Office Specialist jobs at Santa Clara County

Ventura County Job Type Full-Time Close Date 12/19/2025 at 5pm or until 50 applicants Salary $20.22-$28.32 Hourly Additional Questionnaires Pre-qualification and Supplemental About Simi Valley The City of Simi Valley, Home of the Ronald Reagan Presidential Library, was incorporated in 1969. It is a General Law City with a Council/Manager form of government. Simi Valley encompasses an area of 41.7 square miles and is located in the southeast portion of Ventura County. The current estimated population is 126,414, yet Simi Valley maintains a unique balance of open space and City amenities. Outdoor Recreation Over a dozen beautiful parks, camping and picnic spots, tennis courts, two golf courses, and one of the largest equestrian trail systems in the United States. Boating and other water sporting activities are only 60 to 90 minutes away in Ventura and Santa Barbara. The City of Los Angeles is less than an hour away. Community Facilities The City has one general hospital, 47 religious institutions, one library, one Cultural Arts Center, three newspapers, one radio station, 24 financial institutions, 18 elementary schools, three middle schools, and three high schools. Two community colleges and three universities are also within commuting distance. Discover More Click below to check out our exclusive video to see what makes Simi Valley so special-whether you're looking for a rewarding career or just an incredible place to call home, you won't want to miss it! Watch the Video View all openings Share Apply for Job Interested Location 2929 Tapo Canyon Road Simi Valley, 93063 Description The City of Simi Valley is seeking motivated and detail‑oriented individuals to join our team as Office Specialist I/II. This position offers the opportunity to provide essential administrative and clerical support across City departments while delivering excellent customer service to the community. Whether at the entry level (Office Specialist I) or journey level (Office Specialist II), successful candidates will play a key role in maintaining records, preparing documents, assisting staff and the public, and ensuring the smooth operation of daily office functions. POSITION DETAILS: * Salary range: * Office Specialist I -$20.22 - $25.69 with Excellent Benefits * Office Specialist II - $22.19 - $28.32 with Excellent Benefits * Regular full-time position * 9/80 Work Schedule with alternating Friday off * May require working evenings on occasion MINIMUM QUALIFICATIONS: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Office Specialist I Education/Training: * Equivalent to completion of the twelfth grade supplemented by specialized secretarial training Experience: * One year of responsible administrative support experience. Office Specialist II Education/Training: * Equivalent to completion of the twelfth grade supplemented by specialized secretarial training Experience: * Three years of increasingly responsible administrative support experience comparable to an Office Specialist II with the City of Simi Valley. JOB DESCRIPTION: https://www.simivalley.org/home/showpublisheddocument/29146/**********00430000 WHY SIMI VALLEY? Looking for a thriving community with amazing career opportunities and a high quality of life? Simi Valley has it all! From scenic landscapes to a welcoming atmosphere, it's the perfect place to live and work. CLICK HERE to check out our exclusive video to see what makes Simi Valley so special-whether you're looking for a rewarding career or just an incredible place to call home, you won't want to miss it! IDEAL CANDIDATE: The ideal candidate will possess the following skills: * Detail‑oriented and organized, able to manage multiple tasks in a fast‑paced office environment * Strong clerical and administrative skills, including accurate recordkeeping and document preparation * Proficient with modern office software and equipment * Excellent customer service skills; maintains tact and professionalism when assisting the public, coworkers, and outside agencies * Clear communicator, both verbally and in writing * Able to prioritize effectively and meet deadlines * Demonstrates initiative, sound judgment, and the ability to work independently * Maintains confidentiality and handles sensitive information appropriately * Builds and maintains positive working relationships with staff and the community BENEFITS: We're proud to offer a comprehensive and competitive benefits package that supports your health, financial well-being, and professional growth-because we believe taking care of our team is essential to serving our community. Health & Wellness * Medical Coverage: 100% City-paid premiums for most plans, including family coverage * Dental & Vision: Fully covered dental (Delta Dental) and low-cost vision (VSP) plans * Family coverage fully covered for dental and $1.46/month for vision * Prescription Drug Plan: Access to major retail and mail-order options * Flexible Spending Account (FSA): Pre-tax savings for health and dependent care expenses * Employee Assistance Program (EAP): Up to 8 free confidential consultations for employees and household members Retirement & Financial Planning * CalPERS Pension: * 2% @ 55 formula for "Classic" members (single highest year final compensation for individuals enrolled in CalPERS prior to 1/1/2013) * 2% @ 62 formula for "New" members (three year average final compensation for individuals enrolled in CalPERS after 1/1/2013) * 4th Level Survivor Benefit included * Deferred Compensation: * 401(k) and 457 plans with Roth options * City matches up to $50 per paycheck to 457 * City contribution of $20 per paycheck to 457 * Note: The City does not participate in Social Security; no FICA deduction except Medicare hospital insurance Paid Leave & Holidays * Annual Leave (AL): * 5.2 weeks/year to start (vacation + sick combined) * Increases at 5 and 10 years of service * Cash-out option available after one year * Holidays: * 11 paid holidays + 1 floating holiday annually Professional Development * Tuition Reimbursement: * Up to $1600/year Insurance Coverage * Life Insurance: * $101,000 employee coverage fully covered * $5,000 dependent coverage fully covered * Optional AFLAC Plans: * Accident, cancer, hospital, and critical care coverage available We also host a full calendar of employee appreciation events and activities to celebrate the incredible work our team does year-round. This information is intended to give an overview of the benefits available to City employees. It is not intended to be a contract (expressed or implied), nor is it intended to otherwise create any legally enforceable obligations on the part of the City, its agents or its employees. SPECIAL INSTRUCTIONS: Click apply and attach a current resume! You only need to complete the boxes on the application marked with a star/asterisk (*) and the supplemental questionnaire. The most qualified candidates will be invited to the next steps in our hiring process. This recruitment is reviewing applications on a rolling basis. Recruitment will close on December 19th, 2025 at 5pm or when 50 applications are received, whichever occurs first. First official review of applications after 1 week. Candidates who possess the best combination of qualifications will be invited by e-mail to the next steps in our process. SELECTION PROCESS: * Applications will be evaluated based on education, training, and experience as it relates to the position * Candidates who possess the best combination of qualifications will be evaluated by their responses to the supplemental questions. During the assessment process, the rater(s) will not have access to your name, application or resume. You are solely evaluated on your supplemental responses, so please be detailed as possible. * The eligibility list for hire will be determined by the supplemental questions. * Additional testing such a written, oral panel interviews, and department level interviews may occur. * Applicants seeking Veteran's Preference must submit form DD214 with application. * ALL OFFERS OF EMPLOYMENT ARE CONTINGENT UPON THE FOLLOWING: * Passing a background investigation * Passing a pre-employment physical and/or drug screen, if applicable * Providing (3) professional references, including (1) direct supervisor * Providing copies of degree(s), training certifications/licenses listed on application/resume * 5-year Verification of employment REASONABLE ACCOMMODATION: In compliance with the Americans with Disabilities Act, if you need special assistance in the selection process, please notify the Human Resources Division, in writing. City of Simi Valley is an Equal Opportunity Employer Encouraging Workforce Diversity.

