Administrative Assistant jobs at Road & Rail Services

FamilyCore understands that strong families are at the heart of any vibrant, tight-knit community. Through the mission of "instilling hope by creating the right balance of resources and care to foster and equip healthy productive children and families," our 90 dedicated employees are committed to the investment of strengthening families with the tools and ties to succeed. Our team works with schools, the court system and other social service agencies to connect counseling, intervention, preventative education, and other support services for families in need. FamilyCore, a private, non-profit, nationally accredited social service agency with over 120 years of service, takes a holistic approach in its continuum of care, often providing boosts of support to multiple generations. The end goal is to maintain the integrity of the family. Be a part of this goal by joining the FamilyCore Team! Benefits for Full-Time Employees: Newly hired employees are eligible for benefits on the first day of the month following one month of service Robust Medical (Option of HMO or HDHP/PPO), Dental and Vision Benefits Employer funded Health Savings Account Basic Life Insurance & Accidental Death and Dismemberment Voluntary Life Insurance Short-Term Disability & Long-Term Disability Paid Time Off (PTO) 11 Paid Holidays, including a Floating Holiday Additional Paid Leave for All Workers Act Leave (For Full-time and Part-time Employees) Culture supporting Work/Life Balance 401k Plan (3% Employer Contribution After Vested) Professional Development Opportunities, including Tuition Reimbursement Health, Wellness and Financial Educational Resources Public Service Loan Forgiveness (PSLF) Eligible Employer Confidential Employee Assistance Program About this Role: Serve all clients as the first point of contact, follow established office procedures and protocols, and other such duties as may be necessary for the effective and efficient operation of the office and promote the mission of FamilyCore. Perform duties as required under the general direction of the Supervisor. Responsibilities: Provide and ensure a welcoming customer experience that promotes a quality interaction and the mission of FamilyCore. Perform all data entry and client record management functions to ensure compliance with Council on Accreditation and contractual requirements. Perform a variety of support functions such as, but not limited to, filing, copying, mailing, data entry, and facilitating paperwork and billing. Ensure safety protocols and policies are practiced at all times. Triage and maintain client confidentiality in all communications in accordance with Council on accreditation and regulatory bodies. Responsible to ensure all office equipment is in proper working order. Assist with all client requests for information. Follow all protocols and procedures for processing money in accordance with accounting policies. Manage and track inventory of supplies and ensure adequate supplies are available when needed. Ability to organize and maintain data and confidential information. Adhere to standards adopted through Council on Accreditation. Develop and maintain working relationships with all internal and external clients. Orient and train all staff on the proper use of office equipment and protocols for FamilyCore resources. Special projects as assigned. Ensure safety protocols and policies are practiced at all times. Assume responsibility for professional development and cultural competency. *Perform other duties as assigned. Education and Experience: High school diploma or equivalent required. 1-3 years experience required. Competency: Basic proficiency in MS Word, Outlook and Excel required. PowerPoint is preferred. Excellent written and verbal communication skill Strong interpersonal, problem solving, and teamwork skills. Ability to organize and maintain data and confidential information. Ability to establish and maintain a client focus. Ability to set and maintain professional boundaries with clients. Must pass required background check with Illinois Department of Children and Family Services (DCFS). Must pass background checks with Illinois Department of Public Health (IDPH) Health Care Worker Registry, and Illinois Department of Healthcare and Family Services OIG Provider Sanctions. Must possess valid Illinois Driver's in good standing, and proof of valid vehicle insurance. Utilize time tracking software and all other software required to fulfill duties. Safe, reliable personal vehicle, to be used for FamilyCore business. Ability to be sensitive and understanding of cultural and lifestyle differences of all people regardless of race, religion, sexual orientation, age, or background. Successfully complete FamilyCore training as required. Physical: Frequent sitting, grasping, fingering, and lifting, pulling, and pushing up to 10 lbs. Regular standing, reaching. Occasional walking, stooping, reaching overhead, and other physical activities related to an office environment. Operate general office equipment, including multi-line phone, fax machine, printer, copier, scanner, laminator, and personal computer, with or without dual screens. Perform all job requirements with or without reasonable accommodation. Work Environment: Work occurs in an office environment. Occasionally exposed to loud noise and outdoor weather conditions. May be subject to distraction and interruptions. May be subject to difficult client interactions that involve behavioral and/or emotional challenges. FamilyCore is an Equal Employment Opportunity Employer *Clarification for 'Other duties as assigned': This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice Note: Applicable law does not allow FamilyCore to hire/employ persons that have been declared a sexually dangerous person or that have been convicted of certain crimes. (See, e.g. 89 Ill. Adm. Code 385.10 et seq. for further detail).

