Administrative Professional jobs at Rollins - 1175 jobs

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Our client is a reputable Investment Firm located in Greenwich. They are looking for an EA/PA to support one of their senior executives. This role sits on-site in the office Monday-Friday. Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience supporting a UHNWI · A plus if coming from a high end hospitality/service brand The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Analyst - Data Administration The Analyst will support the Data Administration team by maintaining, troubleshooting, and administering key enterprise-wide applications and master data domains. This role is responsible for ensuring high-quality, consistent, and compliant referential and master data across the organization. The ideal candidate will demonstrate strong analytical skills, technical aptitude, and the ability to collaborate effectively with cross-functional teams, external partners, and vendors. A strong customer service mindset and the ability to manage multiple priorities in a dynamic environment are essential. Essential Duties and Responsibilities: Administer, support, and optimize various enterprise applications, including SAP IS-OIL, Emerson Synthesis, Dearman Trucking suite, PFIS, Transport 4 (T4), Emerson Pipeline Scheduler, WellTrax Trucking suite, RightAngle, MIS Mainstay Vetting, and Schneider Offsites Terminal Suite. Perform application configuration, routine maintenance, troubleshooting, and performance tuning to ensure high availability, reliability, and system integrity. Create, maintain, validate, and archive all referential and master data to ensure accuracy, standardization, and alignment across business units. Understand and support multi-tier software architectures, including user interfaces, middleware layers, integration tools, and backend databases. Administer and troubleshoot middleware interface applications, cross-reference tables, data mappings, and system integrations. Partner with internal stakeholders (e.g., Pipeline Operations, Terminals, Crude Trucking, Measurement, Scheduling, Finance, Business Development, Accounting, IT) to gather requirements, resolve issues, and improve data and system processes. Serve as a liaison with external vendors and customers to support system updates, integrations, data accuracy, and operational needs. Document and maintain data management standards, workflows, and compliance requirements. Ensure strict adherence to SOX controls, audit requirements, and corporate governance policies. Support continuous improvement efforts by identifying process gaps, recommending enhancements, and participating in system upgrades, testing, and new solution implementations. Analyze complex data issues, research root causes, and implement corrective actions to prevent data integrity issues across systems. Requirements: Education, Experience, Knowledge, Skills & Abilities: Demonstrated ability to quickly learn new systems, understand complex business processes, and translate business needs into technical solutions. Willingness to participate in an on-call rotation, including nights and weekends, for urgent support needs such as patches, reboots, or critical incident response. Strong sense of accountability, urgency, and ownership, with the ability to work independently under changing priorities. Ability to act as a trusted advisor by presenting system-based solutions, evaluating impacts of proposed changes, and providing thoughtful recommendations to business partners. Excellent customer service and interpersonal skills, with the ability to collaborate effectively across multiple departments and levels of the organization. Strong time-management skills with the ability to manage multiple initiatives simultaneously while meeting deadlines in a fast-paced environment. Exceptional written and verbal communication skills, including the ability to document procedures, prepare reports, and clearly articulate technical concepts to non-technical audiences. Proficiency in MS Office applications (Excel, Word, PowerPoint, Outlook). General understanding of accounting information systems, business processes, and data flows across upstream, midstream, or downstream operations. Ability to travel as needed, including occasional overnight travel. Enhanced Skills & Additional Competencies (added for strengthening the role): Strong analytical and problem-solving skills with a focus on data quality, validation, and root-cause analysis. Understanding of data governance principles, data lifecycle management, and master data management (MDM) best practices. Familiarity with APIs, system integrations, data pipelines, or middleware technologies. Experience working with Agile or hybrid project methodologies. Ability to design and execute user acceptance testing (UAT), regression testing, and validation scenarios. Knowledge of IT security principles and best practices related to data protection, access controls, and system auditing. Experience developing or maintaining standard operating procedures (SOPs) and process documentation. Required Experience (Commensurate with Level): Analyst Level: Bachelor's degree or equivalent work experience with 2-5 years of relevant experience in master data, enterprise applications, or a related technical/operational field. Preferred Qualifications: Experience with SAP modules (IS-OIL, RightAngle integration, interface tables, and cross-reference table management). Enterprise application administration experience across multiple platforms. Knowledge of master data management (MDM) principles, tools, and best practices. SQL proficiency, including scripting, queries, and data validation. Experience with Emerson Pipeline Scheduler and Emerson Synthesis (O2C). Experience with Schneider Offsites Terminal Suite and WellTrax. Knowledge of MIS Mainstay Vetting or similar vetting/qualification systems. Proficiency in MS Office Knowledge of Power BI, Databricks and Alteryx or other workflow automation and analytics platforms. Project management experience or familiarity with PM methodologies.

