How much does a document scanner make?

The average document scanner salary in the United States is $28,006. Document scanner salaries typically range between $24,000 and $32,000 yearly. The average hourly rate for document scanners is $13.46 per hour. Document scanner salary is impacted by location, education, and experience. Document scanners earn the highest average salary in Washington.

Document scanner salary

Q: What state pays Document Scanners the most?

Washington pays Document Scanners the most in the United States, with an average salary of $34,269 per year, or $16.48 per hour.

Q: How do I know if I'm being paid fairly as a document scanner?

You know if you are being paid fairly as a document scanner if your pay is close to the average pay for the state you live in. For example, if you live in Maine you should be paid close to $32,834 per year.

Average document scanner salary

$13.46

$28,006 yearly

Entry-level document scanner salary

$24,000 yearly salary

Updated December 15, 2025

Understanding Document Scanner Salaries

The role of a Document Scanner is essential in various industries, focusing on the digitization and management of physical documents. As of October 2025, the average salary for this position is around $28,006 annually or approximately $13 per hour. However, compensation can differ based on factors like location, experience, and the specific sector.

Salary Variations by State

Document Scanners in states like California and New York may see higher salaries due to the cost of living and demand for skilled workers. In contrast, regions with lower living costs might offer reduced salaries. For example, states such as Florida and Texas typically present competitive yet lower average rates.

Experience Level Impact

Entry-level Document Scanners can expect to earn less, while those with several years of experience often command higher salaries. Career advancement opportunities, such as supervisory or specialized roles, can further enhance earning potential. Keeping abreast of trends and seeking certifications can also positively impact salary prospects.

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Document scanner salary by:

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Where can a Document Scanner earn more?

Compare salary by location

55k

35k

15k

-5k

Columbus, OH$34,368

Newark, DE$25,415

Compare salary by company

56k

36k

16k

-4k

PSEA$30,529

MetaSource$26,014

Document scanner salaries by experience level

Experience level	Avg. salary	Hourly rate
Entry-level document scanner	$21,900	$10.52
Mid-level document scanner	$29,400	$14.11
Senior-level document scanner	$36,500	$17.54

Document scanner salary estimates from across the web

Based on the latest salary information compiled by Zippia, Salary.com, Glassdoor and Comparably, the average salary for a document scanner typically falls between $28,006 and $40,540.

zippia

$28,006yearly

glassdoor[1]

$37,819yearly

comparably[2]

$29,226yearly

Salary.com[3]

$40,540yearly

Average document scanner salary by state

The highest-paying states for document scanners are Washington, Maine, and California. The lowest average document scanner salary states are Indiana, Delaware, and Idaho.

State view
County view

Average salary:

Highest paying states for document scanners

Rank	State	Avg. salary	Hourly rate
1	Vermont	$31,832	$15.30
2	Minnesota	$31,204	$15.00
3	Iowa	$31,170	$14.99
4	Washington	$34,269	$16.48
5	Wyoming	$30,978	$14.89
6	Massachusetts	$31,776	$15.28
7	New York	$31,624	$15.20
8	Virginia	$31,483	$15.14
9	Illinois	$31,107	$14.96
10	Alaska	$30,326	$14.58
11	California	$32,637	$15.69
12	Kansas	$30,509	$14.67
13	Maine	$32,834	$15.79
14	Montana	$30,098	$14.47
15	Ohio	$30,900	$14.86
16	Michigan	$30,103	$14.47
17	Arizona	$29,058	$13.97
18	Utah	$29,301	$14.09
19	North Dakota	$30,552	$14.69
20	Colorado	$30,740	$14.78
21	South Dakota	$29,478	$14.17
22	West Virginia	$29,928	$14.39
23	Kentucky	$29,607	$14.23
24	North Carolina	$29,502	$14.18
25	Wisconsin	$29,246	$14.06
26	Oregon	$30,310	$14.57
27	New Hampshire	$28,079	$13.50
28	Pennsylvania	$26,912	$12.94
29	Missouri	$28,624	$13.76
30	Tennessee	$26,216	$12.60
31	Georgia	$27,136	$13.05
32	Nevada	$26,395	$12.69
33	Connecticut	$27,820	$13.38
34	New Jersey	$27,489	$13.22
35	Texas	$25,719	$12.36
36	South Carolina	$26,936	$12.95
37	Mississippi	$26,641	$12.81
38	Maryland	$27,843	$13.39
39	Louisiana	$26,889	$12.93
40	Arkansas	$26,145	$12.57
41	New Mexico	$26,975	$12.97
42	Hawaii	$29,049	$13.97
43	District of Columbia	$25,095	$12.06
44	Indiana	$25,463	$12.24
45	Florida	$24,483	$11.77
46	Delaware	$25,389	$12.21
47	Alabama	$24,390	$11.73
48	Nebraska	$25,813	$12.41
49	Rhode Island	$25,974	$12.49
50	Idaho	$24,677	$11.86
51	Oklahoma	$24,440	$11.75

Highest paying cities for document scanners

The highest-paying cities for document scanners are Seattle, WA, San Rafael, CA, and Somerville, MA.

