Administrative Assistant jobs at Save the Children US

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor? If you answered ‘yes', to any of the above, World Relief, and millions of people around the world need you. At this pivotal moment in time, we are rapidly expanding and growing our team to meet the increasing needs of our world. We are looking for people who want to use their gifts and talents to make a real and tangible difference in our world and the lives of the suffering. If you're looking for a purpose-driven career in which you can grow your talents, while also standing up for the rights of the vulnerable, we want you to join us today. ORGANIZATION SUMMARYWorld Relief is a global Christian humanitarian organization whose mission is to boldly engage the world's greatest crises in partnership with the church. The organization was founded in the aftermath of World War II to respond to the urgent humanitarian needs of war-torn Europe. Since then, for 80 years, across 100 countries, World Relief has partnered with local churches and communities to build a world where families thrive and communities flourish. Today, organizational programming focuses on humanitarian and disaster response, community strengthening and resilience, and refugee & immigrant services and advocacy. This position is reliant upon funding and may be subject to modification or termination based on resource availability. POSITION SUMMARY: World Relief Memphis is seeking a highly organized, detail-oriented, and proactive Part-Time Administrative Assistant to support the Executive Director in advancing the organization's mission. This role is critical to ensuring timely execution in administrative priorities and effective internal communication, allowing the Executive Director to focus on strategic priorities, relationship building, and organizational leadership.ROLE & RESPONSIBILITIES: Administrative Support Complete administrative tasks to support the Executive Director, such as timesheets, mileage reimbursements, reimbursement requests, credit card receipts, and balancing the credit card. Support other office leaders in these tasks as assigned. Support the Executive Director in scheduling, preparing for, executing and following up on internal and external meetings and events by purchasing supplies, preparing space, collateral, agendas, and taking notes. Prepare and organize meeting materials, agendas, and presentations as needed. Attend meetings to record, transcribe, and distribute accurate minutes or action items. Draft, proofread, and manage correspondence and other written communication. Work with office staff to prepare and clearly present office updates and reports, such as the Monthly Director's Report. Serve as a point of contact between the Executive Director and internal/external stakeholders while maintaining confidentiality. Manage the Executive Director's calendar, schedule appointments, and coordinate meetings. Prepare briefing materials, presentations, and reports for meetings with donors, partners, and board members. Provide support in coordinating and executing special projects and cross-departmental initiatives. Support the Executive Director in maintaining deadlines and following up on outstanding tasks. Support internal and external event planning and execution as assigned by supervisor Perform other duties as assigned. Administrative Fundraising Support Assist the Executive Director in drafting and sending thank-you notes and acknowledgment letters. Coordinate administrative logistics for donor meetings, including scheduling, preparing materials, and follow-up communications. Assist in capturing key organizational achievements and stories for reports, newsletters, and presentations. Process general mail for Executive Director including received gifts in a timely manner according to local and headquarters processes and confidentiality protocols. Work with headquarters staff to maintain and update donor management software with accurate records of contributions, contacts, and engagement activities. Work with headquarters staff to capture and maintain performance data related to fundraising activities to support progress toward annual fundraising goals. Work closely with other staff members to ensure alignment of donor communications and program updates to support the Executive Director in achieving fundraising goals. Perform other duties as assigned. JOB REQUIREMENTS: Mature and personal Christian faith Committed to the mission, vision, and values of World Relief Desire to serve and empower the Church to impact vulnerable communities Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Association of Evangelicals' For the Health of The Nation document 1-3 years of experience in administrative support, preferably in a nonprofit or development environment. Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple tasks and deadlines. Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and experience with donor management software (e.g., Raiser's Edge, HubSpot) preferred. Professional demeanor, discretion, and ability to handle sensitive information. PREFERRED QUALIFICATIONS: Associate or Bachelor's degree preferred, or equivalent administrative experience. World Relief offers a competitive benefits package and employee discount program for full-time, Regular, and part-time (25+ hours per week) employees World Relief is honored to be recognized with the Gold-level Cigna Healthy Workforce Designation for exceeding the core components of our well-being program including leadership and culture, program foundations and execution, and whole person health. ***Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment, based upon United States federal guidelines provided in Title VII of the Civil Rights Act of 1964.

Legal - Virginia Beach, VA The Christian Broadcasting Network (CBN) is seeking a highly organized and dedicated Administrative Assistant to provide essential support to the Office of the General Counsel. This role involves a variety of clerical tasks including answering calls, managing correspondence, performing data entry, and maintaining document systems. Serving in this position facilitates ministry activities and contributes to CBN's Biblical mission to advance the Gospel of Jesus Christ worldwide. The successful candidate will have the following qualifications: * Minimum of 4 years of experience as an Administrative Assistant in a fast-paced environment * Basic understanding of legal terminology and processes is preferred * Strong ability to manage tasks in a structured, high-volume setting * Exceptional typing skills (50-80 words per minute) with a high level of accuracy * Proficient in transcribing audio recordings and written notes * Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Teams) * Excellent oral and written communication skills * Strong organizational and time management skills with the ability to prioritize tasks and multitask effectively * Demonstrated ability to handle confidential information with discretion and integrity * Self-motivated, able to work independently with minimal supervision as well as be an effective member of a small team * Adaptable with ability to remain calm under pressure to meet deadlines * Strong interpersonal skills with the ability to build rapport with colleagues, management, donors, and outside public * Comfortable with sitting for long periods and manual tasks * Demonstrated life application of Biblical principles and practices in alignment with CBN's non-profit Christian mission CBN is a global nonprofit ministry demonstrating the love of God by sharing the Gospel through digital content, traditional media, and humanitarian aid. Headquartered in beautiful Virginia Beach, VA, CBN offers a professional and rewarding work environment, competitive salary, and benefits package to include healthcare for full time positions. If you meet the listed qualifications and are in agreement with CBN's mission and purpose, please click apply or visit our CBN Job Board at *********** for application and benefit information. We are unable to give full consideration to resumes without applications.