The Organization North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults. Department/Location: Consumer Services / San Fernando Valley (Chatsworth) Supervision This position receives general supervision by Supervisors/Managers/Directors. The Position and Job Summary Assigned duties may vary and other duties may be assigned. Reception/Clerical Responds to heavy volume of phone calls, transferring calls to appropriate staff, answers general questions. Greets consumers, families, and other visitors. Checks in and verifies appointments and ensures consumers and visitors connect with appropriate staff. Schedules appointments with consumers, related parties or internal staff. Reserves rooms for meetings and conferences; maintains department calendars for staff. Performs a variety of clerical and support tasks, including filing, scanning, copying, preparing written correspondence, and communicating with consumers, families and service providers and other agencies. Types, inputs, and maintains documents, consumer information and/or related data into computer databases, software, tracking systems/tools, etc. Prepares reports/documents by collecting and collating information. Sets up and maintains paper and/or electronic filing systems. Maintains, stocks and inventories supplies as assigned. Performs other related duties as required. Mailroom, Scanning and Filing Processes incoming and outgoing USPS, UPS, FedEx, interoffice, faxes, documents, etc. Runs outgoing mail through postage machine; package materials for shipping. Services and maintains office equipment (paper jams, toner replacement, etc.). Copies, files, retrieves and/or scans documents. May research files on the computer. Maintains files through purging/archiving documents and ensuring that documents are filed appropriately. Makes copies and packets, distributes documents and prepares materials for mailing. Coordinate boxes for off-site storage, as applicable. Performs other related duties as required and assigned. Employment Standards To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Education & Experience High school diploma or general education degree (GED); or equivalent combination of education and experience required. Two (2) years related experience required working in an office environment or related experience. Skills and Abilities Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Ability to speak and write in an organized and effective manner. Ability to write with excellent grammar. Ability to be detail oriented. Ability to multi-task. May require bilingual Spanish dependent upon the position. Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Essential Requirements Valid California Driver's License and reliable transportation, or acceptable substitute, required. Bilingual English/Spanish is required. NLACRC Offers an Excellent Benefits Package We offer employees a variety of health and dental plans: Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs. Dental Insurance - NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents Pre-Tax Flexible Spending Account for eligible health care expenses Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees No cost Vision plan for employees and eligible dependents Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees NLACRC offers two (2) deferred compensation plans - 457 and 403(b) Participate in the Public Service Loan Forgiveness program Paid Time Off - Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time Holidays - NLACRC offers 12 paid holidays throughout the year Most positions are offered a hybrid - remote option (after 90-days continuous employment, at manager/supervisor's discretion) Please note that benefit costs are pro-rated for part-time employees. Professional Development Opportunities & Growth NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field. Diversity, Equity, and Inclusion At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging. Compensation This is a non-exempt position. Regular salary $21.41 - $30.26 per hour, plus $69.24 per bi-weekly pay period for bilingual services. Base Pay Rate / Salary Range Information The actual amount offered within the posted salary/pay rate range will depend on a variety of factors, including degree obtained/education, experience, skills and abilities, and other relevant job-related factors. The lower end of salary range applies to candidates who meet minimum qualifications or have limited years of relevant experience; the higher end of range will apply to seasoned candidates with considerable years of direct relevant experience. NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

The Organization North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults. Department/Location: Clinical Services / San Fernando Valley (Chatsworth) Supervision This position receives general supervision by Supervisors/Managers/Directors. The Position and Job Summary Assigned duties may vary and other duties may be assigned. Reception/Clerical Responds to heavy volume of phone calls, transferring calls to appropriate staff, answers general questions. Greets consumers, families, and other visitors. Checks in and verifies appointments and ensures consumers and visitors connect with appropriate staff. Schedules appointments with consumers, related parties or internal staff. Reserves rooms for meetings and conferences; maintains department calendars for staff. Performs a variety of clerical and support tasks, including filing, scanning, copying, preparing written correspondence, and communicating with consumers, families and service providers and other agencies. Types, inputs, and maintains documents, consumer information and/or related data into computer databases, software, tracking systems/tools, etc. Prepares reports/documents by collecting and collating information. Sets up and maintains paper and/or electronic filing systems. Maintains, stocks and inventories supplies as assigned. Performs other related duties as required. Mailroom, Scanning and Filing Processes incoming and outgoing USPS, UPS, FedEx, interoffice, faxes, documents, etc. Runs outgoing mail through postage machine; package materials for shipping. Services and maintains office equipment (paper jams, toner replacement, etc.). Copies, files, retrieves and/or scans documents. May research files on the computer. Maintains files through purging/archiving documents and ensuring that documents are filed appropriately. Makes copies and packets, distributes documents and prepares materials for mailing. Coordinate boxes for off-site storage, as applicable. Performs other related duties as required and assigned. Employment Standards To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Education & Experience High school diploma or general education degree (GED); or equivalent combination of education and experience required. Two (2) years related experience required working in an office environment or related experience. Skills and Abilities Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Ability to speak and write in an organized and effective manner. Ability to write with excellent grammar. Ability to be detail oriented. Ability to multi-task. May require bilingual Spanish dependent upon the position. Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Essential Requirements Valid California Driver's License and reliable transportation, or acceptable substitute, required. Bilingual English/Spanish is required. NLACRC Offers an Excellent Benefits Package We offer employees a variety of health and dental plans: Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs. Dental Insurance - NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents Pre-Tax Flexible Spending Account for eligible health care expenses Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees No cost Vision plan for employees and eligible dependents Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees NLACRC offers two (2) deferred compensation plans - 457 and 403(b) Participate in the Public Service Loan Forgiveness program Paid Time Off - Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time Holidays - NLACRC offers 12 paid holidays throughout the year Most positions are offered a hybrid - remote option (after 90-days continuous employment, at manager/supervisor's discretion) Please note that benefit costs are pro-rated for part-time employees. Professional Development Opportunities & Growth NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field. Diversity, Equity, and Inclusion At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging. Compensation This is a non-exempt position. Regular salary $21.41 - $30.26 per hour, plus $69.24 per bi-weekly pay period for bilingual services. Base Pay Rate / Salary Range Information The actual amount offered within the posted salary/pay rate range will depend on a variety of factors, including degree obtained/education, experience, skills and abilities, and other relevant job-related factors. The lower end of salary range applies to candidates who meet minimum qualifications or have limited years of relevant experience; the higher end of range will apply to seasoned candidates with considerable years of direct relevant experience. NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

The Organization North Los Angeles County Regional Center “NLACRC” is a private, non-profit agency that is contracted with the State of California, Department of Developmental Services, to provide services to individuals with intellectual and developmental disabilities. NLACRC is one of the largest regional centers in California and has proudly served the San Fernando Valley, Santa Clarita Valley, and Antelope Valley since 1974. We serve individuals across the lifespan from infants and toddlers, school age children, transition-age youth, to adults and aging adults. Department/Location: Consumer Services / San Fernando Valley (Chatsworth) Supervision This position receives general supervision by Supervisors/Managers/Directors. The Position and Job Summary Assigned duties may vary and other duties may be assigned. Reception/Clerical Responds to heavy volume of phone calls, transferring calls to appropriate staff, answers general questions. Greets consumers, families, and other visitors. Checks in and verifies appointments and ensures consumers and visitors connect with appropriate staff. Schedules appointments with consumers, related parties or internal staff. Reserves rooms for meetings and conferences; maintains department calendars for staff. Performs a variety of clerical and support tasks, including filing, scanning, copying, preparing written correspondence, and communicating with consumers, families and service providers and other agencies. Types, inputs, and maintains documents, consumer information and/or related data into computer databases, software, tracking systems/tools, etc. Prepares reports/documents by collecting and collating information. Sets up and maintains paper and/or electronic filing systems. Maintains, stocks and inventories supplies as assigned. Performs other related duties as required. Mailroom, Scanning and Filing Processes incoming and outgoing USPS, UPS, FedEx, interoffice, faxes, documents, etc. Runs outgoing mail through postage machine; package materials for shipping. Services and maintains office equipment (paper jams, toner replacement, etc.). Copies, files, retrieves and/or scans documents. May research files on the computer. Maintains files through purging/archiving documents and ensuring that documents are filed appropriately. Makes copies and packets, distributes documents and prepares materials for mailing. Coordinate boxes for off-site storage, as applicable. Performs other related duties as required and assigned. Employment Standards To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Education & Experience High school diploma or general education degree (GED); or equivalent combination of education and experience required. Two (2) years related experience required working in an office environment or related experience. Skills and Abilities Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Ability to speak and write in an organized and effective manner. Ability to write with excellent grammar. Ability to be detail oriented. Ability to multi-task. May require bilingual Spanish dependent upon the position. Microsoft Office and related applications. Knowledge of general office functions and customer service skills. Ability to operate a computer and enter data accurately. Essential Requirements Valid California Driver's License and reliable transportation, or acceptable substitute, required. Bilingual English/Spanish is required. NLACRC Offers an Excellent Benefits Package We offer employees a variety of health and dental plans: Health Insurance - NLACRC pays the full cost of coverage for certain Medical plans for employee only. We also provide a generous contribution to additional plans that the employee may select for employee only or employee and dependents costs. Dental Insurance - NLACRC pays the full cost of the Dental DMO Plan for employees and eligible dependents. We also offer a Dental PPO plan with a low employee monthly contribution for employees and eligible dependents Pre-Tax Flexible Spending Account for eligible health care expenses Pre-Tax Dependent Care Flexible Spending Account for eligible dependent care expenses No cost Life, Accidental Death & Disability, Long Term Disability Insurance for employees No cost Vision plan for employees and eligible dependents Retirement plan - NLACRC is a member of CalPERS which is a defined benefit plan that provides a monthly retirement allowance for eligible employees NLACRC offers two (2) deferred compensation plans - 457 and 403(b) Participate in the Public Service Loan Forgiveness program Paid Time Off - Eligible for 3 weeks of accrued vacation in the first year, 8 hours per month sick time, education, wellness, and sabbatical time Holidays - NLACRC offers 12 paid holidays throughout the year Most positions are offered a hybrid - remote option (after 90-days continuous employment, at manager/supervisor's discretion) Please note that benefit costs are pro-rated for part-time employees. Professional Development Opportunities & Growth NLACRC values the professional development of staff! Variety of career paths for entry-level management positions for those seeking leadership opportunities in the social services field. Diversity, Equity, and Inclusion At NLACRC, we value and celebrate diversity! In September 2021, NLACRC launched an initiative to enhance and strengthen our commitment to diversity and belonging. Compensation This is a non-exempt position. Regular salary $21.41 - $30.26 per hour, plus $69.24 per bi-weekly pay period for bilingual services. Base Pay Rate / Salary Range Information The actual amount offered within the posted salary/pay rate range will depend on a variety of factors, including degree obtained/education, experience, skills and abilities, and other relevant job-related factors. The lower end of salary range applies to candidates who meet minimum qualifications or have limited years of relevant experience; the higher end of range will apply to seasoned candidates with considerable years of direct relevant experience. NLACRC is an equal opportunity employer. Further, NLACRC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

