Administrative Assistant Jobs At Roto

We are seeking a dynamic and enthusiastic individual to join our team as a Personal Executive Assistant. This role offers a unique opportunity for someone who is deeply passionate about promoting women in leadership initiatives and is eager to support a high-level executive in their day-to-day operations. The ideal candidate will be driven, proactive, and committed to excellence, with a hunger to excel in all aspects of their work. Responsibilities: Provide comprehensive administrative support to the executive, including managing calendars, scheduling meetings, and handling correspondence. Act as a liaison between the executive and internal/external stakeholders, ensuring timely communication and follow-up. Conduct research, compile data, and prepare reports or presentations as needed. Assist in organizing events, conferences, or workshops related to women in leadership initiatives. Support the executive in project management tasks, including tracking progress, setting deadlines, and coordinating team efforts. Handle sensitive information with discretion and maintain confidentiality at all times. Proactively identify opportunities to streamline processes and improve efficiency within the executive's workflow. Stay updated on industry trends and best practices related to women in leadership, contributing insights and ideas to support the company's initiatives. Collaborate with other team members to ensure seamless operations and alignment with overall company goals. Help with marketing and sales efforts as needed. Qualifications: Freshers are welcome with no experience Undergrads or Grads both can apply Strong organizational skills and attention to detail. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite and other relevant software is preferred. Ability to multitask and prioritize tasks in a fast-paced environment. Genuine passion for promoting women in leadership and a commitment to advancing diversity and inclusion in the workplace. Proactive mindset with a willingness to take initiative and drive results. High level of professionalism and integrity.

Job - Administrative Assistant II (for Faculty) Location - Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however) Duration - 3+ months (There is some potential for extension or conversion but that is not guaranteed.) Pay rate - $ 40.00/hr. Work Schedule: 35 hours/week Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately. Position Description: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies. Willingness to explore and learn new software and applications. The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

We are partnered with one Colorado's most established flooring company for commercial spaces. For over 20 years, our client has been dedicated to providing world-class service to their clients and delivering outstanding results. They strive to create a unique and diverse environment where each employee is contributing to the overall success of the company. Our client is currently seeking an Administrative Specialist to join their team. This position will be responsible for transferring phonecalls, ordering supplies, scanning AP documents, and filling. REWARDS $23-$25/hour Contract-to-hire Beneifts upon conversion Requirements High School Diploma or GED equivalent Basic Microsoft Office Suite skills (Word, Excel, Access) Ability to commute and work in the office (Denver 80238) Customer service and multi-line phone experience preferred Responsibilities Answer phones and forward calls to the appropriate individual Help with scanning AP documents Assist in payment collection/invoicing Perform data entry and update the Customer Service Database Additional administrative duties such as filing, organizing, ordering office supplies, and decorating for birthdays Emerge is committed to being an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. In compliance with the Job Application Fairness Act, we ensure a fair and equitable recruitment process and provide necessary and reasonable accommodations. We value diversity and encourage individuals from all backgrounds and experiences to apply

NOVA Engineering is looking for an Administrative Assistant to join our team in Tampa, FL. This position will provide general office support with a variety of clerical activities and related tasks. This position supports department operations by maintaining internal systems, providing administrative support to project managers (processing of internal reports & timesheets, client reporting, assistance with contract change orders, paper and electronic data filing, input of data and preparation of invoices, compiling & processing accounts payables, maintaining departmental equipment & supplies, and general office management. Duties: Maintain effective customer service relationship with clients and customers to service all their engineering and inspection needs Administer office services to achieve efficient and economical operations. Responsible for assistance with new employee orientation, including coordination with Corporate Human Resources. Assist with timesheet approvals, expense reports, work orders and invoicing clients. Proofread work to assist technical and managerial staff. Maintain department supplies through accurate inventory and purchasing. Work closely with management to establish systems and procedures for delivery of services in a timely, efficient and cost-effective manner. Maintain department and personnel certification and pre-qualification records, submitting applications and updates as required to keep current. Set up projects, budgets and eventual billing. Email invoices to clients. Skills/Qualifications: Typically requires 2-5 years of administrative and accounting experience, preferably in the engineering or construction industry. Working knowledge of construction permitting and building code inspection process is preferred , but not required Solid knowledge of basic office procedures. General understanding of revenue recognition (work in progress and unbilled reports). Excellent computer skills (Microsoft Office software and the ability to learn NOVA's internal software, including Metafield and Deltek). Ability to type 60 words per minute. Strong communication skills, both verbal and written Strong attention to detail and ability to check own work. Fluency and Efficiency with Microsoft Office applications including Word, Excel, Outlook and Teams. Experience with Deltek Vision software preferred, but not required. Check out our Perks: In addition to our welcoming company culture and competitive compensation packages, our employees enjoy the below benefits: Comprehensive group medical insurance, including health, dental and vision Opportunity for professional growth and advancement Certification reimbursement Paid time off Company-observed paid holidays Company paid life insurance for employee, spouse and children Company paid short term disability coverage Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection 401K retirement with company matching of 50% on the first 6% of employee contributions Wellness program with incentives Employee Assistance Program NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law. #LI-JT

