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Become A Sales Secretary

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Working As A Sales Secretary

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $40,000

    Average Salary

Example Of What A Sales Secretary does

  • Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Instructed many people, functions of the word processing equipment and theory on how it works.
  • Transcribed contracts, letters and meeting minutes and performed data entry.
  • Worked with Outside Life Sales Reps.
  • Typed work orders and handled customer relations.
  • Compiled and typed weekly sales department report.
  • Answered multi-line telephone to respond to routine matters and redirect phone calls to appropriate staff.
  • Answered telephones, filing, provided sales support, maintained office equipment.
  • Maintained and ordered office supplies.
  • Managed all daily and monthly accounting; job costs, customer payments and payroll.
  • Answer main switchboard, provide information and/or direct calls.
  • Entered Purchase orders for Purchasing department.
  • Give customer service to the clients, distributors and suppliers.
  • Provided support to sales department of a large auto dealership.
  • Handled major customer sales orders.
  • General office duties such as filling, taking orders, setting appointments, and paying bills.
  • Prepared correspondence, expense reports, spreadsheet reports, and presentations.
  • Cross-trained as backup for the Traffic Director.
  • Typed letters, faxes and created presentations using PowerPoint.
  • Scheduled sales meetings on and off site.

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How To Become A Sales Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Sales Secretary jobs

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Sales Secretary Career Paths

Sales Secretary
Executive Secretary Human Resources Coordinator Specialist
Account Manager
5 Yearsyrs
Office Manager Accounts Payable Clerk Staff Accountant
Accounting Manager
7 Yearsyrs
Legal Assistant Paralegal Office Manager
Branch Manager
6 Yearsyrs
Office Administrator Accounts Payable Clerk Billing Specialist
Business Office Manager
8 Yearsyrs
Accounting Clerk Accounting Manager Operations Manager
Chief Executive Officer
8 Yearsyrs
Account Executive Sales Manager
Director Of Sales
10 Yearsyrs
Account Executive Sales Consultant Sales Manager
District Manager
7 Yearsyrs
Accounts Payable Clerk Accountant Finance Analyst
Finance Manager
7 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Legal Secretary Paralegal
Office Manager
5 Yearsyrs
Legal Secretary Office Manager Operations Manager
Operations Director
9 Yearsyrs
Executive Secretary Office Manager
Operations Manager
7 Yearsyrs
Accounting Clerk Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Bookkeeper Accounts Receivable Clerk Office Manager
Practice Manager
9 Yearsyrs
Bookkeeper Controller General Manager
President/Chief Executive Officer
10 Yearsyrs
Office Administrator Project Coordinator Business Analyst
Product Manager
7 Yearsyrs
Legal Assistant Legal Secretary Office Manager
Property Manager
6 Yearsyrs
Data Entry Associate Specialist Operations Manager
Purchasing Manager
9 Yearsyrs
Accounts Payable Clerk Senior Accountant Finance Manager
Sales Manager
5 Yearsyrs
Data Entry Associate Home Health Aid Warehouse Associate
Warehouse Manager
5 Yearsyrs
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Sales Secretary Demographics

Gender

  • Female

    93.1%
  • Male

    5.5%
  • Unknown

    1.4%

Ethnicity

  • White

    81.3%
  • Hispanic or Latino

    11.3%
  • Asian

    5.4%
  • Unknown

    1.4%
  • Black or African American

    0.4%
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Languages Spoken

  • Spanish

    58.5%
  • Chinese

    6.2%
  • German

    6.2%
  • French

    4.6%
  • Malay

    3.1%
  • Mandarin

    3.1%
  • Tagalog

    3.1%
  • Polish

    3.1%
  • Filipino

    1.5%
  • Cantonese

    1.5%
  • Japanese

    1.5%
  • Teochew

    1.5%
  • Hokkien

    1.5%
  • Arabic

    1.5%
  • Italian

    1.5%
  • Hakka

    1.5%
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Sales Secretary Education

Sales Secretary

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Top Skills for A Sales Secretary

CustomerServiceDataEntryPayrollSalesRepsTravelArrangementsPhoneCallsSwitchboardOfficeSuppliesSalesStaffGeneralOfficeSalesDepartmentPurchaseOrdersPowerpointExpenseReportsQuickbooksWordProcessingBackupSalesOrdersSalesMeetingsOfficeEquipment

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Top Sales Secretary Skills

  1. Customer Service
  2. Data Entry
  3. Payroll
You can check out examples of real life uses of top skills on resumes here:
  • Organized customers' deliveries and provided customer service.
  • Provided administrative support to staff of 20; verified customer orders prior to data entry.
  • Coordinate and reconcile with Accounting/Payroll department in preparation of monthly salaries, service fees and other benefits due to employees.
  • Supplied sales and marketing support to a sales force of six sales reps based in the United States.
  • Scheduled all international travel arrangements.

Top Sales Secretary Employers

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Sales Secretary Videos

Clinton approved $120M of Sandy Hook gun maker sales

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