NOTE: This recruitment was amended on November 14, 2025, to put the recruitment on hold. Applications are not being accepted at this time. This job classification is the senior, most experienced level in the general office support classification series. It is not an entry level position. Office Specialists provide complex, technical or specialized clerical services in departments Countywide. They are considered experts in all aspects of the general office support functions. Office Specialists perform difficult clerical tasks; answer questions of all degrees of complexity from lower level office support staff, visitors and telephone callers and, when necessary, direct them to other appropriate individuals; create correspondence, reports and documents using a computer; proofread typed material for accuracy, completeness and correct English usage; enter, edit and retrieve data in automated information systems; prepare reports and records that require arithmetic calculations; research and collect data from several sources; gather material for meetings, prepare agendas and type minutes of meetings; make travel arrangements for others; order office supplies; organize and maintain office files; perform other related office tasks as required; and serve as a back-up for clerical co-workers who are absent from the office. The ideal candidates must be able to perform several tasks simultaneously in fast paced and demanding job assignments; produce considerable amounts of correspondence for long periods of time; be detailed, accurate, complete and timely in their work; adapt to frequent interruptions, rapidly changing priorities and different assignments quickly and efficiently; use computers regularly and proficiently; use appropriate initiative, sound judgment and tact to handle sensitive and confidential discussions and interactions with others; relate effectively with individuals of diverse backgrounds; handle tension-filled and crisis situations effectively; and work well under stress. NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.Duties may include, but are not limited to, the following: * Perform difficult, complex technical and/or specialized office support work, which may require the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned. * Research and assemble information from a variety of sources for the completion of forms or the preparation of reports; make arithmetic or statistical calculations. * Provide information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures. * Organize, maintain and purge various departmental files. * Type correspondence, reports, forms, and specialized documents from drafts, notes, dictated tapes, or brief instructions, using a typewriter, word processor or computer terminal. * Proofread and check typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations. * Enter and retrieve data and prepare reports using an on-line or personal computer system; review such reports for accuracy and make corrections as required; operate standard office equipment. * Oversee and personally perform a variety of office administrative details such as preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date; may arrange meetings by notifying participants, reserving rooms, making lodging and/or meal arrangements, etc. * Act as receptionist and receive and screen visitors and telephone calls and direct the caller to the proper person or personally handles the call. * May train others in work procedures or direct the work of others on a project or relief basis. * Provide off hours support as required. * Perform related duties as assigned. Knowledge of: * Office administrative practices and procedures, including filing and the operation of standard office equipment. * Basic business data processing principles and the use of word processing or personal computing equipment. * Policies and procedures related to the department to which assigned. * Proper form for typed materials. * Business arithmetic, including percentages and decimals. * Correct English usage, including spelling, grammar and punctuation. * Record keeping principles and procedures. Skill/Ability to: * Perform technical, specialized, complex or difficult office support work. * Organize, prioritize and coordinate work activities. * Read, interpret and apply rules, policies and procedures. * Organize, research and maintain office files. * Establish and maintain effective working relationships with those contacted in the course of the work. * Compose routine correspondence from brief instructions. * Make arithmetic calculations with speed and accuracy. * Use initiative and sound independent judgment within established guidelines. * Operate standard office equipment, including a word processor, personal or on-line computer, and centralized telephone equipment. Note: Specific positions may require the ability to type at a rate of 40 net words per minute from printed copy. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: * One year of journey-level office support experience. Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form. This is a continuous recruitment which may close at any time. The final filing date will be posted five days in advance on this job announcement. The examination will consist of a standard, multiple-choice Civil Service Computer-Based Written Examination (weight:100%). IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to *********************** to apply. Qualified applicants will be notified via email, which will include the link to take the computer-based Written Exam. Please make sure to read your notices carefully. Accommodations for special medical conditions will be considered on a case-by-case basis and must be requested at the time of application. Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. . HR Contact: Jennifer Reyes (06022025) (Office Specialist - E337)

Under general supervision, Fiscal Office Specialists provide difficult, technical, complex or specialized fiscal, financial, statistical and accounting office support to various County offices. They are responsible for the review and reconciliation of reports, journals, budget, payroll or related fiscal and statistical data; the auditing and verification of various information, including source data as well as manual and computer produced reports; and perform related duties, as assigned. The duties of the position require the use of independent judgment and initiative. The ideal candidate for this position will have excellent communication skills, both verbally and in writing; experience with office automation hardware and software; experience handling high volume of cash, and experience and knowledge working with Excel and Access. DISTINGUISHING CHARACTERISTICS This is the technical specialist level in the fiscal office support series. Positions in this class require a definable body of knowledge and skills which exceed those required by lower level fiscal office support workers. Responsibilities include the performance of complex, technical or specialized fiscal office support work requiring the regular use of independent judgment and initiative. Lead direction of others is not a regular part of the job, although project or relief leadership may be required. This class is distinguished from Fiscal Office Services Supervisor in that the latter is the first full supervisory level over a large group of fiscal office support staff. This class is further distinguished from Lead Fiscal Office Assistant in that the latter assigns, directs and reviews the work of other fiscal office support staff in addition to performing advanced journey level fiscal support work. NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies throughout the County of San Mateo.Duties may include, but are not limited to, the following: * Perform difficult or complex accounting or detailed financial office support work and assist with special projects as assigned. * Review and reconcile varied reports, journals, budget, payroll or related fiscal or statistical data. * Audit and verify various information, including source data as well as manual and computer-produced reports. * Create, develop, and maintain varied subsidiary ledgers, forms, documents, auditing and reconciling reports and information and posting data as required; may generate general ledger entries. * Research and assemble information from a variety of sources for the completion of forms or the preparation of reports. * Provide information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures. * Determine the amount of bails, fines, fees and other monies due to the County, interpreting and applying complex rules and regulations; ensure that receipts are balanced on a regular basis. * Perform a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations. * Enter and retrieve data from an on-line or personal computer system and use such technology to produce reports; operate standard office equipment. * Provide back up to other positions when necessary. * Perform related duties as assigned. Knowledge of: * Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices. * Basic auditing principles and practices. * Policies and procedures related to the department or functional area to which assigned. * Office administrative practices and procedures, including filing and the operation of standard office equipment. * Business data processing principles and the use of personal or on-line computers. * Business arithmetic. * Correct English usage and the standard format for typed materials. Skill/Ability to: * Train others in work procedures. * Perform technical, specialized, complex or difficult fiscal office support work. * Prepare, maintain and reconcile various fiscal, accounting, statistical and numerical records. * Organize, prioritize and coordinate work activities. * Read, interpret and apply rules, policies and procedures. * Perform detailed fiscal office support work accurately. * Operate standard office equipment including a calculator and computer terminal. * Make accurate arithmetic calculations. * Use initiative and sound independent judgment within established guidelines. * Establish and maintain effective working relationships with those contacted in the course of the work. * Type with sufficient skill to complete forms and enter information into a computer system. Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is: * One year of journey level fiscal office support experience. Other Requirements: Position may require that the applicant obtain and maintain a security clearance as a condition of employment. Open & Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date will receive five points added to their final passing score on this examination. This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the County of San Mateo Human Resources Department. IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the 'Apply' button. If you are not on the County's website, please go to ************************ to apply. Online applications must be received by the Human Resources Department before midnight on the final filing date. EXAM PROCESS The examination process will consist of a multiple-choice written exam (weight: 100%). The exam is a basic civil service/government examination consisting of 100 multiple-choice questions in the following categories: Arithmetic Fiscal, Bookkeeping, Fiscal Analysis, Proofreading, and Interpersonal Relations. Applicants must submit a complete application and meet the minimum qualifications for the position in order to take the written exam. Applicants must pass the written exam to be placed on the eligible list (hiring list). Your score in the written exam will determine your ranking on the list. Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process. TENTATIVE RECRUITMENT SCHEDULE Final Filing Date: Continuous Computer-Based Written Exam Dates: TBD About the County San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels. . Jennifer Reyes (Fiscal Office Specialist - E350)