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. The ideal candidate will be supporting the Safety teams, onboarding, documenting TPT cards, manpower list, etc. Supporting the General Foreman and Superintendents on Admin tasks. Supporting field employees with collecting timecards, received processed checks and distributing them if necessary. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Minimum 2 years' experience in office administrative work Payroll and time care experience preferred Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Job Description Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as . The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to *************. DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Lancaster, Midpoint Dr Division: Road Job Posting Title: Administrative Assistant, QHSE Compliance - Part Time - 98261 Time Type: Part Time Summary At DSV Road Inc, the Administrative Assistant, QHSE Compliance will support the QHSE Compliance team on a part-time basis. This role is ideal for a professional with experience in compliance, safety, and auditing who excels at document control, formatting, and gathering supporting materials for audits and assessments. The individual in this role will play a critical part in maintaining and improving our Quality, Health, Safety, and Environmental (QHSE) standards, with an emphasis on administrative execution and process accuracy. Duties and Responsibilities * Provide administrative support for ISO 9001, ISO 45001, and ISO 14001 compliance activities, including data collection and reporting. * Format, draft, and update QHSE procedures, checklists, forms, and other compliance documentation as directed. * Assist in gathering, organizing, and maintaining QHSE documentation, including audit reports, training records, policies, certifications and incident reports. * Conduct document audits to ensure accuracy, consistency, and version control in alignment with ISO standards. * Assist in internal audit preparations and follow-up activities, including scheduling, file reviews, and corrective action tracking. * Compile and prepare QHSE reports, metrics, and presentations for internal meetings and audits. * Support sustainability initiatives by tracking environmental data and coordinating internal communications. * Coordinate with team members and stakeholders to follow up on outstanding compliance-related tasks and documentation. * Help facilitate communication between departments to ensure awareness of QHSE updates and deadlines. Educational background / Work experience / Minimum Qualifications * 1-3 years of experience in an administrative, compliance, or safety support role, preferably within logistics, transportation, or warehousing. * Familiarity with ISO 9001, 45001, and 14001 standards and documentation requirements. Preferred Qualifications * Prior experience supporting QHSE or EHS teams in a transportation, brokerage, or freight environment. * Exposure to internal or external audit processes. * Experience with compliance tracking software or ISO audit tools. Skills & Competencies * Strong organizational skills and attention to detail. * Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment. * Strong written communication and formatting skills for technical and procedural documents. * Ability to handle confidential information with professionalism and discretion. Language skills * Business fluent in English * Preferably good command of local language * Proficiency in additional languages is a plus Computer Literacy * Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); SharePoint or document control systems a plus. Physical Demands While performing the duties of this job, the employee uses his/her hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, or crouch; talk or hear; and use computer and telephone equipment. Specific vision requirements of this job include close vision and distance vision. The employee must also be able to travel by land, air, or sea as needed. Work Environment While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. The job is performed in an office environment The physical demands and work environment characteristics described above represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. For this position, the expected base pay is: $20.50 - $27.50 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations. DSV does not accept unsolicited agency resumes. Please do not forward unsolicited resumes to our website, employees, or Human Resources. DSV will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of DSV and will be processed accordingly without fees. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

*This is a Work Experience (work-based training) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined. Job Title: admin Assistant FT/PT, 8am-5pm, Monday-Friday Location: Alice Second Chance Employer: No Age: 16+ Recruiter: A. Mireles Our company is searching for a professional office clerk to oversee all administrative and clerical duties. In this position, you will play an important part in assuring our company's daily office operations run smoothly. Your duties will include answering telephones, distributing mail, and maintaining company files. To succeed in this role, you must be a reliable and self-motivated with excellent organizational skills. Our ideal candidate will also be familiar with basic bookkeeping and office administration processes. Responsibilities: Answer the telephone, distribute messages, and redirect calls to the appropriate department. Maintain company files and records to ensure they remain updated. Manage basic bookkeeping duties. Prepare and mail bills, contracts, and invoices. Help with office management and organization processes. Track inventory of office supplies and inform the management about any shortages. Schedule meetings and plan various department activities and calendars. Requirements: High school diploma or equivalent qualification prefered. Outstanding communication and organizational skills. Must have excellent multi-tasking abilities.

