Legal Secretary jobs at Santa Clara County

- 19 jobs

Legal Secretary I/II
County of Shasta (Ca 3.8
Redding, CA jobs
THE CURRENT VACANCY IS IN THE SHASTA COUNTY PUBLIC DEFENDER'S OFFICE ORAL EXAM IS TENTATIVELY SCHEDULED FOR JANUARY 2026 RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED SALARY INFORMATION Legal Secretary I: $3,390-$4,327 APPROXIMATE MONTHLY* / $19.56-$24.96 APPROXIMATE HOURLY* Legal Secretary II: $3,560-$4,543 APPROXIMATE MONTHLY* / $20.54-$26.21 APPROXIMATE HOURLY* This position is in the UPEC General bargaining unit. Please refer to the applicable bargaining unit labor agreement (Memorandum of Understanding) for potential future salary increases: Shasta County Labor Agreements ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT For over 20 years the Shasta County Public Defender's Office has provided representation to those who are unable to afford an attorney. Our mission is to provide compassionate, holistic defense to those in need, ensuring that every client receives comprehensive legal representation tailored to their unique experiences, goals, and needs. We are dedicated to providing zealous, ethical, effective advocacy while protecting the dignity, rights, and humanity of each person we represent. We serve diverse communities, including those most marginalized in our society, with unwavering commitment to justice. Each year, our office represents hundreds of indigent defendants charged with misdemeanor, felony, and juvenile offenses. We also handle an array of civil matters including guardianships, termination of parental rights, and conservatorship matters. Our role is to protect the constitutional rights of justice-involved individuals and to hold the government accountable, ensuring that fairness and due process are upheld in every case. We foster a supportive and empowering environment where our attorneys and staff are encouraged to grow both professionally and personally. By investing in our team's well-being and development, we create a culture of excellence, advocacy, and integrity. We are committed to building a sustainable criminal defense practice that serves our clients and our community for generations to come. ABOUT THE POSITION The Shasta County Public Defender's Office is seeking a dedicated and highly organized Legal Secretary to join our fast-paced, high-volume department. Legal Secretaries are essential members of our defense team and serve as the backbone of the office, ensuring cases move efficiently and that attorneys have the support necessary to provide high-quality representation to our clients. Legal Secretaries are assigned to a specific unit within the office and are responsible for a wide range of critical functions, including opening new cases, obtaining and organizing discovery, maintaining accurate and up-to-date information in the case management system, preparing legal documents, and filing pleadings with the court. They work closely with attorneys to anticipate needs, manage workflow, and ensure the smooth progression of each case from start to finish. This position requires frequent interaction with clients and members of the public, including individuals who may be experiencing mental health challenges, substance use disorders, homelessness, or other significant hardships. The role demands professionalism, patience, empathy, and strong communication skills, as well as the ability to maintain composure and compassion in difficult or emotionally charged situations. If you thrive in a dynamic environment, take pride in accuracy and efficiency, and want to contribute meaningfully to the mission of public defense, we encourage you to apply. Legal Secretaries play a vital role in protecting constitutional rights and supporting equitable access to justice in our community. DISTINGUISHING CHARACTERISTICS Legal Secretary I: This is the entry level class in the Legal Secretary series. Incumbents in this classification are initially assigned work of a less complex and more routine nature, increasing in complexity with time and training. A position in this class is distinguished from a position in the next higher class of Legal Secretary II in that the latter possesses more extensive knowledge of the office to which they are assigned and the legal procedures and forms which are performed, assumes a higher level of responsibility, handles more complex legal secretarial duties, and performs their duties under minimal supervision. Legal Secretary II: This is the journey level class in the Legal Secretary series. This classification is distinguished from the Legal Secretary I by the level of responsibility assumed, complexity of duties assigned, and independence of action required. Incumbents are expected to perform the full range of Legal Secretary duties under minimal supervision and may be assigned as a lead worker. A position in this class is distinguished from a position in the next higher class of Legal Secretary Supervisor in that the latter is proficient in all aspects of the legal duties to be performed for the department to which they are assigned and has substantial supervisory responsibilities for multiple staff in addition to performing those duties. IDEAL CANDIDATE The ideal candidate for the Legal Secretary I/II position at the Public Defender's Office is a dedicated professional who thrives in a fast-paced, high-pressure environment. They possess excellent interpersonal communication and customer service skills, enabling them to effectively interact with clients, attorneys, and staff from diverse backgrounds. This individual has a proven ability to deescalate tense situations, providing empathetic and composed responses to anxious clients while maintaining professionalism. The ideal candidate is a quick learner who adapts seamlessly to new software and case management systems, ensuring a smooth transition in an ever-evolving legal environment. They are proactive in identifying challenges and take initiative to solve problems, consistently seeking opportunities to improve workflows and increase efficiency. Their strong sense of humor and team-oriented attitude fosters a positive and collaborative workplace culture, contributing to the success of the office as a whole. Attention to detail is a hallmark of their work, as is their ability to multitask and prioritize effectively in a setting where deadlines are critical. They demonstrate exceptional organizational skills, ensuring that all tasks are completed accurately and on time. Above all, the ideal candidate is committed to the mission of the Public Defender's Office and is passionate about providing support that helps deliver justice to those in need. Duties may include, but are not limited to, the following: Legal Secretary I: Learns and performs the less complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; prepares legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercises considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; opens, sorts and distributes mail; operates a variety of modern office appliances; prepares conference rooms for meetings; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. Legal Secretary II: Performs more complex legal secretarial and clerical duties; may perform routine administrative duties; composes routine memoranda, contracts, resolutions, ordinances and letters; maintains Law Library; exercises independence in preparation of legal forms necessary for filing cases before court, including briefs, motions and orders, warrants, citations, complaints, subpoenas, petitions and resolutions; answers correspondence independently; maintains calendar and schedules appointments for the attorneys to which they are assigned; answers the telephone and interviews callers, exercising considerable judgment in giving out information and referring to the proper person; makes travel arrangements; installs and maintains filing systems; prepares a variety of bills and invoices; opens, sorts and distributes mail; operates a variety of modern office appliances and orders office supplies as necessary; prepares conference rooms for meetings; may act as lead worker and provide direction, training and support to other clerical staff; may be called to court to assist attorneys in trial; may be called to assist in secretarial and/or clerical positions within the office; perform other legal secretarial and clerical duties as assigned. It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Legal Secretary I: Knowledge of: Office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to: Perform legal secretarial and clerical duties; learn civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; learn the operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; learn the legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence; and establish and maintain cooperative working relationships with those contacted in the course of work. Legal Secretary II: Knowledge of: Civil, criminal, juvenile, domestic, probate, family, and other statutes governing the District Attorney, Public Defender and Health and Human Services Agency; operations and procedures of the District Attorney, Public Defender and Health and Human Services Agency; legal terminology, forms and formatting used in the District Attorney, Public Defender and Health and Human Services Agency; office practices and procedures; style/format of business correspondence, punctuation, spelling, and general English usage; modern office practices, procedures, and equipment; filing and recordkeeping methods; and modern office equipment. Ability to: Perform complex legal secretarial and clerical duties; organize work effectively to meet critical administrative deadlines; determine office priorities; meet deadlines and respond to office emergencies; interpret and apply specific policies and procedures; compose correspondence independently; act as a lead worker and provide direction, training and feedback to other clerical staff; and establish and maintain cooperative working relationships with those contacted in the course of work. MINUMUM QUALIFICATIONS Legal Secretary I: One (1) year of clerical experience preparing a wide variety of legal documents; OR Three (3) years of responsible clerical experience in an office environment. Legal Secretary II: Two (2) years of full-time experience comparable to that of Legal Secretary I with Shasta County. SUPPLEMENTAL QUESTIONS Responses to the following must be submitted with a completed application. * Do you have (1) one year of clerical experience preparing a wide variety of legal documents? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you have (3) three years of responsible clerical experience in an office environment? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you have (2) two years of full-time experience comparable to that of a Legal Secretary I with Shasta County? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * This position is in an office that works closely with attorneys assigned to handle criminal matters. Do you understand that some tasks required in this role may involve reading police reports, hearing stories about criminal acts, exposure to graphic materials, and speaking with defendants, witnesses, and victims on the phone or in person? Yes / No * I acknowledge that if I answered "Yes" to any of the above questions, but did not give the requested additional information, my application may be considered incomplete and may be screened out. Yes / No PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS * All new employees are required to have their paycheck directly deposited to a bank account. * Some positions may require a valid California driver's license and acceptable driving record according to County policy. * Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position. * As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. * Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. * Shasta County participates in E-Verify. For more information visit DOJ Right to Work Poster. If you do not have internet access, contact Personnel at ************** to request a flyer. * In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. * Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California - UPEC General. * Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.50% of their pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Shasta County Employee Benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County website are for information purposes only. To the extent the provisions of the flyer or the County website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern. Shasta County Personnel will accept applications and responses to the supplemental questions until 12:00 p.m., on 12/29/2025. A resume and/or cover letter will be accepted in addition to the application but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as "Refer to resume and/or cover letter," or "See attached resume and/or cover letter." The application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will not be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran must provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) with the employment application on or before the final filing date. Applicants are encouraged to apply online at *************************** or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at **************; relay service **************; fax **************. Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act.
