Explore jobs
Find specific jobs
Explore careers
Explore professions
Best companies
Explore companies
Records specialist salary
Average records specialist salary
$16
Average Records Specialist Salary
The salary for a Records Specialist varies based on experience, location, and industry. As of October 2025, the average annual salary stands at $33,273, or around $16 per hour. Records Specialists play a crucial role in various sectors, from healthcare to government, ensuring that records are maintained accurately and securely.
Salary by State
Salaries differ across states. For instance, Records Specialists in California typically earn higher wages due to the cost of living, while those in Texas might see lower averages. Understanding these differences can help job seekers target regions with better compensation packages.
Industry Insights
Industries such as healthcare and finance often offer the highest salaries for Records Specialists. Those looking to maximize their earning potential should consider industries that value compliance and data integrity. Continuous education and certification in records management can also lead to higher-paying positions.
Let Zippia find your next records specialist job
Let Zippia find your next records specialist job
Where can a Records Specialist earn more?
Records specialist salary estimates from across the web
Average records specialist salary by state
The average records specialist salary in Oregon, New Jersey, and California are the highest in the U.S. The lowest average records specialist salary states are Alabama, New Hampshire, and Kentucky.
- State view
- County view
Highest paying states for records specialists
| Rank | State | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | Oregon | $39,776 | $19.12 |
| 2 | Vermont | $39,002 | $18.75 |
| 3 | Kansas | $36,453 | $17.53 |
| 4 | North Dakota | $36,013 | $17.31 |
| 5 | New Jersey | $39,631 | $19.05 |
| 6 | Wisconsin | $37,224 | $17.90 |
| 7 | Massachusetts | $39,310 | $18.90 |
| 8 | Nevada | $35,356 | $17.00 |
| 9 | Wyoming | $34,056 | $16.37 |
| 10 | Delaware | $35,428 | $17.03 |
| 11 | Maryland | $39,236 | $18.86 |
| 12 | New York | $37,129 | $17.85 |
| 13 | Alaska | $35,326 | $16.98 |
| 14 | Pennsylvania | $34,261 | $16.47 |
| 15 | Iowa | $33,107 | $15.92 |
| 16 | West Virginia | $33,590 | $16.15 |
| 17 | Washington | $37,812 | $18.18 |
| 18 | Maine | $34,505 | $16.59 |
| 19 | Georgia | $34,210 | $16.45 |
| 20 | Rhode Island | $35,641 | $17.14 |
| 21 | Arizona | $33,370 | $16.04 |
| 22 | California | $39,330 | $18.91 |
| 23 | Montana | $34,585 | $16.63 |
| 24 | District of Columbia | $35,052 | $16.85 |
| 25 | Hawaii | $34,426 | $16.55 |
| 26 | Mississippi | $34,271 | $16.48 |
| 27 | Colorado | $35,234 | $16.94 |
| 28 | Idaho | $31,992 | $15.38 |
| 29 | South Dakota | $32,354 | $15.55 |
| 30 | Nebraska | $31,131 | $14.97 |
| 31 | Michigan | $32,424 | $15.59 |
| 32 | Connecticut | $34,134 | $16.41 |
| 33 | New Mexico | $32,920 | $15.83 |
| 34 | Arkansas | $30,539 | $14.68 |
| 35 | Indiana | $30,553 | $14.69 |
| 36 | South Carolina | $32,761 | $15.75 |
| 37 | Minnesota | $33,603 | $16.16 |
| 38 | Tennessee | $30,364 | $14.60 |
| 39 | Virginia | $32,468 | $15.61 |
| 40 | Illinois | $32,827 | $15.78 |
| 41 | Ohio | $31,211 | $15.01 |
| 42 | Alabama | $29,968 | $14.41 |
| 43 | Oklahoma | $30,531 | $14.68 |
| 44 | Louisiana | $29,039 | $13.96 |
| 45 | Florida | $28,378 | $13.64 |
| 46 | Missouri | $31,558 | $15.17 |
| 47 | Kentucky | $29,688 | $14.27 |
| 48 | Texas | $30,079 | $14.46 |
| 49 | Utah | $30,279 | $14.56 |
| 50 | North Carolina | $29,095 | $13.99 |
| 51 | New Hampshire | $29,897 | $14.37 |
Highest paying cities for records specialists
The highest-paying cities for records specialists are San Mateo, CA, Hillsboro, OR, and Boston, MA.
