How to hire a sales administrative coordinator

How to hire a sales administrative coordinator, step by step

Here's a step-by-step sales administrative coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a sales administrative coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new sales administrative coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a sales administrative coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a sales administrative coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a sales administrative coordinator that fits the bill.

   Here's a comparison of sales administrative coordinator salaries for various roles:

   Type of Sales Administrative Coordinator	Description	Hourly rate
   Sales Administrative Coordinator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-25
   Business Coordinator	Business coordinators are responsible for providing administrative and executive support-related tasks. These tasks may vary depending on the industry but typically include assisting the CEO in developing marketing plans and marketing strategy, keeping track of financial records, and producing proposals by gathering inputs from the CEO and the business development team... Show more	$14-37
   Administrative Officer	An administrative officer is responsible for performing administrative and clerical duties to support the company's operations and maintain efficient production. Administrative officers should have excellent office management principles, handling various tasks under minimal supervision and strict deadline... Show more	$19-49

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CRM
   • Purchase Orders
   • Travel Arrangements
   • Administrative Tasks
   • Expense Reports
   • Sales Proposals
   • Customer Database
   • Sales Reps
   • Logistics
   • Payroll
   • Customer Inquiries
   • Sales Support
   • Customer Accounts
   • Salesforce

   Check all skills

   Responsibilities:

   • Optimize operational and financial performance and efficiency by strategically overseeing and managing reports and tracking payroll for the sales staff.
   • Develop innovative PowerPoint presentations used by management to market executive support programs to potential pharmacy partners.
   • Optimize operational and financial performance and efficiency by strategically overseeing and managing reports and tracking payroll for the sales staff.
   • Arrange regional sales functions, reporting and tracking expenses, including hiring adequate staff and vendors to accomplish target ROI.

3. Make a budget

   Including a salary range in your sales administrative coordinator job description is a great way to entice the best and brightest candidates. A sales administrative coordinator salary can vary based on several factors:

   • Location. For example, sales administrative coordinators' average salary in oklahoma is 45% less than in california.
   • Seniority. Entry-level sales administrative coordinators earn 44% less than senior-level sales administrative coordinators.
   • Certifications. A sales administrative coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a sales administrative coordinator's salary.

   Average sales administrative coordinator salary

   $39,566yearly

   $19.02 hourly rate

   ---

   Entry-level sales administrative coordinator salary

   $29,000 yearly salary

   Updated December 17, 2025

4. Writing a sales administrative coordinator job description

   A sales administrative coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a sales administrative coordinator job description:

   Sales administrative coordinator job description example

   The Sales Coordinator role isn't just your everyday administrative role.Malin's Sales Coordinators are important members of the sales team, supporting our sales representatives and coordinating all sales-related activities such as pre-sales processes, coordinating and preparing proposals and calculating rates to help achieve our targets.
   
   This is an opportunity to join a fun, supportive and highly skilled team while learning sales and marketing principles.
   Strong mathematical skills for the calculation of sales projects
   Ability to adapt to changing priorities with in a fast pace sales environment and work with different competing requests at one time Professional phone skills; strong Word, Excel, PowerPoint and Outlook skills Adapts quickly to changing environments and requests, fast learner Self-motivated to learn new skills and takes initiative quickly to solve problems and follow up with external/internal customers
   Uses creativity to solve problems for sales associates Intuitive to sales associates needs Ability to meet deadlines Exert sound judgment and discretion when communicating with internal/external customers
   
   Duties and Responsibilities: Ability to do every aspect of the sales cycle in a timely and professional manner, including but not limited to the following: quotes, process new orders both lease and non lease, track shipments and provide administrative support via email and phone.
   Quotes/Proposals:
   
   Prepare sales quotes and proposals for sales associates in a timely manner Responsible for the accuracy and completeness of each quote or proposal Responsible for collecting, evaluating and analyzing all the information needed to execute a quote or proposal accurately Communicate any requests or questions to sales associate regarding quote or proposal in a professional courteous manner
   
   Process New Orders or Revisions:
   
   Generate new sales files Prepare new files based on customer's purchase order at the request of the sales associate Insure that all orders are processed according to Malin standards Orders are turned around in 24 hours unless communicated otherwise by management Coordinate and respond to all requests made by sales team in a professional manner Responsible for file accuracy prior to file submission Process file revisions based on the request of the sales associate, customer or order entry Communicate professionally with sales associates and interdepartmentally when changes need to be made Complete changes in a timely manner Submit changes to all parties involved
   
   Provide Sales Administrative Support:
   
   Review any updates, quotes or new orders from previous day to check for accuracy and completeness Communicate with sales associate regarding any customer problems, issues or special requests Be a valuable liaison between sales associate and customer Communicate in a professional, courteous manner when updating sales associate on status of orders Initiate follow up phone calls to vendors and customers on orders recently placed Work closely with sales associate to deliver outstanding C1 customer service to all customers Work to alleviate sales associate's paperwork to ensure he can devote his time to selling Be a valuable liaison between our A/R department and the customer's A/P department Help with outstanding open receivables by providing invoices to customers CRM data management: Entering in prospects, updating client information and providing real time info to sales force when requested by phone or email.
   
   Education/Experience:
   
   High School diploma or GED; some college preferred
   
   Malin is an Equal Opportunity EmployerM/F/Veteran/Disability/Sexual Orientation/Gender Identity

   Copy this example

   

5. Post your job

   There are a few common ways to find sales administrative coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your sales administrative coordinator job on Zippia to find and recruit sales administrative coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with sales administrative coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new sales administrative coordinator

   Once you've selected the best sales administrative coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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