$19.6-25 hourly 3d ago
Paralegal I
Tulare County, Ca 4.4
Visalia, CA jobs
This recruitment will establish an employment list to fill current and any future vacancies within the Public Defender's Office. The anticipated life of the employment list is six months. If interested in employment for this position for current or future vacancies, please submit an online application for consideration. Current vacancy is with the Public Defender's Office located in Visalia. The anticipated life of the list is six months. * Prepare various types of legal documents, such as contracts, liens, motions, pleadings, orders, petitions, briefs, resolutions and ordinances after obtaining necessary facts and background information for review by attorney. * Review documents for compliance with statutes, court decisions and other legal authorities. * Assist attorneys in legal research. * Prepare reports and correspondence, and legal documents such as: drafts of resolutions, ordinances, pleadings, motions, contracts, notices, agreements of sale and lease agreements on real property transactions. * Interview witnesses. For a full list of duties for this position, please click here. Minimum qualifications are used as a guide for establishing the education, training, experience, special skills and/or license which are required and equivalent to the following. Education: * Completion of an approved legal paraprofessional training program. Equivalency for Education: * Three (3) years of experience researching and drafting a variety of legal documents, preferably supplemented by course work in legal office practices and business law. Knowledge of: * Legal research methods, drafting legal documents, and opinion writing. * Filing procedures and legal terminology. * Legal ethics related to Civil or Criminal procedures. * Legal office practices and procedures. * Automated legal research methods and document preparation. Skill/Ability to: * Work and communicate effectively with people of various education and socioeconomic backgrounds by respecting beliefs, interpersonal styles and behaviors of both clients and co-workers. * Operate contemporary office equipment inclusive of computer, keyboard, and all applicable electronic equipment. * Read and analyze legal documents. * Collect and examine factual data. * Understand and apply legal principles and precedents. * Write accurate, concise legal documents such as motions, pleadings, demand letters, contracts, resolutions, opinions, briefs, recommendations to attorneys. * Explain legal actions/documents to clients in a courteous, patient, and tactful manner. * Research legal references. * Present verbal statements of fact and law. * Perform computerized legal research. * Establish effective working relations with attorneys, officials, clients, co-workers, and the general public. * Follow and give verbal and written instructions. * Operate a personal computer and related software. * Organize and maintain litigation files and calendars. * Learn and apply the practices and procedures of the work unit to which assigned. DESIRABLE EMPLOYMENT STANDARDS Knowledge of: * Collection procedures. * Civil litigation procedures. * Bail bond law. * Meyers-Milias-Brown Act. * Property Taxes. * Public employee discipline process. * Administrative law. * Family law. * Child Welfare law. * Public Employee Subpoenas * Public nuisance enforcement actions. * Civil rights. * Probate law. * Criminal law. Skill/Ability to: * Speak, read, and write in Spanish. * Prepare complex legal documents and brief with minimal attorney supervision. * Direct the work of others. Conditions of Employment Candidates selected will be required to pass a pre-employment drug and alcohol screening. Additionally, a background investigation may also be conducted, which may include a re-investigation every 10 years for some positions. An Employment Eligibility Verification using E-Verify may be required on the first day of employment for some positions. Some job classes may also require a physical exam. College Cost Reduction Access Act This may be a qualifying position for student loan forgiveness through the College Cost Reduction and Access Act (CCRAA). Only student loan payments made after October 1, 2007 and in a qualified repayment plan are eligible. For more information you are encouraged to speak with your student loan servicer or visit: *************************************************************************** EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
$45k-55k yearly est. 5d ago
Senior Secretary - Planning Services
City of Anaheim (Ca 4.7
Anaheim, CA jobs
The City of Anaheim Planning & Building Department seeks a dynamic Senior Secretary to support the Planning Services Division. The primary function of this position will be related to the administration (notices, agendas, minutes, etc.) of Anaheim's Planning Commission. Attendance and facilitation of all Planning Commission meetings is required, which are held biweekly in the evening starting at 5:00pm. Under moderate supervision, the Senior Secretary will also provide complex secretarial support to management staff, reliving managers of administrative details involved in the day-to-day operation in their specific functions/program areas, along with providing general secretarial support and other similar secretarial duties for the Division as deemed necessary. Candidates must possess experience performing advanced journey level secretarial and complex clerical work. The incumbent must also be a dependable team player who is highly organized and who can manage multiple tasks with competing deadlines. This position requires exceptional interpersonal skills with the ability to conduct oneself in a professional manner with both internal and external customers. Previous board or commission work experience is desirable but not required. Below are the primary duties of a Senior Secretary. You may view the full job description by clicking this link. When assigned to any area: * Provide services to internal and external customers while maintaining a professional demeanor; take and respond to phone calls and in-person inquiries, screen inquiries and take messages; schedule appointments; answer questions requiring interpretation, judgment and a thorough understanding of policies and procedures, searching for and abstracting technical data, as appropriate. * Compile information for a variety of narrative and statistical reports, locate sources of information, devise forms to serve data and determine proper format for finished report; prepare reports and routine staff reports from conducted research. * Utilize specialized software and database programs as required by department functions to access, update, track and maintain variety of routine to specialized records and information; review, compile, track and check data and information from a variety of sources; research, develop, maintain and update specialized and custom forms, logs, files, schedules, lists, records and reports to support technical work processes in areas of assigned responsibility; design, develop and maintain spreadsheets requiring data interpretation and manipulation. * Schedule meetings and conferences; prepare materials and agendas; maintain calendars, schedules appointments and make travel arrangements for one or more managers. * Record minutes at meetings; may transcribe from dictation; prepare and distribute minutes of meetings as required; follow-up on action items as assigned. * Maintain, review, reconcile and submit departmental personnel, time keeping and payroll records. * Perform accounting, budgeting and financial record keeping functions by monitoring and tracking petty cash; processing refund requests; processing credit card payments; receiving, reviewing and processing invoices and request for payment; tracks department expenditures; reconcile budgets to expenses; identify discrepancies and verify corrections as appropriate. * Perform related duties and responsibilities as required. When assigned to support a City Commission: * Perform assigned tasks based on preset calendar; perform commission responsibilities biweekly. Post legal and public notices. * Prepare the Council Chamber or meeting rooms prior to commission meetings; set up audio equipment. Assist with equipment and track and tally votes; record commission session during scheduled meetings. * Finalize and post action agenda to City website; distribute action agenda to City Clerk's office, City Manager's Office, Mayor/City Council, and division staff. * Finalize and prepare resolutions for distribution to staff. Experience and Training Guidelines: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities are as follows: Experience: Performing advanced journey level secretarial and complex, clerical work. Knowledge of: Office administrative and management practices and procedures; principles and practices of communication; methods, practices, documents and terminology used in financial and accounting recordkeeping; advanced uses of word processing, spreadsheet, database and other standard software to create complex documents and materials requiring the interpretation and manipulation of data; English usage, spelling, grammar and punctuation; basic math; professional business office and telephone etiquette. Ability to: Effectively work as a team member, continuously maintain a professional demeanor; use deductive reasoning with constant interruptions from staff and customers; interpret, read, understand and apply moderately difficult materials; proficiently operate a computer terminal using related software and computer programs; work independently; exercise discretion, sound judgment and maintain confidentiality; organize and prioritize work for multiple staff with continuous and conflicting deadlines; work under pressure; supervise staff; conduct performance evaluations; maintain and modify filing systems; compose correspondence; perform mathematical calculations; communicate clearly and effectively, both orally and in writing; establish and maintain effective professional and confidential relationships with those contacted in the course of work. License/Certification Required: Possession of a valid California Driver's License by date of appointment. Environmental Conditions: Due to the nature of work assignments, the incumbent typically works in an office environment. However, some assignments may require the incumbent to visit outdoor or indoor field work sites to accomplish tasks. Physical Conditions: Due to the nature of work assignments, the incumbent must have the ability to speak clearly; hear conversation in person, over the telephone, and on tape recordings; vision to read written and typed materials; have manual dexterity to operate a variety of office equipment and a computer keyboard; and lift and carry items weighing up to 25 pounds. IMPORTANT APPLICATION INFORMATION AND INSTRUCTION Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Friday, December 26, 2025 at 5:00pm. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date. The selection process may consist of a minimum of skills examination and oral interview. The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City. Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. The successful candidate will be required to undergo a reference/background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method. Equal Opportunity Employer
$34k-39k yearly est. 3d ago
Secretary I (Part-time, Temporary)
City of Antioch (Ca 4.0
Antioch, CA jobs
Under general supervision, performs a variety of routine to difficult clerical support services to the Public Works Department, which may include receptionist duties, typing, word processing, recordkeeping and filing; performs related work as assigned. Secretary I is the entry-level class of this office support series. Initially under close supervision, incumbents learn office and City procedures. As experience is gained, there is greater independence of action within established guidelines. PLEASE NOTE: * THE APPLICATION DEADLINE WILL REMAIN OPEN UNTIL 12/22/2025 OR UNTIL 150 APPLICATIONS HAVE BEEN RECEIVED. * THIS RECRUITMENT CAN CLOSE AT ANY TIME. CANDIDATES ARE ENCOURAGED TO APPLY IMMEDIATELY. * ORAL BOARD INTERVIEWS ARE TBD * THE CITY RESERVES THE RIGHT TO MODIFY THIS SCHEDULE. Examples of Duties * Create, edit, and proofread office documents (letters, memos, worksheets) using Microsoft Office. * File, copy, and scan documents; maintain supplies in the copy room. * Perform data entry, including manual work-order entry. * Generate work orders for the Water Distribution and Collection Systems Division, both manually and electronically. * Maintain databases; asset-management experience is a plus. * Order supplies, manage inventory, and maintain stock levels. * Answer phones, manage multiple incoming lines, and deliver outstanding internal and external customer service. * Perform mail distribution tasks, including opening, date-stamping, and routing mail. * Audit and create safety binders for new staff. * Organize and maintain filing systems and cabinets. * Perform additional administrative and secretarial duties as assigned. Typical Qualifications KNOWLEDGE, SKILLS AND ABILITIES: * Communicate clearly both orally and in writing, legible handwriting. * Ability to prioritize and stay focused while performing multiple tasks. * Establish and maintain effective working relationships. * Perform routine clerical tasks with speed and accuracy. * Work effectively with frequent interruptions. * Knowledge and ability to use computer and word processing, spreadsheet and database programs. * Knowledge of correct English usage, punctuation, grammar, and spelling. MINIMUM REQUIREMENTS: * High school diploma or equivalent. * Minimum of 2 years of clerical experience. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Supplemental Information In accordance with applicable federal, state and local law, the City of Antioch provides equal opportunities for applicants and employees, regardless of race, gender expression, age, pregnancy, religion, creed, color, national origin, ancestry, physical or mental handicap, genetic information, veteran status, marital status, sex or any other protected class or status. The City of Antioch does not show partiality or grant any special status to any applicant, employee or group of employees unless otherwise required by law. The City of Antioch will recruit and hire only those individuals who demonstrate a commitment to service and who possess the traits and characteristics that reflect personal integrity and high ethical standards. EEO/ADA: The City of Antioch is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at ************ or **************** prior to the final filing date.