| Rank | City | Avg. salary | Hourly rate |
|---|---|---|---|
| 1 | San Mateo, CA | $40,336 | $19.39 |
| 2 | Hillsboro, OR | $39,666 | $19.07 |
| 3 | Boston, MA | $39,341 | $18.91 |
| 4 | Baltimore, MD | $39,324 | $18.91 |
| 5 | Olympia, WA | $38,056 | $18.30 |
| 6 | Milwaukee, WI | $37,258 | $17.91 |
| 7 | Harrison, NY | $37,143 | $17.86 |
| 8 | Anchorage, AK | $35,351 | $17.00 |
| 9 | Loveland, CO | $35,338 | $16.99 |
| 10 | Washington, DC | $35,083 | $16.87 |
| 11 | Billings, MT | $34,716 | $16.69 |
| 12 | Phoenix, AZ | $33,402 | $16.06 |
| 13 | Cedar Rapids, IA | $33,271 | $16.00 |
| 14 | Charleston, SC | $32,643 | $15.69 |
| 15 | Charlottesville, VA | $32,457 | $15.60 |
| 16 | Caldwell, ID | $32,202 | $15.48 |
| 17 | Kansas City, MO | $31,615 | $15.20 |
| 18 | Kettering, OH | $30,815 | $14.81 |
| 19 | Saint George, UT | $30,804 | $14.81 |
| 20 | Oklahoma City, OK | $30,529 | $14.68 |
Records specialist salary details
A records specialist's salary ranges from $26,000 a year at the 10th percentile to $42,000 at the 90th percentile.
What is a records specialist's salary?
| Percentile | Annual salary | Monthly salary | Hourly rate |
|---|---|---|---|
| 90th Percentile | $42,000 | $3,500 | $20 |
| 75th Percentile | $37,000 | $3,083 | $18 |
| Average | $33,273 | $2,773 | $16 |
| 25th Percentile | $29,000 | $2,417 | $14 |
| 10th Percentile | $26,000 | $2,167 | $13 |
Highest paying records specialist jobs
The highest paying types of records specialists are health care administrator, specialist, and information management specialist.
| Job title | Annual salary | Monthly salary | Hourly rate | Job openings |
|---|---|---|---|---|
| Health Information Technician | $34,604 | $2,884 | $16.64 | 120,786 |
| Medical Service Technician | $37,943 | $3,162 | $18.24 | 189,362 |
| Medical Coder | $51,563 | $4,297 | $24.79 | 51,316 |
| Medical Biller Coder | $38,756 | $3,230 | $18.63 | 54,861 |
| Health Care Administrator | $68,187 | $5,682 | $32.78 | 161,949 |
| Information Coordinator | $49,118 | $4,093 | $23.61 | 84,359 |
Top companies hiring records specialists now:
Which companies pay records specialists the most?
Records specialist salaries at Mt. San Antonio College and King County are the highest-paying according to our most recent salary estimates. In addition, the average records specialist salary at companies like Epiq and Dana-Farber Cancer Institute are highly competitive.