Closing Date: Thursday December 25th , 2025, at 9:00 PM (PST) OR once 125 applications have been received. Office Assistant Department: Parks, Arts, Recreation, & Community Services Hourly Range: $22.26 - $25.77 Classification: Temporary Non-Exempt - Overtime Eligible Job Summary: Under general supervision of the PARCS supervisor, assist the PARCS department by providing clerical and administrative support in and out of the office setting. Supervisory Responsibilities: None Responsibilities may include, but are not limited to: Handling incoming calls and other communications. Manage filing system and recording information as needed. Greet clients and visitors. Update paperwork, maintain documents and word processing. Help organize and maintain office common areas. Perform general office duties and run errands. Coordinate events as necessary. Maintain supply inventory. Open, sort, and distribute incoming mail. Collect and stamp outgoing mail. Perform other related duties as assigned. The duties listed above are not intended to be all-inclusive. An employee may also perform other related duties as assigned by their immediate supervisor. This position is considered non-exempt. Minimum Qualifications: Understand and follow written and oral instructions. Strong communication skills. Deal tactfully and effectively with staff, participants, and the public. Education and Experience: Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance Currently enrolled in a college or university majoring in Business or a related field is desirable Core Competencies: Problem Solving - Analytically and logically evaluating information. Learning Agility - Seeking learning opportunities and applying the lessons to work. Handling Stress - Maintaining emotional stability and self-control under pressure, challenge, or adversity. Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability. Safety Focus - Showing Vigilance and care in identifying and addressing health risks and safety hazards. Customer Focus - Attending to the Needs and expectations of customers. Informing - Proactively obtaining and sharing information. Teamwork - Collaborating with others to achieve shared goals. Valuing Diversity - Appreciating the benefits of varied backgrounds and cultures in the workplace. Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness. Guiding Principles Put people first. Be visionary. Be an ambassador for Lancaster. Be Fiscally Responsible. Be Creative. Always Improving. Be Adaptable and Resilient. Essential Physical Requirements: Ascend/Descend stairs/ladders/balance (moderate) Position self to bend or twist (frequent) To move, transport, position items up to 15 lbs. (frequent) Exposed to outdoor weather conditions (infrequent) Operate Equipment (none) Stationary or squatting position (frequent) Environmental Factors: Work under time pressure (moderate to frequent) Interruptions (frequent) Essential Cognitive Functions: Analyze (continuous) Computations (frequent) Generate Written Work Product (moderate) Independent Problem Solving (continuous) Interruptions (frequent) Maintain Positive Public Relations (continuous) Organize (frequent) Disaster Service Worker Pursuant to California Government Code Section 3100-3109, all public employees are declared disaster service workers subject to disaster service activities as may be assigned to them in the event of fire, flood, earthquake, or other natural or man-made disaster. Reasonable accommodations will be made, when possible, to enable qualified individuals with disabilities to perform the essential functions of the job. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of Lancaster will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City of Lancaster is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting **************************************** . The City of Lancaster is an Equal Opportunity Employer

Shift Work: Library branches may be open various days and hours of the week, to include evenings and weekends. Examination: * Written Exam: will be conducted on January 7, 2026 Written Exam (Weight 100%): Will be conducted for the purpose of assessing the applicant's knowledge of statistical methods; data compilation methods; inventory maintenance principles; customer service principles; standard office procedures, methods, and equipment; transcription methods; basic filing and record keeping principles; basic mathematical concepts; English language, grammar, and punctuation. Applicants must attain at least 70% score on each phase of the examination process. The Human Resources Division may solely conduct an appraisal of application materials should there be an insufficient number of candidates to warrant a written examination. Minimum Qualifications/ Employment Standards: High School Diploma, G.E.D. or equivalent and three years of clerical, general computer and office experience directly related to the area of assignment. OR an equivalent combination of education and experience sufficient to obtain the knowledge and skill to successfully perform the essential duties of the job. ADDITIONAL REQUIREMENTS: Some Positions May Require: * Possession of a Valid California Driver's License. * Proficiency in the use of word processing software, such as Microsoft Word and WordPerfect. Please ensure applicable materials are attached to your application. If you are unable to attach application materials to your application you may deliver a copy to the Human Resources Division at 1115 Truxtun Ave. First Floor, Bakersfield, CA 93301, or email to *****************. Full job description for: Office Services Specialist Kern County employees provide opportunities that are purposeful to our community. Every employee and every action contributes to the improvement and strengthening of our county. To learn more about Kern County, click here or follow us: Growth Mindset We always encourage our employees to grow and develop. Kern County has a culture of innovation that allows employees to explore creative and more efficient ways to accomplish their work. We provide access to training and continued professional development in an effort to ensure that our employees have opportunities for career growth. Amittance to each phase of the examination will require a government issued photograph identification. Applicants who are unable to present proper identification must make arrangements with the Human Resources Division prior to the test date. A background check may be conducted for this classification. Following an offer of an employment, you may be required to submit to post offer medical and drug screening tests at County expense. This examination will establish an eligible list from which permanent and temporary appointments will be made as needed. Successful candidates will remain on the eligible list for a period of twelve-months unless specified otherwise by the Civil Service Commission. For more information regarding Kern County's recruitment process, please see our FAQ page. Kern County is an ADA compliant and an equal opportunity employer and encourages all qualified individuals from diverse backgrounds to apply.

Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION Under general supervision, to do difficult clerical work, requiring the exercise of considerable initiative and judgment, within the framework of County or department policies and procedures; and to do related work as required. DISTINGUISHING FEATURES This is a specialized clerical class. Incumbents of positions in this class perform duties requiring the exercise of initiative and judgment significantly beyond that of the journey-level class of Clerk II. The majority of the duties assigned must fall into one of the following four categories: 1. Positions responsible for regularly eliciting information from or giving information to people in various stressful situations. The stressful situations mainly occur in 'direct (face-to-face) personal' contact. Positions also fall into this category when, because of the situation and the type of clientele, the actual threat of bodily harm exists on a regularly recurring basis. Often the Specialist Clerk I is the public's initial contact with the County system. Such positions may be found in the Health Care Services Agency, Probation Department, Public Defender's Office, Social Services Agency, and the Sheriff's Office. 2. Positions responsible for independently resolving problems for which there is no immediate policy or clear precedent. Such positions may function in an isolated location or field office, or function as 'Office Coordinators' for units with no ongoing, on-site clerical supervision. 3. Positions which require a specialized knowledge (as opposed to a general or a working knowledge) of broad and complex procedures, systems, rules, codes, and policies in order to perform their assigned duties. Such positions normally require a minimum of six months to one year of training in order to make independent decisions and determinations based on this specialized department and program knowledge. 4. Positions which require, as a major portion of the job, independent liaison activities (typically oral) with other agencies or other County Departments as a representative of the County. Incumbents of such positions regularly initiate action and have the authority to deviate from usual methods when independently performing duties. Often in these situations, supervision is not immediately available. MINIMUM QUALIFICATIONS Either I The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney's Office, Hospital Authority, and the Consolidated Courts.) Or II The equivalent of two years of full-time clerical experience. License: Some positions may require a valid California Driver's license. NOTE: The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Modern office practices and procedures, including business correspondence, filing, and standard office equipment operations. • Specialized program knowledge of work requiring the application of a variety of rules, procedures, codes, calculations, and systems is required in some positions. • Techniques and practices for dealing with individuals from various socio-economic and ethnic groups, in person, via telephone, and through correspondence (may include contacts with irate and hostile individuals). Ability to: • Analyze and problem solve. • Communicate orally and in writing. • Make decisions and take initiative. • Demonstrate interpersonal sensitivity. • Adapt to challenging situations. • Plan, organize and coordinate work. • Work independently. SELECTIVE CERTIFICATION CRITERIA: 1. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy. Typing must occupy more than 10 percent of working time. Typing may be on a typewriter, or a personal computer. 2. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately. Taking and transcribing shorthand must occupy more than 10 percent of working time. 3. For positions requiring the ability to type at a speed of not less than 40 net words per minute from clear copy, and to transcribe dictation from dictating equipment. Transcription must occupy more than 10 percent of working time. (Candidates indicating a willingness to use dictating equipment will be certified to those positions where using the equipment is required, without having to take a performance test.) ALTERNATE RANGE CRITERIA: 1. For positions requiring incumbents to take and transcribe dictation via shorthand or dictating machine recording; these duties must occupy more than 10 percent of working time. DEFINITIONS USED IN CRITERIA #3 OF 'DISTINGUISHING FEATURES': Specialized Knowledge: Indicates that a minimum of six months to one year of specialized education or equivalent on-the-job training is necessary to acquire this specialized knowledge. General Knowledge: Indicates that information concerning a few of the more easily understood aspects from a variety of sources or complete understanding of all aspects from one source is required in order to perform the duties. Working Knowledge: Indicates an understanding of the usual finer points of general knowledge and an understanding of the details from a variety of sources is required in order to perform the duties. Clerical work: Work involving internal and external communications, recording and retrieval of data, and/or information and other paper work required in an office. No specialized education or training is required. BENEFITS The County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many employee discount, fitness and health screening programs focused on overall wellbeing. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Long-Term Care, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Catastrophic Sick Leave Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a summary of the benefits offered and can be subject to change. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to June McIntyre at ***********************. Please be in contact if you have any questions. Special Requirement: In addition to meeting the minimum qualifications, the position being filled also requires Spanish Speaking proficiency. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer

Are you looking to be part of a dynamic and fast paced environment, tackling engaging challenges that require your expertise? The City of Costa Mesa has an exciting opportunity to join our talented Economic and Development Services Department as a Permit Processing Specialist. You'll work alongside dedicated professionals who are passionate about serving the public and making a positive impact in shaping our community's future. WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live, work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. SALARY: $25.85 - $34.64 per hour Effective January 2026: 2% salary increase Effective April 2026: 2% salary increase Note: The vacancy may be filled depending on the qualifications of the candidate. The eligibility list established from this recruitment may also be used to fill future part-time or full-time vacancies in the current assignment as well as other available assignments. Candidates are encouraged to submit applications for assignments that may not be available at this time. There is currently one (1) part-time vacancy in the Economic and Development Services Department (Code Enforcement Division) THE POSITION: Under general supervision, assists the public at the service counter and processes permit applications, business licenses and animal licenses; and performs related duties as required. The Permit Processing Specialist class is responsible for processing permits and business and animal license applications and issuing permits in accordance with established requirements. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. First application review date: Friday, December 5, 2025. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Additional documents will not be reviewed during the application evaluation process. If selected to proceed further in the recruitment process, an opportunity to provide work samples, letters of recommendation, etc. will be appropriate during the interview process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists and responds to public inquiries by phone or at the service counter; Processes the following: Forms, permit applications, and plans necessary for the issuance of business and animal licenses and planning and building permits; Reviews permit applications for compliance with applicable codes and standards; May issue permits for minor projects, or assists professional staff with written determinations and permit issuance; Calculates fees in accordance with established fee schedules; Prepares and organizes monthly reports of permits issued, fees collected, and types of projects for use by division management, City staff, and outside agencies; Prepares files, processes permits; posts notices; inputs appropriate information into computer; Maintains supplies including but not limited to permit applications, forms and related documents; requisitions additional supplies as required in accordance with established procedure; Provides back-up support for administrative support staff or other similar occupational fields; Maintains inventory for office supplies and ordering for staff; Performs other related duties as assigned. When assigned to the Economic and Development Services Department: Provides information related to planning and building permit procedures, policies, and functions; May assemble, prepare, and disseminate materials for staff meetings, internal committees and other publicly- noticed decisions; May processes development and construction permits; Coordinates final inspection clearances from all departments; Determines that all fees have been paid prior to permit issuance and/or occupancy and utility releases; Coordinates the microfilming of planning and building documents, plans and blueprints. When assigned to the Finance Department: Prepares renewals, past due and delinquent notices for business license; Acts as back up cashier, receives and reconciles money and prepares deposit. When assigned to the Police Department Animal Services Unit: Processes in person animal licensing and assists customers with license troubleshooting via phone call and email; Answers questions and provides public education regarding animal licensing, spay and neuter vouchers, special permits (i.e. service dog licenses, non-domestic animal licenses), and owner responsibilities; Prepares weekly and monthly reports and maintains accurate records, logs, and files of the animals and activities within Shelter Services and provides weekly transfer updates to the shelter contractor; Processes monthly invoices for shelter or pertinent vendor invoices and submits received invoices to Accounts Payable; Contacts local veterinarians to ensure current rabies vaccination certificates for Costa Mesa residents are being submitted to Animal Services via email or by mail; Maintains communication and provided the Finance Department with Animal License Daily Summary Reports for animal license transactions that are received and processed in person; Assists the Animal Services Coordinator with the Animal Services Committee meetings; take meeting minutes and processes work. May post meeting agenda at the City Clerk's office, and in front of City Council Chambers; Follows up with the shelter regarding lost pet inquiries; Assists in the review of contracts and agreements with third party vendors related to animal care, shelter, adoption, and special event vendors; Assists the Animal Services Coordinator with planning, implementing, and scheduling special events and activities related to Animal Services; Operates computers to input and retrieve data and information; Assist with retrieving Hotline voicemails. A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from high school or its equivalent. Minimum of one year of permit issuance experience in a municipal department which required the interpretation and application of rules and regulations, or two years of increasingly responsible clerical experience requiring the application of policies and procedures. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATION Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. Requisite Knowledge and Skill Levels: Knowledge of building and zoning codes; Knowledge of planning processes, regulations and ordinances, or engineering rules and regulations; Knowledge of business license, dog license policies and procedures; Knowledge of permit processing and fee structures; Knowledge of Microsoft Office Suite. Requisite Abilities: Ability to read and interpret rules and regulations and apply them to permit issuance procedures; Ability to perform basic mathematics computations; Ability to maintain related files and records; Ability to understand and follow verbal and written directions; Ability to meet the public in situations requiring diplomacy and tact; Ability to communicate effectively both orally and in writing; Ability to establish and maintain cooperative working relationships. PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer.

Synergy Companies is a full service Energy management contractor specializing in residential and small commercial energy upgrade products and services. Synergy Companies is looking for a new Scheduler / Admin to join our Stockton team in the office. You will be helping to enter data from completed jobs into a portal, contacting customers to schedule for various programs. This is a full-time, in-office position. Administrative responsibilities: Answer the phone in a timely manner and direct calls to the correct offices / staff Data entry Manage both digital and hard copy filing system Schedule appointments with customers Work with other administrators on task as needed Skills / Qualifications: Bilingual - Spanish (Required) Top-notch communication skills Ability to work well with people Ability to problem solve Self - motivated Knowledge of working with computers and Ipads Must be comfortable working with formulas in excel / google sheets Working knowledge of google suite applications (Gmail, Calendar, Drive, Sheets) Benefits: 401k after 1 year of employment Kaiser insurance at no cost or the employee Out of pocket for their dependents (Discounted) Vacation 40 hours per year eligible after 1 year of employment Dental insurance 5 days paid sick time

