Administrative Assistant jobs at RKL eSolutions

We are seeking great talent to help us build The DNA of tech. Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech.™ Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at *************** Do you want to help us build the DNA of tech.? Vishay is currently seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to both our Legal and Finance teams. This role requires a professional who thrives in a fast-paced environment, demonstrates strong initiative, and has exceptional Excel and data management skills. The ideal candidate will be proactive, discreet, and able to handle sensitive information with the highest level of confidentiality. Job Location: Malvern, PA (hybrid work schedule) What you will be doing: Legal Support Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents. Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence. Coordinate document execution, signatures, and archiving. Support compliance, ethics and regulatory reporting by gathering data and preparing documentation. Liaise with internal stakeholders and external counsel as needed. Finance Support Provide administrative and analytical support to the Finance team. Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts) to create reports, track expenses, and analyze data. Assist in preparing monthly, quarterly, and year-end financial reports. Reconcile financial data, invoices, and expense reports with a high degree of accuracy. Support budgeting, forecasting, and audit preparation activities. General Administrative Support Manage calendars, schedule meetings, and coordinate logistics for cross-functional teams. Prepare presentations, reports, and correspondence as required. Handle confidential information with discretion and professionalism. Assist with management of corporate travel program. Support team projects and process improvements as assigned. What you will bring along: Bachelor's degree in business administration, Finance, Legal Studies, or related field preferred; relevant experience may be considered in lieu of degree. 5+ years of administrative support experience, preferably supporting legal or finance departments. Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred). Strong organizational skills with attention to detail and accuracy. Excellent written and verbal communication skills. Ability to prioritize tasks, meet deadlines, and work independently. High level of discretion in handling sensitive and confidential information. Experience with contract management systems or financial software (e.g., SAP, Workday, NetSuite). Basic knowledge of legal terminology and finance processes. Strong problem-solving and analytical mindset. What can we offer you for your talent: Vishay offers a comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals. With us, you'll experience unique career paths, an open and collaborative culture, a stable business that will be there for you, and opportunities to work globally and locally. Do you have the skills we need? Are you ready to power your career as you power the world? If so, apply today. This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as “U.S. Persons” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.” It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to sex, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. As an equal opportunity employer, Vishay is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact ************************ assistance

Administrative Assistant - Pittsburgh, PA office Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking a Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team at our Pittsburgh, PA office. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry. Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing. What are we looking for? The Administrative Assistant will support the Building & Construction Business by performing dispatching and scheduling of Field Technicians for various projects, as well as a full range of administrative duties. Salary & Benefits Information In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. What you'll do: Receive calls from clients and perform dispatching by scheduling Technicians for various projects Create various documents, spreadsheets, etc. utilizing Microsoft Office Software. Perform various general office duties including faxing, copying, mailing, filing, etc. Assisting with end of month billing, Accounts Receivable, Collections, and Invoice payments May assist with developing, updating and/or reviewing local operating procedures and/ or work instructions Minimum Requirements & Qualifications: High School Diploma/GED required Minimum of 1+ year experience in an Administrative role required Experience dispatching and scheduling field personnel is preferred Excellent communication skills, both verbal and written Excellent prioritization, organization, and time management skills Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities Ability to analyze and solve problems Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames Intertek: Total Quality. Assured. Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth. Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed. We Value Diversity Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics. For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email ******************* or call ************** (option #5) to speak with a member of the HR Department. #LI-HB1 CA-HB * Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

**Category:** Administration ** J0925-1470 **Employment Type:** Full Time ** At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required. This position is located in Philadelphia, PA. **Your future duties and responsibilities:** Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. As needed by the Government, Administrative Assistant Level II's may be required to temporarily support other locations within a 30-mile radius of their assigned permanent location. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). The Administrative Assistant Level II may provide guidance to lower level Administrative Assistants, including training and checking work. Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant Level II will also perform all duties and tasks assigned to Administrative Assistant Level I. In this position, one will also perform tasks beyond routine clerical such as: - Assist with new hire orientation for Government employees. - Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return. - Provide input into the Management Information System (MIS). - With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ. - Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL). - Track and verify Government employees' award/recognition payments, transit reimbursements. **Required qualifications to be successful in this role:** EDUCATION/EXPERIENCE: - High school diploma (2 year college degree preferred), and; - Four (4) years of experience as an Administrative Assistant in an office environment, including; - Two (2) year of experience supporting at an executive level, including; - Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook, including; - Demonstrated experience with document management, preferably for a legal department of other office, and; - Demonstrated ability to prioritize and organize simultaneous work flow duties. OTHER QUALIFICATIONS: - Types 50 words per minute (WPM) with no errors - Ability to adapt to changes in procedures and assignments. - Ability to establish working relationships at all organizational levels. - Strong organizational skills, time management, and attention to detail. - Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms. - Excellent written and oral communication skills to draft memoranda and reports. - Demonstrated capability to analyze facts, evaluate information, and draw conclusions. - Ability to adapt to changes I procedures and assignment. - Ability to establish working relationships at all organizational level - Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel). - Ability to accurately manage tasks and assignments. - Ability to disseminate information and/or requests to all office personnel and compile responses Hourly Rate: $37.15/hour CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case. CGI Federals benefits are offered to eligible professionals on their first day of employment to include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible professionals Additional benefits determined by your Service Contract Act: Paid Time Off (PTO) Paid Federal Holidays Health & Welfare Benefits Due to the nature of this government contract, US Citizenship is required. \#CGIFederalJob \#LI-HS1 \#PassportUS **Skills:** + Customer Service & Support + Data Entry + Detail-oriented **What you can expect from us:** **Together, as owners, let's turn meaningful insights into action.** Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because... You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction. Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team-one of the largest IT and business consulting services firms in the world. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_****************** . You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. **Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.** We make it easy to translate military experience and skills! Clickhere (*************************** to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.