We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations. * On-site role * Location: Auburn Hills, MI (DP World does not offer accommodations for internships) * Strong performance could lead to a full-time position after graduation * 10-week program that will run from June 2026 to August 2026 KEY ACCOUNTABILITIES * Assist with Jira system administration, including handling basic functions and requests * Support optimization efforts within IT systems and tools * Help troubleshoot user issues and provide technical support * Participate in projects related to IT Service Management (ITSM) * Document processes and contribute to system improvement initiatives QUALIFICATIONS, EXPERIENCE AND SKILLS * Pursuing a degree in Information Systems, Computer Science, or a related field * Interest in IT Service Management and systems administration * Basic familiarity with Atlassian products (Jira, Confluence) preferred * Strong problem-solving and communication skills * Ability to manage multiple tasks and prioritize effectively What You Will Gain * Hands-on experience with IT systems administration and ITSM processes * Exposure to Jira and Atlassian products in a corporate environment * Opportunities to develop technical and problem-solving skills * Mentorship and guidance from experienced IT professionals Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future. ABOUT DP WORLD Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally. With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future. We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door. DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave. We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible. WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE. DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief. By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies. #LI-JR2 #LI-Hybrid

Central States Bus Sales is currently seeking a Full-Time Administrative Assistant for our Prattville, AL location. This position's primary purpose is to assist all office and shop personnel in administrative tasks. Job Responsibilities: Answers and routes incoming calls, take messages, and deals tactfully with parties in emergency or delicate situations. Greets visitors and provides information. Enters deposits when necessary Maintains warranty information for all buses sold with vendors and in NetSuite. Invoicing through Netsuite software system. Processes payables through Netsuite purchase order system Perform monthly closing process and reports. Help process semi-annual physical inventory. Receiving/creating points of sale in the Netsuite system Perform special projects as needed for General Manager, Director of Bus Sales, President, and Blue Bird. Perform other duties as assigned Job Skills/Requirements: High School diploma or equivalent required Knowledge of accounting operations, general ledger, and financial reporting preferred Knowledge of Microsoft Office Products with moderate computer skills and proficiency with Excel Can work independently and as part of a team Strong organizational and communication skills; ability to maintain professionalism under pressure. Analytical and problem-solving experience Excellent customer service skills, including phone skills Shipping and receiving experience a bonus The person in this position will be required to become a notary Central States Bus Sales offers competitive salaries and a robust line of benefits for full-time employees including: Medical Insurance ($0 premium on base medical plan!) Voluntary Dental and Vision Insurance 401K Retirement Plan with Employer Match Flexible Spending Account (FSA), Health Reimbursement Account (HRA) and Health Savings Account (HSA) with an Employer Contribution Company paid Life and AD&D insurance & Long Term Disability Generous Vacation and Personal time along with Paid Holidays And much more