Job Description Administrative Assistant II Provide high-level administrative support to the CEO. Responsibility may include preparing statistical reports, handling information requests, as well as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff. Education and Experience High School Diploma - or the equivalent (for example, GED) Bachelor's Degree preferred. Primary Job Duties Manage and maintain executives' schedules. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Prepare responses to correspondence containing routine inquiries. Make travel arrangements for executives. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Attend meetings to record minutes. Answer phone calls and direct calls to appropriate parties or take messages. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing bookkeeping duties. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Administrative Assistant/Board Secretary (Part-time): The NC Baptist family is a mission-driven team that pursues excellence to help local North Carolina Baptist churches accomplish more together for God's kingdom. N.C. Baptists partner to take the gospel of Jesus to all the nations. As a member of our team, you help resource and mobilize local churches in becoming a movement of churches on mission together. We're looking for a team player who can communicate clearly to join our Convention Relations Group as a part-time non-exempt Administrative Assistant/Board Secretary. On Mission together, to provide NC Baptist board, ministries, staff and churches with excellent support in a manner that honors Christ. As the Administrative Assistant/Board Secretary (part-time), you would serve to provide a full range of administrative support and assistance to the N.C. Baptist Board of Directors, Convention Officers and Committees. Requirements and Responsibilities Requirements: A bachelor's degree or equivalent is preferred. At least 5-years' work experience is preferred Highlighted Responsibilities: Professional communication and information processing. Coordinating and scheduling. Knowledge of applicable computer software programs. Prepare the budget and process requisitions for the Convention and Board operations. Valued Benefits Retirement: Access to contribute to a 403b retirement plan.

Job Description Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Nashville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Greet clients and visitors in a friendly, professional manner upon arrival at the office. Provide project based professional administrative support to team members. Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. Answer and transfer incoming calls to appropriate team members. Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. Coordinate internal and client meetings - reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. Assist with clerical duties including printing, scanning, filing and faxing documents. Process expense reports requested and submit via time and billing software. Provide back-up support for assistance with team member invoicing and collection process. Maintain office cleanliness and organization. Other ad hoc administrative duties as needed. Qualifications: High School diploma or GED required 5+ years of administrative or clerical experience required Ability to work in the office Monday through Friday. Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe Excellent time management skills with the ability to multi-task and prioritize work Strong organization and communication skills Ability to work independently and with a team Strong attention to detail and problem-solving skills Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Perform special duties as assigned. Provide administrative support to a manager, work group, section, or facility. Coordinate workflow processes. Communicate with internal and external contacts. Maintain current knowledge of related policies, procedures, and practices. How you will contribute: Administrative Coordination: Coordinate and schedule meetings with VDOT staff, local, state, and federal elected officials, citizens, and other external participants. Prepare agendas, meeting minutes and track action items. Prepare letters to appropriate individuals within and outside VDOT. Coordinate functions and special events as needed, contacting attendees, making hotel and restaurant arrangements, arrange lodging, meals and equipment if needed. Coordinate registration for staff for various conferences and seminars. Administrative Support : Provide diverse administrative support to a manager, work group, section, district, or division. Handle phone calls, contacts, and communications from VDOT staff and others external to the organization. Prepare correspondence or reports. Provide guidance to standard operating policies and procedures. General Office Support : Provide clerical and administrative support. Transcribe and edit data, format, and edit from notes and rough drafts, and type materials related to specific projects. Prepare outgoing correspondence. May create and analyze reports and graphs. Assist with the scheduling and setups for training. Purchasing: Make purchases in accordance with the agency's procurement guidelines and process payment ensuring compliance with prompt pay guidelines. Records Management : Maintain files, records, or systems for assigned area. Maintain files for pending items awaiting responses. Update documents, manuals, or other agency officials records and lists. Pick up mail, sort, date, and route to appropriate staff members. What will make you successful: Ability to communicate effectively orally and in writing. Ability to compile, coordinate and prepare reports. Knowledge of office and business practices and principles. Skill in providing and promoting good customer service to internal and external customers. Skill in the use of computers and software applications to include Microsoft Office. Minimum Qualifications: Ability to handle confidential and sensitive issues appropriately. Ability to interpret and apply standard record retention practices and procedure. Ability to perform under pressure and meet deadlines. Knowledge of applying executive administrative practices. Knowledge of office and business practices and principles. Skill in filing and document management. Additional Considerations: A combination of training, experience, or education in a General Office Environment, or related field desired. Ability to work independently. Experience interpreting and applying policies and procedures. Click below to learn more about the Competency Model associated with this Position: Competency Model Physical Requirements Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct. VDOT Code of Ethics Standards of Conduct Physical Requirements Physical Requirements