vTech can help you avoid the daunting task of writing and posting job offers, shifting through resumes and laboring through the lengthy interview process. Our Staffing solutions will allow you to elude those tasks and place topnotch, high-caliber professionals in the position you need to fill. We use our expertise, knowledge, and global resources to deliver top-quality candidates and tailor our IT and Non-IT recruitment services to your needs. This allows us to deliver the required results in a timely manner that meets your schedule at a substantially reduced cost. We pride ourselves for having one of the fastest growth rate and also the lowest turnover rates in the industry just 2.5 percent annually. We focus on the training and retaining qualified professionals with high personal and work ethics. With the help of our extensive database of internal candidates and CATS applicants tracking system, we can provide quality resources within the limited time frame Job Description Responsible for providing administrative support to a senior level leader or to an organizational function within the company. Key Accountabilities: Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company. Generates and maintains highly confidential files, records, and reports. Maintain calendars, schedule appointments and meetings. Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports. Handle telephone requests and responds to inquiries. Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports. Creates and maintains tracking logs, monthly status reports, etc. Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports. Prepares agendas. Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs. Prepare agenda and meeting materials and compiles outputs and reports. May also coordinate related travel information; dining information. Participate on-site for applicable meetings. Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Handles telephone requests and responds to inquiries. Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms. Broad knowledge of company operations, policies and procedures. Knowledge of advanced secretarial procedures and executive protocol . Experience: 5 to 7 years of secretarial experience with specific experience supporting the senior leadership and teams. Education: High School Degree or GED and administrative training required. An Associate's Degree in business, related field or equivalent experience preferred. Required Skills: Microsoft Word, Excel, ability to use Email, SAP experience would be preferred Required Certification/Education High School Diploma or GED Qualifications Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company. Generates and maintains highly confidential files, records, and reports. Maintain calendars, schedule appointments and meetings. Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports. Handle telephone requests and responds to inquiries. Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports. Creates and maintains tracking logs, monthly status reports, etc. Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports. Prepares agendas. Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs. Prepare agenda and meeting materials and compiles outputs and reports. May also coordinate related travel information; dining information. Participate on-site for applicable meetings. Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Handles telephone requests and responds to inquiries. Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms. Broad knowledge of company operations, policies and procedures. Knowledge of advanced secretarial procedures and executive protocol . Additional Information All your information will be kept confidential according to EEO guidelines.

Super Technology Solutions, Inc. (SuperTSI) is a Certified Minority-owned & Women-owned Business Enterprise (M/WBE), and a Certified E-Verify Company. SuperTSI was incorporated in March 2007 and has offices located in New York, New Jersey and India. SuperTSI is a global provider of Engineering & information technology (IT) professionals and caters to clients in North America, Europe and South America. We specialize in providing Human Capital Management, Talent Acquisition, Training Services, and Business-Technology Solutions. We are a company that prides itself in delivering services of exceptional quality and value, while upholding our commitment to customer service. Focused on developing partnerships with companies of all sizes, SuperTSI offers a comprehensive portfolio of Staffing, Executive Placements, Training, and Solutions that help businesses advance in today's competitive marketplace. We help our clients enhance their IT staff by identifying and managing the right technical resources for their organization. Our team of former senior I.T. professionals is here to assist you through the use of our proven recruiting process. Job Description Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities. Supports the functional and operational needs of the department. 1. Provides confidential secretarial and administrative support for the department, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, screening and sorting mail, greeting and directing visitors, and dealing with administrative problems and inquires as appropriate. 2. Serves as a primary point of direct administrative contact and liaison on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as requires. 3. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the department. 4. Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required. 5. Assists with project development and planning to ensure more efficient service and organization of the office. 6. Composes and prepares written documentation and correspondence for the department; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. 7. Assists in the coordination, supervision, and completion of special projects as appropriate. 8. Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the department, as appropriate, to include maintenance, inventory management, logistics, security, and related activities. 9. Participates in ensuring the smooth functioning of the department. Recommends procedural changes to enable the department to function more effectively. 10. Leads and guides staff which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. Qualifications Qualifications High School Diploma or equivalent, required. Minimum of three (3) years administrative support experience, required. Working knowledge of Microsoft Office applications required. Additional Information All your information will be kept confidential according to EEO guidelines.