$38k-49k yearly est. 5d ago
Administrative Legal Clerk - Senior (Sheriff's Office - Corrections Division) - #2025-12354-02
Placer County, Ca 2.9
Auburn, CA jobs
Salary: $27.70 - $34.59/hour; $4,801.33 - $5,995.60/month; $57,616.00 - $71,947.20/year. Department: Sheriff Job Type: Open. Date Opened: 11/7/2025 5:00:00 PM. Filing Deadline: Open Until Filled Employment Type: * Permanent/Full Time (40 hrs/week) * Roseville, CA and surrounding areas HR Analyst: Erica Priddle. Position Information: For more information, please click here to view the detailed recruitment brochure. For answers to frequently asked questions specific to recruitments for the Sheriff's Office please click here. This recruitment is open until filled. Interested applicants are encouraged to apply immediately. View this Recruitment: Administrative Legal Clerk - Senior (Sheriff's Office - Corrections Division) - #2025-12354-02
$57.6k-71.9k yearly 37d ago
Fiscal Support Technician-Lateral Transfer-Assessor
Kern County, Ca 3.7
Bakersfield, CA jobs
LATERAL TRANSFER OPPORTUNITY - This is a transfer opportunity restricted to permanent employees of the County of Kern who have successfully completed their initial probationary period. Minimum Qualifications / Employment Standards: * High School Diploma, or G.E.D. * One year of fiscal support, bookkeeping, accounting support, cash-handling, or experience related to the area of assignment Please ensure applicable materials are attached to your application. If you are unable to attach application materials to your application, you may deliver a copy to the Human Resources Division at 1115 Truxtun Ave. First Floor, Bakersfield, CA 93301, fax to ************** or email *****************. Full Job Description: Fiscal Support Technician This position works for the Kern County Assessor's-Recorder's Office. For more information regarding this Division, please click here. Kern County employees provide opportunities that are purposeful to our community. Every employee and every action contributes to the improvement and strengthening of our county. To learn more about Kern County, click here or follow us: Growth Mindset We always encourage our employees to grow and develop. Kern County has a culture of innovation that allows employees to explore creative and more efficient ways to accomplish their work. We provide access to training and continued professional development in an effort to ensure that our employees have opportunities for career growth. Admittance to each phase of the examination will require a government issued photograph identification. Applicants who are unable to present proper identification must make arrangements with the Human Resources Division prior to the test date. A background check may be conducted for this classification. Following an offer of an employment, you may be required to submit to post offer medical and drug screening tests at County expense. This examination will establish an eligible list from which permanent and temporary appointments will be made as needed. Successful candidates will remain on the eligible list for a period of twelve-months unless specified otherwise by the Civil Service Commission. Candidates are encouraged to indicate all geographical locations in which they would accept employment on their application form. Candidates must be willing to travel to these locations (area/district offices). For more information regarding Kern County's recruitment process, please see our FAQ page. Kern County is an ADA compliant and an equal opportunity employer and encourages all qualified individuals from diverse backgrounds to apply.
$38k-46k yearly est. Easy Apply 9d ago
Paralegal II
L.A. Care Health Plan 4.7
Los Angeles, CA jobs
Salary Range: $60,778.00 (Min.) - $75,950.00 (Mid.) - $91,166.00 (Max.) Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation's largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care's mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. Job Summary The Paralegal II provides support on a wide variety of legal matters handled by the department, which may include: 1) all phases of litigation (including pre-litigation and arbitrations), 2) transactional matters (including vendor and provider contractual documents, policies and procedures, and agreements), and regulatory matters. The Paralegal II researches and analyzes law, investigates facts, conducts and coordinates document collections and prepares and maintains legal and business documents for review, approval, and use. In carrying out these duties, the Paralegal communicates with various departments and external contacts, prepares business correspondence and reports, and assists with the creation and maintenance of Company documents and department files. The Paralegal II is moderately supervised by attorneys and required to utilize independent judgment to complete activities and functions. Duties Research and Analysis: 50% Research, monitor, update, and maintain current knowledge of developments in federal and state legislation, rules, regulations, and industry guidelines. Perform factual investigation and research. Analyze data, write reports and other documents as requested. Prepare and maintain legal and regulatory documentation pertinent to L.A. Care's organizational documents, including but not limited to managed care licensure; ensure timely preparation and submission of all documents required to maintain such licensure. Facilitate policy and procedure review to maintain compliance with regulatory agencies. Draft and file regulatory documents. Prepare legal documents for review, approval, and use by attorneys, as requested. Prepare, review, proofread, compile, and summarize a variety of legal correspondence, documents and other legal matters related to the normal functioning of the department and/or other ongoing administration of existing cases or orders. Administrative: 35% Organize, maintain, and update departmental logs and files, using department approved technology platform/software/application. Provide administrative assistance as needed ranging from taking messages to drafting, correspondence, scheduling meetings, typing, scanning, uploading documents and participating in projects as requested. Perform other duties as assigned. 15% Duties Continued Education Required Bachelor's Degree In lieu of degree, equivalent education and/or experience may be considered. Education Preferred Master's Degree Experience Required: Minimum of 2 years of paralegal experience in a health plan or healthcare organization, law firm, handling complex assignments relating to regulatory, public law or health care issues; litigation support on cases relating to employment, business and/or health care matters OR minimum of 4 years of experience and working knowledge of public agencies regulatory requirements e.g., Brown Act, California Public Records Act, Form 700s, Conflicts Laws, Knox Keene Act, Health Care Privacy (HIPAA, CMIA), CMS and DHCS etc.; and health care organizations e.g. physician groups, hospitals, health plans etc. Experience in a fast-paced complex office setting, working with multiple priorities under deadline pressures. Preferred: Minimum of 5 years of paralegal experience in vendor, provider contracts and/or administrative law. Experience in highly regulated industry and support on transaction work. Skills Required: Knowledgeable in the use of legal technology and other related research platforms. Attention to detail, accuracy in document preparation and review, and strong organizational skills. Must be strongly proficient in the use of computers (desktop/laptop) and supporting operating system (OS). Excellent interpersonal skills. Works as part of a team and is highly collaborative. Excellent communication and writing skills. Must be proactive and accountable. A self-starter with multi-tasking abilities. Licenses/Certifications Required Paralegal certification from ABA accredited paralegal program Licenses/Certifications Preferred Advanced Paralegal Certification Required Training Physical Requirements Light Additional Information General Legal Services Unit: The position reports to General Counsel or managing attorney of General Legal Services Unit. Under moderate supervision of attorneys, this position is responsible for handling, assisting with and performing essential duties and responsibilities on assigned matters within the Unit including supporting compliance with public agency laws, litigation (creating pleadings, filings, familiarity with government claims, discovery etc.), Form 700s, compliance with conflict of interest, labor and employment laws. The position may also be responsible for providing support on transactional work (vendor contracting and procurement), workplace investigations, records requests subpoenas, and trainings. Health Care Legal Services: Position reports to General Counsel or managing attorney for Health Care Legal Services Unit. Under moderate supervision of attorneys, this position is responsible for handling, assisting and providing support on assigned legal matters within the responsibility of the unit. This includes preparing and maintaining documentation pertinent to L.A. Care's Managed Care licensure and ensure timely preparation and submission of all documents required to maintain such licensure. Responsibilities also include under supervision of department attorneys, prepare, review, proofread, compile, and summarize a variety of legal correspondence and documents involving regulatory filings and matters related to the normal functioning of the department or other ongoing administration of existing cases or orders. Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market. The range is subject to change. L.A. Care offers a wide range of benefits including * Paid Time Off (PTO) * Tuition Reimbursement * Retirement Plans * Medical, Dental and Vision * Wellness Program * Volunteer Time Off (VTO) Nearest Major Market: Los Angeles Job Segment: Claims, Insurance
$60.8k-91.2k yearly 60d+ ago
Secretary
Sacramento County (Ca 3.9
Sacramento, CA jobs
This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 12/23/25, 1/13/26 (final) Secretaries perform a wide variety of secretarial and clerical tasks requiring typing, and may require the use of oral dictation and transcribing skills. Incumbents serve as a secretary to one or more administrators which would include an assistant department head, deputy director, division chief, or equivalent administrator. Some positions may have lead responsibility over journey and entry staff levels of other clerical series, or may be assigned specialized work or special projects involving a variety of complex and highly responsible secretarial tasks, or highly technical and related non-routine duties of an administrative nature requiring a wide latitude for independent action. Some positions may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance.Knowledge of * Clear writing: grammar, punctuation, spelling, vocabulary * Standard methods of filing (alphabetic, numeric, chronological, tickler system) * English language to communicate * Telephone procedures * Arithmetic to make calculations (addition, subtraction, multiplication, division, percentages, and make correct change) * Keyboard (computer and typewriter) * Functions and basic operations of an administrative office (knowing how to prioritize for a management office) * Letter and memo format * General principles, procedures and practices of record-keeping * Word processing and applicable terminology * Sacramento County and various departmental policies, procedures, and functions * Customer relations techniques for dealing with customers Ability to * Type not less than 45 net words per minute * Calculate solutions to math problems involving additions, subtraction, division, multiplication, and percentages * Understand and follow complex oral and written instructions * Operate computer terminals, typewriter, printer, copies, microfiche, and FAX * Prioritize work and meet deadlines * Write English at a level necessary to compose correspondence independently from notes or verbal instruction and record incoming information * Assists supervisor in writing policies, procedures, and desk manuals * Speak English at a level necessary to communicate information clearly * Communicate effectively with the public and other public agencies * Operate communication devises: telephone (multi-line system), may include radios * Deal tactfully with people, and resolve difficult complaints * Read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents, and reports * Establish and maintain effective working relationships with others * Maintain confidentiality of work * Ability to accurately proofread details, noting and detecting errors * Maintain/troubleshoot basic office equipment * Transcribe information at a rate of 25 words per minute * Give instructions and assign work to staff * Delegate responsibility to others * Explain or clarify policies and procedures * Exercise independent judgement in determining proper work methods and procedures, assembling and evaluating information * Work independently and carry out assignments with minimal supervision * Compile, arrange, and present information in a clear and concise manner * Elicit information from inside and outside sources Minimum Qualifications Proof of ability to type from clear copy at the rate of 45 net words per minute; AND Any combination of education or experience or training that would likely provide the required knowledge and abilities. Typical ways to obtain the knowledge and abilities would be: Two years of secretarial/clerical experience. Education from a college or business school that is directly related to the Knowledge and Abilities of this class may be substituted on a month-for-month basis, for up to one year of the required two years experience. Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. Note: If the minimum qualifications indicate a typing certificate is required, applicants must submit proof. Failure to submit proof of requirements may result in disqualification from the examination. Typing Certificate requirements can be found by clicking here or by obtaining the requirements from the Employment Services Division office. Special Requirements Dictation/transcribing ability: Some positions may require taking oral dictation. To be eligible for appointment to a "shorthand-required" position, applicants must have the ability to take oral dictation, using any speedwriting method, at the rate of 80 words per minute and transcribe at the rate of 25 words per minute. Where the oral dictation skill is required, it is used in performing the typical duties of the class as shown in the "Examples of Duties" indicated on the class specification. Language/culture skills: Some positions may require ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture. Where required, these special skills may be used in performing such tasks as the following: A. Gives information by telephone or in person, regarding department services in a language other than standard English, to persons whose understanding of English is limited. B. Translates the meaning of written English in regulations or ordinances, to a language other than English. C. Translates into English requests from the public, presented orally or in writing in a language other than English. D. As assigned, assists other department employees by giving information and device on problems involving relationships with persons of different language or cultural backgrounds. Probationary Period The probationary period for this classification is six (6) months. APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone **************; 7-1-1 California Relay Service Email ************************** Inter-Office Mail Code: 09-4667 ********************* * Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. * Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. * Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. * Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. * A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. * Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. * The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. * Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. * If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. * Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. * If you have no experience, write "no experience" for the appropriate question. * For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. * If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: ********************* Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at ***************** or ************, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions
$36k-47k yearly est. 5d ago
SENIOR SECRETARY
City of Burbank (Ca 4.2
Burbank, CA jobs
NOTE: We are continuously seeking qualified candidates for Senior Secretary across all City departments through this ongoing recruitment process. Candidates who pass all qualifying phases (minimum qualification review, written examination, and/or oral interview) will advance to the hiring department who will have access to a pool of candidates to initiate the selection process. Please note that the time frame for the recruitment timeline will vary, contingent upon when vacancies arise. Any candidate who withdraws, fails to appear, or fails at any part of the testing process, will be subject to the 90-day waiting period for re-application for this position. Candidates will be removed from the ongoing candidate pool six (6) months from the dates of placement in the pool. Under general direction, to perform a variety of confidential and complex secretarial and clerical duties for a division manager or full-time elected official; to supervise clerical staff; and to do related work as required. Performs various clerical duties of a complex nature, including typing, filing, bookkeeping and processing forms; composes, types, and proofreads a variety of reports, letters, memos, and charts; researches, compiles and analyzes data for a variety of projects and reports; takes and transcribes dictation; takes verbatim and sense minutes of meetings and prepares official minutes; oversees maintenance of division records and files; assists the public and responds to program and procedural inquiries; coordinates and arranges meetings; operates calculator, word processor and other office equipment; may operate radio equipment; may operate a computer terminal to enter, modify, or retrieve data; assists in the preparation and administration of the division budget; supervises, trains and evaluates employees; implements and assists in developing policies and procedures related to assigned function; may serve as office manager. Employment Standards: Knowledge of modern office methods, procedures and equipment; English usage, spelling, grammar, and punctuation; basic arithmetic and accounting methods; municipal organization; principles of sound supervision. Ability to organize and maintain record keeping systems; plan and direct the work of others; operate a variety of office equipment, including word processor and computer terminal; work independently and exercise judgment and initiative in performing duties; communicate effectively, both verbally and in writing; establish and maintain effective working relationships with supervisors, fellow employees, and the public; take shorthand/stenotype dictation at a speed of 90 words a minute or transcribe from dictation equipment accurately and quickly; type accurately from clear copy at a speed of 50 net words per minute. Education/Training: Three years of recent secretarial or cleric work, including one year in a responsible supervisory or specialized capacity and high school graduation or equivalent. A valid California Class "C" driver's license or equivalent may be required at time of appointment.
