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Office specialist salary
Average office specialist salary
$16.09
Understanding the Office Specialist Salary
As of October 2025, the average salary for an Office Specialist is approximately $33,477 annually, translating to about $16 per hour. This position typically involves administrative duties, data entry, and customer support in various sectors, making it a crucial role within any organization.
Salary by Experience
Salary can vary based on experience. Entry-level specialists may earn less, while those with several years in the field can expect higher compensation. Moreover, working in larger cities or specialized industries often leads to increased pay.
State Variations
Compensation is not uniform across the country. For instance, states like California and New York offer higher salaries due to the cost of living and demand for skilled administrative professionals. Understanding these geographical differences can help job seekers target their applications effectively.
Pathways to Advancement
Consider pursuing additional certifications or skills, such as proficiency in office software or project management, to enhance earning potential and career opportunities in this field.
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Where can an Office Specialist earn more?
Office specialist salaries by experience level
Office specialist salary estimates from across the web
Average office specialist salary by state
The average office specialist salary in Massachusetts, New York, and Connecticut are the highest in the U.S. The lowest average office specialist salary states are Oklahoma, New Mexico, and Idaho.
- State view
- County view
Highest paying states for office specialists
| Rank | State | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | New York | $43,665 | $20.99 |
| 2 | Alaska | $42,346 | $20.36 |
| 3 | Massachusetts | $45,492 | $21.87 |
| 4 | District of Columbia | $44,617 | $21.45 |
| 5 | Connecticut | $42,837 | $20.59 |
| 6 | Pennsylvania | $38,879 | $18.69 |
| 7 | Virginia | $40,253 | $19.35 |
| 8 | Rhode Island | $41,585 | $19.99 |
| 9 | Illinois | $38,694 | $18.60 |
| 10 | California | $39,272 | $18.88 |
| 11 | New Hampshire | $38,089 | $18.31 |
| 12 | North Dakota | $35,474 | $17.05 |
| 13 | Michigan | $35,140 | $16.89 |
| 14 | Maine | $36,812 | $17.70 |
| 15 | Vermont | $38,970 | $18.74 |
| 16 | Wisconsin | $36,192 | $17.40 |
| 17 | Georgia | $37,326 | $17.95 |
| 18 | New Jersey | $40,623 | $19.53 |
| 19 | Nevada | $34,563 | $16.62 |
| 20 | Minnesota | $37,535 | $18.05 |
| 21 | Iowa | $32,412 | $15.58 |
| 22 | Hawaii | $35,995 | $17.31 |
| 23 | Maryland | $35,839 | $17.23 |
| 24 | Delaware | $35,749 | $17.19 |
| 25 | Ohio | $34,658 | $16.66 |
| 26 | Colorado | $34,921 | $16.79 |
| 27 | Indiana | $33,192 | $15.96 |
| 28 | Arizona | $32,523 | $15.64 |
| 29 | Washington | $34,379 | $16.53 |
| 30 | North Carolina | $32,893 | $15.81 |
| 31 | Florida | $30,665 | $14.74 |
| 32 | Wyoming | $29,840 | $14.35 |
| 33 | Oregon | $31,542 | $15.16 |
| 34 | Montana | $30,853 | $14.83 |
| 35 | Texas | $31,247 | $15.02 |
| 36 | Nebraska | $29,798 | $14.33 |
| 37 | Utah | $30,080 | $14.46 |
| 38 | Arkansas | $30,984 | $14.90 |
| 39 | West Virginia | $29,510 | $14.19 |
| 40 | Missouri | $29,425 | $14.15 |
| 41 | Idaho | $25,985 | $12.49 |
| 42 | Tennessee | $28,175 | $13.55 |
| 43 | Mississippi | $29,264 | $14.07 |
| 44 | Louisiana | $27,649 | $13.29 |
| 45 | Kentucky | $26,985 | $12.97 |
| 46 | Kansas | $25,722 | $12.37 |
| 47 | New Mexico | $26,123 | $12.56 |
| 48 | Oklahoma | $26,389 | $12.69 |
| 49 | South Dakota | $26,806 | $12.89 |
| 50 | South Carolina | $24,942 | $11.99 |
| 51 | Alabama | $21,918 | $10.54 |
Highest paying cities for office specialists
The highest-paying cities for office specialists are Washington, DC, New York, NY, and Hartford, CT.
| Rank | City | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | Washington, DC | $44,632 | $21.46 |
| 2 | New York, NY | $43,748 | $21.03 |
| 3 | Hartford, CT | $42,736 | $20.55 |
| 4 | Hampton, VA | $40,119 | $19.29 |
| 5 | Carlsbad, CA | $39,632 | $19.05 |
| 6 | Saint Cloud, MN | $37,661 | $18.11 |
| 7 | Duluth, GA | $37,465 | $18.01 |
| 8 | Springfield, IL | $36,325 | $17.46 |
| 9 | Baltimore, MD | $36,001 | $17.31 |
| 10 | Mount Pleasant, MI | $35,285 | $16.96 |
| 11 | Colorado Springs, CO | $35,004 | $16.83 |
| 12 | Las Vegas, NV | $34,654 | $16.66 |
| 13 | Olympia, WA | $34,559 | $16.61 |
| 14 | Tucson, AZ | $32,811 | $15.77 |
| 15 | McMinnville, OR | $31,666 | $15.22 |
| 16 | Austin, TX | $31,532 | $15.16 |
| 17 | Miami, FL | $30,816 | $14.82 |
| 18 | Provo, UT | $30,047 | $14.45 |
| 19 | Omaha, NE | $29,993 | $14.42 |
| 20 | Saint Louis, MO | $29,773 | $14.31 |
Office specialist salary details
An office specialist's salary ranges from $25,000 a year at the 10th percentile to $43,000 at the 90th percentile.
