Log In

Log In to Save

Sign Up to Save

Sign Up to Dismiss


The email and password you specified are invalid. Please, try again.

Email and password are mandatory

Forgot Password?

Don't have an account? Sign Up

reset password

Enter your email address and we will send you a link to reset your password.

Back to Log In

Become A Research Administrator

Where do you want to work?

To get started, tell us where you'd like to work.
Sorry, we can't find that. Please try a different city or state.

Working As A Research Administrator

  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Making Decisions and Solving Problems
  • Organizing, Planning, and Prioritizing Work
  • Updating and Using Relevant Knowledge
  • Mostly Sitting

  • $133,270

    Average Salary

What Does A Research Administrator Do At Northwestern University

* Grants & Contracts_
* Manages pre-award administration of grants and/or contracts, including reviewing solicitation and proactively resolving any issues/questions within the solicitation with OSR and/or sponsor.
* Establishes procedures at the small to mid-sized unit level related to pre-award administration.
* Activities may include coordination of large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
* Manages representation of sub-recipients, cost sharing and administrative costs on a proposal.
* May coordinate IRB and IACUC protocols.
* Prepares and/or reviews complete budget, assessing the need for the redistribution of project F&A; among multiple redistributed chartstrings.
* Completes post-award administration of research grants and/or contracts that may include: review of account establishment; management of effort commitments of key project personnel; approving high-value/high-risk expenditures; award document interpretation; reviewing and reporting expenditures; verifying processing of cost share transactions; regularly reviewing award budget status with PIs; provide data needed for interim and final financial and technical progress reports; and facilitating account close out activities, coordinating with ASRSP as needed.
* Establish procedures at the small to mid-sized unit level related to post-award administration.
* Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
* Participates in efforts to improve research administration including serving on university committees related to research administration.
* Analysis & Reporting_
* May have oversight of unit’s entire sponsored project portfolio.
* Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing and/or effort reporting knowledge.
* May provide information to senior management that is used for department budgeting purposes.
* Regulatory Compliance_
* Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant and/or contract administration & recommends changes to improve programs, policy and/or practice.
* Resolves compliance problems & issues working in conjunction with faculty.
* May include those involving research safety, animal subjects and human subjects.
* Alerts supervisor to potential higher risk compliance issues

What Does A Research Administrator Do At Stanford University

* Develop and communicate reports supporting project status; create effective forecasting and decision aides.
* Develop, prepare, and finalize project budgets, and provide budget justification.
* Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines.
* Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
* Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
* Participate in contract closeout process; submit final reports and certificates.
* Compile information and documents needed for audit inquiries.
* Other duties may also be assigned

What Does A Research Administrator Do At University of Virginia

* identifying funding opportunities, managing administrative proposal development/submission (including some large-scale, complex/interdisciplinary proposals) and overseeing post-award nonfinancial and financial matters.
* This is a centrally reporting and funded position with unit-level research administrator functions.
* This position will need someone that will take initiative with/be responsible for developing proposals relative to often inflexible due dates.
* This includes coordinating planning and revisions as appropriate with investigators and administrators--both internal and external--prior to recommending for approval to University authorities.
* Responsible for reviewing unusual situations with supervisor prior to initiating changes.
* Takes initiative with/responsibility for nonfinancial and financial post-award matters, and communicates with appropriate stakeholders, deferring where appropriate to OSP authorized officials.
* Demonstrating the ability to energetically begin, follow through and complete a plan or task.
* Willingness to take on non-routine tasks without prompting or direction from others.
* Identifies new ideas to improve the job or complete assigned tasks.
* Takes an active learning role by taking advantage of training opportunities offered by the University and external organizations.
* Shares ideas with others, is receptive to alternative responses, and actively engages others in the implementation of new ideas.
* Is a determined problem solver.
* EO/AA Statement:
* The University of Virginia is an equal opportunity and affirmative action employer.
* Women, minorities, veterans and persons with disabilities are encouraged to apply

What Does A Research Administrator Do At Beth Israel Deaconess Medical Center

* Manages budgets for federal and non-federal research grants, contracts and sub-contracts.
* Partners with the Office of Sponsored Programs to maintain databases for pending, funded, rejected and inactive grants.
* Works with information from internal systems, grant management software, PeopleSoft and other systems to monitor purchases, actual and encumbered expenses as well as salary distributions.
* Works with Financial Analysts and others as necessary to reconcile information/reports and provide investigators with regular financial status reports in user-friendly formats.
* Expected to have regular meetings with investigators where projections are provided and reviewed to avoid deficit spending.
* As necessary, work with investigators and RAD to manage deficits.
* Responsible for managing all time and effort reporting for defined areas of responsibility.
* Works with PIs to regularly monitor information, make changes as appropriate.
* Report any unusual or non-compliant information to PI and Research Administrative Director.
* Authorizes all expense items such as making deposits, transfering funds, assigning expenses within areas of responsibility.
* Works with ancillary areas such as A/P, HR, and Purchasing to ensure receipt of materials and prompt payment or resolution of any issues.
* Coordinates and supports the preparation and production of grant proposals, advises investigators of grant policies, due dates for progress reports, human studied protocols, abstracts, manuals, etc.
* Prepares budget for submissions and renewals.
* Works with Financial Analyst to ensure proper communicaton of upcoming grants and proper implementation of new grant information