Looking for more than just a job? At LB Water Service, we offer more than a paycheck-we're offering a future. Join a company that values you and your family, provides exceptional benefits, competitive pay, and opportunities for long-term growth and financial security--and we are 100% Employee-Owned! At LB Water Service, we're all about investing in you . Join a team that treats you like family and helps you build the career you've always wanted! LB Water is seeking a proactive and detail-oriented Administrative Support Assistant to join our team. This role involves providing key administrative support, managing communications, organizing appointments, and maintaining office operations. The ideal candidate will be organized, reliable, and able to thrive in a fast-paced environment. If you are ready to contribute to a dynamic team in an employee-owned company, we'd love to hear from you! Job Title: Administrative Assistant General Overview: We are seeking a detail-oriented and proactive Administrative Support Assistant to provide essential support for the efficient operation of our office. This role is ideal for someone who thrives in a fast-paced environment and is ready to take initiative. Under general supervision, the incumbent will be expected to manage a variety of administrative tasks while exercising independence and professional judgment. Key Responsibilities: Customer Service: Greet customers warmly and direct them to the appropriate resources. Phone Management: Answer and manage incoming calls with a professional and friendly demeanor. Appointment Coordination: Organize and schedule meetings and appointments, ensuring all involved parties are informed and prepared. Communication Management: Handle emails, phone calls, and physical mail with accuracy and professionalism. File Management: Organize and file purchase orders, packing slips, and other documents, ensuring they are filed correctly and efficiently. Data Distribution: Distribute faxes and copier documents to the relevant team members in a timely manner. Inventory Management: Track and manage office supply inventory, ensuring the office is well-stocked. Event Coordination: Assist with organizing office events and meetings as needed. Errands & Miscellaneous Tasks: Run local errands for the office as required, helping maintain smooth daily operations. Document Preparation: Assist in preparing reports, documents, and presentations as necessary. General Administrative Support: Perform other duties as assigned to ensure the office runs efficiently and effectively. Qualifications: Proficiency in Microsoft Office Suite (Outlook, Excel, Word); willingness to learn new software tools. Strong organizational skills with the ability to multitask and prioritize in a dynamic environment. Excellent communication skills (both verbal and written). Self-motivated, with a positive and can-do attitude. Ability to manage and complete tasks independently while maintaining a high level of accuracy. Demonstrated reliability and initiative, with the ability to adapt to shifting priorities as needed. About LB Water: For over 50 years, LB Water has been a leading provider of water, wastewater, and stormwater solutions, offering a wide range of products, services, training, and innovative solutions. From our humble beginnings in Selinsgrove, Pennsylvania, we have expanded to serve clients across Pennsylvania, Maryland, Virginia, Ohio, West Virginia, Delaware, New Jersey, and Washington D.C. As a 100% employee-owned company, we place a strong emphasis on recruitment, employee development, and fostering a culture of ownership and pride. LB Water has been recognized as one of Pennsylvania's Top 100 Places to Work, and we are committed to maintaining an inclusive, supportive, and rewarding environment for our team. Why Work at LB Water: Employee Ownership: LB Water is 100% employee-owned through an Employee Stock Ownership Plan (ESOP), allowing you to share in the success of the company. Comprehensive Benefits: Enjoy a robust benefits package, including 100% company-paid medical, prescription, and deductible coverage, along with dental, vision, life, and disability insurance options. Retirement Security: LB Water offers a 401(k) retirement plan with employer contributions. Paid Time Off: Generous paid vacation, sick leave, and holidays. Career Growth: We believe in the development of our employees and offer opportunities for professional growth. EEO Statement: LB Water is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status, or any other characteristic protected by law.

Requirements Bachelor's Degree in business, finance, accounting or related. 3 years professional experience U.S Citizenship Interim Secret clearance or eligibility to obtain clearance.