$37k-44k yearly est. 5d ago
Paralegal
Robbins LLP 4.0
San Diego, CA jobs
We are seeking a full-time Paralegal who will thrive in a fast-paced and dynamic office environment. The paralegal will be a main resource for multiple attorneys and will work with other paralegals and departments to support the firm's cases. Our ideal candidate will have 3-5 years of experience in complex civil litigation with a strong background in drafting pleadings, proofreading, cite checking, and state/federal court filings. Robbins LLP provides a comprehensive benefits package, including medical, dental, vision, disability and life, 401k, paid vacation and holidays, and ongoing continuing legal education opportunities. Remote positions are currently available. Responsibilities and duties will include, but are not limited to: General case management Drafting pleadings, discovery, and other litigation documents Proofreading and cite checking documents Preparation of filings for state and federal courts Communications with courts, counsel, and attorney services Legal research Maintenance of dockets and calendar control Other duties as assigned by manager or supervising attorney Education & Experience American Bar Association approved paralegal certificate is required 3-5 years of experience is required Excellent typing skills and computer literacy, including a proficiency in Microsoft Outlook, Word, and Excel is required A minimum of an Associate's degree is required, Bachelor's degree is preferred ATTENTION: When prompted for your resume, please upload a cover letter and resume. Your application will not be considered unless all requested documents are submitted. We strive to provide our employees with a diverse, collaborative, and innovative work environment that empowers them and enables them to develop and thrive. We recognize each other's strengths and talents, and we do our best work when we rely on our collective abilities. Headquartered in San Diego, Robbins LLP represents investors in shareholder rights litigation aimed at improving corporate well-being, increasing long-term value, recovering lost finances, and representing plaintiffs pursuing class-wide remedies for violations of antitrust and consumer protection laws. Identified as a leader in a niche practice area, the law firm is nationally recognized for its achievements on behalf of individual and institutional investors and works with clients across the United States and internationally. To learn more about our firm, please visit our website at *******************
$41k-51k yearly est. Auto-Apply 60d+ ago
Executive Secretary
City of Downey (Ca 3.3
Downey, CA jobs
NOTE: Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration. The City of Downey is seeking an experienced and highly organized Executive Secretary to provide administrative support to the Community Development Department. The ideal candidate will be a proactive professional with exceptional communication, coordination, and multitasking skills who thrives in a fast-paced environment. The Executive Secretary will perform a wide range of administrative duties, including preparing correspondence and reports, managing schedules, coordinating meetings, and serving as a key point of contact between departments and the public. The ideal candidate is detail-oriented, discreet, and customer-service driven, with a strong ability to anticipate needs and ensure smooth daily operations. This is an excellent opportunity for a motivated individual who enjoys supporting leadership, fostering teamwork, and contributing to the City's commitment to excellence in public service. Apply today to join a dynamic and professional team! This recruitment is to establish an eligibility list of qualified candidates to fill one current full-time vacancy in the Community Development Department. Applicants from this recruitment may be utilized to fill other full-time vacancies from varying departments. An Eligible List of qualified applicants will be established from this recruitment. Eligible List may be utilized to fill other full and part -time vacancies as needed. Generally, a valid Eligible List is in effect for up to one year. The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. * Compose routine correspondence not requiring the supervisor's personal attention. * Act as a receptionist, screen telephone calls and visitors, and refer inquiries as appropriate. * Respond to complaints and requests for information regarding the intent of instruction, precedents and regulations. * Maintain, arrange, and coordinate calendar and schedule for supervisor. * Sort and distribute incoming mail. * Participate and assist in the administration of a department; prepare comprehensive reports. * Compile annual budget requests and recommend expenditure requests for designated accounts. * Type letters, memorandums, proceedings of meetings; proofread and/or correct typed material for completeness, spelling, grammatical or punctuation accuracy. * Independently compose correspondence and routine reports; gather, tabulate and interpret financial information related to the work assignment. * Relieve the department head of routine duties; gather and prepare information for routine reports. * Initiate and maintain a variety of files and records of information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials. * Make routine appointments and arrange conferences and meetings * May serve as secretary to a board or commission, preparing the agenda and taking minutes of the meeting. * Operate a variety of office equipment such as photo copiers, word/data processors, adding machines, calculators, cash register, shredders and field dispatch equipment. * Coordinate the processing of Council agenda report; review, approve, and execute agreements, contracts, memorandum of understandings and etc. * Coordinate assignments with the secretaries of other divisions within the department. * Perform other related duties as assigned. Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge, and abilities would be: Education: High school diploma or equivalent, supplemented by specialized clerical courses. A Bachelor's degree is desirable. Experience: Four (4) years in increasingly responsible clerical experience, preferably including two years experience comparable to that of an Administrative Clerk II or Secretary in the City of Downey. Knowledge of: Business office management procedures and methods; organization and function of City government, records management principles and practices; customer service principles, practices, and methods; arithmetic, grammar, spelling, word meaning; materials and equipment used in office operation; principles of public relations; administrative policies and procedures; English usage, arithmetic, spelling, grammar and punctuation; modern office methods, procedures and equipment and business letter writing; organization, procedures and operating details of the City department to which assigned. Ability to: Interpret and apply administrative and departmental policies, laws and rules; work independently in the absence of supervision; analyze situations carefully and adopt effective courses of action; compile and maintain complex and extensive records and prepare reports; understand and carry out oral and written directions; establish and maintain positive working relationships with co-workers and members of the public communicate effectively both orally and in writing; communicate with the public in a friendly, courteous and helpful manner; use tact, discretion, and independent judgment; project a professional attitude and appearance in all situations; follow oral and written directions; analyze problems; organize own work, set priorities, meet critical deadlines and follow up with minimal supervision; check grammar, spelling and punctuation in technical material; handle many assignments at once; independently prepare correspondences and memoranda; operate standard office equipment, including a personal computer using Windows based software; operate a personal computer and keyboard at a rate of thirty (30) words per minute net speed/corrected rate; possess the ability to effectively use electronic transcription equipment. Bilingual in Spanish language is highly desirable. An applicant must attach a current and verifiable typing certification (dated within the past twenty-four (24) months. The required documentation must be uploaded and submitted with the on-line employment application. Applications received without the required documentation will be considered incomplete and removed from consideration. An acceptable typing certificate may be obtained from a local college, adult school, or employment. Typing certificates obtained over the Internet are NOT acceptable. License: Position requires access to reliable and efficient method of transportation as travel may be required by duties. California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of Downey. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles. Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer. Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer. Testing & Selection Process: All application materials received on-line by the final filing date will be reviewed. For consideration, a completed employment application and supplemental questionnaire submitted on-line is required. A resume will not be accepted in lieu of the required application materials. Incomplete application may be removed from consideration. All information submitted is subject to verification. Those applicants who are assessed as meeting the desired qualifications for the position will be invited to participate in the examination process which will consist of: An appraisal (oral interview) examination weighted 100% to assess the applicant's knowledge, education, experience and general ability to perform the essential functions of the position. Candidate(s) who complete the appraisal interview with acceptable results will be placed on an Eligibility List to be considered by the Department's hiring authority. An employment offer is contingent upon acceptable results from a completed background review, including a fingerprint check with the California Department of Justice (DOJ). A pre-placement medical exam will be scheduled after the issuance of a conditional offer of employment. Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at ************** at least 72 hours in advance.