Addison Group is hiring on behalf of our client, an organization dedicated to member services and support. This is a temporary position to assist during a peak season, providing essential support to the Finance department starting in Jan 2025. Job Description: The Finance Team Admin will play a key role in managing incoming payments, maintaining accurate member and company records, and supporting various finance tasks to ensure a smooth membership season. This role involves close collaboration with multiple departments to facilitate timely and precise processing. Key Responsibilities: Monitor and record multiple daily transactions, including bank wires, updating records within our CRM. Reconcile payment files received from Membership Processing and update records accordingly. Input check details into the CRM to ensure accurate member recordkeeping for Membership Processing. Manage membership updates, including upgrades, status changes, refunds, and withdrawals. Assist with various accounting duties as needed during slower periods. Qualifications: Hours are earlier: start between 730-8amCST-430pm Attention to detail, good with numbers, Excel for spreadsheet maintenance Availability to start early each day to process wire transactions promptly. Strong written and verbal communication skills for effective interdepartmental collaboration. Ability to multitask and work efficiently both independently and within team settings. Proficiency in Microsoft Excel (intermediate level) and SharePoint. Experience with Aptify or similar CRM platforms is highly preferred. Additional Details: This temporary position is designed to support the team during the high-demand membership season, with potential opportunities for further involvement in other finance tasks. Three month contract. Perks: Gain hands-on experience in finance and CRM systems within a supportive, team-focused environment. Collaborative workplace with a strong focus on interdepartmental communication. Opportunity to build expertise in finance operations and membership processing.

Do you have 2+ years of litigation administrative experience and want to grow your legal career? JOHNLEONARD is helping a collaborative Boston-based law firm find a full-time Litigation Administrative Assistant, and the role comes with a salary of up to $85K and excellent benefits. In this Litigation Administrative Assistant role, here are some of the areas you can expect to work on: Managing attorney calendars Drafting and editing legal documents and correspondence E-filing with the courts To apply for this Litigation Administrative Assistant role, you will need 2-5 years of litigation experience in a law firm/legal department setting. You will also require the following: Experience with document management, deposition and trial preparation, calendaring, and e-filing Excellent organizational, computer, and communication skills Ability to prioritize and manage various projects simultaneously You'll receive an excellent salary of up to $85K and a benefits package for your knowledge, expertise, and flexibility. Contact JOHNLEONARD today to register your interest in this Litigation Assistant role in Boston. We'll be thrilled to hear from you! Founded in 1969, JOHN LEONARD, a woman-owned business, is the premier staffing choice in Boston and beyond. We provide Temporary/Contract, Direct Hire, Temp-to-Hire, and Payroll services as part of our comprehensive service offerings. JOHN LEONARD is an equal opportunity employer committed to diversity, equity, and inclusion in the workplace. All applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Top Job Located in Longview, WA Salary: $18.18-$19.89 an hour DOE Express Employment is hiring for a part-time temporary Office Assistant. Schedule: Monday-Thursday 5 hours a day. 9am - 2pm. Pay rate: $18.18 - $19.89 depending on experience and skill set. Length - Position is expected to run into March 2025 Individual needs to have good computer and organizational skills. They need to have experience with the Google platform like the google drive and google sheets along with Microsoft office. Individual should have good handwriting and typing skills and can double checks their own work for errors. Key Responsibilities of this position: Maintenance Duties; schedule maintenance on the building, do monthly walkthroughs. Review monthly maintenance schedules. Gather estimates from contractors for work to be completed when necessary. Collect & process mail daily. Receipt Cash/Check donations & enter AP & scanning AP into spreadsheet. Filing employee files & creating new employee files. Assist Development Director with Fundraising event. Other duties as assigned by the Operations Manager. Individual needs to have experience working in an office environment with confidential information. Dress code: business casual At Express, we will assess your skills; offer you interview and resume writing tips, and work with you to find a job that fits your needs and abilities. You will never pay a fee at Express and you will have the opportunity to earn benefits. We have more than 200 jobs available every month and we want to talk to you! To find out more, contact us today! TO APPLY Stop by our office at 1208 Washington Way Suite 130, Longview, WA 98632 (Monday-Friday 8am-5pm) Call Express Employment Professionals at ************ to speak with a hiring manager Text 'Jobs' to ************ Complete the application on our website expresspros.com/longviewwa Submit your resume via email to ************************** 'All employment offers are contingent on the successful completion of a pre-employment criminal background check in compliance with all applicable federal and state laws.' #LV1956 Express Office: Longview 1208 Washington Way Suite 130 Longview, WA 98632