Job DescriptionDescription: Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations. Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written. Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence Develop and maintain organizational charts and employee phone directories Assist with records management and office organization tasks Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications. Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media. Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites. Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website. Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts. Provide logistical and administrative support for command and department level data calls supporting key metrics.Monitoring business output of financial reports and personnel metrics; financial and funding analysis; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations. Performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written. Assist and support managers with tasking to include, but not limited to, the development of formal department, division and branch level business correspondence Develop and maintain organizational charts and employee phone directories Assist with records management and office organization tasks Utilize tools such as web-based platforms: SharePoint or Microsoft Teams and non-web-based applications. Provide Adode Acrobat portable document format (PDF) scanning; Acrobat PDF upload; document formatting; records listing; quality process organizational charts, and data management, graphic design support, and to create visual solutions to communicate messages through print, and electronic media. Tasking includes, but is not limited to, illustration, photography, and various print layout techniques to relay explanation of capabilities, knowledge areas, work areas, and major programs, and efforts support the adoption of a hybrid workplace environment through assistance with enterprise-wide collaboration tools and websites. Provide content updates and user enhancements for Microsoft Teams, Microsoft Outlook and MyPD website. Assist with the development of strategies to support digital transformation and reduce reliance on paper documentation to include document scanning and development of tracking and management infrastructure to support these efforts. Provide logistical and administrative support for command and department level data calls supporting key metrics. Requirements: Bachelor's Degree in business, finance, accounting or related. 3 years professional experience U.S Citizenship Interim Secret clearance or eligibility to obtain clearance.

Full-time Description ARM Group is looking for a self-driven, energetic Administrative Assistant in our State College, PA Office. The ideal candidate must be able to work independently, able to multi-task in a fast-paced environment, be detail-oriented, have exceptional organizational, oral, and written skills, have strong proofreading and professional communication skills, maintain confidentiality, and possess advanced skills in Microsoft Word and Excel with working knowledge of PowerPoint. As a key member of our State College team, the Administrative Assistant will provide vital support to engineers, project managers, and technical staff to help keep projects on track and clients well served. This role offers the opportunity to work closely with a collaborative team in a professional office environment while gaining exposure to the environmental consulting industry. We are looking for someone who brings initiative, reliability, and a positive attitude to the workplace, and who thrives on ensuring day-to-day operations run smoothly. Primary Responsibilities: Document preparation, filing, and scheduling Maintain office's file archives Greet visitors and be the first impression of the company Prepare and review letters, memos, reports and other correspondence Proof-read and QA documents for spelling, grammatical and graphical correctness Handle phone calls and messages Copy, collate, assemble, bind, and issue final reports, proposals, qualifications packages, letters, mailings, etc. Run errands to local businesses and client's offices, and for other company needs Book travel arrangements for employees Prepare and edit spreadsheets and slide presentations Coordinate company events and meetings, attend such meetings, then prepare meeting minutes Coordinate and maintain office/kitchen supplies, and the maintenance of the office equipment Assist in the creation of marketing materials and communications Assist in local vendor, vehicle fleet and equipment management Enter equipment usage onto projects for client billing Requirements High School diploma 0-4 years of experience in an administrative role Proficiency in Microsoft Excel Detail-oriented with excellent organizational skills Strong written and verbal communication abilities for internal and external interaction Capacity to work independently and collaborate with peers when appropriate High level of integrity and professionalism Your Wellness, Our Priority: A Look at Our Benefits We invest in our team's well-being and future through a comprehensive benefits package with a range of offerings designed to support you holistically. Our health and wellness offerings include two Health Insurance options (Traditional PPO and QHDHP with an HSA), vision and dental coverage, life insurance, disability protection, accident and critical illness coverage. To enhance your future financial security, we provide a 401(k) with company match, HSA/FSA accounts, and 529 college savings plans. Work-life balance is prioritized through our generous PTO starting at 15 days per year and 10 paid holidays per year, giving you ample time to rest, recharge, and attend to life outside the office. An Employee Assistance Program is provided to you and your household with resources to assist you in managing a variety of situations. We invest in your professional growth through our Tuition Reimbursement program and continuing education opportunities. After 6 months of employment, all team members become eligible for quarterly bonuses, providing additional avenues for financial growth. This robust package is designed to foster a workplace where you can thrive both personally and professionally, underscoring our dedication to your overall well-being and future success.