Job Description ProspectBlue is seeking a detail-oriented Part-Time Administrative Assistant to support our client, a well-established family-run business in MECHANICSVILLE, VA. This role is ideal for someone who enjoys staying organized, managing project details, and contributing to a smooth-running team. Key Responsibilities: Enter and update project information in our project management system Track hours, materials, and other project-related details Maintain organized and accurate documentation Assist with general administrative tasks and project coordination as needed Qualifications: Strong attention to detail and commitment to accuracy Comfortable using project management or tracking software (training provided if needed) Ability to work independently and manage time effectively Reliable, organized, and consistent in completing repetitive tasks Schedule: Approximately 4 hours per day, 5 days per week, with some flexibility. The full 4-hour schedule may not be required daily.

Salary: $14.44 OBJECTIVE: The VITA Support Assistant position is focused on promoting the financial stability of low- to moderate-income families through tax preparation services. The Support Assistant will be responsible to help with day-to-day VITA Site operations, including: tax preparation and quality review; volunteer recruiting, training, and supervision; program marketing and outreach, and other duties as appropriate Works toward ROMA goals. Attendance is mandatory job function. II. RESPONSIBILITIES & DUTIES: A. Works with the Community & Family Support Manager to complete activities integral to the VITA program. 1. Assists in training and overseeing VITA volunteers. 2. Sets client appointments and related service schedules. 3. Completes tax returns. 4. Helps recruit and supervise volunteers. 5. Helps market the program. 6. Reviews each tax return for errors and compliance in all forms and required attachments or documentations, and 7. Completes other duties as assigned. B. Submits all VITA information to Community & Family Support Manger to enter into Empower. QUALIFICATIONS 1. Ability to do math. 2. Must be proficient on computer applications. 3. Must be able to complete taxes and file reports. 4. Must be willing to complete all required IRS training. 5. Comply with all background checks required by the program. 6. Valid Virginia Drivers Licenses may be required 7. Any and all other duties as required by the COO and CEO. IV. UNVERISAL STANDARDS: A. Communication 1. Ability to communicate (in-person and electronically) with staff, superiors, community officials, families effectively and appropriately. B. Cultural Competence and Ethics 1. Positive, caring and supportive attitude characterized by understanding and non-judgmental commitment to participant families, coworkers, superiors, and all other persons with whom interaction occurs. Comply with all Standards of Conduct and Confidentiality Policies as these are considered of the utmost importance in working with community residents. C. Organization 1. Ability to manage time, energy and workspace well in order to accomplish all assigned tasks successfully. D. Reporting 1. Ability to complete weekly, monthly, quarterly, and yearly reports as needed. E. Health and Safety 1. Ability to squat, sit, stand, walk, bend, stoop, reach, hear, see, speak, and lift and/or carry at least 25 lbs. 2. Knowingness of possibility to exposure of communicable diseases F. Technology 1. Microsoft Office (Word, Excel, etc.) proficient. 2. Willingness to train in program and agency data management systems. G. Professionalism 1. Ability to casually present oneself. 2. Accountability Timely, Attendance 3. Team Oriented 4. Possess problem solving skills. 5. Continue to expand knowledge by attending trainings, etc. (16 hours annually) Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, activities, assigned location, and hours of work, may change at any time with or without notice. Two position: One 36 hours and the other 40 hours a week! They both are seasonal position