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our client are responsible for general office support, including but not limited to: · Managing travel & expenses, including making travel arrangements and processing expenses for team members · Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning · Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones · Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors · Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications · Proficiency in Word, Excel, PowerPoint and Outlook required · Bachelor's degree in Finance, Economics, Business or related field preferred but not required · A minimum of 3-5 years of work experience in a financial services or fast paced firm. · Strong written and verbal communication skills · Enjoys working in a team environment · Polished communication skills · Ability to multi-task and work in a fast paced environment · Business professional environment and attire · Possess critical thinking skills and good judgment · Displays personal pride in work, always striving to do his/her best · Chooses to always operate with integrity and transparency

Under general supervision, performs complex administrative functions in support of a department. Performs daily administrative functions and more complex project coordination. Responsibilities may vary according to work assignment. Assist with special assignments, projects, meetings, and/or events through coordination and administration • Conduct independent research and analysis, compile data, and create statistical, financial, operational, and special project reports using a variety of software systems • Schedule meetings and appointments; prioritize and resolve meeting schedules; prepare meeting agendas and presentation materials, take and transcribe meeting minute, and prepare summaries as required • Handle sensitive and confidential matters • Create a variety of routine and non-routine documents, including reports, flyers, and/ or marketing materials, templates, charts, surveys, letters, memos, notices, forms, newsletters, agendas, schedules, and/or other related materials Skills Required • Assessing and prioritizing multiple tasks, projects, and responsibilities • Database operations (data input, extraction, report generation) • Operating a personal computer with associated software and database applications • Creating and developing complex spreadsheets and databases • Statistical methods, report writing, and creating presentations • Principles and practices of office management and equipment • Principles of confidential records, record keeping, and file management • Communicate effectively both verbally and in writing • Establish and maintain positive, effective working relationships with those contacted in the performance of work Skills Preferred • Assessing and prioritizing multiple tasks, projects, and responsibilities • Database operations (data input, extraction, report generation) • Operating a personal computer with associated software and database applications • Creating and developing complex spreadsheets and databases • Statistical methods, report writing, and creating presentations • Principles and practices of office management and equipment • Principles of confidential records, record keeping, and file management • Communicate effectively both verbally and in writing • Establish and maintain positive, effective working relationships with those contacted in the performance of work Education Required Associate's degree and three years' experience in administrative work; OR equivalent combination of education and experience. Additional Information This candidate would be working in the Economic Development Department.

We are seeking a full-time Administrative Assistant to join or Administrative Unit at a Public Defender's office based in Los Angeles. The Administrative Assistant will support the Administrative Officer with all administrative, financial, and building management duties. Job Responsibilities: Addressing and logging building and security matters Updating databases and spreadsheets accurately and efficiently Managing fleet cars Generating and analyzing financial reports Offering backup support for travel and procurement requests Participating in internal control assessments and audits Performing all other duties as assigned by the Administrative Officer Adapting to the evolving needs and contributing to the overall efficiency of the administrative unit operations. Administrative Assistants must be available to work during regular business hours, and when necessary, during evenings and weekends. Required Experience, Skills & Education: Applicants must have graduated from an accredited school with a bachelor's degree in accounting, finance, business administration or a related field. Have a minimum of two years of specialized experience and knowledge of finance and accounting procedures, guidelines, policies, and practices. Extensive relevant experience may substitute a bachelor's degree. A high level of computer literacy is required. Demonstrate an interest in social justice, civil rights, or indigent defense Must have excellent communication and interpersonal skills Ability to organize work and set priorities to meet critical deadlines Capable of learning new technological tools, when needed. Able to work independently and take initiative; and works well in teams.

