How to hire a sales secretary

How to hire a sales secretary, step by step

Here's a step-by-step sales secretary hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a sales secretary job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new sales secretary
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The sales secretary hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a sales secretary to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a sales secretary that fits the bill.

   Here's a comparison of sales secretary salaries for various roles:

   Type of Sales Secretary	Description	Hourly rate
   Sales Secretary	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$17-33
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Inside Sales Coordinator	An inside sales coordinator is primarily in charge of overseeing a company's inside sales operations, ensuring efficiency and customer satisfaction. Their responsibilities include managing schedules and objectives, organizing meetings and discussions, performing research and analysis to identify new business opportunities, implementing solutions on problem areas, and maintaining an active communication line within different teams... Show more	$13-30

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Telephone Calls
   • Sales Proposals
   • Payroll
   • Travel Arrangements
   • Sales Reps
   • Purchase Orders
   • Word Processing
   • Front Desk
   • Office Equipment
   • Scheduling Appointments
   • PowerPoint
   • Sales Orders
   • Expense Reports

   Check all skills

   Responsibilities:

   • Manage A/R for client billing.
   • Complete work schedules, manage calendars and arrange appointments word, excel, payroll, power point, quick books.
   • Contribute to marketing business online and manage Facebook page.
   • Type letters, faxes and create presentations using PowerPoint.
   • Invoice clients using QuickBooks and receive payments using QuickBooks.
   • Work daily with a variety of software to support sales team, including excel and PowerPoint.

3. Make a budget

   Including a salary range in your sales secretary job description is one of the best ways to attract top talent. A sales secretary can vary based on:

   • Location. For example, sales secretaries' average salary in indiana is 46% less than in district of columbia.
   • Seniority. Entry-level sales secretaries 47% less than senior-level sales secretaries.
   • Certifications. A sales secretary with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a sales secretary's salary.

   Average sales secretary salary

   $51,253yearly

   $24.64 hourly rate

   ---

   Entry-level sales secretary salary

   $37,000 yearly salary

   Updated December 19, 2025

4. Writing a sales secretary job description

   A sales secretary job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a sales secretary job description:

   Sales secretary job description example

   Benefits:
   
   * Sign-On Bonus
   * Monthly Incentive Bonus
   * Profit Sharing Plan
   * Health/Dental/Vision within 30 days
   * Tuition Assistance
   * And Many More!
   
   Job Summary:
   
   Candidate will provide clerical support to the Sales Department to include typing correspondence, creating and maintaining spreadsheets, copying, filing, assembling documentation, while working and communicating effectively with employees and all levels of management. The requirements listed below are representative of the knowledge, skill, and/or ability required.
   
   Education:
   
   * High School Diploma or GED.
   * One (1) year of office/clerical experience in a business office.
   
   Essential Functions:
   
   * Good practical knowledge of all Microsoft Office packages including Excel, Word, PowerPoint.
   * Must be able to type 40 wpm.
   * Must have excellent proof reading, spelling, filing, and grammar skills.
   * Must have good organizational and time management skills.
   * Must have excellent phone and communication skills, and able to express oneself clearly and persuasively.
   * Must be able to interact with all levels of management and handle all work confidentially.
   * Must be exact and precise providing accurate detailed information.
   * Must be able to make decisions within scope of authority.
   * Must be regular in attendance and able and willing to work a reasonable amount of overtime.
   * Will handle miscellaneous duties as assigned.
   
   Non-Essential Functions:
   
   * Organize filing systems (both soft and hard copies) for record keeping and maintaining current libraries and databases as required.
   
   Essential Physical Requirements:
   
   * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
   * Required to sit for extended periods of time; frequently traverse the building and use business equipment daily such as computers, copier, fax, and telephone, etc.
   * Telephone usage will be approximately 20-30% daily.
   * Requires the ability to communicate effectively.
   * Requires lifting, carrying, pushing or pulling light weights up to 30 pounds.
   * Requires bending, reaching and use of hands for simple grasping and fine manipulations.
   * Must have neat business like appearance.
   * Must be able to travel as required and have a valid driver's license.
   * Must be able to use public transportation, i.e.: plane, train, bus, etc.
   * Must disclose any surgical implants, pins, braces or other devices that could be affected by induction fields.
   * Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   
   Condition of Employment:
   
   * Must be able to satisfactorily complete the Inductotherm Corp. hiring process requirements which includes a comprehensive assessment, drug testing, and a background check.
   
   Inductotherm Corp. is an Equal Opportunity employer of qualified individuals and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status or any other basis protected by applicable federal, state or local law. Inductotherm Corp. also prohibits harassment of applicants or employees based on any of the protected categories.
   
   Other details
   
   * Pay Type Hourly
   * Travel Required No
   * Required Education High School
   
   Apply Now
   
   * Westampton, NJ, USA

   Copy this example

   

5. Post your job

   To find sales secretaries for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any sales secretaries they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level sales secretaries with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your sales secretary job on Zippia to find and recruit sales secretary candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit sales secretaries, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new sales secretary

   Once you've selected the best sales secretary candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new sales secretary. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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