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to *************. DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at *********** Location: USA - Lancaster, Lyndon B Johnson Fwy Division: Solutions Job Posting Title: Administrative Assistant - 103044 Time Type: Full Time POSITION SUMMARY Provide support to Management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex, and confidential administrative, secretarial, and analytical and research duties. ESSENTIAL DUTIES AND RESPONSIBILITIES * Provide administrative support to the management staff * Plan, schedule and organize various meetings, conference calls, appointments including agenda preparation * Attend meetings as required, documentation & distribution of meeting minutes, etc. * Monitor project(s) progress to ensure compliance with deadlines * Handle sensitive and confidential information in a professional, mature, discreet and secure manner * Create and disseminate various communications & reports * Creates or Assists with the design and development of presentations * Answers and screens telephone calls & prepares incoming/outgoing mail and correspondence, including e-mail and faxes emails for manufacturing plant customers, as needed, and directs priority queries and issues to appropriate party for action * Greets scheduled visitors and guests, when needed * Effectively communicate with employees, customers, suppliers & others on behalf of site management * Scheduling and meeting with vendors to ensure competitive pricing is maintained * Assists Human Resources in miscellaneous duties as required such as time tracking, payroll * Assists Operations with financial recordings such as submitting and maintaining AP/AR logs OTHER DUTIES (Site Specific) * May perform other clerical and administrative tasks as guided by site management to include (but not limited to): answering telephones, filing, record keeping, and data entry support. * May be expected to cross train in other administrative staff functions to support the site and contribute to associate development. * Performs other duties as required SUPERVISORY RESPONSIBILITIES * None MINIMUM REQUIRED QUALIFICATIONS Education and/or Experience * High School or GED * 1 year experience in a clerical role * Willing to work evenings and weekends as needed. Certificates, Licenses, Registrations or Professional Designations * None SKILLS, KNOWLEDGE AND ABILITIES Computer Skills * Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) Language Skills * English (reading, writing, verbal) Mathematical Skills * Intermediate Other * Effective communication skills (all modes) in both English and Spanish * Capable of multitasking and performing general administrative skills * Strong business writing skills needed * Strong reading and math skills with focused attention to detail PREFERRED QUALIFICATIONS * 1 year Bookkeeping experience * Some college * Bilingual in English & Spanish (reading, writing, verbal) WORK ENVIRONMENT While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV - Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements. With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be. Start here. Go anywhere Visit dsv.com and follow us on LinkedIn and Facebook. open/close Print Share on Twitter Share on LinkedIn Send by email

Our organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top management. We are searching for a person who is proficient in administration support and open to work with the diverse team. Responsibilities Manage the work process by allocating assignments to other regulatory employees. Expertise in preparing reminders, messages, and reports when required. Provide assistance with training of staff individuals and new employees. Implement and screen programs as coordinated by the administration and see the projects through to consummation. Respond to inquiries and calls for all kind of information related to the organization. Expect to provide assistance with other administrative duties. Maintain PCs, fax and photocopy machines. Maintain supplies of office by checking stock and request different items when required. Requirements Bachelor's degree in any discipline. Proven 2 year experience of working as Administrative Assistant Proficient in MS Office. Capable to analyze and operate workplace practices to enhance productivity. Ability to handle multiple tasks at a time. Exceptional organization, analytical and communication (oral and written) skills Detail oriented and an excellent problem solver.

Founded in 1996, LILLY + Associates International is a multinational shipping and logistics services company, specializing in ocean freight. The company is headquartered in Miami, Florida and operates wholly-owned offices in North America, Central/South America and Asia. With employees and agents around the world, LILLY offers competitive import and export rates with effective door-to-door transportation and logistics solutions Essential Functions Prepares correspondence, memoranda, reports or request reports from various managers for review Schedules and maintains calendar of appointments (via outlook calendar), meetings and travel itineraries, and coordinates related arrangements for supported managers Answers and screen phones calls, using judgement to ensure that time sensitive and urgent calls are responded to with priority. Resolves routine and some complex inquiries. Arranges video-conferences/teleconferences. Schedules meetings at multiple offices and all offsite meetings in multiple time zones. Physical archives as well as electronic archives of all reports Confidentiality a must Qualifications Technical Capacity Personal Effectiveness/Credibility Thoroughness Collaboration Skills Communication Proficiency Flexibility Associate's degree Two years of related experience Additional Information Salary competitive. Generous benefits + time off ( medical, dental, vision, life, supplemental insurance, and 401k package)