Administrative Assistant Pay: $16 - $18 per hour Full-Time | On-Site About the Role: We're looking for a dependable and motivated Administrative Assistant to join our growing team! In this role, you'll be the backbone of our daily operations-helping keep our office organized, efficient, and running smoothly. Key Responsibilities: Answer and direct incoming phone calls in a professional manner Schedule and coordinate appointments, meetings, and conference calls Prepare, organize, and maintain accurate records and documents Support office staff with general administrative and clerical tasks Make Collection calls Some Billing Communicate effectively with internal teams and external clients What You'll Bring: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to multitask and prioritize in a fast-paced environment Positive attitude and team-oriented mindset Why Join Us: You'll be part of a supportive team where your contributions make an impact every day. We value reliability, attention to detail, and a proactive approach to problem-solving. Ready to Launch Your Career? Apply today at **************** Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1

Our client is seeking an Office Coordinator for a full-time, contract-to-hire opportunity in Pflugerville, TX. This role is ideal for a detail-oriented administrative professional who enjoys working in a small, casual office environment and providing excellent customer support. Company Profile Our client is a locally owned and operated construction services organization. Known for exceptional customer service and steady growth, the company has built a strong reputation in the local market. Due to continued growth, they are expanding their office support team. Office Coordinator Role As the Office Coordinator, you will provide essential administrative and operational support to ensure smooth day to day office operations. This Office Coordinator role works closely with a small internal team and interacts with customers in a professional and timely manner. The Office Coordinator is responsible for organization, communication, and administrative task execution. Provide administrative support to maintain efficient office operations Respond to customer emails professionally and in a timely manner File, copy, scan, and organize office documents Support daily operations and complete assigned tasks as needed Work independently on projects while meeting deadlines Assist with keeping the office stocked and tidy Prepare meeting space as needed Answer and route incoming calls Greet guest upon arrival in a friendly and professional manner Office Coordinator Background Profile 1-3 years of experience in an office coordinator, administrative, or similar role Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and Adobe products Ability to work independently and manage deadlines Positive, professional, and respectful communication style Experience working in a small office environment a plus Prior administrative support experience Features & Benefits While on Contract As a staffing agency employee, candidates may be eligible for benefits through the agency. A full overview of available benefits can be found on our website under the Candidate Benefits section. Features & Benefits of the Client Full-time schedule: 9:00 AM - 5:00 PM, Monday-Friday No weekends and day-shift only Casual work attire Monthly bonus opportunities 10 paid holidays annually Supportive, small-office work environment with close-knit team collaboration

Administrative Assistant As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you - both at home and at work. Medical & Dental & Vision Insurance Flexible Spending Accounts Basic Life & Short-Term Disability Insurance 401(k) Savings Plan Life Assistance Program (LAP) Tuition Assistance Program Paid Time Off (PTO) * Paid Holidays * Paid Training Advancement Opportunities Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources. Keeps records of invoices and support documents. Composes various daily, weekly, monthly and quarterly reports as assigned. Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. Education and Experience: The following educational requirements are acceptable for this classification including: High school diploma or equivalent and five years of office related experience; OR Associate's degree and two years' experience; OR Bachelor's degree and no experience Job Competencies: Excellent grammar, communication and organization skills. Ability to compose and edit grammatically correct correspondence and reports. Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point. Why Should You Consider Abraxas? At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. As we work to make a difference in people's lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. Whether you're looking to begin a rewarding career or you're a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!

This role will mainly support our field service team. This role will require working with own team and cross functional teams to complete a variety of daily order to cash processes. This is a HYBRID Role. Wednesdays are mandatory in Glenwood, IL. 2 days in Office, 3 days remote. This could include any of the following Order Entry Ticket Closure Billing Working with Service Techs on Issues Sales Support Skills Required: Multi-tasking MS Office Suite (Excel basic formulas) Good written and verbal communication Cross Functional Communication Task Prioritization Works well with tight deadlines Previous knowledge of the following systems is nice to have, but not required: Dynamix CRM SAP