Hello potential future Oatly employee. It's us, the original oatmilk company that started in Sweden back 25 or so years ago and has since expanded to the U.S. where we've continued growing at a rate such that we need more brilliant minds to come work with us to keep the momentum going and the oatmilk flowing. Sustainability, health, and transparency are the core values that guide everything we do. Basically, we exist to help people live a healthier life without recklessly taxing the planet's resources in the process, and to change the food system for the better. We drive that change through the power of oats and through a significant reduction in cow's milk consumption. If any of this resonates with you, then maybe you'd like to work for Oatly, too. Now onto the formal stuff. We are looking for a Part-Time Administrative Assistant to join our team located in Philadelphia, Pennsylvania. This role will be responsible for supporting all administrative duties, including but not limited to sorting mail, communicating with building facilities, and checking in guests. This is a part-time temp-to-hire position. The role will be working 3 days a week, up to 30 hours. Core business hours are Tuesday through Thursday, 10 am - 3 pm; however, there is flexibility. Here are the things we want to hire you to do: Office Support * Process, sort, and route incoming and outgoing mail; submit invoices to finance when received by mail * Maintain and manage inventory of office and cleaning supplies; restock items such as pens, paper, coffee, snacks, trash bags, and other essentials as needed * Greet and assist visitors to ensure a welcoming and professional environment. * Coordinate site meetings, team lunches, and dinners, including logistics and vendor communication * Partner with IT to troubleshoot office equipment such as AV equipment, video conferencing systems, and printer maintenance * Be the main POC to the building manager, landlord, cleaning services, fire alarm servicing, and other vendors to maintain high standards of cleanliness and functionality * Assist in other special projects as needed People Team Support * Lead NA Harassment Prevention Training by building communications, initiating trainings, and running compliance reports to audit completion * Support the onboarding and offboarding of employees * Lead the Indeed/Glassdoor campaign * Monitor and keep the company's intranet up to date * Fulfill swag requests and be the main POC for our vendor * Support other business groups as needed Here are the things we think you need: * Must be 18 years or older with the ability to read, write, and speak English, specifically work instructions, including but not limited to safety purposes * High school, GED, or equivalent diploma required * Undergraduate degree preferred * 2+ years working in an office setting * Ability to maintain confidentiality * Exceptional oral and written communication skills * Strong organizational skills and strong attention to detail * Proficient computer skills and ability to operate general office equipment * Friendly, professional, charismatic personality, and take pride in the output of their contributions * Collaborative, responsive, and organized * Excellent verbal and written communication skills * Ability to exercise independent judgment in the completion of tasks, and can work with little supervision in prioritizing responsibilities * Taking initiative and being a self-starter to learn new tasks and welcome new opportunities to learn * High degree of professionalism and confidentiality in handling sensitive information * Ability to exert up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body And here's another list of qualities we think make a good Oatly team member: * You feel connected to our mission of encouraging health, sustainability, and transparency * You are a self-starter who doesn't need direct supervision to motivate you for success - we believe strongly in building a culture of individual accountability and ownership, and need partners that can embrace that mentality * You are ready to make your mark in a smaller, growing brand, leveraging your experience to deliver amazing results and build an outstanding company * You have an entrepreneurial spirit in that you're comfortable with ambiguity and are energized by the process of building something lasting from the ground up * You enjoy sharing your quirkiness and talents with your coworkers Another bulleted list felt a bit too…bullet-y. So we wrote this long, awkward sentence to let you know all the ways we sweeten the deal when you work with us, like flexible vacation (take it when you need it), really great benefits (yes, pet insurance is in there), paid volunteer days off throughout the year (doing good is fun), free six packs of...(drumroll)…oatmilk, and you'll also get genuinely great coworkers who are rooting for each other and the company to thrive. Oh, one more short but very important sentence: We are nimble and agile (not chaotic) in how we work, and we're grounded in a long company history dating way back to the last century. The salary for this role will be based on a variety of factors, including but not limited to geographic location, internal equity, experience, education, specialty, and training. Actual compensation is influenced by a wide array of factors, including but not limited to skill set, level of experience, and specific location. Compensation may also include bonus, commission, or equity as applicable. Our team is available to support you through the hiring process with reasonable accommodations to enable a barrier-free interview experience. We will maintain candidate privacy and confidentiality to enable an unbiased and equitable experience. If you need assistance applying for a role due to a disability or special need, please contact **************************. Oatly is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training. Responsibilities Provide front desk reception coverage, visitor control/badge preparation and escort when required Order and stock pantry and office supplies Handle incoming and outgoing mail and packages Maintain Copier and copier area. Coordinate facilities planning, facilities maintenance, space management, and project implementation Security Monitoring, during work hours Badge and access control, alarm responses and key control, alternate POC Onboarding/Out boarding, alternate POC Maintain DSCA Mechanicsburg Phone roster. Promptly responding to questions asked by members of the Technical Support Division staff Qualifications DoD Secret Clearance! 2+ years experience in related role Possess excellent technical, written, and oral communication skills Provide excellent customer service to both external and internal customers. Pay Transparency Statement AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is USD $32,800.00/Yr. - USD $54,700.00/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance. EEO Statement EEO Race/Sex/Disability Status/Veteran Status

