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Medical records administrator salary
Average medical records administrator salary
$80,519
Understanding Medical Records Administrator Salaries
The average salary for a Medical Records Administrator in the United States is approximately $80,519 per year, translating to about $39 per hour. However, compensation can vary widely based on several factors including geographic location, years of experience, and the specific healthcare setting.
Salary by State
Some states offer significantly higher salaries due to demand and cost of living. For instance, states like California and New York often report higher average salaries for this role, reflecting the increased demand for skilled professionals in these areas. To maximize earning potential, administrators should consider pursuing positions in metropolitan regions or specialized healthcare facilities.
Career Advancement Opportunities
Experience plays a critical role in salary progression. Entry-level positions may offer lower starting salaries, but with additional certifications and experience, professionals can advance to higher-paying roles. Additionally, ongoing education in health information management can enhance job prospects and salary potential.
Overall, the role of a Medical Records Administrator is essential in healthcare, combining administrative skills with patient care management. Understanding salary trends and opportunities can help prospective employees make informed career decisions.
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Where can a Medical Records Administrator earn more?
Medical records administrator salary estimates from across the web
Average medical records administrator salary by state
The highest-paying states for medical records administrators are Delaware, New Hampshire, and Maryland. The lowest average medical records administrator salary states are Nebraska, Arkansas, and Kansas.
- State view
- County view
Highest paying states for medical records administrators
| Rank | State | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | Delaware | $97,418 | $46.84 |
| 2 | New Hampshire | $97,412 | $46.83 |
| 3 | Minnesota | $91,181 | $43.84 |
| 4 | Maine | $93,311 | $44.86 |
| 5 | Wyoming | $86,569 | $41.62 |
| 6 | Maryland | $96,827 | $46.55 |
| 7 | Nevada | $82,695 | $39.76 |
| 8 | Arizona | $87,326 | $41.98 |
| 9 | South Carolina | $90,244 | $43.39 |
| 10 | Idaho | $82,034 | $39.44 |
| 11 | New York | $95,126 | $45.73 |
| 12 | Tennessee | $89,233 | $42.90 |
| 13 | Rhode Island | $90,069 | $43.30 |
| 14 | New Jersey | $90,770 | $43.64 |
| 15 | Virginia | $89,011 | $42.79 |
| 16 | Massachusetts | $89,443 | $43.00 |
| 17 | Oregon | $86,574 | $41.62 |
| 18 | Georgia | $80,354 | $38.63 |
| 19 | Alabama | $77,478 | $37.25 |
| 20 | California | $85,273 | $41.00 |
| 21 | Missouri | $77,381 | $37.20 |
| 22 | Pennsylvania | $80,902 | $38.90 |
| 23 | District of Columbia | $91,100 | $43.80 |
| 24 | South Dakota | $74,854 | $35.99 |
| 25 | Alaska | $81,914 | $39.38 |
| 26 | West Virginia | $74,550 | $35.84 |
| 27 | Ohio | $79,892 | $38.41 |
| 28 | Kentucky | $74,208 | $35.68 |
| 29 | Illinois | $75,818 | $36.45 |
| 30 | Vermont | $81,602 | $39.23 |
| 31 | Connecticut | $82,082 | $39.46 |
| 32 | Iowa | $78,195 | $37.59 |
| 33 | Michigan | $77,190 | $37.11 |
| 34 | Washington | $77,513 | $37.27 |
| 35 | Colorado | $75,833 | $36.46 |
| 36 | New Mexico | $74,504 | $35.82 |
| 37 | Utah | $72,129 | $34.68 |
| 38 | North Dakota | $71,420 | $34.34 |
| 39 | Texas | $73,031 | $35.11 |
| 40 | Nebraska | $64,754 | $31.13 |
| 41 | Kansas | $64,354 | $30.94 |
| 42 | Wisconsin | $74,677 | $35.90 |
| 43 | North Carolina | $73,463 | $35.32 |
| 44 | Mississippi | $65,524 | $31.50 |
| 45 | Arkansas | $64,416 | $30.97 |
| 46 | Indiana | $68,402 | $32.89 |
| 47 | Hawaii | $64,307 | $30.92 |
| 48 | Louisiana | $69,751 | $33.53 |
| 49 | Florida | $61,415 | $29.53 |
| 50 | Montana | $65,345 | $31.42 |
| 51 | Oklahoma | $63,741 | $30.64 |
Highest paying cities for medical records administrators
The highest-paying cities for medical records administrators are New York, NY, Lawrence, MA, and Richmond, VA.
| Rank | City | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | New York, NY | $95,304 | $45.82 |
| 2 | Lawrence, MA | $89,227 | $42.90 |
| 3 | Richmond, VA | $88,865 | $42.72 |
| 4 | Phoenix, AZ | $87,507 | $42.07 |
| 5 | Reno, NV | $84,927 | $40.83 |
| 6 | Glendale, CA | $83,662 | $40.22 |
| 7 | Lebanon, PA | $80,883 | $38.89 |
| 8 | Duluth, GA | $80,880 | $38.88 |
| 9 | Southgate, MI | $77,328 | $37.18 |
| 10 | San Antonio, TX | $73,668 | $35.42 |
| 11 | Billings, MT | $65,080 | $31.29 |
| 12 | Omaha, NE | $64,900 | $31.20 |
| 13 | North Little Rock, AR | $64,473 | $31.00 |
| 14 | Wichita, KS | $63,950 | $30.75 |
| 15 | The Villages, FL | $62,552 | $30.07 |
Medical records administrator salary details
A medical records administrator's salary ranges from $59,000 a year at the 10th percentile to $108,000 at the 90th percentile.
