	$28.13	8
   15	Joy Corporation	$58,489	$28.12
   16	Assured Healthcare	$58,058	$27.91
   17	Hunter Contracting	$57,183	$27.49
   18	Carle Foundation	$57,093	$27.45	64
   19	St. Luke's Hospital	$56,869	$27.34	8
   20	East Alabama Health	$56,819	$27.32	3

4. Writing a rehab office coordinator job description

   A rehab office coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a rehab office coordinator job description:

   Rehab office coordinator job description example

   Why is this job description under diagnostic services?
   
   Organizes, implements, manages and evaluates the Cardio/Pulmonary Rehab program. Implements and supports the each component of the process to ensure the client's plan of care in partnership with the primary care physician and other providers of the Mercy General Health Partners.
   
   **Highlights:**
   
   **We serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.**
   
   **Mercy Health Physician Partners, our multi-specialty physician network, employs more than 500 physicians and advanced practice professionals in Grand Rapids, Muskegon, Holland and the Lakeshore.**
   
   **Great opportunity for a registered nurse, RN or exercise physiology graduate who has a passion for cardiac care.**
   
   **What the** **Cardiac Rehab Coordinator** **will do:**
   
   + Implements the process of assessment, planning, treatment interventions, ongoing evaluation of the client and the plan of care.
   
   + Monitors, evaluates and reports B/P, THR, oxygen saturation, SOB and RPE scale, as well as other S & S during exercise.
   
   + Maintains accurate and current records of each patient's plan of care and critical path progress.
   
   + Provides educational materials and instruction specific to cardiovascular disease, exercise progression, effort symptoms, home activities and exercise, goals and outcomes and equipment to clients and their significant others.
   
   **What the** **Cardiac Rehab Coordinator** **need:**
   
   + Licensed to practice as a Registered Nurse in the State of Michigan and/or degree in exercise physiology.
   
   + ACLS preferred and/or education in exercise specialty
   
   + Experience in Cardio-Pulmonary Rehab helpful.
   
   + Experience and knowledge of cardiovascular disease, emergency procedures, nutrition, physiology, health education, psychology, medical/educational strategies for CAD risk factor management.
   
   **Our Commitment to Diversity and Inclusion**
   
   Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
   
   Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right rehab office coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your rehab office coordinator job on Zippia to find and recruit rehab office coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting rehab office coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new rehab office coordinator

   Once you've found the rehab office coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new rehab office coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a rehab office coordinator?