AMERICAN SYSTEMS is an employee-owned federal government contractor supporting national priority programs through our strategic solutions in the areas of Information Technology, Test & Evaluation, Program Mission Support, Engineering & Analysis, and Training. Responsibilities * Provide front desk reception coverage, visitor control/badge preparation and escort when required * Order and stock pantry and office supplies * Handle incoming and outgoing mail and packages * Maintain Copier and copier area. * Coordinate facilities planning, facilities maintenance, space management, and project implementation * Security Monitoring, during work hours * Badge and access control, alarm responses and key control, alternate POC * Onboarding/Out boarding, alternate POC * Maintain DSCA Mechanicsburg Phone roster. * Promptly responding to questions asked by members of the Technical Support Division staff Qualifications * DoD Secret Clearance! * 2+ years experience in related role * Possess excellent technical, written, and oral communication skills * Provide excellent customer service to both external and internal customers. Pay Transparency Statement AMERICAN SYSTEMS is committed to pay transparency for our applicants and employee-owners. The salary range for this position is USD $32,800.00/Yr. - USD $54,700.00/Yr. Actual compensation will be determined based on several factors permitted by law. AMERICAN SYSTEMS provides for the welfare of its employees and their dependents through a comprehensive benefits program by offering healthcare benefits, paid leave, retirement plans, insurance programs, and education and training assistance. EEO Statement EEO Race/Sex/Disability Status/Veteran Status Options

PROFILE Proactively review future routes to eliminate potential challenges and create solutions based on customer expectations. Works with sales, scheduling, field service, inventory control and other functional areas to ensure timely and accurate delivery, pickup and relocation of equipment to customers. Uses advanced scheduling software to provide available windows to customers to satisfy their needs. Job Duties and Responsibilities Routes the trucks efficiently to balance workload and shipping costs while keeping Sales informed and transmitting the proper shipping paperwork to the Oracle Repository Supports various business channels. Provides back-up support for Administrator, Scheduler when applicable. Close Out Previous Day's Routes Coordinates overall voicemails and emails between our internal and external customers. Checking Not Shipped in Dispatch Prep to ensure all required units have been scanned and loaded daily. Reconciling routes (aborts, uploading D&As to Oracle etc.) Maintaining resource calendar to ensure adequate resources are available. Relocation processing to validate completion. Verify the integrity, update, and provide feedback on metrics reporting. Update the Issue Log Validating, Publishing, Printing, and Finalizing Routes Printing RMAs/D&As Forecasting, Coordinating Resources Truck Fleet Performs timely ship confirms (MO & Imminent) Coordinate same day route changes (Surprise Pick-up) Coordinates the requirement of 2+ man team/delivery for Production machines. Makes the decision on the most cost-effective solution for overflow routes (3PL carriers) Coordinates directly with the customer to get completed paperwork signed and dated accurately. Manages the return of inventory for cancelled orders. Responsible for truck ETA's Place services calls as required. Provides time frame authorizations. May require printing out bills of lading. Performs other duties as assigned. QUALIFICATIONS (Education, Experience, and Certifications) Typically requires: High school diploma or equivalent education Minimum of 1 year customer service experience Ability to use advanced software tools. Proficiency in Microsoft Word, Excel) KNOWLEDGE, SKILLS, And Abilities Customer First oriented Strong customer service and communication skills Problem solving skills. Ability to multitask. Ability to work in a team environment. Ability to interact professionally at all levels internally and externally. Ability to follow all facility security and safety rules. Working Conditions, MENTAL AND PHYSICAL DEMANDS Typically works in an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction - prepare, provide, and convey diversified information. Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files, and small parts, etc.). Moderate dexterity - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.

PROFILE Proactively review future routes to eliminate potential challenges and create solutions based on customer expectations. Works with sales, scheduling, field service, inventory control and other functional areas to ensure timely and accurate delivery, pickup and relocation of equipment to customers. Uses advanced scheduling software to provide available windows to customers to satisfy their needs. Job Duties and Responsibilities + Routes the trucks efficiently to balance workload and shipping costs while keeping Sales informed and transmitting the proper shipping paperwork to the Oracle Repository + Supports various business channels. + Provides back-up support for Administrator, Scheduler when applicable. + Close Out Previous Day's Routes + Coordinates overall voicemails and emails between our internal and external customers. + Checking Not Shipped in Dispatch Prep to ensure all required units have been scanned and loaded daily. + Reconciling routes (aborts, uploading D&As to Oracle etc.) + Maintaining resource calendar to ensure adequate resources are available. + Relocation processing to validate completion. + Verify the integrity, update, and provide feedback on metrics reporting. + Update the Issue Log + Validating, Publishing, Printing, and Finalizing Routes + Printing RMAs/D&As + Forecasting, Coordinating Resources Truck Fleet + Performs timely ship confirms (MO & Imminent) + Coordinate same day route changes (Surprise Pick-up) + Coordinates the requirement of 2+ man team/delivery for Production machines. + Makes the decision on the most cost-effective solution for overflow routes (3PL carriers) + Coordinates directly with the customer to get completed paperwork signed and dated accurately. + Manages the return of inventory for cancelled orders. + Responsible for truck ETA's + Place services calls as required. + Provides time frame authorizations. + May require printing out bills of lading. + Performs other duties as assigned. QUALIFICATIONS (Education, Experience, and Certifications) Typically requires: + High school diploma or equivalent education + Minimum of 1 year customer service experience + Ability to use advanced software tools. + Proficiency in Microsoft Word, Excel) KNOWLEDGE, SKILLS, And Abilities + Customer First oriented + Strong customer service and communication skills + Problem solving skills. + Ability to multitask. + Ability to work in a team environment. + Ability to interact professionally at all levels internally and externally. + Ability to follow all facility security and safety rules. **Working Conditions, MENTAL AND PHYSICAL DEMANDS** + Typically works in an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. + Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction - prepare, provide, and convey diversified information. + Minimal physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that typically with less than 10 lbs. (e.g., papers, books, files, and small parts, etc.). Moderate dexterity - regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence. Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow. Invest in Yourself: At Ricoh, you can: + Choose from a broad selection of medical, dental, life, and disability insurance options. + Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. + Augment your education with team member tuition assistance programs. + Enjoy paid vacation time and paid holidays annually + Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