$44k-56k yearly est. 5d ago
Administrative Legal Clerk - Journey - #2025-12352-01
Placer County, Ca 2.9
Auburn, CA jobs
Salary: $25.12 - $31.37/hour; $4,354.13 - $5,437.47/month; $52,249.60 - $65,249.60/year. Department: Sheriff Job Type: Open. Date Opened: 3/25/2025 5:00:00 PM. Filing Deadline: 12/19/2025 5:00:00 PM Employment Type: * Permanent/Full Time (40 hrs/week) Work Location: * Auburn, CA and surrounding areas * Roseville, CA and surrounding areas HR Analyst: Erica Priddle. Position Information: For more information, please click here to view the detailed recruitment brochure. The minimum qualifications for this classification require: * At least 2 years of experience performing legal clerical duties such as: reviewing legal documents, typing legal correspondence, issuing and processing various legal applications, and sorting and filing legal documents. This experience is most common to those who have been employed in a correctional facility, law office, or by a public court system. * Equivalent to the completion of the twelfth grade. To review the full job description for Administrative Legal Clerk - Journey please click here. For answers to frequently asked questions specific to recruitments for the Sheriff's Office click here. View this Recruitment: Administrative Legal Clerk - Journey - #2025-12352-01
$52.2k-65.2k yearly 60d+ ago
Paralegal I/II-Confidential
County of Shasta (Ca 3.8
Redding, CA jobs
THE CURRENT VACANCY IS IN THE COUNTY COUNSEL'S OFFICE IS FILLED SEE "SPECIAL REQUIREMENT" SECTION REGARDING POSSESSION OF A VALID DRIVER'S LICENSE RESPONSES TO SUPPLEMENTAL QUESTIONS REQUIRED Paralegal I-Confidential: $4,225 - $5,392 APPROXIMATE MONTHLY* / $24.37 - $31.11 APPROXIMATE HOURLY* Paralegal II-Confidential: $4,680 - $5,973 APPROXIMATE MONTHLY* / $27.00 - $34.46 APPROXIMATE HOURLY* Please visit ****************************************************************** and refer to the Shasta County Personnel Rules and the Confidential Cost of Living Increases for future salary increases. ABOUT SHASTA COUNTY Shasta County offers all the amenities of the big city while retaining a comfortable small-town atmosphere. With its natural beauty, affordable housing, excellent educational system, abundance of recreational opportunities, and excellent quality of life, Shasta County is a great place to live, work, and raise a family. ABOUT THE DEPARTMENT The County Counsel provides most of the civil legal services required by the County. The County Counsel represents the County and its officers and employees in civil actions. The office drafts or reviews for legal sufficiency all proposed legislation, contracts, leases, deeds, ordinances, and resolutions. Statutory interpretation and the issuance of legal opinions in response to requests from County officials comprise another major area of responsibility. The County Counsel also identifies and explains legal trends to assist in program planning. ABOUT THE POSITION Under close supervision of attorney staff, provides paraprofessional legal support work including legal research and legal document preparation requiring knowledge of legal theory and procedures and to perform related duties as required. DISTINGUISHING CHARACTERISTICS Paralegal I-Confidential-This paraprofessional classification performs a variety of legal tasks under the supervision of attorney staff. Incumbents will generally receive assignments involving the preparation and analysis of legal documents, routine legal research and application of technical knowledge involving legal theory and procedures. Incumbents may also train clerical staff. Paralegal I is the entry-level paraprofessional classification in the Paralegal series. Initially under immediate supervision, incumbents learn and perform routine paralegal duties. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. This is a Confidential classification. Confidential in this context according to the Personnel Rules means "a non-management employee who, in the course of his or her duties, is regularly privy to management planning or decision making regarding the County's administration of employer-employee relations as determined by the Board of Supervisors." Paralegal II-Confidential-This paraprofessional classification performs a variety of legal tasks under the supervision of attorney staff. Incumbents will generally receive assignments involving the preparation and analysis of legal documents, routine legal research and application of technical knowledge involving legal theory and procedures. Incumbents may also train clerical staff. Paralegal II is the fully qualified journey-level paraprofessional classification in the Paralegal series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. This is a Confidential classification. Confidential in this context according to the Personnel Rules means "a non-management employee who, in the course of his or her duties, is regularly privy to management planning or decision making regarding the County's administration of employer-employee relations as determined by the Board of Supervisors." Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Performs paralegal services for the County Counsel and attorney staff; researches legal issues and reviews statutes and other municipal codes/ordinances, recorded judicial decisions, legal articles, and other documents; drafts routine pleadings, briefs, appeals and other litigation related documents including, but not limited to, petitions, complaints, answers, and declarations; reviews and summarizes deposition and hearing transcripts; drafts routine ordinances, resolutions, leases, contracts and contract amendments, staff reports, deed restrictions/conservation easements and standard real estate documents; acts on an intermediate level as small claims advisor; provides legal technical support in various areas of civil law for projects such as: processing, codification and publication of County ordinances and ensuring internal consistency of the County Code; prepares public hearing notices; and calendaring and tracking milestones related to real estate transactions; assists staff in tracking existing and proposed legislation; provides legislative history and status reports; contacts attorneys and others to coordinate calendars, meetings and the conduct of legal business; organizes and maintains litigation and non-litigation files and materials; organizes document control in situations involving voluminous documents; may appear in court in a support capacity for attorneys; performs related duties as assigned. It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Knowledge of: Procedures involved in finding relevant material in standard legal reference books; methods and techniques of legal research, discovery and fact investigation; civil procedure; principles of legal writing legal concepts, terminology, phraseology, forms, documents, principles, procedures and practices; federal, state, and local court processes and procedures; general operation of the court system; computer equipment and applications utilized by the department; office methods and practices, procedures, supplies and equipment; proper English usage, grammar, spelling and punctuation; business correspondence and report writing; basic principles and techniques of training and supervision. Ability to: Maintain confidentiality of sensitive information; understand and carry out complex oral and written directions; independently gather information and prepare reports and correspondence; research, analyze and apply legal principles, facts, evidence and precedents to legal issues; organize large amounts of data, facts and research; communicate effectively both orally and in writing; read and understand federal and state court decisions, statutes, regulations and legal documents; draft legal documents and pleadings; analyze situations accurately and adopt an effective course of action; interpret and apply laws, rules and written and oral directions to specific situations requiring the use of independent judgment and minimal supervision; use sound judgment within the scope and limit of authority delegated; manage assigned workload; operate personal computers and utilize computer applications used by the department; establish and maintain cooperative work relationships; follow workplace safety policies and procedures. Work primarily in an office environment including sitting at a desk working with computer equipment, on the phone and in meetings for prolonged periods; regularly working with files and with general office equipment; travel to and take notes in court. MINIMUM QUALIFICATIONS Paralegal I-Confidential: Two (2) years of secretarial or clerical office support experience preparing a variety of legal documents in a public or private law office. Paralegal II-Confidential: Two (2) years of paralegal experience comparable to a Paralegal I- Confidential with Shasta County. SPECIAL REQUIREMENTS A paralegal shall possess at least one (1) of the following, as required by Business & Professions Code, section 6450: (1) A certificate of completion of a paralegal program approved by the American Bar Association. (2) A certificate of completion of a paralegal program at, or a degree from, a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education. (3) A baccalaureate degree or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. (4) A high school diploma or general equivalency diploma, a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003. Additionally, incumbents in this class are required to fulfill the mandatory continuing education requirements as defined by the California Business and Professions Code, section 6450 (d). SUPPLEMENTAL QUESTIONS Responses to the following must be submitted with a completed application. * Do you have (2) years of secretarial or clerical office experience providing a variety of legal documents in a public or private law office? If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you possess two (2) years of paralegal experience comparable to a Paralegal I- Confidential with Shasta County? Yes / No If "Yes," please provide details including, but not limited to, employers, dates of employment, and job duties. If "No," type N/A. * Do you have a certificate of completion of a paralegal program approved by the American Bar Association? If yes, please attach. If no, type "N/A." * Do you possess a degree from a postsecondary institution that requires the successful completion of a minimum of 24 semester, or equivalent, units in law-related courses and that has been accredited by a national or regional accrediting organization or approved by the Bureau for Private Postsecondary and Vocational Education? If yes, please list the degree, where it was completed, and provide the 24 units you completed. If no type "N/A." * Do you possess a baccalaureate degree or an advanced degree in any subject, a minimum of one year of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. If yes please list degree, dates of all law related experience, and who the supervising attorney was. Please attach written declaration from attorney stating you are qualified to perform paralegal task. If no type "N/A." * Do you possess a high school diploma or general equivalency diploma, a minimum of three years of law-related experience under the supervision of an attorney who has been an active member of the State Bar of California for at least the preceding three years or who has practiced in the federal courts of this state for at least the preceding three years, and a written declaration from this attorney stating that the person is qualified to perform paralegal tasks. This experience and training shall be completed no later than December 31, 2003. If yes please provide all dates of experience, name of the supervising attorney, and attach written declaration from attorney. If no type "N/A." * I acknowledge I must answer yes and include supporting information and documentation to at least one of options in questions 3-6 for my application to move forward in the screening process. Yes/No PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS * All new employees are required to have their paycheck directly deposited to a bank account. * Some positions may require a valid California driver's license and acceptable driving record according to County policy. * Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position. * As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. * Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. * Shasta County participates in E-Verify. For more information visit *************************************************************************************** If you do not have internet access, contact Personnel at ************** to request a flier. * In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. * Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 9.5% of his/her pay to this plan or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at **************************************************************** additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County's website are for information purposes only. To the extent the provisions of the flyer or the County's website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern. Shasta County Personnel will accept applications and responses to the supplemental questions until the position is filled. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, "Refer to Resume and/or Cover Letter," or "See Attached Resume and/or Cover Letter" the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. Applicants are encouraged to apply on-line at *************************** or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at **************; relay service **************; fax **************. Shasta County will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Shasta County is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act. SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Shasta County Personnel 1450 Court Street, Suite 348; Redding, CA 96001; **************
$24.4-31.1 hourly 5d ago
Administrative Secretary
City of Concord (Ca 4.0
Concord, CA jobs