What Does A Research Administrator Do At University of Southern California

* This position monitors, reconciles, analyzes and reports on all budget activity for 2 academic research centers.
* This position also provides support related to center management, research contracts and grants, as well as unrestricted and gift funds, for faculty and staff.
* Research Proposals:
* Assist Director, faculty and research associates, with the submissions of Center related proposals to assure all necessary university and agency requirements are met.
* Gather data necessary to submit proposals, including budget preparation, in accordance with the agency and university guidelines.
* Disseminate information to Viterbi Business Affairs, faculty home academic departments, the Department of Contracts and Grants (DCG), Principal Investigators and Agencies.
* Assist when notifications of awards are received by updating original account budgets proposed and working with DCG & SPA on account set up.
* Notify principal investigators of the receipt of award and communicate necessary expenditures.
* Account Management:
* Prepare purchase orders, travel expenses, reimbursements, requisitions, and independent contractor agreements for processing by Purchasing and/or Disbursement Control.
* Use, monitor and reconcile Procurement Cards and Travel card expenditures.
* Monitor account activity and reconcile accounts to assure that all account activity is related to the project and is charged appropriately.
* When discrepancies are found, take necessary steps to correct the transactions, such as expense transfers or object code corrections.
* Observe account balances and process budget changes when necessary to comply with original scope of work.
* Reference agency guidelines to make sure that budget changes are in compliance with the specified requirements from individual agencies.
* Advise Director and/or other faculty of remaining time of project periods and disposition of contract and grant funds (surplus, deficit, burn rate, etc.).
* Work closely with DCG and Sponsored Projects Accounting (SPA) on any questions that arise on existing, continuing and/or expiring awards, including obtaining appropriate approvals for specific transactions.
* Specific for CISOFT’s UPP division, process yearly gift receipts and deposits.
* Distribute funding to appropriate on campus parties (scholarships).
* Provide reporting at a moment’s notice from Student Tracking to the larger UPP account Roll
* Ups.
* Specific for CiSOFT’s Research division, provide mapping (reporting) by the 4th calendar day each month.
* Process quarterly invoices (with SPA’s countersignature).
* Prepare Q4 accruals mid
* November.
* Provide reporting at a moment’s notice from Student Tracking to the larger Research account Roll
* Ups.
* Specific for KOC, process student award entries and track those awards from start of center to present time.
* Provide additional reporting at a moment’s notice.
* Financial Reports:
* Conduct forecasts for awards received to assure that original scope of work will be satisfied.
* Communicate with the Director, review original proposal submission, and verify applicable fringe and F&A rates to prepare forecasts, annual reports, and final agency reports.
* Administration:
* Keep informed regarding agency funding/spending guidelines.
* Communicate information to principal investigators and other research-related staff to ensure that guidelines set forth by agencies are followed and advise them of contractual requirements.
* Prepare payroll instructions for regular and research staff, faculty, research assistants, and student workers.
* Prepares and processes hiring paperwork for research assistants and research staff.
* Assist non
* US citizens with visa paperwork through Glacier.
* Set up assignments through Trojan Temps (Guidant) when necessary.
* Set-up graduate research assistant awards in the Student Information System (SIS).
* Advise faculty, staff, researchers and students of disbursement and purchasing policies and procedures.
* Assure these policies are followed when processing requests for purchases, travel, conference registrations, supply reimbursements, and travel expense reimbursements.
* Assist Director, faculty and research associates in using the Effort Certification On
* Line System (eCERT).
* Coordinate details and/or payments for travel arrangements, research seminars, conferences and special events.
* Attend department meetings and central meetings (e.g.
* Viterbi Business Affairs, USC Research Administration Office, DCG etc.).
* Assist with department events (e.g. seminars, student welcome luncheon, graduation etc.).
* Perform varied administrative and analytical duties for the department.
* Required Applicant Documents
* Resume
* CV Cover Letter
* These documents may be submitted as one PDF.
* Applications will not be considered complete without these documents

Show More

Show Less

How To Become A Research Administrator

Natural sciences managers usually advance to management positions after years of employment as scientists. Natural sciences managers typically have a bachelor’s degree, master’s degree, or Ph.D. in a scientific discipline or a related field, such as engineering. Some managers may find it helpful to have an advanced management degree—for example, a Professional Science Master’s (PSM) degree, a Master of Business Administration (MBA), or a Master of Public Administration (MPA).


Natural sciences managers typically begin their careers as scientists; therefore, most have a bachelor’s degree, master’s degree, or Ph.D. in a scientific discipline or a closely related field, such as engineering. Scientific and technical knowledge is essential for managers because they must be able to understand the work of their subordinates and provide technical assistance when needed. 