Mission Northside's mission is to connect unconnected people to Jesus by connecting them to Christ, Community and their Calling. The Global Outreach Administrative Assistant will provide essential support to the Global Outreach team's administrative operations, helping ensure smooth day-to-day functionality of office tasks and communications. This role requires someone with strong organizational abilities, attention to detail, and the ability to thrive in a dynamic environment. The ideal candidate will possess exceptional attention to detail, excellent communication skills, strong decision-making capabilities, and a commitment to confidentiality. This person will work closely with the Global Outreach team, embodying professionalism and a heart for service that aligns with Northside's mission and values. Job Duties Office Management and Administrative Support Assist in mission trip planning: creating registration materials, booking airline and hotel accommodations, coordinating logistics, etc. Perform general administrative duties, such as answering phones, managing calendars, scheduling meetings, and organizing files with meticulous attention to detail. Coordinate and maintain team records, documents, and communication materials, demonstrating a high level of confidentiality, integrity, and organizational skill. Prepare and edit documents, reports, presentations, and correspondence with professionalism, meeting church standards and enhancing office efficiency. Communication and Liaison Act as a primary point of contact for the Global Outreach team with church staff, congregation, and visitors, facilitating a welcoming and supportive atmosphere in all interactions. Create and manage internal and external communications, including email, print, and social media. Liaise with various departments, ensuring smooth coordination and effective communication. Event Coordination Support the planning, coordination, and execution of team events and meetings, including scheduling, logistics, and material preparation. Assist in setting up for events, maintaining a proactive, detail-oriented approach to ensure seamless event execution and organization. Documentation and Record-Keeping Organize, manage, and update records, files, and databases related to team operations and mission trips through Managed Missions and Rock. Prepare, track, and file documents with accuracy, upholding confidentiality and church guidelines, and proactively seeking ways to improve organization and efficiency. Professional and Proactive Task Management Approach tasks with a forward-thinking mindset, anticipating office needs, troubleshooting issues, and taking proactive steps to enhance administrative support. Handle multiple priorities, managing workload effectively and independently, while remaining calm and professional under pressure. Maintain a courteous, trustworthy demeanor, aligning with the church's values and fostering a respectful and positive environment. Education and Experience High school diploma or equivalent required; associate's or bachelor's degree in a related field is a plus. 1-3 years of related experience or education preferred. Strong knowledge of office management practices and procedures, with experience in handling confidential information. Knowledge, Skills, and Abilities Strong personal faith and alignment with the core values and mission of Northside (C3 Faithfulness as outlined below). Proficient with Mac and Google Suite, with ability to build proficiency in Planning Center, Rock Database, Asana, and Slack Excellent communication skills, verbal and written, with strong attention to detail. Ability to handle multiple projects simultaneously with complete follow-through. Ability to discern needs and respond appropriately, sensitively, and proactively. Ability to work effectively in a fast-paced environment, think on your feet, and remain calm under pressure. Potential weekend hours might be required. C3 Faithfulness We do this by remaining personally connected-to Christ, community, and calling. The invitation we extend to every person who engages with us at Northside is an invitation to a call that we have already embraced and are fully committed to as a staff leadership team. These are the commitments we expect every member of our team to acknowledge and uphold: 1. CHRIST “He is before all things, and in Him all things hold together.” - Colossians 1:17 Identity - physically, mentally, emotionally, spiritually, relationally rooted in Jesus Work - embracing staff values of healthy, hungry, unified, and among the people Financial Generosity - giving 10% of gross income (a first fruits tithe) to Northside 2. COMMUNITY “They devoted themselves to the apostles' teaching and to the fellowship, to the breaking of bread and to prayer.” - Acts 2:42 Weekend Gathering - regular attendance and participation in congregational worship (present for 75% of weekend gatherings throughout the year) Life-Changing Community - regular attendance and participation in a Life Group, micro group, or another intentional and regular gathering where prayer, Scripture, encouragement, and accountability is the norm. 3. CALLING “Each one should use whatever gift he has received to serve others, faithfully administering God's grace in its various forms.” - 1 Peter 4:10 Carrying out God's ministry for me in this season (sharpening my skills through networking as well as both formal and informal skill development) Serving others with my gifting whenever the Spirit leads Please click this link to complete the Culture Index Survey