* OPEN & PROMOTIONAL JOB OPPORTUNITY* Administrative Secretary The City of Concord is seeking a motivated, creative, and confident individual to serve as their Administrative Secretary in the Community Development Department. requires the incumbent to be bilingual in English and Spanish. The Community Development Department The City of Concord's Community Development Department, or CDD, is home to several divisions, which work together to maintain and improve the quality of life for residents and visitors. From Planning and Housing to Building and Engineering, CDD focuses on enhancing the quality of life for Concord's residents and businesses. The Housing and Community Services Division oversees the Residential Tenant Protection Program, including its Rent Registry program. Property owners of most residential rental units, including rented single-family homes, are required to provide information on tenancy and rents, and register with the City on an annual basis. For more information, view the Rent Registry Flyer and the Rent Registry User Guide. What you will be doing: The Administrative Secretary provides advanced-level administrative support to the City's Housing Division including program responsibility, particularly in the area of tenant protections; provides customer service over the phone, via email, and in-person to other city employees and the public; performs complex, technical assignments predominately involving the City's Rent Registry software system and in processing Rent Registry payments; coordinates office activities, meetings, and other events; performs complex word processing and typing; proofreads and prepares reports and correspondence; involves a large volume of data entry; and recordkeeping and file maintenance duties. We are looking for someone who: * Is highly organized and has a strong attention to detail * Can multitask and prioritize their work effectively * Is a solution-focused problem-solver * Possesses effective communication and conflict resolution skills * Is proactive in the delivery of services * Has the ability to collaborate with all internal staff and the public * Has proficiency with Microsoft Word, Excel and Outlook * Displays a mild temperament when dealing with difficult customers * Has basic knowledge of Housing and tenant protections, including Rent Registries * Can handle complaints with tact and professionalism * Who embraces, promotes and is guided by the City's Mission, Vision and Values. What we offer: The City of Concord offers the opportunity to take part in a collaborative and exciting work experience, where you can grow in your career while working alongside the community to make Concord a city of the highest quality. The City is an employer that invests in its employees' professional and personal development, values work-life balance, is dedicated to employee wellness and provides numerous benefit and retirement options, to include the following: * Participation in CalPERS pension, tiered based on date of hire * A variety of health care plans or a cash-in-lieu benefit of $200 monthly if waiving coverage * City-paid dental insurance; employee-paid vision insurance * Vacation accruals starting at 10 days per year, 12 days sick leave per year, and 11 paid holidays per year * Generous tuition reimbursement program * 457 deferred compensation plan * Flexible spending accounts (FSAs) for healthcare, dependent care and commuting costs * Life and disability insurance * A wellness program that offers annual health expos, health and nutrition education, as well as a variety of mental health resources * Salary is negotiable within the advertised range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at ********************** SELECTION PROCESS 1. Submit a completed City of Concord application and the required supplemental question responses online at ********************* by 11:59 p.m. on December 11, 2025. Only application materials submitted online during the filing period will be accepted. 2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest qualifications for the position will be invited to participate in a written exam. If you are invited to participate in the written exam and are not able to do so during the designated timeframe, we regret that we will not be able to reschedule you. 3. Candidates that pass the written exam will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancy, as well as others occurring over the next 12 months. Credit and Conviction Histories If you receive a conditional job offer, you will be subject to a credit check and fingerprint check. Your credit history will be used to further determine suitability in performing specific duties and responsibilities of the job for which you have received a conditional job offer. If a history of late payments, collections, or bankruptcy exists, you will be provided an opportunity to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a negative credit history does not automatically preclude you from a job with the City of Concord. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with the City of Concord. Helpful tips when applying: * It is important to carefully read the complete job bulletin before submitting your application so you are aware of all requirements of both the position and the process. * When preparing your application, consider reviewing the job announcement and classification specification so that you may emphasize work experience relevant to the position for which you are applying. * Job duties should be an accurate reflection of the work you completed. Copying and pasting from your job description is not recommended as there may be duties listed that you did not perform. * Answer all required supplemental questions completely and honestly. The information you put in the supplemental questionnaire must also be verified in your work history so if you say you have certain experience in the questionnaire, make sure we can see it listed in your job history as well so we know where you performed those functions and for how long. * Types drafts and finished documents of a variety of materials from written or oral instruction, shorthand or transcription equipment, including correspondence, reports, charts, and other materials that may be technical or may include confidential information. * Takes dictation, which may include minutes of informal or public meetings, and transcribes shorthand notes or machine dictation into finished documents. * Composes routine correspondence on own initiative, or from brief notes or oral instructions. Initiates correspondence required for own area of responsibility. * Proofreads typed or printed work and checks records and reports for grammatical construction, completeness, clerical and typing accuracy, and for compliance with established standards and special instruction. * Responds to questions, inquiries and complaints regarding departmental policies, procedures, and practices, ensuring the appropriate distribution and release of information designated as confidential. * Prepares reports and may compose appropriate written responses to inquiries and complaints where the information may be gathered from several sources or may be difficult to organize and compile; searches records and provides factual data from information on file. * Coordinates overall office activities and workflow; performs administrative detail, such as coordinating and scheduling activities related to assigned program responsibility; coordinates activities to ensure timely submission of documents or information that may be required of several staff personnel to complete a major project; and acts as liaison between departments and other agencies. * May participate in the interview and selection of full-time clerical employees; may provide lead direction and training to a group of full-time clerical employees; may provide input regarding performance for employee evaluations. * Arranges meetings, Department events and schedules appointments; receives visitors and calls for information requests, directing caller or relaying information to the appropriate parties; makes travel arrangements and conference reservations; may open, sort and distribute mail; monitors office supplies and maintains designated levels. * May provide administrative support in departmental budget preparation and budget monitoring activities. * Establishes and maintains logs, filing and other recordkeeping systems. * For relief or training purposes, may be assigned clerical or secretarial activities of other personnel. * Promotes the City's Mission to make Concord a city of the highest quality by providing responsive, cost-effective, and innovative government services; understands and subscribes to the Vision and Values Statement adopted by the City. * Performs other work as assigned. To view the full class specification for the position of Administrative Secretary, please visit ************************************************** Knowledge and Abilities Advanced knowledge of modern office procedures and practices; of modern computer word processing, office, electronic mail and calendar software applications; of correct punctuation, spelling, and grammatical usage, together with a good vocabulary; of filing, indexing, and cross-referencing methods; of the types and uses of common office materials and machines; of program area or technical activities to which assigned. Ability to organize and coordinate an office's activities; compose correspondence; perform independent research of a variety of office and technical issues; prepare and maintain accurate records and reports; to make simple arithmetical calculations; to perform administrative detail and liaison activities; to direct the work of others; to learn and develop recommendations regarding the policies and procedures pertaining to the work; to perform and coordinate both highly complex and routine clerical work; to pay close attention to technical detail while coordinating and performing multiple activities; to work effectively under pressure and with frequent interruptions; to understand and carry out oral and written instructions; and to establish and maintain cooperative and effective relationships with those contacted in the course of work. Education/Experience Education: Satisfactory completion of high school or the equivalent, supplemented by completion of specialized secretarial or clerical coursework. Experience: Four years of responsible secretarial work, including public contact and preferably including experience related to assigned program area or technical activities.Selected positions require a California Driver's License and satisfactory driving record as a condition of initial and continued employment. EEO/ADA: The City of Concord is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. If you have a disability and require accommodations in the testing process, please contact Human Resources at ************* or ************************ prior to the final filing date.
$35k-45k yearly est. 19d ago
Legal Secretary (Entry)
Solano County, Ca 4.0
Fairfield, CA jobs
WHY JOIN US AT SOLANO COUNTY? COMMITMENT TO SERVICE: Our mission is to serve the people and to provide a safe and healthy place to live, learn, work and play. We serve the public in many different ways, including: * Providing primary medical, dental, substance abuse, mental health and social services to residents, including the uninsured, low-income, and medically underserved, and administering federal, state, and local public assistance programs * Providing law enforcement services in the unincorporated area of the county * Protecting the community from public health threats such as communicable diseases * Coordinating countywide responses to domestic violence and terrorism or other emergencies * Managing the criminal justice process after arrest (jail, prosecution, defense, probation) * Supporting other local governments through efficient property tax collection as mandated by the State, County and local jurisdictions; and, * Administration and enforcement of Federal, State, and Local laws and policies pertaining to environmental health, building construction, and land use planning OUR EMPLOYEES: Our diverse workforce is committed to fulfilling this mission and does so by exemplifying our IDEAL Core Values, engaging in our day-to-day work of serving the public with Integrity, Dignity, Excellence, Accountability, and Leadership. To learn more about Solano County, please visit: ******************** THE POSITION: Under general supervision, performs a variety of complex clerical and administrative support work in connection with the preparation, processing, coordinating and/or filing of criminal and/or civil cases; performs related duties as required. This class is the entry level in the Legal Secretary series and is characterized by the responsibility to provide clerical and administrative support in the preparation, processing, coordination, tracking and filing of cases. This class is distinguished from the Legal Secretary position in that the latter has responsibility for more technical aspects of the work and has more discretion in decision making. The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County. The current vacancy is in the District Attorney's Office. Click here for the Legal Secretary (Entry) Job Description POSITION REQUIREMENTS: High school diploma or GED; supplemented by six (6) months of full-time work experience in preparing and processing legal documents, preferably for a governmental agency, that demonstrates possession of and competency in the requisite knowledge and abilities. SPECIAL REQUIREMENTS: Applicants are required to demonstrate a net typing speed of forty (40) words per minute. Demonstration of these skills will be done during the online typing examination. SELECTION PROCESS: 03/21/25- 5:00pm (PST) - Deadline to submit application and required documents for first application review. 04/14/25 - Tentative week for typing exam. 04/21/25 - Tentative week for written exam. Applications will be reviewed every three weeks thereafter as needed. Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a supplemental questionnaire assessment, a written and/or practical exam, an oral board exam, or any combination listed. Responses to supplemental questions may be used as screening and testing mechanisms and will be used to assess an applicant's ability to advance in the process; as such, responses to supplemental questions should be treated as test examination responses. Information contained herein does not constitute either an expressed or implied contract. A minimum score of 70% is required to continue in the selection process, unless otherwise announced. All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted. These provisions are subject to change. RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees. DOCUMENT SUBMITTAL REQUIREMENTS: Applicants may submit a typing certificate. If you choose to submit a typing certificate, the typing certificate must contain a minimum NET speed of (40) words per minute. It must be a timed 3 - 5 minute test, include the gross number of words typed per minute, and the number of errors. It must be from an accredited school or a qualified agency with an examiner's signature. Certificates obtained through the internet (online) will not be accepted. Applicants that have participated in prior Solano County skills testing must contact **************************** by the final filing deadline to request their prior results be applied to this recruitment - this will not be done automatically. How to Submit Your Documents In addition to uploading attachments when applying online, candidates may submit documents by fax to **************, or by email to ****************************. Be sure to include the recruitment title (Legal Secretary (Entry)) and the recruitment number (25-712060-01) in your email or fax. HOW TO APPLY: Applications must be submitted through the NeoGov system. Paper copies of applications are not accepted. All additional application materials as requested in the job announcement (e.g.: degree/transcripts, certificates, licenses, DD-214, ADA Accommodation Request, etc.) must be submitted by the date indicated above. Resumes are not accepted in lieu of completing the application. You will be evaluated based on the information provided on the application. Please ensure any experience you believe qualifies you for the job is reflected in your application's employment history. When completing employment details and/or responding to supplemental questions, do not write "see resume," as resumes will not be reviewed and this will be considered an incomplete application. Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment. Any further questions can be directed to the Department of Human Resources at **************, business hours are Monday-Friday, 8:00 a.m.-5:00 p.m. EOE/AA Please note that all dates/times listed in the job announcement are Pacific Time. VETERAN'S PREFERENCE POINTS: To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions. A COPY OF THE DD 214, SHOWING DISCHARGE TYPE (GENERALLY COPY 4), MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE (or APPLICATION REVIEW DEADLINE). Applicants who have a service connected disability must also submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons. Veteran applicants for initial County employment with an honorable or general under conditions discharge shall receive five (5) points added to their combined score. Disabled veterans rated at not less than 30% disability shall have ten (10) points added to their combined score. Veteran's preference points will only be added to passing scores in competitive open examinations.