Overview - 100% in office non- negotiable. The Administrative/Associate Client Service Representative candidate is an individual with administrative experience supporting staff and clients in a professional office environment. This person takes pride in developing meaningful relationships with employees and clients and approaches their work with a sense of urgency that exceeds client expectations. At the heart of each client relationship is a deep sense of trust, confidentiality and genuine sincerity to serve others. This position has the potential to grow into a full-time Client Service Representative role. Responsibilities • Receive incoming phone calls from clients, vendors and other external professional resources. • Provide administrative support to multiple financial advisors and staff members directly related to serving clients. • Oversee office management including ordering supplies, mail distribution, client meeting preparation and other similar duties, as required. • Contribute to the quarterly report production process. • Provide back up support to the client service team, as required. Skills and Qualifications • 3+ years' administrative experience in a professional office environment. Undergraduate degree preferred. • Good understanding of back-office operations, policies and procedures. • Demonstrated experience working with professional staff with meticulous attention to detail. • Experience maintaining and protecting sensitive and confidential information. • Project a highly professional and confident appearance with the ability to adapt to a variety of employee and client expectations. • Strong verbal and written communication skills. • Self-directed, highly organized individual with demonstrated ability to work in a fast-paced, flexible environment. • Intermediate knowledge of Microsoft Office products. • Brokerage and investment advisory firm experience preferred. • Experience using CRMs, preferred. GREAT OPPORTUNITY, WORK LIFE BALANCE, GROWTH POTENTIAL, LOCAL CANDIDATES ONLY!

We are seeking a highly organized and efficient Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be adept at heavy calendar management, proficient in managing Concur expenses, and skilled in coordinating travel arrangements. This role will involve managing various administrative tasks on a daily basis to ensure the smooth operation of our office. Responsibilities: • Calendar Management: Efficiently manage and organize complex calendars, including scheduling appointments, meetings, and coordinating travel arrangements. • Expense Management: Proficiently handle Concur expenses, ensuring accurate and timely processing of expense reports, receipts, and reimbursements. • Travel Coordination: Facilitate travel arrangements, including booking flights, accommodations, and ground transportation, while ensuring adherence to company travel policies and cost-effective solutions. • Administrative Support: Provide comprehensive administrative support. • Meeting Coordination: Arrange and organize meetings, including coordinating logistics, arranging food, and providing support during meetings as needed. • Ad Hoc Tasks: Assist with special projects, research, and other ad hoc tasks as required to support the team and office operations. Qualification: • Minimum education, HS diploma • Proven experience in heavy calendar management and travel coordination • Proficiency in Concur expenses or similar expense management systems • Strong organizational and multitasking abilities • Excellent communication and interpersonal skills • High level of proficiency in Microsoft Office suite • Attention to detail and ability to maintain confidentiality

What are we looking for in our Administrative Support Assistant 3? Russell Tobin's client, a leading electric utility company, is hiring a Administrative Support Assistant at Goleta, CA 93117 (On-site) Administrative Support Assistant Location: Goleta, CA 93117 (On-site) Pay Rate: $19 - $21.81 per hour Schedule: Monday - Friday, 8 AM - 5:00 PM Key Responsibilities: Broad knowledge of department policies, practices, and procedures. Broad knowledge of personal computer software, online applications, office equipment, and filing systems. Typically possesses three to four years of experience performing thorough administrative, secretarial, and clerical functions. The administrative assistant level 3 is a high-level administrative position. Under minimal supervision, performs a variety of both complex and routine administrative duties that may include balancing multiple tasks simultaneously. Performs duties of a highly confidential nature that require comprehensive knowledge of organizational policies, practices, and procedures. Set up meetings. Responsible for ordering supplies and setting up offices/computer equipment for new hires. Requires judgment and confidence in handling interpersonal relations. Works on special projects as needed. May provide work direction to lower-level administrative staff in the same department or unit. High School degree and 2-4 years of office experience or equivalent, relevant experience May require relevant college courses. Ability to coordinate the schedule of an Executive VP and other managers Proficient in Microsoft Word, Excel, and Outlook and related software Typing 50wpm Education Requirement High School Diploma or Equivalent Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors. Rate/Salary: $18-$21/hour depending on experience