Job DescriptionSalary: Mission Northsides mission is to connect unconnected people to Jesus by connecting them to Christ, Community, and their Calling. The Leadership Development Administrative Assistant will provide essential support to Leadership Development initiatives, helping ensure smooth day-to-day functionality of office tasks and communications. This role requires someone with strong organizational abilities, attention to detail, and the ability to thrive in a dynamic environment. The ideal candidate will possess exceptional attention to detail, excellent communication skills, strong decision-making capabilities, and a commitment to confidentiality. This person will work closely with the Outreach & Leadership Development team, embodying professionalism and a heart for service that aligns with Northsides mission and values. Job Duties Office Management and Administrative Support Assist in coordinating logistics for Northside U, Residency, Ambassador Program, and other Leadership Development initiatives. Perform general administrative duties, such as managing calendars, scheduling meetings, answering phone calls, and organizing files with meticulous attention to detail. Coordinate and maintain records, documents, and communication materials, demonstrating a high level of confidentiality, integrity, and organizational skill. Prepare and edit documents, reports, presentations, and correspondence with professionalism, meeting church standards and enhancing office efficiency. Communication and Liaison Act as a primary point of contact for Leadership Development initiatives with church staff, congregation, and visitors, facilitating a welcoming and supportive atmosphere in all interactions. Create and manage internal and external communications, including email, print, and social media. Liaise with various departments, ensuring smooth coordination and effective communication. Program/Event Coordination Support the planning, coordination, and execution of Northside U classes, special events, and meetings, including scheduling, logistics, and material preparation. Assist in setting up for weekly programs and special events, maintaining a proactive, detail-oriented approach to ensure seamless event execution and organization. Documentation and Record-Keeping Organize, manage, and update records, files, and databases related to team operations, specifically Northside U classes, Residency & Internship Programs, and Ambassador Programs through Rock database. Prepare, track, and file documents with accuracy, upholding confidentiality and church guidelines, and proactively seeking ways to improve organization and efficiency. Professional and Proactive Task Management Approach tasks with a forward-thinking mindset, anticipating future programming and events, office needs, troubleshooting issues, and taking proactive steps to enhance administrative support. Handle multiple priorities, managing workload effectively and independently, while remaining calm and professional under pressure. Maintain a courteous, trustworthy demeanor, aligning with the churchs values and fostering a respectful and positive environment. Education and Experience High school diploma or equivalent required; associates or bachelors degree in a related field is a plus. 1-3 years of related experience or education preferred. Strong knowledge of office management practices and procedures, with experience in handling confidential information. Knowledge, Skills, and Abilities Strong personal faith and alignment with the core values and mission of Northside (C3 Faithfulness as outlined below). Proficient with Mac and Google Suite, with the ability to learn and build proficiency in Planning Center, Rock Database, Asana, and Slack. Excellent communication skills, verbal and written, with strong attention to detail. Ability to handle multiple projects simultaneously with complete follow through. Ability to discern needs and respond appropriately, sensitively, and proactively. Ability to work effectively in a fast-paced environment, think on your feet, and remain calm under pressure. Potential weekend hours, though rare, might be requested. C3 Faithfulness We do this by remaining personallyconnectedto Christ, community, and calling. The invitation we extend to every personwho engages with us at Northside is an invitation to a call that we have alreadyembraced and are fully committed to as a staff leadership team.These are thecommitments we expect every member of our team to acknowledge and uphold: 1. CHRIST He is before all things, and in Him all things hold together. - Colossians 1:17 Identity - physically, mentally, emotionally, spiritually, relationally rooted in Jesus Work - embracing staff values of healthy, hungry, unified, and among the people Financial Generosity - giving 10% of gross income (a first fruits tithe) to Northside 2. COMMUNITY They devoted themselves to the apostles teaching and to the fellowship, to the breaking of bread and to prayer. - Acts 2:42 Weekend Gathering - regular attendance and participation in congregational worship (present for 75% of weekend gatherings throughout the year) Life-Changing Community - regular attendance and participation in a Life Group, micro group, or another intentional and regular gathering where prayer, Scripture, encouragement, and accountability is the norm. 3. CALLING Each one should use whatever gift he has received to serve others, faithfully administering Gods grace in its various forms. - 1 Peter 4:10 Carrying out Gods ministry for me in this season (sharpening my skills through networking as well as both formal and informal skill development) Serving others with my gifting whenever the Spirit leads Please click this link to complete the Culture Index Survey

Mission Northside's mission is to connect unconnected people to Jesus by connecting them to Christ, Community, and their Calling. The Leadership Development Administrative Assistant will provide essential support to Leadership Development initiatives, helping ensure smooth day-to-day functionality of office tasks and communications. This role requires someone with strong organizational abilities, attention to detail, and the ability to thrive in a dynamic environment. The ideal candidate will possess exceptional attention to detail, excellent communication skills, strong decision-making capabilities, and a commitment to confidentiality. This person will work closely with the Outreach & Leadership Development team, embodying professionalism and a heart for service that aligns with Northside's mission and values. Job Duties Office Management and Administrative Support Assist in coordinating logistics for Northside U, Residency, Ambassador Program, and other Leadership Development initiatives. Perform general administrative duties, such as managing calendars, scheduling meetings, answering phone calls, and organizing files with meticulous attention to detail. Coordinate and maintain records, documents, and communication materials, demonstrating a high level of confidentiality, integrity, and organizational skill. Prepare and edit documents, reports, presentations, and correspondence with professionalism, meeting church standards and enhancing office efficiency. Communication and Liaison Act as a primary point of contact for Leadership Development initiatives with church staff, congregation, and visitors, facilitating a welcoming and supportive atmosphere in all interactions. Create and manage internal and external communications, including email, print, and social media. Liaise with various departments, ensuring smooth coordination and effective communication. Program/Event Coordination Support the planning, coordination, and execution of Northside U classes, special events, and meetings, including scheduling, logistics, and material preparation. Assist in setting up for weekly programs and special events, maintaining a proactive, detail-oriented approach to ensure seamless event execution and organization. Documentation and Record-Keeping Organize, manage, and update records, files, and databases related to team operations, specifically Northside U classes, Residency & Internship Programs, and Ambassador Programs through Rock database. Prepare, track, and file documents with accuracy, upholding confidentiality and church guidelines, and proactively seeking ways to improve organization and efficiency. Professional and Proactive Task Management Approach tasks with a forward-thinking mindset, anticipating future programming and events, office needs, troubleshooting issues, and taking proactive steps to enhance administrative support. Handle multiple priorities, managing workload effectively and independently, while remaining calm and professional under pressure. Maintain a courteous, trustworthy demeanor, aligning with the church's values and fostering a respectful and positive environment. Education and Experience High school diploma or equivalent required; associate's or bachelor's degree in a related field is a plus. 1-3 years of related experience or education preferred. Strong knowledge of office management practices and procedures, with experience in handling confidential information. Knowledge, Skills, and Abilities Strong personal faith and alignment with the core values and mission of Northside (C3 Faithfulness as outlined below). Proficient with Mac and Google Suite, with the ability to learn and build proficiency in Planning Center, Rock Database, Asana, and Slack. Excellent communication skills, verbal and written, with strong attention to detail. Ability to handle multiple projects simultaneously with complete follow through. Ability to discern needs and respond appropriately, sensitively, and proactively. Ability to work effectively in a fast-paced environment, think on your feet, and remain calm under pressure. Potential weekend hours, though rare, might be requested. C3 Faithfulness We do this by remaining personally connected-to Christ, community, and calling. The invitation we extend to every person who engages with us at Northside is an invitation to a call that we have already embraced and are fully committed to as a staff leadership team. These are the commitments we expect every member of our team to acknowledge and uphold: 1. CHRIST “He is before all things, and in Him all things hold together.” - Colossians 1:17 Identity - physically, mentally, emotionally, spiritually, relationally rooted in Jesus Work - embracing staff values of healthy, hungry, unified, and among the people Financial Generosity - giving 10% of gross income (a first fruits tithe) to Northside 2. COMMUNITY “They devoted themselves to the apostles' teaching and to the fellowship, to the breaking of bread and to prayer.” - Acts 2:42 Weekend Gathering - regular attendance and participation in congregational worship (present for 75% of weekend gatherings throughout the year) Life-Changing Community - regular attendance and participation in a Life Group, micro group, or another intentional and regular gathering where prayer, Scripture, encouragement, and accountability is the norm. 3. CALLING “Each one should use whatever gift he has received to serve others, faithfully administering God's grace in its various forms.” - 1 Peter 4:10 Carrying out God's ministry for me in this season (sharpening my skills through networking as well as both formal and informal skill development) Serving others with my gifting whenever the Spirit leads Please click this link to complete the Culture Index Survey