$38k-47k yearly est. 25d ago
LEGAL SECRETARY
State of California 4.5
Sacramento, CA jobs
Do you enjoy working in a fast-paced environment with variety in your work? The California Department of Insurance (CDI) is seeking a dynamic Legal Secretary to perform the full range of legal secretarial and administrative functions in support of the Legal Branch, If this is you, then CDI may be the employer for you! Under general direction of the Legal Support Supervisor I, the Legal Secretary types, formats, files, and serves legal pleadings in multiple jurisdictions, including State, Federal, and appellate courts or Office of Administrative Hearings; performs complex clerical work; and coordinates and schedules court-related services with specific instruction. Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the Personal Leave Program (PLP) 2025 and related Pay Differential 386. PLP 2025 requires employees to receive a reduction in pay in exchange for monthly hours of PLP 2025 leave credits. The salary range(s) included on this job posting do not reflect the reduction in pay. For more information, visit the CalHR website (***************** New to state service? Learn how to apply here. Please, take two minutes to check us out or provide your feedback. You will find additional information about the job in the Duty Statement. Working Conditions * Work in a high-rise office building. * The incumbent may telework in accordance with CDI's Telework Policy. Teleworking employees may be required to report to their headquarters office location on designated telework days. Travel expenses are not reimbursed, however other authorized transit subsidies do exist for those who qualify. * Constant computer and keyboard use including continuous data entry that requires sitting and staring at the computer screen for a long period of time. * Occasional transporting of documents in binders or boxes over 25 lbs. but no more than 50 lbs. * Occasional pulling and pushing cart with mail over 25 but no more than 50 pounds (lbs.) to be distributed or collected on multiple floors. * Occasional reaching above shoulder to access overhead bins in the cubicle. * Constant use of the telephone to answer public inquiries or contacting law firms. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500261 Position #(s): ************-002 Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,371.00 - $5,473.00 A $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Alameda County Telework: Hybrid Job Type: Permanent, Full Time Department Information The CDI is the largest consumer protection agency in the state. With annual direct premiums of $340 billion, California is the largest insurance market in the United States and the fourth largest insurance market globally. Nearly 1,400 dedicated employees work at CDI to oversee more than 1,400 insurance companies and license more than 425,000 agents, brokers, adjusters, and business entities. LEGAL BRANCH Office Headquarters is located in Oakland . Department Website: *************************** Special Requirements Please attach (upload) all the required documents to verify that you meet the minimum qualifications for this position (i.e., degree, transcript, license, certificate). If you fail to provide the required documentation, your application package will be marked as incomplete and not considered for an interview. * Resume * Exam list eligibility - refer to exam link above. * Transfer eligibility, if applicable, for current/former civil service employees Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/26/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Insurance CDI Jobs Inquiries Attn: Classification & Consultation Unit Human Resources Management Division 300 Capitol Mall, 13th Floor Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Insurance CDI Jobs Inquiries Classification & Consultation Unit Human Resources Management Division 300 Capitol Mall, 13th Floor Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * The most successful candidates will have good computer skills and the ability to work independently or in a team environment * Work cooperatively and tactfully with staff and management * Demonstrate initiative and willingness to assume increased responsibility * Ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues * Excellent organizational skills * Ability to demonstrate good attendance and punctuality Benefits * Flexible work hours * Remote work options * Medical Benefits - including health, dental, and vision insurance * Employee Wellness Program * Employee Assistance Program * On the Job Training * Career Services Program * Recognition Program * Paid Holidays and leave * Defined benefit retirement program * Savings Plus Program (401 (k), 457) * Every 12 months, based on performance evaluation, employees may receive a 5% salary increase until they reach the maximum salary for the position. Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: *************************** Hiring Unit Contact: Classification & Consultation Unit ************** ******************************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** ******************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information Step 1 - If you have not taken the Legal Secretary examination, or if your eligibility has expired, and/or you have no other type of eligibility, you MUST take the examination to be eligible for appointment. Please click the link provided below for the examination information and instructions. Legal Secretary: Legal Secretary Exam Bulletin Step 2 - Submit your application including all required documents, by using the "Apply Now" button found at the top of this bulletin. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
$47k-73k yearly est. 3d ago
LEGAL SECRETARY
City of Stockton, Ca 3.9
Stockton, CA jobs
DEFINITION OPEN/ PROMOTIONAL OPPORTUNITY FLSA STATUS: Non-Exempt To be accepted, the typing certificatemust specify the following: * Applicant's full name printed on certificate * 5-minute timed evaluation (only 5-minute tests will be accepted) * Minimum of 60 net words per minute * Date of exam (Must be within two years or less from the final filing date) * Number of typing errors or accuracy rate * Name of online testing agency/website The City Attorney's Office is seeking a well-qualified individual to fill a vacant legal secretary position to handle the advisory matters for the City, including: general civil litigation matters, code enforcement matters, and municipal code violations. The ideal candidate for this position possesses general legal secretary experience. The Legal Secretary will work in the Office of the City Attorney. The Office of the City Attorney provides legal services and advice to the City Council, officials, boards, commissions, and departments regarding legal and regulatory matters of concern to the City and its operations. The incumbent will work a City of Stockton 9/80 schedule: 7:30am - 5:30pm Monday through Thursday; 8:00am - 5:00pm Fridays, with every other Friday off. This is an At-Will (Unclassified) position and is not represented by a bargaining unit. Only those candidates deemed best qualified will be placed on the eligible list. (Applicants who fail to submit a typing certificate and fully complete the on-line application/supplemental questionnaire will be subject to rejection.) These lists may be used to fill future vacancies. Prior to appointment, eligible candidates may be required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen. Under general supervision, performs a variety of confidential, complex, and specialized clerical, secretarial, and paraprofessional duties in the City Attorney's Office; relieves administrators of routine legal clerical duties; and performs related work as assigned. CLASS CHARACTERISTICS Legal Secretary- This class performs a full range of legal secretarial work and office administrative services for professional legal staff. Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed only on completion. The Legal Secretary is distinguished from the Paralegal in that it is responsible for the legal secretarial and office administration assistance to the City Attorney and associated legal staff. PRINCIPAL DUTIES (Illustrative Only) * Performs difficult, complex and/or confidential legal office support work, which may require the exercise of independent judgment, the application of technical skills, or knowledge of detailed or specialized activities related to the Law Department. * Assists attorneys in the preparation of motions and discovery; intake of new cases; calendaring; scheduling of hearings, trials, and depositions; and copy and service (by mail and otherwise) of pleadings and discovery documents. * Prepares, indexes, and files legal documents by researching and assembling information from a variety of sources (e.g., statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes) to prepare legal documents (e.g., briefs, pleadings, appeals, contracts, and affidavits); * Types and transcribes a variety of correspondence and legal documents including: reports, forms, court pleadings, and other specialized documents (e.g., appellate briefs) from drafts, notes, resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements using a personal computer. * Proofreads and checks legal documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations; and checks legal cites for accuracy ensuring conformity with California Style Manualand/or The Bluebookguidelines. * Maintains and organizes litigation and other departmental files including the copying, filing, and maintenance of individual case files and attends to a variety of law office administrative details. * Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call. * Arranges meetings by notifying participants and reserving rooms. * Provides information to the public or City staff as required that may necessitate the use of independent judgment and the interpretation of policies, rules, or procedures. * Assists with various tasks including compiling information and data for statistical and financial reports; maintaining a variety of records; checking and tabulating data; preparing simple statistical reports. * Operates standard office equipment and various computer applications. QUALIFICATIONS Education/Experience: Possession of a high school diploma or GED and three (3) years of secretarial experience in a law office within the last five (5) years performing increasingly responsible and complex clerical work, including: preparations of various pleadings, motions, discoveries, and calendaring. College or business school course work in law office administration is desirable. Must possess a valid (two years old or less) typing certificate for at least 60 net words per minute from a recognized organization. Other Requirements: * Possession, or ability to obtain a valid California driver's license. Knowledge of: * Legal Research and case review; * Standard legal references, legal terminology, forms, and documents used in legal clerical work; * English usage, spelling, grammar, and punctuation; business letter writing; * Modern office practices, procedures, and equipment; * Civil Procedure, law and motion rules; * Structure of the California Court System and local, state, and federal rules of court; * Various computer software such as: Excel, Microsoft Word, and Power Point; * Municipal legal procedures and practices involved in composing, processing, and filing a variety of legal documents; * Municipal organization and local governmental agencies; * Function of civil discovery and preparation of discovery documents; and * California Style Manual and The Bluebook. Skill in: * Use of Lexis/Nexis and similar legal research programs; * Writing Legal Memorandum; * Organizing files, including exhibits for trial; * Preparing Trial Notebooks; * Effective Communication with outside entities; * Remaining abreast of current industry practice through continuing legal education courses; and * Researching information from print and internet-based resources. Physical/Mental Abilities: * Mobility - Constant sitting for long periods of time while operating a keyboard; occasional walking, bending, stooping, kneeling, reaching, pushing and pulling; * Lifting - Occasional lifting of 10 pounds or less; * Vision - Constant use of overall visual capabilities; frequent need for use of color perception, hand/eye coordination, reading and/or close up work; * Dexterity - Frequent holding, grasping, typing, repetitive motion and writing; * Hearing/Talking - Constant hearing and talking of normal speech in person and on the telephone; Occasionally speaking in front of large groups of people; * Special Requirements - May require occasional weekend or evening work; * Emotional/Psychological - Constant concentration, decision making and public contact; occasional ability to exercise sound judgment, especially under stressful situations; and working alone; * Environmental Conditions - Occasional exposure to noise; and * Working Conditions - Primarily performed in an office environment which is typically moderately quiet, but may be loud at times and at some locations. This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirement of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the American with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Only those applicants who best fit the needs of the City will be considered for this career opportunity.Applications and supplemental questionnaires will be reviewed and only the most qualified applicants will be referred to the City Attorney's Office. ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE AND/OR FALSIFIED APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY. The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change. NOTES: * After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing. * Notificationand correspondencewillbesent via email only. No papernotices will be mailed toapplicants. It is the applicant's responsibility to ensurea correct email address is provided and that correspondence is being received. * NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com. In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
