How to hire a sales administrator

How to hire a sales administrator, step by step

Here's a step-by-step sales administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a sales administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new sales administrator
• Step 8: Go through the hiring process checklist

What does a sales administrator do?

Post a sales administrator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your sales administrator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a sales administrator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A sales administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, sales administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of sales administrators and their corresponding salaries.

   Type of Sales Administrator	Description	Hourly rate
   Sales Administrator	Sales managers direct organizations' sales teams. They set sales goals, analyze data, and develop training programs for organizations’ sales representatives.	$13-27
   Account Manager	Account managers are employees who act as the bridge between the company they represent and the client of the company. They are assigned to handle specific clients so that the company will be able to tailor-fit any product or service according to the clients' requirements... Show more	$20-52
   Sales Internship	Sales internship is a program that requires work in the business and sales development. Sales interns work as assistants to managers and senior staff... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Sales Support
   • PowerPoint
   • Data Entry
   • CRM
   • Salesforce
   • Purchase Orders
   • Team Support
   • Logistics
   • Custom Tabs
   • Order Entry
   • Sales Orders
   • Expense Reports
   • HR

   Check all skills

   Responsibilities:

   • Manage distributor accounts including inventory management, allocations, and communicating internally with purchasing, logistics, finance and shipping departments.
   • Work with operations to expedite deliveries, or track shipments as requested by customer.
   • Confer with sales, shipping, and warehouse to expedite or trace missing or delay shipments.
   • Publish POS materials and create correspondence to distributors for seasonal promotion items.
   • Design and produce consumer/distributor incentive programs, POS materials and retail display systems.
   • Manage distributor accounts including inventory management, allocations, and communicating internally with purchasing, logistics, finance and shipping departments.

   More sales administrator duties

3. Make a budget

   Including a salary range in your sales administrator job description is one of the best ways to attract top talent. A sales administrator can vary based on:

   • Location. For example, sales administrators' average salary in kansas is 37% less than in california.
   • Seniority. Entry-level sales administrators 50% less than senior-level sales administrators.
   • Certifications. A sales administrator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a sales administrator's salary.

   Average sales administrator salary

   $41,404yearly

   $19.91 hourly rate

   ---

   Entry-level sales administrator salary

   $29,000 yearly salary

   Updated January 22, 2026

   Average sales administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$55,238	$27
   2	New York	$49,379	$24
   3	Pennsylvania	$47,340	$23
   4	Washington	$45,247	$22
   5	Arizona	$44,649	$21
   6	District of Columbia	$43,294	$21
   7	Delaware	$43,260	$21
   8	Texas	$42,867	$21
   9	Oregon	$42,177	$20
   10	Ohio	$42,000	$20
   11	Illinois	$41,188	$20
   12	Minnesota	$40,196	$19
   13	Nevada	$40,104	$19
   14	Florida	$39,353	$19
   15	Michigan	$39,011	$19
   16	Colorado	$38,961	$19
   17	Virginia	$38,447	$18
   18	Wisconsin	$38,263	$18
   19	North Carolina	$38,082	$18
   20	Georgia	$36,927	$18

   Average sales administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	KLA	$102,054	$49.06	4
   2	SAP	$97,451	$46.85	7
   3	Capgemini	$92,796	$44.61	28
   4	Cadence Design Systems	$89,515	$43.04	2
   5	Supermicro	$78,874	$37.92	9
   6	Rockwell Automation	$66,567	$32.00	9
   7	Hologic	$65,508	$31.49	8
   8	RANDA Solutions	$62,942	$30.26	5
   9	Realogy	$62,728	$30.16
   10	Johnson Controls	$59,687	$28.70	35
   11	VIVA USA	$58,193	$27.98
   12	International Trucks	$55,763	$26.81
   13	Navistar	$52,948	$25.46
   14	Beacon Hill Staffing Group	$51,855	$24.93
   15	Murray	$51,611	$24.81	6
   16	EnergyCAP	$51,505	$24.76
   17	Christie's International Real Estate	$50,864	$24.45
   18	SL Tennessee	$50,719	$24.38
   19	StarRez	$50,632	$24.34
   20	Bertucci's	$50,342	$24.20

4. Writing a sales administrator job description

   A sales administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a sales administrator job description:

   Sales administrator job description example

   BBW Sales Support-GREENWOOD PARK MALL - (03DTW) Description Who we are
   With an inclusive retail environment that is fueled by passionate associates, Bath & Body Works is one of the most creative, dynamic and profitable fashion retailers in the industry. We are a $6.4 billion retail brand - and growing - with 10+ years of back-to-back growth and unlimited potential. We are the world's leading fragrance retail brand for body and home, delivered through fashion, trend and newness with products that are globally inspired.
   The opportunity
   We're hiring for you to join our team as a sales support associate in our stores. In this role, you will be the face of Bath & Body Works - understanding our customers' needs and helping them find the best products for themselves and others. Our associates are dedicated to delivering exceptional and consistent customer experiences that positively impact sales growth in their store, and contribute to a positive, high-energy environment. As an associate, you will:
   • Deliver a friendly and efficient cash wrap experience, while reinforcing the customer's purchase and capturing the customer's phone number/email address
   • Recover merchandise on the sales floor and replenish merchandise to brand standards
   • Support product replenishment activities that keep the store full and abundant, including processing merchandise and maintaining the back room
   • Assist with floorset execution, window changes, visual presentation and marketing placement as needed
   • Abide by our values, policies, procedures and safety messages
   What you can expect from us
   • A merchandise discount of 30% at Bath & Body Works
   • Mental health and well-being services and resources at no cost to you
   • An opportunity to save in the BBW 401(k) after you've been with us for a year and worked 1000 hours
   • A fun, rewarding experience where you can be you … because we believe in making the world a brighter, happier place through fragrance, and that diversity, equity and inclusion make us stronger Qualifications What you'll contribute to the team
   • Demonstrated sales and customer service results in a fast-paced environment
   • Availability for varied weekly shifts including weekend, closing and peak hour shifts
   • Effective communication skills, being open to feedback and the ability to act on it
   We are an equal opportunity employer. We do not make employment decisions based on an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, pregnancy, genetic information or any other legally protected status, and we comply with all laws concerning non-discriminatory employment practices. We are committed to providing reasonable accommodations for associates and job applicants with disabilities. We only hire individuals authorized for employment in the United States. Primary Location: United States-Indiana-GreenwoodWork Locations: 065669/00723/Greenwood Park Mall GREENWOOD PARK-438 1251 US 31 NORTH GREENWOOD 46142Job: FieldOrganization: BBW StoreSchedule: RegularShift: StandardEmployee Status: Individual ContributorJob Type: Part-time Job Level: Day JobJob Posting: Oct 6, 2022, 6:34:08 PM

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right sales administrator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your sales administrator job on Zippia to find and recruit sales administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with sales administrator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new sales administrator

   Once you've decided on a perfect sales administrator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new sales administrator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a sales administrator?