How to hire a salon coordinator

How to hire a salon coordinator, step by step

Here's a step-by-step salon coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a salon coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new salon coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The salon coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect salon coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of salon coordinators and their corresponding salaries.

   Type of Salon Coordinator	Description	Hourly rate
   Salon Coordinator		$11-18
   Manager Stylist	A Manager Stylist is responsible for supervising cosmetology services and ensuring that the salon is clean, organized, and well-staffed. They ensure the creation of a welcoming environment for clients.	$14-25
   Personal Stylist	Personal stylists must be individuals with an eye for visual composition and proportion, commercial awareness, the ability to meet deadlines, and excellent work ethic. This position requires an associate's degree in fashion merchandising, 4 to 5 years of personal fashion styling, and AICA certification... Show more	$10-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Booking
   • Customer Service
   • Retail Products
   • Appointment Scheduling
   • Payroll
   • POS
   • Spa Services
   • Retail Sales
   • Client Appointments
   • Product Knowledge
   • Bank Deposits
   • Product Inventory
   • Multi-Line Phone System
   • Salon Services

   Check all skills

   Responsibilities:

   • Manage day-to-day operations including reception, reservations, hosting and maintenance.
   • Greet clients when they enter the store and correctly check in/check out clients through the POS system.
   • Cover all front desk tasks: answering phones, describing treatments and packages booking and confirming appointments, greeting guests.
   • Job consist of booking appointments, answering phone calls, greeting clients, interacting with clients, inventory stock, etc.
   • Set up the POS system for the salon, as well as set up social media pages, and marketing management.
   • Maintain cleanliness and organization throughout spa.

3. Make a budget

   Including a salary range in your salon coordinator job description is a great way to entice the best and brightest candidates. A salon coordinator salary can vary based on several factors:

   • Location. For example, salon coordinators' average salary in alabama is 36% less than in new york.
   • Seniority. Entry-level salon coordinators earn 39% less than senior-level salon coordinators.
   • Certifications. A salon coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a salon coordinator's salary.

   Average salon coordinator salary

   $14.41hourly

   $29,964 yearly

   ---

   Entry-level salon coordinator salary

   $23,000 yearly salary

   Updated December 17, 2025

4. Writing a salon coordinator job description

   A good salon coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a salon coordinator job description:

   Salon coordinator job description example

   The Salon Retail Coordinator is responsible for the operation and functional management of the front desk. This position reports to the Salon Manager. This position is nonexempt.
   SALON COORDINATOR POSITION
   
   Great customer service is an art and we are seeking artists. The goal at our salon is to make each of our guests feel as though they are the most important person we will see all day. If you have the ability to smile, to make great small talk and have an awareness to people's needs while multi-tasking, then you may be the perfect fit.
   
   Position Description:
   
   The Salon Retail Coordinator is responsible for the operation and functional management of the front desk. This position reports to the Salon Manager. This position is nonexempt.
   
   Client Sales and Service responsibilities:
   
   Suggesting retail products to all clients, upselling/suggesting larger quantities, promotions and additional services.
   
   Ability to cross-sell services to other areas of the salon.
   
   Responding professionally to customer service issues and promptly addressing complaints.
   
   Exhibiting good communication skills when dealing with a difficult or corrective service situation.
   
   Overcoming booking mistakes or corrective work.
   
   Ensuring that refunds and re-do's are handled in a professional and friendly manner.
   
   Ongoing personal continuing education on products, services, and current issues relating to the industry.
   
   Promoting business outside of the salon.
   
   Adjusting schedule to meet client needs.
   
   Telephone/Reception responsibilities:
   
   Acknowledging the client within sixty seconds of client's entering into the salon.
   
   Answering telephone within three rings, with a smile, stating name and salon location.
   
   Listening for a reply before placing the client on hold.
   
   Efficiently handles scheduling, canceling, and re-scheduling of client appointments.
   
   Handling POS transactions timely and efficiently.
   
   Emphasizing pre-bookings during client check-out.
   
   Salon and Personal Presentation responsibilities:
   
   Ensuring that the reception area and salon meet and exceed State Board Regulations.
   
   Maintain a clean and organized reception area.
   
   Effectively organizing time and resources to meet sales goals.
   
   Communication with Salon Management regarding issues and needs.
   
   Meeting salon guidelines for attendance and tardiness.
   
   Maintaining an updated professional appearance and meets the salon dress code
   
   Education and Experience:
   
   GED or High School diploma
   
   Proficient in computer based business-related computer softward.
   
   Ability to handle money, count and make change
   
   Customer Service or Cosmetic industry preferred.
   
   Physical:
   
   Ability to use computer keyboard, standard telephone and other related business equipment.
   
   Ability to work with chemicals and chemical compounds.
   
   Ability to stand for up to 8-hour shifts.
   
   Ability to lift up to 25 pounds.

   Copy this example

   

5. Post your job

   To find salon coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any salon coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level salon coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your salon coordinator job on Zippia to find and recruit salon coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with salon coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new salon coordinator

   Once you've decided on a perfect salon coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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