Adecco is assisting the Health Department with an Admin position in their Epidemiology unit. This position will work part time 7:00am-11am Monday-Friday) in Florence KY. This position is a short term assignment that will last through 6/30/2026 and possible longer. Typical Job Duties: 1. Chart Review 2. Completing Case Investigations (which involve some follow up phone calls to doctors offices) 3. Assist with general clerical functions 4. Experience with Medical Records is required Required Knowledge, Skills, and Abilities: 1. Ability to follow written and oral instructions 2. Ability to hear, speak, and see sufficient to greet phone and walk-in guests 3. Ability to acquire knowledge of NKY Health sufficient to answer routine questions and forward non-routine questions to the appropriate party 4. Ability to mulit-task sufficient to handle multiple callers and walk-in guests simultaneously Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit: ******************************************* The Company will consider qualified applicants with arrest and conviction records. **Pay Details:** $22.00 to $23.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Area About the Organization Affiliated Resources Group (ARG) specializes in housing and real estate development. By coordinating the missions of its affiliated companies, ARG works to maximize opportunities for economic growth and development to enhance lives through programs that expand economic opportunities for individuals and their families. ARG affiliates develop and manage housing, administer large government programs and provide consulting services to facilitate operational and programmatic sustainability. Affiliated Resources Group's strategic objectives include long-term sustainability, growth and development, quality of life, and creating a larger community. Operating under the umbrella of ARG, affiliated companies provide affordable housing solutions and promote community and economic development through rental assistance programs, resident services, and the revitalization of neighborhoods in DeKalb County and beyond. Our history of strategically partnering with private/public entities as well as administering federal programs has positioned ARG's affiliates to successfully deliver affordable housing. We provide critical services that support the wellbeing of our clients/residents and pathways to self-sufficiency for program participants that seek to break the cycle of poverty. Connecting the Agency's larger objectives has helped ARG to thrive and expand our impact in the community. As the largest affordable housing provider in DeKalb County, we are in a unique position to address the housing needs of low-and middle-income residents. ARG maintains a working culture that supports our staff by continually improving and optimizing the Agency's organizational and operational effectiveness. The Agency continues to develop and position our team to succeed. Description Position Summary The Administrative Assistant will support the Vice President of Development by driving executive-level support to drive strategic priorities, operational excellence and departmental objectives. The Administrative Assistant manages essential priorities, initiatives and activities that advance the department's vision and coordinates cross-functional efforts to align with the company's goals. DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the duties of the job. ESSENTIAL JOB FUNCTIONS Essential functions for this position relate to the responsibility of oversight of administrative functions of the development department including but not limited to: Analyze, compile, and research material for decision makers. Schedule meetings, make travel arrangements, and manage executive's calendar. Provide executive-level support for administrative functions and strategy alignment. Assist in creating strategic agendas for high-level meetings, events and/or planning sessions. Maintain and retain documents including routing items for approval and/or signature and to ensure that documents are saved appropriately on the file server. Direct office activities to support executives' travel schedules. Maintain a professional image at all times; handle difficult phone calls and people with poise and tact. Handle special projects as directed. ADDITIONAL JOB FUNCTIONS Provide additional reports as requested. Follow established Company policies and procedures. Use initiative but also request assistance when appropriate. Work with and assist others when possible. Always represent HDC and its affiliates in a professional manner. Keep direct supervisor informed of high priority items/transactions and potential liability exposure for each property/company. Maintain a professional and courteous work manner with all residents, vendors, contractors and fellow employees. Ensure compliance of all work-related activities in fair, ethical and consistent manner. Arrive to work on time as scheduled and prepared. Any other tasks as assigned. Position Requirements QUALIFICATIONS Minimum 3+ years providing Executive Level administrative support Must have interpersonal skills. Advanced MS Word and Intermediate MS Excel and Powerpoint experience Experience managing calendars and scheduling meetings Must possess an ability to self-manage, drive objectives and meet deadlines. Solid business acumen required, as well as, the ability to work cooperatively and collaboratively at all levels, internally and externally, to maximize performance and results. Must be forward thinking with the ability to improve operational efficiencies. Ability to multi-task and project management skills is required. Excellent communication, managerial and problem solving skills are required. Authorized to work in the United States Working knowledge of Microsoft Office Suite. Exempt/Non-Exempt Non-Exempt Full-Time/Part-Time Part-Time Number of Openings 1 Open Date 8/20/2025 Position Administrative Assistant EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Number Filled 0 This position is currently accepting applications.