What is a medical records administrator's salary?
| Percentile | Annual salary | Monthly salary | Hourly rate |
|---|---|---|---|
| 90th Percentile | $108,000 | $9,000 | $52 |
| 75th Percentile | $94,000 | $7,833 | $45 |
| Average | $80,519 | $6,710 | $39 |
| 25th Percentile | $68,000 | $5,667 | $33 |
| 10th Percentile | $59,000 | $4,917 | $28 |
Highest paying medical records administrator jobs
The highest paying types of medical records administrators are medical manager, service director, and practice manager.
| Job title | Annual salary | Monthly salary | Hourly rate | Job openings |
|---|---|---|---|---|
| Patient Care Manager | $65,369 | $5,447 | $31.43 | 123,652 |
| Nurse Manager | $83,684 | $6,974 | $40.23 | 380,264 |
| Pharmacist Manager | $93,996 | $7,833 | $45.19 | 61,178 |
| Practice Manager | $107,374 | $8,948 | $51.62 | 38,196 |
| Patient Liaison | $32,314 | $2,693 | $15.54 | 84,302 |
| Nursing Director | $87,643 | $7,304 | $42.14 | 76,956 |
Top companies hiring medical records administrators now:
Which companies pay medical records administrators the most?
Medical records administrator salaries at Long Island, FQHC, Inc and Atlanta Womens Health Group are the highest-paying according to our most recent salary estimates. In addition, the average medical records administrator salary at companies like Unicare Community Health Center and Axispoint are highly competitive.
| Rank | Company | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Long Island, FQHC, Inc | $104,934 | $50.45 |
| 2 | Atlanta Womens Health Group | $93,980 | $45.18 |
| 3 | Unicare Community Health Center | $91,036 | $43.77 |
| 4 | Axispoint | $83,150 | $39.98 |
| 5 | Community Medical Services | $80,189 | $38.55 |
| 6 | Lahey Health Behavioral Services | $76,623 | $36.84 |
| 7 | Beth Israel Lahey Health | $75,932 | $36.51 |
| 8 | MJ Care | $74,863 | $35.99 |
| 9 | Good Samaritan Health Services Foundation | $68,523 | $32.94 |
| 10 | CARE | $64,357 | $30.94 |
| 11 | Indian Health Service | $63,487 | $30.52 |
| 12 | Randstad North America, Inc. | $56,555 | $27.19 |
| 13 | Montana State University | $46,010 | $22.12 |
| 14 | Apicha Community Health Center | $40,397 | $19.42 |
| 15 | Regency Nursing and Post-Acute Rehabilitation Centers | $38,486 | $18.50 |
Wage gap by gender, race and education
Medical records administrator salary trends
The average medical records administrator salary has risen by $13,806 over the last ten years. In 2014, the average medical records administrator earned $66,713 annually, but today, they earn $80,519 a year. That works out to a 8% change in pay for medical records administrators over the last decade.
Compare medical records administrator salaries for cities or states with the national average over time.
Average medical records administrator salary over time
Compare medical records administrator salaries for individual cities or states with the national average.
Medical records administrator salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2025 | $80,500 | $38.71 | +3.2% |
| 2024 | $78,000 | $37.49 | +1.2% |
| 2023 | $77,000 | $37.02 | +1.4% |
| 2022 | $75,900 | $36.51 | +1.8% |
| 2021 | $74,500 | $35.84 | +2.1% |
Recently added medical records administrator salaries
| Company | Job | Location | Date added | Salary |
|---|---|---|---|---|
| Department of Veterans Affairs | Medical Records Administrator (Chief Chim) | Columbus, OH | 06/18/2025 | $92,475 |
| Department of Veterans Affairs | Medical Records Administrator (Chim) | Manchester, NH | 04/27/2025 | $100,371 |
| Volunteers of America National Services | Medical Record Systems Administrator | Eden Prairie, MN | 04/21/2025 | $63,000 |
| Department of Veterans Affairs | Medical Records Administrator-Assistant Chief | Portland, OR | 03/21/2025 | $95,488 |
| Department of Veterans Affairs | Medical Records Administrator (Hims Chief) | Tacoma, WA | 03/13/2025 | $118,446 |
| Soni Resources Group | Medical Records Admin | Philadelphia, PA | 02/17/2025 | $36,500 |
| Montana State University | Office Manager/Medical Records Administrator | Enon, VA | 02/16/2025 | $50,088 |
| Always Compassionate Health | Electronic Medical Records (EMR) System Administrator | Melville, NY | 01/26/2025 | $110,000 |
| Sunshine Behavioral Health | EMR Systems Administrator | Denver, CO | 01/25/2025 | $75,000 |
| Department of Veterans Affairs | Medical Records Administrator Chief HIM (Temporary Promotion NTE 120 Days) | Northampton, MA | 01/11/2025 | $99,992 |
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