Natural sciences managers who are interested in acquiring postsecondary education in management should be able to find master’s degree or Ph.D. programs in a natural science that incorporate business management courses. A relatively new type of degree, called the Professional Science Master’s (PSM), blends advanced training in a particular science field with business skills, such as communications and program management, and policy. Those interested in acquiring general management skills may pursue a Master of Business Administration (MBA) or a Master of Public Administration (MPA). Some natural sciences managers will have studied psychology or some other management-related field to enter this occupation.

Sciences managers must continually upgrade their knowledge because of the rapid growth of scientific developments.

Work Experience in a Related Occupation

Natural sciences managers usually advance to management positions after years of employment as scientists. While employed as scientists, they typically are given more responsibility and independence in their work as they gain experience. Eventually, they may lead research teams and have control over the direction and content of projects before being promoted to an administrative position.

Licenses, Certifications, and Registrations

Although certification is not typically required to become a natural sciences manager, many relevant certifications are available. These certifications range from those related to specific scientific areas of study or practice, such as laboratory animal management, to general management topics, such as project management, and are useful to natural sciences managers regardless of the organization being managed.

Important Qualities

Communication skills. Natural sciences managers must be able to communicate clearly to a variety of audiences, such as scientists, policymakers, and the public. Both written and oral communication are important.

Critical-thinking skills. Natural sciences managers must carefully evaluate the work of others. They must determine if their staff’s methods and results are based on sound science.

Interpersonal skills. Natural sciences managers lead research teams and therefore need to work well with others in order to reach common goals. Managers routinely deal with conflict, which they must be able to turn into positive outcomes for their organization.

Leadership skills. Natural sciences managers must be able to organize, direct, and motivate others. They need to identify the strengths and weaknesses of their workers and create an environment in which the workers can succeed.

Problem-solving skills. Natural sciences managers use scientific observation and analysis to find solutions to complex technical questions.

Time-management skills. Natural sciences managers must be able to do multiple administrative, supervisory, and technical tasks while ensuring that projects remain on schedule.

Show More

Show Less

Research Administrator jobs

Add To My Jobs

Research Administrator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

Show More

Languages Spoken

  • Spanish

  • French

  • Russian

  • German

  • Japanese

  • Mandarin

  • Urdu

  • Arabic

  • Chinese

  • Portuguese

  • Hindi

  • Latvian

  • Zulu

  • Ilocano

  • Burmese

  • Persian

  • Bengali

  • Tagalog

  • Italian

  • Cebuano

Show More

Research Administrator

Unfortunately we don’t have enough data for this section.

Research Administrator Education

Research Administrator

Unfortunately we don’t have enough data for this section.

Job type you want
Full Time
Part Time

Real Research Administrator Salaries

Job Title Company Location Start Date Salary
Interim Assoc Vice Provost for Research Admin & Co University of Alaska Anchorage, AK Aug 01, 2012 $124,000
Education & Research Administrator International Technological University San Jose, CA Mar 21, 2012 $73,902
Research Administrator Northwestern University Chicago, IL Jan 08, 2012 $63,037
Research Administrator Georgetown University Washington, DC Apr 10, 2011 $62,400
Research Administrator Georgetown University Washington, DC Apr 10, 2011 $62,315
Associate Sponsored Research Administrator Emory University Atlanta, GA Jan 30, 2015 $62,000
Associate Sponsored Research Administrator Emory University Atlanta, GA Jul 01, 2014 $62,000
Departmental Research Administrator University of Massachusetts Boston Boston, MA Oct 18, 2011 $60,077
Associate Research Administrator Trustees of Boston University Boston, MA Feb 01, 2013 $60,000
Research Administrator Northwestern University Chicago, IL Jul 01, 2010 $60,000
Research Administrator 1 Northwestern University Chicago, IL Feb 01, 2011 $53,446
Research Administrator University of Rochester Rochester, NY Dec 15, 2010 $52,900
Research Advancement Administrator Senior Arizona State University Tempe, AZ Dec 08, 2014 $52,800
Research Administrator Beth Israel Deaconess Medical Center, Inc. Boston, MA Oct 25, 2012 $52,175
Research Administrator Duke University and Medical Center Durham, NC Jun 30, 2011 $51,000
Research Administrator Trustees of Boston University Boston, MA Feb 01, 2010 $50,500
Sponsored Research Administrator Emory University Atlanta, GA Dec 19, 2011 $50,000
Data Analyst for Research Administration The Research Foundation for Suny Albany, NY Nov 16, 2016 $48,000
Research Advancement Administrator Arizona State University Tempe, AZ May 05, 2014 $48,000

No Results

To get more results, try adjusting your search by changing your filters.

Show More

Top Skills for A Research Administrator


Show More

Top Research Administrator Skills

  1. Financial Reports
  2. Procedures
  3. Principal Investigators
You can check out examples of real life uses of top skills on resumes here:
  • Prepared billing and financial reports, as well as invoices for various foundations and institutions.
  • Implemented research administration policies, guidelines and operating procedures, including research contracts and intellectual property agreements.
  • Provide comprehensive guidance and administrative support to principal investigators and sponsor representatives to solve award related issues.
  • Work proactively with IRB Coordinator on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement.
  • Monitor accounts in order to assure money is used according to NIH and university rules.

Top Research Administrator Employers