Job Title: Admin Support Assistant Pay Rate: $18-$21/hour (based on experience) Contract Duration: 7 months (W2) Russell Tobin & Associates is currently hiring an Admin Support Assistant for one of our valued clients. This is a hybrid role based in Goleta, CA, offering an excellent opportunity to contribute to a dynamic team. About the Role: The Admin Support Assistant is a high-level administrative position responsible for a variety of both routine and complex tasks, requiring minimal supervision. The role involves balancing multiple priorities, maintaining confidentiality, and ensuring smooth day-to-day operations. Key Responsibilities: Coordinate schedules for an Executive VP and managers. Set up meetings, order supplies, and onboard new hires (e.g., setting up offices and computer equipment). Answer phones, process work orders, and handle building and safety inspections. Manage intake for new business and compliance work, including third-party letters. Support planners and planning managers in local planning. Handle other front office tasks as needed to maintain efficiency. Required Skills and Qualifications: High School Diploma or equivalent. 2-4 years of relevant office/administrative experience; relevant college coursework is a plus. Proficiency in Microsoft Word, Excel, and Outlook. Ability to type 50 words per minute. Strong phone and administrative skills. Confidence in handling interpersonal relations and working on confidential matters. Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM Work Location: This is a hybrid position based in Goleta, CA, with some in-office work at: Goleta, CA 93117 Why Join Us? As a part of this team, you'll play a vital role in supporting daily operations and driving efficiency. Russell Tobin & Associates is proud to connect talented professionals with rewarding opportunities. If this sounds like the right fit for you, we'd love to hear from you! Apply now to join this exciting opportunity.

A well known client in Downtown Columbia is looking for someone to serve as a Receptionist/Administrative Assistant. This is a great opportunity for someone who has strong interpersonal, problem-solving, and organizational skills. Responsibilities Include: Greet visitors that enter the main facility in Columbia Assist with planning for internal staff activities Provide administrative support to include completion of travel forms, procurement requests, and facility rental contracts Qualifications Include: Attention to details Proficient in the use of MS Office Understanding and knowledge around general office equipment Compensation & Benefits: $18hr hourly pay Temp-to-perm Full-time schedule Monday - Friday

Retirement company has an immediate hire for an Administrative Assistant. Assistant will support the Director and be responsible for high volume mailings. Position is primarily onsite with the possibility of hybrid and potential for growth and promotion within the company. Starts immediately. Desired Skills and Experience --position starts immediately --primarily onsite, some hybrid

Summary - Vaco has partnered with a Consulting firm and they have an opening for an Administrative Assistant. This person will report to Director of HR/Accounting Main duties of the role will involve high volume mailing and administrative/support functions to maintain operational efficiency. Schedule: 8:30-5 M-F, works 37.5 hrs/ week Duties - Would be providing administrative & clerical support to professional staff Prepare correspondence, mailings, & copies Scan paper records to electronic directories Distributes incoming faxes to staff members Maintains offsite file storage process Ensures recordkeeping & paperwork is complete & accurate Follow Procedures for efficient storage & retrieval Monitors & orders office supplies Coordinates maintenance & repairs of office equipment Enter new client date in client relationship & billing software Essentials 1+ year of administrative experience MS Word & Excel knowledge Excellent communication skills Attention to detail Have the ability to wear many hats Candidate must pass a background and credit check upon hire Desired Skills and Experience Administrative

Vaco is hiring for an Administrative Assistant opportunity in Columbus OH. Key Responsibilities Administrative Support: Answer and direct incoming phone calls professionally. Schedule service appointments and dispatch technicians efficiently. Maintain accurate customer records and update files in the system. Prepare invoices, process payments, and handle billing inquiries. Customer Service: Provide friendly and helpful customer service to clients over the phone and in person. Address and resolve customer concerns or escalate as needed. Office Management: Monitor office supplies and place orders as necessary. Keep the office clean, organized, and running smoothly. Reporting and Compliance: Assist with payroll preparation and submission. Generate daily, weekly, and monthly reports for management. Ensure compliance with company policies and procedures. Qualifications: High school diploma or equivalent (Associate's degree preferred). 2+ years of administrative or customer service experience, preferably in a small office setting. Strong computer skills, including proficiency in MS Office (Word, Excel, Outlook).

Job brief We are looking for a responsible Detail Oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. What does an Administrative Assistant do? Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Submit and reconcile expense reports Provide general support to visitors Requirements and skills Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus