How to hire a salesforce administrator

How to hire a salesforce administrator, step by step

Here's a step-by-step salesforce administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a salesforce administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new salesforce administrator
• Step 8: Go through the hiring process checklist

What does a salesforce administrator do?

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1. Identify your hiring needs

   The salesforce administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A salesforce administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, salesforce administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of salesforce administrators.

   Type of Salesforce Administrator	Description	Hourly rate
   Salesforce Administrator	Database administrators (DBAs) use specialized software to store and organize data, such as financial information and customer shipping records. They make sure that data are available to users and are secure from unauthorized access.	$31-54
   Data Modeler	A data modeler is responsible for designing and creating network systems and applications for efficient and secured data storage solutions. Data modelers work closely with the data management team to identify business needs and execute data modeling techniques for comprehensive analysis... Show more	$35-66
   Database Manager	A database developer/database administrator specializes in designing and developing database programs and systems, maintaining and updating them regularly. They are in charge of understanding project needs and guidelines, establishing and implementing test systems to identify potential risks and issues, fixing and upgrading components, and storing data according to protocols... Show more	$30-73

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Dashboards
   • Apex
   • Custom Objects
   • Workflow Rules
   • SFDC
   • Validation Rules
   • Approval Processes
   • Salesforce CRM
   • Data Manipulation
   • Service Cloud
   • Sandbox
   • SOQL
   • API
   • Salesforce Lightning

   Check all skills

   Responsibilities:

   • Used python scripting for the manual deployment and Jenkins to automate the deployment process.
   • Manage configuration and troubleshooting of DNS and e-mail environments.
   • Used asynchronous Metadata API to manage setup and customization information.
   • Establish operating policies and procedures and attain SNF Medicare certification.
   • Follow ITIL best practices for configuring and managing Incident/Change management process.
   • Manage design, development, implementation, release and deployment of web-base applications/solutions involving Java, web and databases.

   More salesforce administrator duties

3. Make a budget

   Including a salary range in your salesforce administrator job description helps attract top candidates to the position. A salesforce administrator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a salesforce administrator in Missouri may be lower than in California, and an entry-level salesforce administrator usually earns less than a senior-level salesforce administrator. Additionally, a salesforce administrator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average salesforce administrator salary

   $86,565yearly

   $41.62 hourly rate

   ---

   Entry-level salesforce administrator salary

   $65,000 yearly salary

   Updated December 18, 2025

   Average salesforce administrator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$110,448	$53
   2	Oregon	$94,596	$45
   3	Washington	$94,015	$45
   4	Pennsylvania	$92,051	$44
   5	Massachusetts	$89,817	$43
   6	New York	$89,711	$43
   7	Maryland	$89,606	$43
   8	Nevada	$88,916	$43
   9	Texas	$88,646	$43
   10	Virginia	$88,126	$42
   11	Illinois	$85,299	$41
   12	North Carolina	$84,334	$41
   13	Georgia	$83,264	$40
   14	Michigan	$82,576	$40
   15	District of Columbia	$82,439	$40
   16	Indiana	$82,278	$40
   17	Maine	$81,998	$39
   18	Arizona	$81,823	$39
   19	Minnesota	$81,682	$39
   20	Utah	$81,544	$39

   Average salesforce administrator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Coursera	$148,045	$71.18
   2	PayPal	$137,713	$66.21
   3	eBay	$132,556	$63.73	1
   4	First Republic Bank	$131,390	$63.17
   5	Natera	$130,881	$62.92	1
   6	Palo Alto Networks	$128,625	$61.84	7
   7	Navis	$128,213	$61.64
   8	DocuSign	$128,025	$61.55
   9	Mueller Water Products	$127,830	$61.46	4
   10	Uber Technologies	$127,074	$61.09
   11	DoorDash	$126,715	$60.92	1
   12	Schrödinger Inc	$126,140	$60.64
   13	Renewable Energy Group	$125,215	$60.20
   14	American Tower	$124,135	$59.68
   15	JPMorgan Chase & Co.	$124,125	$59.68	19
   16	Thumbtack	$123,886	$59.56
   17	Riverbed Holdings, Inc.	$123,767	$59.50	1
   18	MongoDB	$123,389	$59.32
   19	Square	$123,344	$59.30
   20	Pure Storage	$122,624	$58.95

4. Writing a salesforce administrator job description

   A salesforce administrator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a salesforce administrator job description:

   Salesforce administrator job description example

   USAA knows what it means to serve. We facilitate the financial security of millions of U.S. military members and their families. This singular mission requires a dedication to innovative thinking at every level.
   
   Join the team that's helping better drivers to earn better car insurance rates. Noblr, now a USAA company, is smart, app-powered car insurance that empowers its members to personalize their monthly car insurance rates using their smartphones. Our members log their trips with the Noblr app, get driving insights that help them continuously improve, and earn rewards for responsible driving.
   
   Provides liaising services between business and IT delivery functions for the purpose of enabling the on-boarding, enhancement and support of systems, applications and other technology solutions. Assesses evolving business requirements to include establishing, evaluating and validating technical requirements. Recommends alternatives and/or enhancements to existing technology solutions. Researches and helps resolve production issues and defects.
   
   We are looking for a highly talented Senior level Salesforce Admin that can work a hybrid model role out of the Austin, TX Noblr office. This hybrid role will consist of a mixture of work from home and onsite.Job Requirements
   
   Identifies and manages existing and emerging risks that stem from business activities and the job role.
   
   Ensures risks associated with business activities are effectively identified, measured, monitored, and controlled.
   Follows written risk and compliance policies, standards, and procedures for business activities. Serves as a SME for business topics for multiple IT delivery functions. Serves as a conduit between IT delivery functions and the business functions through which their technical requirements flow. Employs creativity, ingenuity, and innovation in the search for technology solutions designed to support analyses and business need. Proactively communicates and collaborates with customers on the analysis of business needs and requirements to deliver solution artifacts as needed. Leads analysis and verification of technical requirements for completeness, consistency, comprehensibility, feasibility, and conformance to standards. Leads traceability of approved and base lined artifacts through the software development life cycle to include specifications, design, development, testing, implementation and defect prioritization. Provides guidance and review of test artifacts to ensure coverage of testable requirements. Provides certification and actively participates in defect management activities to confirm requirements are being met. Contributes to project successes by partnering with Program Management to understand program plans and strategy. Minimum Experience Bachelor's Degree: OR 4 additional years (10 Total) of related experience may be substituted in lieu of degree. 6 years of related work experience such as business and/or project management, business/system requirements, and technical analysis. Advanced knowledge of multiple software delivery life cycles (Waterfall and Agile). Advanced working knowledge of business productivity products, tools and applications. Advanced understanding of system architecture and knowledge of software development concepts. Experience of modeling techniques (e.g.UML) and use case development as well as experience with one or more software development frameworks. Preferred Experience Salesforce administrator certification. Previous experience building out and improving Salesforce workflows and automations for high volume transactions within an organization/s. 6+ years' experience as a Salesforce administrator in a sales and/or service role. Drive the innovative use of Salesforce Financial Services Cloud. Develop insightful dashboards for various Salesforce roles and profiles. Ability to work a hybrid model out of the Austin, TX Noblr office for this position. The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market position. The salary range for this position is: $88,200-$158,900. Employees may be eligible for pay incentives based on overall corporate and individual performance or at the discretion of the USAA Board of Directors. *Geographical Differential : Geographic pay differential is additional pay provided to eligible employees working in locations where market pay levels are above the national average. Shift premium will be addressed on an individual basis for applicable roles that are consistently scheduled for non-core hours. Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals. To see details on our outstanding benefits, visit USAA Total Rewards. Relocation assistance is not available for this position. USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

   Copy this example

   

5. Post your job

   To find salesforce administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any salesforce administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level salesforce administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your salesforce administrator job on Zippia to find and attract quality salesforce administrator candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit salesforce administrators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   While interviews are great, you will only sometimes learn enough from a conversation with a salesforce administrator applicant. In those cases, having candidates complete a test project can go a long way in figuring out who's the most likely to succeed in the role. If you aren't a technical person and don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new salesforce administrator

   Once you have selected a candidate for the salesforce administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new salesforce administrator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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