Rank	City	Avg. salary	Hourly rate
1	Seattle, WA	$34,368	$16.52
2	San Rafael, CA	$33,369	$16.04
3	Somerville, MA	$31,796	$15.29
4	Brookhaven, NY	$31,704	$15.24
5	Lynchburg, VA	$31,450	$15.12
6	Minneapolis, MN	$31,204	$15.00
7	Parma, OH	$31,156	$14.98
8	Denver, CO	$30,753	$14.79
9	Portland, OR	$30,301	$14.57
10	Ann Arbor, MI	$30,062	$14.45
11	Frankfort, KY	$29,678	$14.27
12	Columbia, MD	$27,833	$13.38
13	Freehold, NJ	$27,437	$13.19
14	Roswell, GA	$27,301	$13.13
15	Bristol, PA	$26,907	$12.94
16	Carlsbad, NM	$26,466	$12.72
17	Memphis, TN	$26,204	$12.60
18	Plano, TX	$26,013	$12.51
19	Tallahassee, FL	$25,479	$12.25
20	Newark, DE	$25,415	$12.22

Document scanner salary details

A document scanner's salary ranges from $24,000 a year at the 10th percentile to $32,000 at the 90th percentile.

Average document scanner salary graph, trends, and summary

What is a document scanner's salary?

Percentile	Annual salary	Monthly salary	Hourly rate
90th Percentile	$32,000	$2,667	$15
75th Percentile	$30,000	$2,500	$14
Average	$28,006	$2,334	$13
25th Percentile	$25,000	$2,083	$12
10th Percentile	$24,000	$2,000	$12

Highest paying document scanner jobs

The highest paying types of document scanners are record keeper, filer, and cut file clerk.

Job title	Annual salary	Monthly salary	Hourly rate	Job openings
Records Clerk	$29,795	$2,483	$14.32	101,023
File Clerk	$31,562	$2,630	$15.17	66,383
Imaging Clerk	$28,200	$2,350	$13.56	102,498
Scanner	$29,178	$2,432	$14.03	12,763
Document Processor	$32,730	$2,727	$15.74	8,761
Document Clerk	$30,597	$2,550	$14.71	99,244

Top companies hiring document scanners now:

Which companies pay document scanners the most?

Document scanner salaries at PSEA and EXL are the highest-paying according to our most recent salary estimates. In addition, the average document scanner salary at companies like Ciox Health and MPI Home Care are highly competitive.

Rank	Company	Average salary	Hourly rate
1	PSEA	$30,529	$14.68
2	EXL	$30,503	$14.66
3	Ciox Health	$30,472	$14.65
4	MPI Home Care	$29,652	$14.26
5	Kelly Services	$29,147	$14.01
6	Suncoast Post-Tension	$28,616	$13.76
7	Staffmark	$28,605	$13.75
8	Adecco	$28,531	$13.72
9	indiGO Auto Group	$28,530	$13.72
10	ManpowerGroup	$28,439	$13.67
11	Iron Mountain	$28,282	$13.60
12	Randstad North America, Inc.	$28,104	$13.51
13	Rpc	$28,044	$13.48
14	Exela Technologies	$28,005	$13.46
15	Robert Half	$27,698	$13.32
16	Mitchell Auto Group	$27,391	$13.17
17	Conduent	$26,653	$12.81
18	Trc Staffing Services	$26,114	$12.55
19	MetaSource	$26,014	$12.51

Wage gap by gender, race and education

$29,000$28,600$28,200$27,800$27,400$27,000

MaleFemale

Document Scanner salary by industry

The average document scanner salary varies across industries:

The average document scanner salary in the health care industry is $29,466, the highest of any industry.
The average document scanner salary in the finance industry is $29,200.
Document scanners in the professional industry earn an average salary of $26,976, the lowest of any industry.

Highest paying industries for document scanners

Rank	Industry	Average salary	Hourly rate
1	Health Care	$29,466	$14.17
2	Finance	$29,200	$14.04
3	Manufacturing	$28,851	$13.87
4	Government	$28,710	$13.80
5	Energy	$28,376	$13.64
6	Technology	$28,189	$13.55
7	Professional	$26,976	$12.97

High paying document scanner jobs

Document scanner salary trends

The average document scanner salary has risen by $6,950 over the last ten years. In 2014, the average document scanner earned $21,056 annually, but today, they earn $28,006 a year. That works out to a 17% change in pay for document scanners over the last decade.

Compare document scanner salaries for cities or states with the national average over time.

Average document scanner salary over time

Compare document scanner salaries for individual cities or states with the national average.

Document scanner salary by year

Year	Avg. salary	Hourly rate	% Change
2025	$28,000	$13.46	+4.0%
2024	$26,900	$12.92	+3.1%
2023	$26,000	$12.52	+5.0%
2022	$24,700	$11.90	+3.4%
2021	$23,900	$11.49	+4.3%

Recently added document scanner salaries

Company	Job	Location	Date added	Salary
Acloche	Document Imaging/Scanner	Urbancrest, OH	06/17/2025	$37,566
Ime Resources	Document Scanner	Loma Linda, CA	06/11/2025	$37,566
Venteon	Temporary Document Scanner	Tecumseh, MI	05/31/2025	$37,566
Exela Technologies Inc.	Document Scanner	Forest Park, GA	05/21/2025	$35,479
Venteon	Temporary Document Scanner	Tecumseh, MI	04/30/2025	$37,566
Nidec Americas Holding	Document Scanner	Rancho Cordova, CA	03/30/2025	$34,436
Service Corporation International	Document Scanner Clerk	Lynnwood, WA	03/28/2025	$37,566
Staffmark Group	Document Scanner Specialist	Tinley Park, IL	03/20/2025	$36,523
Nidec Motors	Document Scanner	Ione, CA	03/18/2025	$34,436
Collabera	Document Scanner	Atlanta, GA	02/17/2025	$33,392

Document scanner salary FAQs

What state pays Document Scanners the most?

How do I know if I'm being paid fairly as a document scanner?

Have more questions? See all answers to common office and administrative questions.

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Updated December 15, 2025

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