The Administrative Assistant supports daily operations within the Port Terminal Auto Logistics Processing division. This role provides administrative, clerical, and operational support to ensure efficient workflow, accurate documentation, compliance with port and customer requirements, and seamless coordination between terminal operations, logistics, HR, safety, and management teams. Essential Duties & Responsibilities Administrative & Clerical Support Manage incoming calls, emails, and visitor inquiries, and direct communication promptly and professionally. Prepare, maintain, and distribute operational documents, reports, spreadsheets, and daily logs. Assist with scheduling meetings, coordinating calendars, and preparing meeting materials. Maintain filing systems (electronic and hard copy) for operational, HR, and compliance records. Process invoices, purchase orders, and vendor documentation per company procedures. Operational Support - Auto Logistics Processing Assist with data entry for vehicle inventory, processing activities, damage documentation, and work orders. Update and maintain system records in accordance with customer and port authority requirements. Support coordination of inbound/outbound vehicle movements and trucking appointments. Track unit status (arrivals, inspections, detailing, accessorizing, shipping readiness). Assist with generating daily/weekly operational reports for leadership and customers. HR, Compliance & Safety Support Maintain employee attendance logs, training records, and compliance documentation. Assist with new-hire paperwork, ID badges, access cards, and onboarding coordination. Support safety initiatives, including incident reporting, SDS logs, and training sign-ins. Ensure confidentiality and compliance with company and port regulations. Customer, Vendor & Port Coordination Communicate professionally with port officials, trucking companies, inspectors, OEM representatives, and vendors. Assist with scheduling and coordinating operational services or vendor work on-site. Support customer service activities, including documentation, reporting, and issue resolution. Minimum Requirements: High School Diploma or equivalent required. Valid Driver's License - Required Must pass background check, drug screening, and physical examination Skills & Competencies: 2-3 years of administrative or operations support experience, auto processing, port, logistics, or automotive industry preferred. Strong organizational and time-management skills with attention to detail. Proficiency in MS Office Suite (Excel, Word, Outlook); experience with logistics or terminal systems is a plus. Ability to learn and adapt to fast-paced operational environments. Strong written and verbal communication skills. Ability to maintain confidentiality of sensitive data. Positive attitude, dependable, and able to work independently or as part of a team. Physical Demands/Work Environment: Ability to regularly stand, walk long distances, and talk and hear. Ability to frequently use hands and arms to grab, handle, feel, and reach. Ability to occasionally sit and stoop, kneel, crouch, climb, or crawl. Ability to occasionally climb ladders or stairs. Ability to regularly lift and move up to 50 pounds. You must wear the required safety PPE, Safety vest, hard hat, gloves, etc. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Working indoors and outdoors. Excessive heat or cold, extreme weather conditions, excessive humidity or dampness or chilling. Slippery and uneven walking surfaces. Work around machinery with moving parts. Work around moving objects, vehicles, and moving machinery/heavy equipment. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

We are seeking an Administrative Assistant with 4+ years of experience to join our team in the West Palm Beach, FL office. At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation's top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond. WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team-player, and want to shape your community, join our WGI team today! WGI offers a complete Benefits package including Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee assistance program. #LI-onsite Responsibilities The essential functions include but are not limited to the following duties and responsibilities, which are listed in no order of importance: Friendly, personable and outgoing. Willingness to learn new programs and skills. Intermediate skills in Microsoft office software (Word, Excel, PowerPoint, Teams) Set up meetings, prepare agendas and other documentation as needed, and assist with setting up catering for meetings as needed. Handle differing situations, problems, and deviations in the work of the office according to the manager's general instructions, priorities, duties, and goals Provides administrative support to management and staff ensuring efficient day to day operations of the office Prepares reports, proposals, memos, minutes and other documents as needed Coordinate local office events Prepares outgoing mail, and courier parcels Sorts incoming mail, and courier deliveries for distribution Make meeting and other arrangements for staff; as needed Research and create presentations Purchase, receive, and store the office supplies and snacks Code and file material according to the established procedures Data entry as required Prepares orders for and maintains office supplies; Greet and assist visitors Coordinate office procedures Reply to email, telephone or face-to-face enquiries Work with Manager to ensure efficiency of administrative processes and procedures Provides front desk support Overseeing entry into the office Maintains cleanliness and organization of the office Assist with the coordination of the internal training sessions, field associate travel, and other accommodations Qualifications High School Diploma or equivalent; college degree preferred 4+ plus years prior administrative experience Proficient in the use of Microsoft Office, Outlook, PowerPoint and Internet Ability to operate copy machine, scanner, and fax machine Ability to read and interpret documents Possesses excellent oral and written communication skills, and basic math functions Strong organizational and planning skills Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Ability to work independently Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard and mouse. Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa. WGI does not accept any unsolicited resumes. should any 3rd part agency or recruiter forward or submit any resume(s) to a WGI associate without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI and no placement fee will be provided. All agencies and vendors are required to have a signed WGI vendor agreement form the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding. All third-part recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy. If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled. We can recommend jobs specifically for you! Click here to get started.