Synergy Companies is looking for a new Office Administrator to join our Coachella Team. Being a part of the Synergy team allows you to help people in need in your community. You'll have the daily opportunity to help change someone's life by making their homes more comfortable, safer, and more energy efficient. What You Should Know About Us Synergy Companies help to provide no-cost energy-saving programs to applicants of the local public utilities. We are a subcontractor for Southern California's local natural gas, electric, and water utility companies. We have teamed up with these utilities to provide their customers with measures/items that we install to reduce the home's electricity, water, and natural gas usage. Synergy Companies has over 40 years of experience working with these utility companies. If you're looking to join a team that has a great work environment, competitive pay, and health benefits and is constantly evolving to accommodate new and improved technological advances to residential homes and businesses, Synergy Companies is the future for you. Administrative Duties include: Answer incoming phone calls in a timely manner Outbound calling and lead management Delivering excellent customer service while answering customer questions/concerns Scheduling appointments for outreach specialists and technicians Data entry Excel list generation Willingness to attend city events showcasing Synergy and the products we offer Opening and closing office/ warehouse daily Working closely with utility customers customers Invoicing / Inventory Onboarding new hires when needed Who we are looking for: Customer service Ability to work well with people Reliable and punctual Excellent Communication Skills Proficient computer skills (Microsoft Office/Google Docs) Motivated and passionate about helping others Bilingual in Spanish () Compensation and Benefits: Full-time hourly pay Health and Dental Insurance (After 90 days) Holiday Pay (After 90 days) Paid Vacation after 1 year of employment 401K Plan with Matching after 1 year of employment

Job DescriptionAdministrative Support Specialist Are you ready to Transform Lives! Join us and help empower adults with developmental disabilities! Work Schedule: Monday thru Friday 8:30am-4:30pm Compensation: $23-$25 per hour dependent on experience Primary Location: San Diego TMI's Primary Purpose TMI is dedicated to assisting children and adults with intellectual and/or developmental disabilities live, work, and participate in their community. Employees have the rewarding opportunity to support our clients in their daily lives and help them achieve full inclusion within their community. TMI believes the three cornerstones of a strong life foundation include living as independently as possible, real work for real pay, and a safe and caring home. Join the TMI family and experience the gratification that comes from helping others live a fulfilling life they love! Job Specific Essential Duties New Confidential File preparation. New/terminated staff Personnel File preparation/breakdown. Distribution/postage of agency mail; handles returned mail. Office supply ordering. Filing of materials to participant confidential files. Broadcast/group voicemail messages. Possess a detail-oriented mindset and talent for conscientious administration. Back file and archive filing. Consistently maintain exemplary interpersonal relations. Assist with the collection of unpaid debt and monthly review of account receivables. Maintain computer databases and hard copy files as appropriate. Provides general information in person and on the phone. Answer questions regarding routine matters. Search databases, records, and files to retrieve information. Assist private FSS billing and creating invoices. Ability to work in a fast-paced environment and maintain a sense of urgency. Compile data and assemble monthly reports as needed. Ability to work in a fast-paced environment and maintain a sense of urgency. Maintain department files. Organizes FSS' monthly calendar and distributes to employees. Maintain continuous quarterly audits of resource parent and foster youth files. Complete follow-up on all discrepancies regarding financials. Performs a variety of clerical duties, including scanning, faxing, copying, typing, emailing, etc. FSS office reception, greeting guests, job applicants, solicitors, and individuals we support, etc. Assist with Outside Vendor Communication. Assist with preparation of reports for Board of Directors. Assist with typing and printing of facesheets and IFSP's as needed. Perform other duties as required and as assigned. Support TMI sponsored events. Benefits* Employer-sponsored Medical, Vision, and Dental Insurance Generous 401(k) Employer Match Accrued Sick & Vacation Hours, along with Years of Service Pay, and Paid Holidays Employee discount program (discounts at the SD Zoo, Legoland, dining, gyms, and so much more!) Wellness Program with Prize-Winning Monthly Challenges Quarterly Opportunity Draws Mileage Reimbursement - if applicable Employee Assistance Program Minimum Experience and Qualifications High School diploma or GED. Associate's degree, preferred Two (2) years in administration and three (3) years in computers working with Microsoft Office software Word processing of 85 WPM, preferred Bilingual (Spanish), preferred Apply to learn more!

Temporary Description DEFINITION/PURPOSE: Provide a variety of routine clerical support activities to Authority departments, offices, and programs that may include receptionist, typing, word processing, preliminary file research, data entry, record keeping, and filing duties. DISTINGUISHING CHARACTERISTICS: This classification is the entry-level clerical position for the Authority and performs a variety of basic office support duties. All positions are characterized by the presence of clear guidelines from which to make decisions and the immediate availability of supervision in non-routine circumstances. Specific duties will vary with the organizational unit to which assigned. SUPERVISION RECEIVED AND EXERCISED: Receives direct and immediate supervision from a department head or other designated position, and may receive lead direction from a higher level clerical employee. This classification is not responsible for the supervision of other Authority classifications. ESSENTIAL JOB FUNCTIONS: Duties may include, but are not limited to, the following: Type correspondence, reports, forms, agendas, and routine documents related to the functions of the employing organizational unit from drafts, notes, or brief instructions, using a typewriter or personal computer. Check typed and keyed materials for accuracy, completeness, compliance with unit policies, and correct English usage, including grammar, punctuation, spelling. Under immediate supervision, enter and retrieve data and from an online and/or personal computer system, following established formats. Assist in the preparation and updating of a variety of data and forms, including those that may require the use of arithmetic calculations. Review computer-produced documents for general accuracy and format, and make corrections as directed. Assist in the maintenance of office files. Assist in the research and compilation information from such files. Act as an office receptionist and receive visitors, screen telephone calls and take messages and reports. Refer calls to proper person or to supervisor. Provide factual information regarding inquiries about the department, office or program activities and functions. Receive client comments regarding unit service and pass on such comments to supervisor. Assist in the maintenance of records and process forms, such as applicant files, eligibility files, client files, applications, vouchers, and other forms specific to the employing organizational unit, as directed. Assist in the maintenance of a variety of lists, ledgers, logs, and indexed files, as requested. Maintain a general familiarity with program requirements and Authority policy related to the organizational unit to which assigned. Operate standard office equipment, and assist in the performance of such office support activities as picking up, opening, and distributing mail, preparing and processing outgoing mail, and maintaining an inventory of office supplies. Maintain a professional and cordial attitude towards co-workers and clients. Maintain consistent and regular attendance. OTHER JOB FUNCTIONS: May translate English/Spanish. Perform related duties as assigned. Requirements SPECIAL REQUIREMENTS: Knowledge of - The use of personal computers and various Windows-based applications programs. Basic telephone etiquette, and the proper use and operation of telephone systems. Correct use of oral and written English, spelling, punctuation, and composition. Business letter writing and the standard format for typed materials. The operation of standard office equipment. Ability to - Communicate clearly and concisely in oral and written English. Follow oral and written instructions. Establish and maintain effective working relationships with those contacted in the course of work. Learn to operate specialized department/office equipment and read and interpret specialized department documents. Operate a personal computer, including spreadsheet and word processing programs, and learn specialized Authority programs. Licenses and Certificates - Possess an appropriate California Driver License with a driving record acceptable to the Authority. Physical Abilities and Work Environment - The employee must be able to sit for lengthy periods of time in an indoor office environment. Possess uncorrected hearing and a clear easily understood voice to communicating with the public by telephone. Stoop, bend, kneel, and lift up to 25-50 lbs. Use keyboard equipment for lengthy periods of time. Other - Provide proof of US citizenship or, if an alien, either lawful admission for permanent residence or authorization for appropriate work from the Immigration and Naturalization Service. Bilingual fluency in English and Spanish is desirable. Be insurable by the Housing Authority's insurance carriers. EXPERIENCE AND EDUCATION GUIDELINES: Any combination of experience and education that would be likely to provide the required knowledge, skills, and abilities could be qualifying, as determined by the Authority. A typical way to obtain the knowledge, skills, and abilities is: Experience - No experience is required; however, experience or training in a clerical or general office setting with an organization whose function is generally related to the activities of the employing organizational unit is desirable. Education - Graduation from an accredited high school or an equivalent certificate or diploma recognized by the State of California. Salary Description $23.00/hour