What is an office specialist's salary?
| Percentile | Annual salary | Monthly salary | Hourly rate |
|---|---|---|---|
| 90th Percentile | $43,000 | $3,583 | $21 |
| 75th Percentile | $38,000 | $3,167 | $18 |
| Average | $33,477 | $2,790 | $16 |
| 25th Percentile | $29,000 | $2,417 | $14 |
| 10th Percentile | $25,000 | $2,083 | $12 |
Highest paying office specialist jobs
The highest paying types of office specialists are processing specialist, department specialist, and office worker.
| Job title | Annual salary | Monthly salary | Hourly rate | Job openings |
|---|---|---|---|---|
| Office Worker | $41,003 | $3,417 | $19.71 | 84,397 |
| Office Clerk | $30,927 | $2,577 | $14.87 | 106,497 |
| Office Aide | $29,255 | $2,438 | $14.07 | 76,712 |
| Office Technician | $34,956 | $2,913 | $16.81 | 82,512 |
| Office Secretary | $33,118 | $2,760 | $15.92 | 87,771 |
| Office Receptionist | $33,554 | $2,796 | $16.13 | 80,143 |
How would you rate the starting salaries for office specialists, as well as the prospects for salary advancement?
Dr. Kate Seltzer Ph.D.
Assistant Professor, Rowan University
Top companies hiring office specialists now:
Which companies pay office specialists the most?
Office specialist salaries at Brookhaven National Laboratory and Goldman Sachs are the highest-paying according to our most recent salary estimates. In addition, the average office specialist salary at companies like General Electric and BNP Paribas are highly competitive.
| Rank | Company | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Brookhaven National Laboratory | $61,546 | $29.59 |
| 2 | Goldman Sachs | $49,236 | $23.67 |
| 3 | General Electric | $44,099 | $21.20 |
| 4 | BNP Paribas | $43,988 | $21.15 |
| 5 | Epiq | $42,716 | $20.54 |
| 6 | City of San Jos | $42,706 | $20.53 |
| 7 | UBS | $42,646 | $20.50 |
| 8 | Boston Consulting Group | $42,582 | $20.47 |
| 9 | JPMorgan Chase & Co. | $42,167 | $20.27 |
| 10 | BNY Mellon | $41,553 | $19.98 |
| 11 | Constellation Energy Partners | $41,243 | $19.83 |
| 12 | Vsoft Corporation | $41,098 | $19.76 |
| 13 | New York State Restaurant Association | $40,837 | $19.63 |
| 14 | EPAM Systems | $40,616 | $19.53 |
| 15 | HSBC Bank | $40,534 | $19.49 |
| 16 | Kern Community College District | $40,028 | $19.24 |
| 17 | Bob's Discount Furniture | $39,456 | $18.97 |
| 18 | Inter-Con Security Systems | $39,212 | $18.85 |
| 19 | Clark County | $39,014 | $18.76 |
| 20 | Oregon Health & Science University | $39,006 | $18.75 |
Wage gap by gender, race and education
Office Specialist salary by industry
The average office specialist salary varies across industries:
- The average office specialist salary in the finance industry is $37,752, the highest of any industry.
- The average office specialist salary in the finance industry is $35,891.
- Office specialists in the education industry earn an average salary of $32,390, the lowest of any industry.
Highest paying industries for office specialists
| Rank | Industry | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Finance | $37,752 | $18.15 |
| 2 | Professional | $35,891 | $17.26 |
| 3 | Government | $35,491 | $17.06 |
| 4 | Retail | $35,235 | $16.94 |
| 5 | Non Profits | $34,073 | $16.38 |
| 6 | Health Care | $32,908 | $15.82 |
| 7 | Education | $32,390 | $15.57 |
High paying office specialist jobs
Office specialist salary trends
The average office specialist salary has risen by $7,713 over the last ten years. In 2014, the average office specialist earned $25,764 annually, but today, they earn $33,477 a year. That works out to a 16% change in pay for office specialists over the last decade.
Compare office specialist salaries for cities or states with the national average over time.
Average office specialist salary over time
Compare office specialist salaries for individual cities or states with the national average.
Office specialist salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2026 | $33,500 | $16.09 | +3.7% |
| 2025 | $32,300 | $15.51 | +3.8% |
| 2024 | $31,000 | $14.91 | +3.8% |
| 2023 | $29,800 | $14.35 | +2.9% |
| 2022 | $29,000 | $13.93 | +3.3% |
Recently added office specialist salaries
| Company | Job | Location | Date added | Salary |
|---|---|---|---|---|
| Service Corporation International | Mortuary Office Specialist | Whittier, CA | 06/30/2025 | $41,740 |
| Centerstone | Office Professional | Bloomington, IN | 06/30/2025 | $29,740 |
| Clackamas County, or | Office Specialist 2 | Oregon City, OR | 06/29/2025 | $49,014 |
| Salem-Keizer Public Schools | School Office Specialist 2-Middle School-Straub | Ione, OR | 06/28/2025 | $46,457 |
| Brigham Young University | Office Specialist | Provo, UT | 06/28/2025 | $34,436 |
| Oregon Public Schools | School Office Specialist | Salem, OR | 06/28/2025 | $41,970 |
| Guilford County, Nc | Office Specialist | Greensboro, NC | 06/28/2025 | $33,496 |
| Silver Falls Sd 4J | Office Specialist II-Day | Ione, OR | 06/28/2025 | $38,443 |
| Central Michigan University | Executive Office Specialist | Mount Pleasant, MI | 06/26/2025 | $33,392 |
| H&M | Office Experience Specialist | New York, NY | 06/26/2025 | $46,002 |
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