OBJECTIVE: The VITA Support Assistant position is focused on promoting the financial stability of low- to moderate-income families through tax preparation services. The Support Assistant will be responsible to help with day-to-day VITA Site operations, including: tax preparation and quality review; volunteer recruiting, training, and supervision; program marketing and outreach, and other duties as appropriate Works toward ROMA goals. Attendance is mandatory job function. II. RESPONSIBILITIES & DUTIES: A. Works with the Community & Family Support Manager to complete activities integral to the VITA program. 1. Assists in training and overseeing VITA volunteers. 2. Sets client appointments and related service schedules. 3. Completes tax returns. 4. Helps recruit and supervise volunteers. 5. Helps market the program. 6. Reviews each tax return for errors and compliance in all forms and required attachments or documentations, and 7. Completes other duties as assigned. B. Submits all VITA information to Community & Family Support Manger to enter into Empower. QUALIFICATIONS 1. Ability to do math. 2. Must be proficient on computer applications. 3. Must be able to complete taxes and file reports. 4. Must be willing to complete all required IRS training. 5. Comply with all background checks required by the program. 6. Valid Virginia Driver's Licenses may be required 7. Any and all other duties as required by the COO and CEO. IV. UNVERISAL STANDARDS: A. Communication 1. Ability to communicate (in-person and electronically) with staff, superiors, community officials, families effectively and appropriately. B. Cultural Competence and Ethics 1. Positive, caring and supportive attitude characterized by understanding and non-judgmental commitment to participant families, coworkers, superiors, and all other persons with whom interaction occurs. Comply with all Standards of Conduct and Confidentiality Policies as these are considered of the utmost importance in working with community residents. C. Organization 1. Ability to manage time, energy and workspace well in order to accomplish all assigned tasks successfully. D. Reporting 1. Ability to complete weekly, monthly, quarterly, and yearly reports as needed. E. Health and Safety 1. Ability to squat, sit, stand, walk, bend, stoop, reach, hear, see, speak, and lift and/or carry at least 25 lbs. 2. Knowingness of possibility to exposure of communicable diseases F. Technology 1. Microsoft Office (Word, Excel, etc.) proficient. 2. Willingness to train in program and agency data management systems. G. Professionalism 1. Ability to casually present oneself. 2. Accountability - Timely, Attendance 3. Team Oriented 4. Possess problem solving skills. 5. Continue to expand knowledge by attending trainings, etc. (16 hours annually) Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, activities, assigned location, and hours of work, may change at any time with or without notice. Two position: One 36 hours and the other 40 hours a week! They both are seasonal position

Under the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned. This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his/her day-to day work and personal life. All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent/Student Handbook and Employee Handbook. MINIMUM QUALIFICATIONS High school diploma or equivalent Knowledge of and ability to use English correctly and appropriately Computer skills Ability to communicate Valid driver's license PREFERRED QUALIFICATIONS Two years' clerical/ secretarial experience, including word Previous experience in a school setting working with diverse groups of adults and children. Ability to perform minimal bookkeeping Knowledge of modem office practices and pr Ability to maintain clerical records and prepare simple Ability to learn and interpret rules, regulations, laws and Ability to perform required clerical work accuracy and within established Ability to operate a variety of office Ability to utilize word processing, data base and spread sheet programs on the Ability to meet and interact with public and employees with tact, courtesy and Ability to compile information from various sources and type on a variety of Ability to exercise independent judgment in the interrelation and application of standard practices and pro Ability to demonstrate positive attitude, team cooperation, and positive work performance for the purpose of maintaining the instructional process and well-being of the school. Ability to work independently. ESSENTIAL FUNCTIONS Maintains confidentiality regarding school matters, and handles confidential information and documents with complete Follows the school's discipline policy for students Maintains an orderly and safe work environment free of hazards Acts in a professional manner in demeanor and work habits Meets and interacts with the public in routine situations which require tact, discretion and Provides a variety of clerical duties involving all but the most complex Gives information and interpretations of policies or procedures related to departmental or school Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing Sorts and classifies incoming mail and other information for efficient disbursement to appropriate Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating Compiles information from various sources on a variety of standardized Assists the principal in the orientation and training of employees or Orders/tallies lunches daily and provides month-end Gathers and prepares appropriate attendance/ accounting Enrolls and discharges Requests records from prior schools, distributes school records. MARGINAL FUNCTIONS Other duties as assigned. PHYSICAL REQUIREMENTS and DEMANDS Not limited to the following: Physical ability to perform the above listed essential functions with or without reasonable accommodation. Sitting or standing for long periods of time Walking/ climbing stair Occasional lifting (up to 20 pounds) of materials for meetings, presentations or other WORK ENVIRONMENT This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. TRAVEL Travel is required as needed to attend workshops and in-service trainings sponsored by the Archdiocese and others approved by the principal. Note: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. Nothing in this restricts management's right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.

Administrative Assistant I/II Department: Arthritis & Clinical Immuno Location: Oklahoma City, OK START YOUR APPLICATION Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude. Responsibilities include, but are not limited to: Providing administrative and organizational support to multiple PIs within the program, including answering the phone. Distributing meeting flyers. Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department. Scheduling and managing web conference meetings. Coordinating and setting up conference rooms for departmental seminars. Updating and maintaining website content. Coordinating travel arrangements, reimbursements, and office supply purchasing. Planning and arranging guest speaker visits, meetings, seminars, and symposia. Reviewing spending, assembling budgets and forecasting support. Performing general office tasks including filing, copying, and handling mail. Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. Other duties as assigned. Minimum Qualifications High school diploma/GED. Strong initiative, responsibility, and adaptability. Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work. Strong oral and written communication skills. Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat. Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures. Preferred Qualifications College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping. Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning. Work Hours Typically, Monday through Friday, from 8:30AM to 5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nations oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimers disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nations leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer. START YOUR APPLICATION

Overview and Responsibilities The Arthritis and Clinical Immunology Research Program (ACI) at Oklahoma Medical Research Foundation (OMRF) is seeking an Administrative Assistant to provide comprehensive support to multiple senior scientists (Principal Investigators [PIs]). This role plays a key part in ensuring smooth research operations by assisting with administrative, organizational, and research support tasks. The ideal candidate will be detail-oriented, highly organized, able to multi-task and proactive, with strong communication skills and a helpful, positive attitude. Responsibilities include, but are not limited to: Providing administrative and organizational support to multiple PIs within the program, including answering the phone. Distributing meeting flyers. Drafting and editing letters, regulatory documents (e.g., IRB or IACUC applications), and other materials. Managing PI calendars, arranging meetings and interfacing with recruits and other guests visiting the department. Scheduling and managing web conference meetings. Coordinating and setting up conference rooms for departmental seminars. Updating and maintaining website content. Coordinating travel arrangements, reimbursements, and office supply purchasing. Planning and arranging guest speaker visits, meetings, seminars, and symposia. Reviewing spending, assembling budgets and forecasting support. Performing general office tasks including filing, copying, and handling mail. Meeting regularly with PIs to review workloads, deadlines, and provide updates on task completion. Other duties as assigned. Minimum Qualifications High school diploma/GED. Strong initiative, responsibility, and adaptability. Excellent organizational skills with the ability to manage multiple tasks, meet deadlines, and produce high-quality work. Strong oral and written communication skills. Proficiency in computer applications including Windows, Microsoft Word, PowerPoint, Excel, and Adobe Acrobat. Ability to work both independently and collaboratively with diverse groups of people, personalities, and cultures. Preferred Qualifications College degree (BS/BA/BBA in Business Administration, Finance, Accounting, or a related field preferred) and/or at least two years of previous experience in finance/bookkeeping. Demonstrated interest in gaining new skills in research administration through on-the-job mentoring and online learning. Work Hours Typically, Monday through Friday, from 8:30AM to 5:00PM. OMRF Overview Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation s leaders in patents per scientist. Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, . . . so that more may live longer, healthier lives. Successful candidates will demonstrate commitment to this mission. OMRF Benefits We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite caf , free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here. OMRF is an Equal Opportunity Employer.