Job DescriptionSalary: 22 Synergy Companiesis looking for a new Office Administrator to join our San Diego Team. Being a part of the Synergy team allows you to help people in need in your community. Youll have the daily opportunity to help change someones life by making their homes more comfortable, safer, and more energy efficient. What You Should Know About Us Synergy Companies makes a difference in the lives of tens of thousands of people every year by partnering with utility companies throughout the State of California. Each year, millions of dollars are set aside to help utility customers, like you and me, to receive energy-saving products and services in our homes and businesses that will save natural gas, electricity, and water; and Synergy Companies is privileged to be a trusted partner with the utilities that gets to deliver these No-Cost products and services directly to the customer. Administrative Duties include: Scheduling appointments for Outside sales reps and Technicians Answer incoming phone calls in a timely manner Responding to website leads Delivering excellent customer service while answering customer questions/concerns Data entry Excel list generation Who we are looking for: Enjoys talking with customers over the phone Great with people Reliable and punctual Excellent Communication Skills Proficient computer skills (Microsoft Office/Google Drive) Motivated and passionate about helping others Bilingual is a plus (Spanish) Compensation and Benefits: Hourly pay Health and Dental Insurance (After 90 days) Holiday Pay (After 90 days) Sick pay Paid Vacation after 1 year of employment 401K Plan with Matching after 1 year of employment

Synergy Companies is looking for a new Office Administrator to join our San Diego Team. Being a part of the Synergy team allows you to help people in need in your community. You'll have the daily opportunity to help change someone's life by making their homes more comfortable, safer, and more energy efficient. What You Should Know About Us Synergy Companies makes a difference in the lives of tens of thousands of people every year by partnering with utility companies throughout the State of California. Each year, millions of dollars are set aside to help utility customers, like you and me, to receive energy-saving products and services in our homes and businesses that will save natural gas, electricity, and water; and Synergy Companies is privileged to be a trusted partner with the utilities that gets to deliver these No-Cost products and services directly to the customer. Administrative Duties include: Scheduling appointments for Outside sales reps and Technicians Answer incoming phone calls in a timely manner Responding to website leads Delivering excellent customer service while answering customer questions/concerns Data entry Excel list generation Who we are looking for: Enjoys talking with customers over the phone Great with people Reliable and punctual Excellent Communication Skills Proficient computer skills (Microsoft Office/Google Drive) Motivated and passionate about helping others Bilingual is a plus (Spanish) Compensation and Benefits: Hourly pay Health and Dental Insurance (After 90 days) Holiday Pay (After 90 days) Sick pay Paid Vacation after 1 year of employment 401K Plan with Matching after 1 year of employment

Educate, Innovate and Inspire! San Joaquin County Office of Education located in Stockton, CA is a regional agency that provides educational leadership, resources, and customized services to assist school districts. San Joaquin County Office of Education (SJCOE) employs over 2,100 classified and certificated employees. SJCOE promotes student achievement and accountability, serves San Joaquin County's most at-risk students, and strives to create an environment in which every student, regardless of circumstances, has an opportunity for a quality education. See attachment on original job posting * Please note this specific application is only for students who have been notified by Human Resources or SELPA Workability. Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. * Please note this specific application is only for students who have been notified by Human Resources or SELPA Workability. Comments and Other Information Nondiscrimination in Employment & Sexual Harassment The Superintendent prohibits discrimination and/or harassment of San Joaquin County Office of Education (SJCOE) employees and job applicants on the basis of actual or perceived race, religious creed, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, gender identity, gender expression, sex or sexual orientation at any SJCOE site and/or activity. The Superintendent prohibits sexual harassment of San Joaquin County Office of Education (SJCOE) employees and job applicants, as well as retaliatory behavior or action against employees or other persons who complain, testify, or otherwise participate in the complaint process established pursuant to this policy and administrative regulation. Contact the Title IX Coordinator/Coordinator for Nondiscrimination in Employment listed below for information on Nondiscrimination in Employment/Harassment (including Sexual Harassment). Name: HR Title IX Investigations E-mail: ********************************* School District: San Joaquin County Office of Education Telephone: ************