PRINCIPAL ACCOUNTABILITIES: Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders. Be familiar with state construction requirements and lien procedures. Maintain project documents within the Contract Manager Software, standardized filing system, and server. Answer calls from vendors and/or clients. Gather and assemble supporting documents for Project Manager, including time cards, per diem, and other necessary project documentation. Manage project requirements, including cost tracking, as needed. Participate in meetings, taking and publishing necessary minutes. Process project close out documents. Track, manage, and process purchase orders and invoices as necessary. Complete all necessary accounts receivable invoicing. Other general office and clerical duties as needed. QUALIFICATIONS FOR SUCCESS: Strong organizational skills with the ability to prioritize responsibilities with limited supervision. Basic understanding of necessary accounting principles and processes. Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination. Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment. Extensive use of Microsoft Office. Knowledge of general office procedures, and excellent oral and written communication skills. Must have the ability to resolve problems efficiently. Proficient in copying/moving files and creating directories in a Windows environment. Attention to detail and math skills are essential.

Job DescriptionSalary: Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

*This is a Work Experience (work-based learning) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined. Job Title: Administrative Assistant FT, 8am-5pm, Monday-Friday Location: Mathis Second Chance Employer: No Pay Rate $12.00-$14.00 an hour Age: 18+ Requirements: None Recruiter: B. Garza Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers. Answer telephones, direct calls, and take messages. Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints. Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Previous clerical experience strongly desired.

To provide clerical, administrative support and coordinate day-to-day administrative operation of the company. EDUCATION AND EXPERIENCE: * High School diploma or equivalent. * Previous office experience preferred. * Strong organizational and customer service skills. * Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment. * Strong verbal and written communication skills. * Word processing and typing and filing skills. * Computer experience preferred * Bookkeeping and mathematical aptitude preferred. * Ability to work as a team while focusing on details. * Ability to maintain the highly confidential nature of HR work. * Good working knowledge of Microsoft word, excel, outlook preferred. * Must be 18 years of age or older. * Must have reliable transportation. PERSONAL AND PHYSICAL REQUIREMENTS: * Treat all information as confidential. * Possess the tact to deal with all levels of employees and client representatives. * Must be able to sit, stand, lift, and/or bend throughout shift. * Must be able to lift, carry, and/or hold up to 10 lbs. * Must pass drug test. * Must meet necessary requirements to obtain a security sensitive identification badge. * Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS). PERFORMANCE RESPONSIBILITIES: * Perform clerical duties as directed * Actively Participate in the Safety Management System (SMS) * Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors. * Answer routine inquiries and draft correspondence. * Complete and maintain personnel files, where applicable. Assist in setting up office system. * Order office supplies. Assist in care and maintenance of department equipment. * Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.) * Maintain and follow up on applicant flow log and monthly licensing log. * Monitor drug program (where applicable.) * Handle disbursement of random drug testing (where applicable.) * Process and monitor personnel applications (where applicable.) * Process and monitor all new hires and terminations. * Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires. * Sort and distribute all corporate data information. Order/distribute supplies. * Input payroll (where applicable.) * Responsible for criminal background checks. Process new hire personnel. * Reviews files for compliance, and notifies Manager of compliance deficiencies. * Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs. * Project a positive image and respond to inquiries from clients, staff and public in a courteous manner. * Attend meetings and in-services as required identification badges must always be visible. * Adhere to company policies and procedures and participate in achievement of company objectives. * Perform other duties as requested.

*This is a Work Experience (work-based training) position available through Workforce Solutions Coastal Bend. All candidates will be considered after program eligibility is determined. Job Title: Administrative Assistant Position: FT/PT, 8am-5pm, Monday-Friday Location: Refugio Second Chance Employer: No Pay Rate $12.00an hour Age: 16+ Requirements: none Recruiter: M. Castanon Job Description Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Experience with Microsoft Office including Microsoft Excel preferred. Experience with basic accounting, math, clerical skills, answering the phone.