Job DescriptionDescription: The Administrative Assistant in our Accounting & Finance department, is a crucial role supporting our overall operations. This professional position provides essential administrative and operational support to the finance and HR department, ensuring the smooth execution of daily financial processes. The role requires strong computer proficiency, exceptional communication skills, and a proactive approach to supporting various financial processes. Core Responsibilities and Essential Functions I. Accounts Receivable (AR) Management and Collections (Primary Focus) Proactively manage the Accounts Receivable aging report to identify and follow up on delinquent accounts via phone, email, and formal correspondence. Maintain accurate records of all collection activity, documenting contact attempts, commitments to pay, and status updates in the ERP system. Process and apply daily cash receipts, wire transfers, and electronic payments accurately and timely. Assist in resolving discrepancies related to customer invoices, working closely with the Sales and Shipping departments. II. Accounts Payable (AP) Processing and Support Review, verify, and process vendor invoices, ensuring proper coding and necessary approvals are obtained before payment entry. Prepare and process weekly payment runs (checks, ACH, and wire transfers). Reconcile vendor statements and resolve billing discrepancies or purchase order issues. Maintain vendor files, ensuring W-9 and contact information are current. III. General Administrative and Office Support Manage incoming and outgoing departmental mail, ensuring invoices and payments are sorted and distributed promptly. Maintain organized electronic and physical filing systems for all financial documentation. Provide scheduled and unscheduled coverage for the main reception area, greeting visitors and directing incoming calls professionally. Assist finance with monthly general ledger support tasks as requested. IV. System and Data Management Routinely utilize the company's ERP System for transaction entry, data retrieval, and reporting functions. Create and maintain financial schedules, reports, and data analysis using Microsoft Excel, requiring strong proficiency in formulas and formatting. Ensure all data entry related to AP and AR is accurate and adheres to internal controls. Requirements: Required Skills and Qualifications Experience: Minimum of 7 years of proven administrative experience, preferably within an accounting, finance, or corporate office setting. Technical Skills: Strong Excel Proficiency is Mandatory (VLOOKUP, basic formulas, pivot tables). Proven experience using a modern ERP or accounting software system. High level of competency with Microsoft Office Suite (Word, Outlook). Communication: Excellent written and verbal communication skills, necessary for professional external communication (AR collections) and internal support. Aptitude: High attention to detail, strong organizational skills, and a commitment to maintaining Physical Requirements: Office environment requiring ability to stand, sit and walk for extended periods. Speak and listen to others in person and over the phone Use keyboard and read from computer, screen and reports

New Contract Award- Active or Interim DOD Secret Clearance AIT Level II Cert required All qualified resumes will be responded to in 24hrs or less Tanium Cybersecurity /IAVM Patch Manager and Vulnerability Specialist 3-5 years' experience in Cybersecurity and in supporting patching and configuring Windows and Linux operating systems and third-party applications. Specifically, experience with the ACAS and Tanium platforms and proficiency in deploying, configuring, and maintaining Tanium modules (e.g., Discover, Patch, Deploy, Comply, Enforce, Threat Response); ability to perform vulnerability scanning, patch management, and configuration compliance in accordance with DoD/NIST cybersecurity standards; working knowledge of scripting languages (PowerShell, Bash, Python) to develop custom sensors, packages, and automation workflows; strong background in Windows and Linux server/endpoint administration, including Active Directory integration and GPO management. Bachelor's level degree or the (Experience to Match )in Computer Engineering, Computer Science, or Information Systems, or an equivalent technical degree from an accredited college or university. Minimum Certification Requirement: This Labor Category requires a baseline certification IAT-II at the time of hire and AZ-104 or AZ-800 within 5 months of starting the job. Ability to get T5 investigation. #cj