is located in Sacramento. Note: Effective July 1, 2025, a 3% salary reduction is in place under the Personal Leave Program (PLP), with 5 hours of Personal Leave Credit earned monthly in exchange. This program is subject to change based on union agreements and state budget policy. At HCD, we are dedicated to fostering a dynamic and inclusive work environment where innovation and collaboration thrive. If you're interested in promoting safe, affordable, sustainable communities for all Californians, HCD is the place for you. By joining our team, you'll have the opportunity to make a meaningful impact in your community while working along passionate professionals. Under general direction of the HR Systems & Programs Section Leader (SSM II), the incumbent will perform a variety of general and specialized clerical duties related to filing, typing, data entry, record maintenance of average difficulty in support of the mission and vision of the Human Resources Branch (HRB). The incumbent acts as a lead support to the branch and interacts with all levels of staff within the organization. Please Note: A Statement of Qualifications must be submitted along with your application in order to be considered for this position. Please see Statement of Qualifications section below for instructions. You will find additional information about the job in the Duty Statement. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * OFFICE ASSISTANT (TYPING) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500398 Position #(s): 401-107-1379-XXX Working Title: HR Branch Support Classification: OFFICE ASSISTANT (TYPING) $3,273.00 - $4,098.00 A $3,549.00 - $4,445.00 B New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: Multiple Work Location: Sacramento County Telework: In Office Job Type: Permanent, Full Time Department Information HCD helps to provide stable, safe homes affordable to veterans, seniors, young families, farm workers, tribes, people with disabilities, and individuals and families experiencing homelessness. Our Vision Every California resident can live, work, and play in healthy communities of opportunity. What We Do HCD does not manage properties or place individuals in affordable housing. For assistance, please contact a person in your local community who helps people who are experiencing or at risk of homelessness. Our Commitment to Diversity HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission. Join HCD and help us improve the lives of all Californians. Department Website: *********************** Special Requirements * The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website. Confidentiality Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission. Employment Application (STD.678) It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD. 678 will not be considered. HCD Disclosure Requirements Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700). HCD conducts pre-employment background checks on all new to HCD or returning to HCD candidates. This position requires a background check to be conducted in California and cleared prior to being hired. Per CCR 249.3, this job control may be used to fill subsequent vacancies. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/11/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Housing & Community Development Postal Attn: Hiring Unit | JC-500398 P.O. Box 952050 Sacramento, CA 94252-2050 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Housing & Community Development Drop-Off HCD Hiring Unit | JC-500398 651 Bannon Street (Lobby) Sacramento, CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * Other - Typing Certificate - See CalHR website for requirements: CalCareers * Statement of Qualifications - Please see Statement of Qualifications section below for further instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Strong Attention to Detail: Experience reviewing documents, entering data, or maintaining records with a high degree of accuracy. * Excellent Customer Service & Communication Skills: Ability to provide professional, courteous, and timely service to employees, internal HR and other Program staff. * Experience Working in an Office or Administrative Environment: Familiarity with filing systems, email communication, and general office practices. * Proficiency with Microsoft Office (Outlook, Word, Excel, Teams): Ability to draft emails, complete forms, update lists, and organize information electronically. * Ability to Organize & Prioritize Work: Demonstrated experience managing multiple tasks, tracking deadlines, and following through on assignments. * Experience with Maintaining Confidential Information: Understanding of privacy expectations when handling sensitive and confidential information. * Experience Providing Frontline Support: Experience with answering questions, directing customers, or providing forms/information in person, over email, or on the phone. * Familiarity With Office equipment: Experience using or maintaining copiers, scanners, or supply inventories. Benefits We offer competitive benefits and flexible opportunities: * Excellent health, dental and vision benefits for employee/employee's family * 401k program * Flexible Schedules * Hybrid telework * Alternate Work Week Schedule options * Paid Holidays and vacation/leave * Tax-advantaged savings and spending accounts * Free Employee Assistance Program * Investment in your training and development HCD's Sacramento Headquarters' building also offers: * Convenient transportation options, including light-rail and pre-tax parking * Free On-site Gym * On-site Childcare * On-site Café, Deli, and Grill * On-site ATM For more details about employee benefits, visit the California Department of Human Resources website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: *********************** Hiring Unit Contact: Hiring Unit | JC-500398 ************** ***************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Medical Management Unit ************** ***************************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Interested individuals must submit a Statement of Qualifications (SOQ) in addition to the standard state application (form STD 678). Your SOQ will be considered the first interview for this position. Cover letters and resumes do not take the place of the SOQ. When completing the SOQ, number your responses, include all relevant experience, education, and training, as applicable, and explain all answers thoroughly. Your SOQ should not exceed two pages, single-spaced, Arial 12-point font and address the following: * This position requires a high level of accuracy, organization, and confidentiality when maintaining employee records and HR documents. Describe your experience or approach to ensuring accuracy and protecting confidential information in an office environment. * This role regularly supports employees and HR internal staff with information and supply needs. Explain how you would provide excellent service while managing multiple tasks or requests at once. Note: Applicants who do not follow these instructions may be disqualified from the selection process. Visit the SOQ Checklist for Candidates for tips on completing a Statement of Qualifications. Additional Information Click on the following link to complete a department recruitment survey: Recruitment Survey. To become 'list eligible' for consideration, interested candidates must successfully pass a civil service exam. You may apply and take the exam online at CalCareers. If you're new to the state application process please visit 3 Steps to a State Job. All information regarding your employment history must be included on the State Employment Application STD. 678. Applications that are submitted blank or with "see resume" in place of duties performed or applications received without the following information for each job entry will be considered incomplete and will not be accepted: * "To" and "from" dates (month/day/year) * Hours worked per week * Private sector job titles * Supervisor name and phone number * Job duties performed * State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles) Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Why Join DHCS? The Department of Health Care Services (DHCS) is the backbone of California's health care safety net. Our success is made possible by the hard work of more than 4,800 DHCS team members and through collaboration with the federal government and other state agencies, counties, and partners for the care of low-income families, children, pregnant women, older adults, and persons with disabilities. This is an exciting opportunity to join our diverse team in the following role. If you are interested in joining our team, apply today! About this Role: The role of the Mailroom Office Assistant is to maintain the functions of the Third Party Liability and Recovery Division (TPLRD) mailroom. Under the general supervision of the Staff Services Manager I, the Mailroom Office Assistant will accurately receive, log, sort, count and process all incoming mail. The incumbent should have strong organizational and communication skills to also perform a variety of other clerical and customer service tasks for the entire Division. Have questions and/or need assistance? Contact *******************, we are here to help walk you through the state hiring process! You will find additional information about the job in the Duty Statement. Working Conditions Please see the Telework and Salary Information section below for telework, reporting location, and temporary statewide salary reduction details. Please note: This position is located in West Sacramento, which is in Yolo County. Please ensure you have chosen Yolo County as a place you are willing to accept employment on your CalCareer profile. Our campus-style office offers FREE parking, and is near the freeway, a shopping center, and several dining options. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * OFFICE ASSISTANT (GENERAL) Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-500665 Position #(s): ************-XXX Working Title: MAILROOM OFFICE ASSISTANT (GENERAL) Classification: OFFICE ASSISTANT (GENERAL) $3,167.00 - $4,487.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: Multiple Work Location: Yolo County Telework: In Office Job Type: Permanent, Full Time Department Information DHCS' purpose is to provide equitable access to quality health care leading to a healthy California for all. DHCS is a dynamic organization with ambitious goals and talented, committed employees. We work hard every day to fulfill our vital responsibility to support the delivery of quality health care to Californians. DHCS is committed to addressing disparities within our organization and in our communities through efforts toward greater diversity, equity, and inclusion. This is accomplished, in part, by a commitment toward employing a diverse workforce that reflects the many communities we serve, and by promoting and enforcing equal employment opportunity. Take a look at some of DHCS' recent projects and happenings that our Department has accomplished in the DHCS Newsroom. Special Requirements Simple Application Steps If you are interested in this position, complete the following simple steps: * Review the education and experience minimum qualifications (MQ's) of the Office Assistant/Technician Consolidated Series - CalHR. See the Minimum Requirements section above. * Complete the statement of qualifications and the state application by clicking "Apply Now" above. See below for detailed application instructions. * Submit your application package with all required documents, which include the statement of qualifications - See the "Required Application Package Documents" section below. * Once you have applied, take the Office Assistant Exam Bulletin. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 12/15/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Health Care Services Mailing Attn: Certification Technician JC-500665 M.S. 1300 P.O. Box 997411 Sacramento, CA 95899-7411 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Health Care Services Drop-Off Certification Technician JC-500665 1501 Capitol Avenue, Suite 71.1501 Sacramento, CA 95814 Monday to Friday (excluding holidays) 08:00 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. * Statement of Qualifications - Refer to the Statement of Qualifications Requirement Section for instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Ability to move/lift/carry/reach material which may weigh up to 25 pounds. * Ability to use modern office tools and equipment (e.g., computer, mail machine). * Ability to work in a fast-paced environment, set priorities, and meet deadlines. * Customer service oriented, demonstrates professional customer service skills, and strong interpersonal skills. * Demonstrates a positive attitude, flexibility, and dependability in all workplace activities * Demonstrates excellent attendance and punctuality. * Remain in a stationary position for extended periods of time * Ability to work in a noisy environment. * Available to work from 7:30 a.m. to 4:30 p.m., Monday through Friday. Statement of Qualifications Requirement Section Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ is a narrative discussion, not a cover letter, prepared by the applicant describing how their skills, knowledge, abilities, education, training, and experience, qualify them for the position. The SOQ serves as documentation of the applicant's ability to present information clearly and provide DHCS additional information about their experience and qualifications concisely in writing. The DHCS may not consider applicants who fail to provide an SOQ with their application. Resumes do not take the place of the SOQ. The SOQ must be no more than one page in length, single - spaced and using 12-point font. You must indicate your Full Name and Job Control Number at the top right corner. Candidates who do not complete and submit an SOQ may not be considered for this position. The use of artificial intelligence (AI) is not allowed. Any answer that uses AI will be disqualified from consideration. Benefits DHCS is dedicated to creating an innovative workplace for its team members that is inclusive, diverse, and interactive! Here are a few of the ways we stay engaged with our team: * Continuous and ongoing training * Diversity, Equity, and Inclusion program activities * Employee Assistance Program (EAP) Additionally, as a team member of the State of California, you may be eligible for many benefits, such as: * Medical, including health, dental, and vision insurance. * Paid Holidays and vacation/leave * Defined retirement program * Savings Plus Program (401(k), 457) * Medical/Dependent Care Reimbursement Accounts Full benefits information can be found on CalHR's California State Civil Service Employee Benefits Summary. DHCS 2023-2027 Strategic Plan provides more information about our commitment to serving Californians and organizational excellence. We need your help! Please let us know how you heard about our position by taking this brief optional survey: SurveyMonkey link. This survey is not required to be considered for this position. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Kim Swofford ************** ************************ Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** *********************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Telework and Salary Information Telework: This position is currently eligible for telework up to three days per week and is required to report in person a minimum of two days per week. The amount of telework is at the discretion of the Department and is subject to change consistent with DHCS' Telework Program and Government Code sections 14200 - 14203. Telework is available to California residents, and proof of residency may be required. This Office Assistant position has an in-office presence of up to 5 days per week, and may be able to telework 1 day per month. Business travel may be required, and reimbursement considers an employee's designated office and residence subject to regulations and bargaining unit contract provisions. All commute expenses to the reporting location will be the responsibility of the selected candidate. The DHCS office location for this position is 840 Stillwater Road, West Sacramento, CA 95605 Personal Leave Program (PLP) 2025 agreement Salary: Effective July 1, 2025, the California Department of Human Resources (CalHR) implemented the temporary Personal Leave Program 2025 (PLP 2025). PLP 2025 directs that each employee receive a temporary reduction in pay in exchange for PLP 2025 leave credits. The temporary salary reduction percentage and the number of PLP 2025 leave credits are based on the position's associated bargaining unit. The salary range(s) included in this job advertisement do not include the temporary salary reduction. Please reach out to the hiring unit contact listed on this job advertisement for details. Additional Information Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement. Paper applications must include a signature. Dates printed on envelopes by mobile barcodes or equivalent mobile print technology are not acceptable proof of the date the application and any other required documents or materials were filed. Applicants must state their basis of eligibility (List Eligibility, Lateral Transfer, Reinstatement, T&D, or Surplus/SROA), and the Job Control (JC) number and/or position number in the "Examination(s) or Job Title(s), For Which You Are Applying" section on the STD. 678. Surplus/SROA candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e., social security number, date of birth, etc.) as well as any information regarding your LEAP eligibility and/or exam scores from your documents prior to submission. All information on the Employment Application (STD 678) must be completed. Applicants should include all employment history on the Employment Application (STD 678), including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Resumes or other documents may not be substituted for the Employment Application (STD 678). If applying electronically, please note that CalCareers no longer allows applicants to withdraw their applications. If you need assistance to withdraw your application, please contact the Recruitment Section at ******************* For all other questions regarding your CalCareer account, please contact CalHR's CalCareers Unit at ************** or **********************. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.