$47k-71k yearly est. 5d ago
LEGAL SECRETARY
State of California 4.5
Sacramento, CA jobs
Do you want to help a highly skilled attorney team while enjoying work-life balance and stability? Are you ready to make a bold impact showcasing your legal skills? Join State Fund's Elite Worker's Compensation Team! State Compensation Insurance Fund's ("State Fund's") Legal Operations team is seeking legal secretaries and/or senior legal typists to join our exceptional legal team defending California's insured employers and state agencies. This is your chance to shine in a fast-paced, collaborative environment where your legal secretarial skills will help ensure our attorneys have the utmost support in ensuring success while litigating and defending workers' compensation cases. The Legal Operations team has some of the most experienced workers' compensation legal secretaries/senior legal typists with decades of legal experience in both public and private practice. We take pride in supporting our attorney team, using a collaborative, thoughtful and targeted approach that is always designed to serve our clients' best interests. Whether you want to use your experience to teach and train, or embrace opportunities to learn and grow, the Legal Operations team is a great opportunity for you. Who We Are Looking For: Legal secretaries with a passion for litigation while ensure our attorney team receives the highest level of secretarial support and customer service. Location: Based statewide in counties which have a State Fund legal office. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Your Role: As a vital member of our team, you'll enjoy a diverse and fulfilling role. You will have: * Ability to perform the full range of legal secretarial duties, including the most complex secretarial tasks * Ability to compose correspondence independently and to perform difficult clerical work. * Ability to adapt to change quickly and work under pressure. * Ability to communicate effectively both verbally and in writing with internal and external customers. * Ability to electronically file legal documents including filing via the Workers Compensation Electronic * Adjudication Management System (EAMS). * Ability to follow detail and specific instructions. * Ability to format, file and serve legal documents including (medicals, exhibits, briefs, motions, notices, * petitions, depositions, settlements) in assigned jurisdictions. * Ability to input and update data and case management. You will find additional information about the job in the Duty Statement. Working Conditions To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications via CalCareers. Resumes submitted in lieu of the STD 678 may not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held. Selected candidate(s) hired may be required to attend in-person Onboarding at our Vacaville office with expenses for attendance paid by State Fund. Candidates must reside in California to be eligible for this appointment. This is a teleworking position which requires travel to assigned accounts. The successful candidate(s) may also be required to appear at the nearest State Fund legal office on occasion for onsite meetings and/or trainings. Positiion can be filled in: Kern, Fresno, Ventura, Alameda, Shasta, Los Angeles, Sonoma, Sacramento, Monterey, San Diego, San Francisco, San Luis Obispo, Orange, or San Joaquin. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500384 Position #(s): ************-XXX Working Title: Legal Secretary Classification: LEGAL SECRETARY $4,371.00 - $5,748.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $5,159.00 # of Positions: Multiple Work Location: United States Telework: Telework Job Type: Permanent, Full Time Department Information State Fund is California's largest provider of workers' compensation insurance. Established in 1914 by the state legislature, we offer diverse and comprehensive products and services that provide a strong and stable option for employers and injured employees with fast, reliable claims service and medical and indemnity benefits. Our culture centers on our purpose and values. We exist to provide fairly priced workers' compensation insurance, make workplaces safe, and restore injured workers. To fully represent California, we are committed to our employees by embracing and celebrating our diverse workforce and fostering inclusion to make the workplace a dynamic environment for all. We recognize and reward high performance, yet value a healthy work/life balance. Department Website: ************************** Special Requirements * The position(s) require(s) a Background Investigation be cleared prior to being hired. Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee's monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay. * Ability to interact with courts, administrative agencies, government entities, counsels, opposing counsels, or * witnesses as directed by the attorney, ensuring deadlines are met. * Ability to screen mail, visitors, and telephone calls and take appropriate action. * Ability to set-up and maintain litigation files. * Ability to train, mentor, and/or assist other clerical staff as needed/requested. * Ability to work independently as well as part of a team. * Excellent customer service skills. * Excellent organization and prioritization skills. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/16/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: State Compensation Insurance Fund Mailing Address Attn: JC-500384 TJ PO BOX 659015 Sacramento, CA 95865 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: State Compensation Insurance Fund Talent Acquisition/Staffing JC-500384 TJ 2275 Gateway Oaks Drive Sacramento, CA 95833 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - 1) What experience qualifies you to be a Legal Secretary at State Fund's Legal Department? 2) Describe a time at work where you had to juggle several projects at the same time. How did you organize your time? Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Experience in reviewing/extracting/processing incoming legal and claims documents * Experience working with scanned/indexed legal and claims documents * Ability to timely respond to requests from assigned attorneys, claims adjusters, other internal/external business partners for potential rescanning and reindexing of co-mingled/incorrectly indexed documents. * Experience in identifying co-mingled/incorrectly indexed documents and initiate file/document corrections * Experience navigating CARE system and Electronic Claims File (ECF) * Knowledge and familiarity in the identification of legal and claims documents. * Experience responding timely and accurately to all inquiries, using knowledge of the California Labor Code, California Code of Regulations, Claims Reference Manual, Official Medical Fee Schedule, and State Fund guidelines. * Ability to identify potential fraud issues in litigation files and refer them to stakeholders Join us to build your legacy in workers' compensation law, while enjoying balance, growth, stability, and purpose! Benefits Health Benefits Program (CalPERS), Retirement (CalPERS), Employer Health and Consolidated Benefits Contributions, Dental, Vision, 401(k) and 457 Deferred Compensation Plans, Employee Assistance Program, Group Legal Services Insurance, Holidays, Vacation/Sick/Other Paid Leave, Flex Elect Reimbursement Program, Wellness and Recognition, Alternate Work Schedules, Transit Pass Program, Tuition Reimbursement, Dependent Scholarship Program, Leadership Training, Mentoring Program Please access the link below for information on benefits afforded to CalPERS membership and benefits/protections provided by the State Civil Service Act ********************************************** Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: ************************** Human Resources Contact: Tahir Jones ************** Hiring Unit Contact: Tahir Jones ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Rosa Gil-Robles ************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Acknowledgement By applying to this position, you are also acknowledging that you have received the following information: * California State benefits * Duty statement/Job Description * Salary ranges and steps for the classification(s) advertised Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
$47k-73k yearly est. Easy Apply 12d ago
LEGAL SECRETARY
State of California 4.5
Sacramento, CA jobs
Are you interested in working for the State's largest law firm protecting and serving the people and interests of California? If so, we hope you consider applying for this exciting opportunity. As members of a legal support secretarial team, the successful applicants will perform legal secretarial duties for multiple attorneys/professional staff in the Alameda Office of the Attorney General. Duties will include, but are not limited to: * Typing, editing, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) * Using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat, Prolaw and other desktop technology tools and communication devices * Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines * Verify case/leqal citation and quoted text * Maintain a calendar of document due dates and court appearances * Set up and close legal cases, prepare subpoenas, schedule depositions, make travel arrangements * Screen, answer and take messages from callers in a professional manner * Assist with overflow work as requested You will find additional information about the job in the Duty Statement. Working Conditions This position offers a hybrid schedule, i.e. combined remote and in-office work schedules; however, new Legal Secretaries and Sr. Legal Typists will be required to be in-person for the duration of their first probationary period and assessed thereafter to participate in a hybrid/telework schedule. All telework schedules are subject to change and may be reevaluated at any time. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * LEGAL SECRETARY * SENIOR LEGAL TYPIST Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-499695 Position #(s): 420-032-1282-901 420-032-1282-023 Working Title: Legal Secretary/Senior Legal Typist Classification: LEGAL SECRETARY $4,371.00 - $5,473.00 A $4,591.00 - $5,748.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: SENIOR LEGAL TYPIST $3,689.00 - $4,623.00 A $4,127.00 - $5,159.00 B # of Positions: 2 Work Location: Alameda County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information * Legal Secretaries in San Francisco, Los Angeles, San Diego, Oakland, Sacramento, and Fresno qualify for "Hire Above Minimum "(HAM). The starting salary of Range A will be $5,060 and Range B $5,317. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay periods. * Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $4,315 and Range B $4,818. Employees may be eligible for a recruitment and retention pay differential based upon qualifying pay. * Please note that this classification contains multiple salary ranges. New-to-State employees will be given the minimum salary of Range A, unless you meet Alternate Range Criteria 405 for Legal Secretary and Alternate Range Criteria 230 for Sr. Legal Typist. For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulations. * This position is located in the Division of Operations, Legal Support Operations, Oakland. * Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. * For more information about the department, please visit the Attorney General's website at *************** Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions. Special Requirements * A fingerprint check will be required. * Clearly indicate the Job Control Code (JC-499695) the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application. * Please be certain that your application package is thorough and completely filled out describing in detail your background experience and/or education and duties. * All applications will be pre-screened and only the most qualified and competitive applicants will be included in the interview and hiring process. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcripts or diploma. An official transcript will be required upon appointment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/25/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice OPS-Lety Perez Attn: Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice OPS-Lety Perez Lety Perez Division of Operations 1300 I Street, Suite 820 Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - The SOQ is a narrative discussion of how your education, training, experience, and skills, meet the minimum and desirable qualifications and qualify you for this position. This also serves as a documentation of our ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Candidates interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; good organizational skills. Ability to demonstrate good attendance and punctuality. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Lety Perez ************** **************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** ********************* California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Legal Secretary and Sr. Legal Typist Examination Links: To obtain list eligibility for the Legal Secretary or Senior Legal Typist, you must take and pass the exams. Legal Secretary: ******************************************************************************** Sr. Legal Typist: ******************************************************************************** Additional Application Filing Information: Please note: if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a post mark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
$4.3k-5.1k monthly 18d ago