Personal Assistant Our client, a tech executive in the Philadelphia suburbs, is seeking a Household Assistant for their family. We are seeking a highly organized and professional Household Assistant to support a busy family in managing day-to-day household operations and personal tasks. This role requires discretion, reliability, and strong communication skills to ensure the smooth running of a dynamic household. This is a part-time role that works one - two days onsite up to 10 hours per week. Responsibilities * Manage family calendars, schedule appointments, and coordinate activities for household members via Google * Organize and maintain household systems and spaces * Handle a variety of personal and household tasks, including: * Planning vacations and family events * Coordinating holiday cards, gifts, and decorations * Running errands and sourcing household items * Managing vendor relationships and sourcing replacements as needed * Assist with party planning and event coordination * Maintain accurate records and utilize Google tools for scheduling and organization * Support special projects such as home décor (e.g., wallpaper selection) and seasonal tasks (e.g., holiday lights) * Assist with holiday décor * Additional duties as needed Qualifications * Ability to be onsite one - two days per week * Professional, discreet, and trustworthy * Excellent organizational and communication skills * Tech-savvy with proficiency in Google Suite * Detail-oriented and able to bring structure to a busy household * Flexible and adaptable to changing priorities * Reliable and proactive in anticipating needs Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

Our client, a well-established organization in the Delaware County, PA area, is seeking an Office Assistant to join their team! This role will serve as the first impression of the company ensuring clients, guests, and visitors have positive and professional first impressions. Responsibilities * Greet visitors, clients, guests, and employees. * Answer phones, route calls and voicemails, sort and distribute mail. * Scanning and logging of incoming checks. * Clean and tidy all communal spaces. * Order all office supplies including food and beverages. * Working directly with vendors, building management, furniture vendors which includes gathering proposals, working with various timelines, processing invoices, and more. * Work directly to book conference rooms and assist with all set up and clean up. * Work closely with the Events Committee to assist with the planning and execution of all events. * Process all invoices. * Assist HR as needed. * Assist with any ad-hoc projects and responsibilities, as needed. Qualifications * 1-2 years of experience in an administrative or similar role. * Experience working within a budget. * Exceptional customer service skills. * Practice and a self-starter. * Excellent organization skills. * Proficient in all of Microsoft Suite including Outlook, Excel, PowerPoint, and Word. Juno is an Equal Opportunity Employer that provides equal opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, genetic predisposition or carrier status, or any other characteristic protected by federal, state or local law. The Company is committed to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. It's expected that all employees are aware of this policy and that they create an environment that's sensitive and respectful to all individuals.

Job Description Title: Admin Assistant/Receptionist Schedule: Full-time - 8/9am-5/6pm M-F Salary: FT: $20-$24/hr Do you have experience as a BT/RBT and are looking for a role that is more administrative? If so, this role may be for you! Overview: Flywheel Centers is dedicated to providing high-quality ABA therapy for children with autism across multiple states. We are seeking a compassionate and reliable Clinic Administrative Assistant/Receptionist to join our team! As a vital member of our care team, you will work directly with families and therapists to support out ABA Clinic. Job Summary:As the Clinic Administrative Assistant/Receptionist, you will be the first point of contact for families, ensuring a smooth and positive experience from the moment they enter. Your duties will include scheduling and coordinating sessions, managing inventory and purchases, and assisting in the creation and management of programs to enhance patient care and clinic efficiency. You'll work closely with our clinical and administrative teams to help the clinic run smoothly while maintaining a welcoming environment for clients and their families. The ideal candidate will also have experience as a BT, giving them that extra insight into the field. Key Responsibilities: Scheduling & Coordination: Manage appointment scheduling for therapists and clients, ensuring optimal time management and minimal disruptions. Communicate effectively with families and staff to confirm sessions, manage cancellations, and resolve conflicts in scheduling. Inventory Management & Purchases: Monitor and maintain stock levels of clinic supplies, ensuring necessary materials are always available. Place orders, track deliveries, and coordinate with vendors to meet budget and quality standards. Program Creation & Management: Support clinicians in organizing and maintaining treatment plans and clinic programs to promote consistency and efficiency. Help implement new initiatives that improve the quality of care and streamline clinic operations. General Office Support: Perform front desk duties including answering phones, greeting clients, processing paperwork, and maintaining organized records. Assist with day-to-day administrative tasks to ensure the clinic runs efficiently and professionally. Who is a good fit?If you love children, are well-organized, flexible, patient, and have a growth-oriented mindset, you will do great in this role! Flywheel Centers: Our StoryFlywheel Centers is changing the experience for parents raising children with autism. We believe that no one should feel isolated, frustrated, or unsure while raising a child on the spectrum. We aim to create a space where children receive care from specialists who provide the expertise, understanding, and compassion needed to help them thrive, while also offering practical assistance to their families. *Flywheel Centers has an Equal Opportunity Policy: * We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Flywheel Centers makes hiring decisions based solely on qualifications, merit, and business needs at the time. Job Posted by ApplicantPro