| Rank | Company | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Mt. San Antonio College | $57,309 | $27.55 |
| 2 | King County | $46,894 | $22.55 |
| 3 | Epiq | $46,459 | $22.34 |
| 4 | Dana-Farber Cancer Institute | $46,173 | $22.20 |
| 5 | Salt Lake County | $44,905 | $21.59 |
| 6 | City of Palm Bay | $44,413 | $21.35 |
| 7 | Ohlone College | $44,237 | $21.27 |
| 8 | Medical University of South Carolina | $43,459 | $20.89 |
| 9 | Dairy Farmers of America | $42,885 | $20.62 |
| 10 | McGuireWoods | $42,294 | $20.33 |
| 11 | Polk County Sheriff's Office | $41,977 | $20.18 |
| 12 | Washington County | $41,606 | $20.00 |
| 13 | Jacobs Engineering Group | $41,127 | $19.77 |
| 14 | Forum Extended Care Services | $40,553 | $19.50 |
| 15 | UMass Lowell | $40,383 | $19.41 |
| 16 | City of Tacoma | $40,296 | $19.37 |
| 17 | Pfizer | $40,003 | $19.23 |
| 18 | Iowa Department of Transportation | $39,981 | $19.22 |
| 19 | Arapahoe County | $39,962 | $19.21 |
| 20 | West Pharmaceutical Services | $39,789 | $19.13 |
Wage gap by gender, race and education
Records Specialist salary by industry
The average records specialist salary varies across industries:
- The average records specialist salary in the government industry is $37,273, the highest of any industry.
- The average records specialist salary in the finance industry is $36,216.
- Records specialists in the transportation industry earn an average salary of $32,820, the lowest of any industry.
Highest paying industries for records specialists
| Rank | Industry | Average salary | Hourly rate |
|---|---|---|---|
| 1 | Government | $37,273 | $17.92 |
| 2 | Professional | $36,216 | $17.41 |
| 3 | Finance | $35,922 | $17.27 |
| 4 | Health Care | $34,993 | $16.82 |
| 5 | Technology | $33,689 | $16.20 |
| 6 | Education | $32,965 | $15.85 |
| 7 | Transportation | $32,820 | $15.78 |
High paying records specialist jobs
Records specialist salary trends
The average records specialist salary has risen by $6,359 over the last ten years. In 2014, the average records specialist earned $26,914 annually, but today, they earn $33,273 a year. That works out to a 8% change in pay for records specialists over the last decade.
Compare records specialist salaries for cities or states with the national average over time.
Average records specialist salary over time
Compare records specialist salaries for individual cities or states with the national average.
Records specialist salary by year
| Year | Avg. salary | Hourly rate | % Change |
|---|---|---|---|
| 2026 | $33,300 | $16.00 | +2.7% |
| 2025 | $32,400 | $15.56 | -0.7% |
| 2024 | $32,600 | $15.67 | +2.9% |
| 2023 | $31,700 | $15.22 | +2.9% |
| 2022 | $30,700 | $14.78 | +2.4% |
Recently added records specialist salaries
| Company | Job | Location | Date added | Salary |
|---|---|---|---|---|
| Reading Area Community College | Workforce & Continuing Education Records Specialist (Workforce) | Wilmington, DE | 06/29/2025 | $37,983 |
| Fort Bend County | Records Specialist-Sheriff's Office | Richmond, TX | 06/29/2025 | $41,740 |
| Presbyterian Healthcare Services | Health Records Specialist II | Albuquerque, NM | 06/28/2025 | $45,163 |
| Bates Technical College | Student Records Specialist PTE LLL | Tacoma, WA | 06/28/2025 | $60,902 |
| City of Scottsdale, Az | Police Records Specialist | Scottsdale, AZ | 06/28/2025 | $51,987 |
| Texas State Technical College | Records Specialist-Waco (On-Site) | Waco, TX | 06/28/2025 | $41,000 |
| Alvin Community College | Student Records Specialist-Articulation (Pending Board Approval) | Alvin, TX | 06/28/2025 | $30,541 |
| Actalent | Batch Record Specialist | Hartland, WI | 06/28/2025 | $56,349 |
| State of Maine | Records Specialist | Augusta, ME | 06/27/2025 | $36,105 |
| City of Loveland | Police Records Specialist | Loveland, CO | 06/26/2025 | $53,427 |
Records specialist salary FAQs
Search for records specialist jobs