Title: Administrative Support Specialist Job Type: Contract (6 months) Compensation: $20.50 per hour (W2) Industry: Chemical Manufacturing --- About the Role We are seeking an Administrative Support Specialist to join a leading global organization in the water treatment and sustainability solutions industry. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple teams through efficient administrative processes. The position offers an opportunity to contribute to essential business operations and support both technical and sales teams. Job Description As an Administrative Support Specialist, you will handle a variety of tasks that ensure smooth day-to-day operations. Key responsibilities include: Processing order entries accurately and efficiently Closing service tickets in a timely manner Managing billing activities and ensuring proper documentation Providing support to service technicians for scheduling and coordination Assisting sales teams with administrative needs This role requires strong organizational skills, attention to detail, and the ability to prioritize tasks under tight deadlines. Qualifications Required Qualifications Proficiency in Microsoft Office Suite, including Excel Ability to multi-task and manage competing priorities Strong cross-functional communication skills Excellent task prioritization and organizational abilities Comfortable working under tight deadlines Preferred Qualifications Experience with SAP Familiarity with Dynamics CRM Benefits Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family's needs. For details, please review the DAHL Benefits Summary: *********************************************** How to Apply Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we've reviewed your application details, a recruiter will reach out to you with next steps! Equal Opportunity Statement As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

Job Responsibilities - Order Entry - Ticket Closure - Billing - Working with Service Techs on Issues - Sales Support Skills Required: -Multi-tasking -MS Office Suite (Excel basic formulas) -Good written and verbal communication -Cross Functional Communication -Task Prioritization -Works well with tight deadlines Preferred Skills: -Dynamix CRM -SAP

Allied Personnel Services is seeking candidates for a part time Administrative opening supporting the pastor and leadership team of an Allentown church! This temp to hire position offers part time hours, Mon-Thurs, 9 am-3 pm. The ideal candidate will Administrative Assistant, Part Time, Administrative, Assistant, Staffing

Administrative Assistant - MedTech - Newark, NJ We are currently seeking an Administrative Assistant to support a leading medical device company based in Newark, NJ. This role will provide comprehensive administrative and operational support to sales representatives and medical device service engineers, in addition to assisting with internal projects and day-to-day office operations. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, hands-on environment. This is a full-time, on-site position based in Newark, NJ, offering a base salary in the range of $55,000-$60,000, plus bonus, commensurate with experience. Responsibilities: Provide day-to-day administrative and operational support to sales representatives, service engineers, and company leadership. Manage calendars, scheduling, and coordination for field service technicians, including routing and utilization optimization. Maintain accurate and up-to-date records in the CRM and internal databases, including service notes, contracts, and customer information. Support inventory management and order processing for medical device parts, repairs, and shipments. Assist with the coordination of internal projects, system installations, and engineer site visits in collaboration with Sales and Service teams. Support general office operations, including front desk coverage, visitor management, and multi-line phone support. Assist with billing, accounts receivable, and other administrative finance-related tasks. Communicate professionally and effectively across departments and with external stakeholders. Provide additional administrative and project support as needed. Qualifications: Bachelor's degree required. Minimum of 1 year of administrative or office support experience. Proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook. Strong organizational skills with a high level of attention to detail. Outgoing, professional demeanor with a strong work ethic and proven reliability. Experience with the following systems is preferred: Excel, ACT, Get Base, PowerPoint, and QuickBooks. For immediate consideration, interested and qualified candidates should send their resume to Lydia at *******************

Our Client in Camden, New Jersey is seeking an experienced Corporate Coordinator to join their team. This is a 1-year temporary position, offering $25-$30 per hour. This role is ON-SITE, Monday through Friday, 8:30 AM - 5:00 PM. Job Responsibilities: Administer day-to-day test fleet operations, including department pool cars and tech training centers, ensuring timely and accurate ordering, delivery, and assignment with minimal supervision Assist with Employee Sales and Leases by preparing packets and advising retailers on vehicle deliveries Deliver high-quality and timely customer service to internal customers, including current and former employees and executives Coordinate Requests for Service for vehicles requiring repair shop attention Respond promptly and efficiently to customer and retailer calls, letters, and emails Perform daily review and management of the corporate vehicle email inbox Serve as backup to the delivery specialist to assist with employee deliveries when needed Qualifications: MUST have a valid Driver's License and CLEAN driving record Ability to provide a high level of service to customers and retailers Strong organizational skills and ability to stay up to date during high workload periods Creative thinking skills with a focus on improving workflow processes Ability to operate within corporate vehicle procedure guidelines to ensure accuracy and compliance Team-oriented mindset with the ability to work well with management and peers Automotive industry experience is a plus Excellent verbal and written communication skills, with the ability to influence others outside the team, department, retailers, and company Proficiency in Microsoft Office tools, including Word, PowerPoint, and Excel Transferable experience in office staff or administrative roles within a dealer or retailer environment

Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year assignment Schedule: 9/80; Monday-Friday, 7:30 am - 4:30 pm, fully on site Requirements: Minimum 3 years of receptionist or administrative experience. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficiency in Microsoft Office Suite and visitor management systems. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and polished appearance. Behavioral Competencies Customer service orientation. Ability to prioritize requests and work under pressure. Flexibility to support multiple executives and adapt to changing priorities. Responsibilities: Manage conference room bookings and floor activities Control access to the secured floor and oversee the visitor system Maintain executive areas, including the refrigerator and conference rooms Handle mailings and entry of floor maintenance requests Maintain Level 49 floor plan Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. Manage the 49th floor distribution list Assist with high-level events and meetings on the 49th floor, including catering Other misc. tasks Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents. Technology Support: Basic troubleshooting for conference room AV equipment. Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs #LI-SG2

: The mission of the Vibration Institute is to provide practical information on evaluating machinery behavior and condition without commercial bias. The Institute offers programs that include education, training, and certification, as well as opportunities for exchanging technical knowledge, information, procedures, and data through meetings, publications, formal training, and networking. Role Description: We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. The ideal candidate will play a crucial role in supporting the Vibration Institute's operations by coordinating office functions and assisting with training, certification, and conference programs. This role strengthens member services and provides direct support to the Manager of Operations and staff. Key Responsibilities: Administrative & Office Support: • Provide comprehensive administrative support to the Manager of Operations and staff. • Coordinate and manage supply ordering for the office, training courses, and events. • Act as primary liaison with office vendors, including printer services, shipping providers, and building management. • Support membership functions such as mailings, webinars, and delivery of member benefits (e.g., magazine, technical resources, video library). • Process and maintain accurate records for store orders and manage online store inventory. • Perform database updates and maintenance as required. • Assist with special projects and initiatives as assigned. • Carry out additional administrative duties to ensure efficient office operations. Training & Certification Program Support: • Enter and maintain accurate data in the VI database for all customer and participant activities (domestic and international). • Assist in coordination of logistics for public training, corporate training, correspondence & online courses. • Assist in preparation and distribution of course materials, support documents and shipments in a timely manner. • Review, process, and maintain proctor database and certification records. • Assist with exam preparation, grading, proctor administration, certification issuance, and recertification requests. • Ensure quality control and consistency of all training and certification materials. • Scan, file, and archive all certification and training-related forms. • Cross-train to support both domestic and international program procedures. Conference & Committee Support: • Assist with administrative and logistical duties for the Annual Training Conference. • Support assigned Vibration Institute Committees as staff liaison as needed. Experience & Qualifications: Experience: • 2-4 years of administrative or office coordination experience, preferably in a nonprofit, association, or educational/training environment. • Experience supporting events, training programs, or certification activities strongly preferred. • Hands-on experience with databases or CRM systems (Association Management Systems a plus). • Demonstrated success in customer or member service roles, with strong communication skills. • Prior experience managing vendors, supplies, or office logistics is desirable. Skills: • Proven organizational and time management skills with strong attention to detail. • Exceptional written and verbal communication, with the ability to clearly convey ideas across diverse audiences. • Demonstrated ability to multitask, take initiative, and follow through in a fast-paced environment is required. • Must possess strong analytical and problem-solving skills with the ability to troubleshoot and resolve challenges as they arise. • Collaborative team player with ability to also work independently. Working Conditions: • Office-based with occasional travel (5-10%) • Ability to lift and carry up to 50 lbs. Compensation and Benefits: • Compensation is commensurate with experience and qualifications. • Health insurance, paid time off, retirement plan, professional development opportunities Application Process: Interested candidates should submit a resume and cover letter to ****************************. Applications will be reviewed on a rolling basis until the position is filled. References: Upon request

Our Client in Philadelphia, PA is seeking a temporary Administrative Assistant for their office. This is a temporary position expected to go for about 2 months. The schedule for this role is Monday through Friday, 9:00 AM-5:00 PM. This position offers $23.00-$25.00 per hour, depending on experience. Responsibilities include, but are not limited to: Providing on-site support to building management and residents Assisting with general administrative tasks and documentation Serving as a point of contact for resident questions and needs Helping ensure smooth day-to-day operations within the facility Maintaining a professional and welcoming environment Coordinating with staff and external service providers as needed Requirements: Prior administrative or customer-service experience preferred Strong communication and interpersonal skills Reliable, professional, and able to work independently