Nestled in the breathtaking Blue Ridge Mountains, Ridgecrest Conference Center is dedicated to impacting lives for God's glory through purposeful hospitality. With stunning mountain views, hiking trails, and exceptional facilities, Ridgecrest offers everything needed for meaningful gatherings, including comfortable guest rooms, versatile meeting spaces, and both indoor and outdoor activities. We are driven by values like serving others, making it better, cultivating relationships and creating purposeful experiences that matter. If you have a passion for serving others, joining the Ridgecrest team could be your opportunity to make a difference while working in a beautiful place. An internship at Ridgecrest Conference Center offers a unique opportunity to grow professionally, spiritually, and personally. Interns receive on-the-job training and develop skills needed to thrive in a fast-paced Christian hospitality environment. The program includes weekly Bible study and fellowship with other team members, providing enrichment and service opportunities for growth and development. Team managers and supervisors will coordinate your work schedule, daily responsibilities, and special project assignments. Program Highlights Duration: End of August through the beginning of May. Hours: Vary based on business conditions; availability for day or evening shifts, weekends, and holidays is required. Compensation: $10 per hour stipend. Housing: Provided for the duration of the internship. Meals: Lunch provided daily in the Dining Hall (except Sundays); breakfast and lunch provided when serving meals to guests on campus. Responsibilities Join our Facilities Team and Development Departments for an immersive internship experience that takes you behind the scenes of maintaining a large-scale conference center. This unique opportunity allows you to work alongside our facilities supervisors and staff as well as our development team. Learn from highly skilled professionals in various departments, including Carpentry, Plumbing, HVAC, Grounds, Maintenance, Fleet, Safety, and Recreation and the administrative duties that come with these trades. During this internship, you will gain invaluable hands-on experience in organizing the structure to care for the buildings, grounds, and resources of our expansive 1,200-acre campus. This role is perfect for individuals who are eager to learn, dedicated to serving, and ready to embrace hard work. If you are looking to develop your skills in a dynamic and supportive environment, apply now and become a part of our dedicated Facilities Team! Requirements Basic Qualifications High school graduate or GED, required Ability to work August to May (40+ hours/week) Commit to the overall program (including bible study, service projects, events, etc.) Possess a sincere desire to serve others with excellence and grace Be flexible, dependable teachable and hard-working Have excellent communication skills and be self-motivated Willingness to serve guests with a positive attitude Must possess a valid Driver's License and have the ability to pass a Motor Vehicle Record (MVR) check. Eligible to work in the United States Preferred Qualifications Experience in administrative roles Windows Computer Savvy Physical Requirements Ability to work long days, busy weekends, and perform both mental and physical tasks continuously throughout the shift Must be able to stand, walk, bend, twist, and maneuver around equipment and obstacles for extended periods Ability to lift, carry, and move objects up to 40 pounds, frequently handling heavy items such as equipment, furniture, and supplies

Job Details Asheville office - Asheville, NCSecretary- Asheville SECRETARY The Bair Foundation is a non-profit, social service ministry looking to recruit candidates who have a passion for serving families and children and who exhibit our core values of Caring, Helping, Dedication and Teamwork. If this sounds like you, we look forward to viewing your application! BENEFITS: Generous Holiday and PTO benefits Medical, Dental, Vision 401K Traditional and ROTH Training and Educational Assistance Eligible employer for the Public Service Loan Forgiveness (PSLF) program ESSENTIAL FUNCTIONS: Type and electronically file correspondence and documents Answer telephone/route calls Assist with inputting information and compliance maintenance into the electronic database systems Ensure all paperwork is accurate and up to date with state regulations Order office supplies and keep office equipment in good working order Make copies, send scanned documents via email, distribute mail, schedule appointments Assist in pre-hire documents or requirements of new staff Relieve supervisor or staff of details associated with various projects and activities Compile and process various reports, records, tracking systems, and notifications to fulfill regulatory and internal reporting requirements which could include billing Proficient with Word and Excel JOB QUALIFICATIONS: High School Diploma or GED One year general office experience Must be proficient in the Windows operating system

Job Details American Psychiatric Association HQ - Washington, DC Full Time 2 Year Degree $24.90 - $28.08 Hourly Admin - ClericalDescription The Editorial Assistant/Permissions Coordinator is responsible for acting as a main editorial office contact by answering author and reviewer inquiries regarding manuscript submissions, maintaining accurate database files, preparing correspondence regarding publication decisions, and providing assistance to the editorial staff. In addition, this individual assists with permissions requests to reproduce material in APA publications. DUTIES & RESPONSIBILITIES Act as customer service representative for the editorial office Answer main telephone line for editorial office. Respond to author and reviewer queries; screen and route calls for other staff members. Monitor the email accounts for all American Psychiatric Association's (APA) journals. All emails will be answered and/or addressed within one business day. Prepare Editor to-do lists. Create regular emails for the Editors that include the following information: new manuscripts just added to the Editor's box, manuscripts that need additional reviewers and manuscripts ready for the Editor's decision. Create weekly decision report. Compile a report of all decisions submitted during the week for the Editor's final review and approval. Monitor peer review progress. Thoroughly check all submitted papers to ensure adherence to submission requirements. Determine editor assignments for journals with multiple decision editors, invite reviewers from Editor recommendations and monitor invitation accepts/declines. Review queues for each journal to make papers move through the process in a timely manner and that no paper is unknowingly stalled in the process. Process accepted manuscripts. Transfer manuscripts from one APA journal to another. Ensure smooth article transfer from one title to another by taking all relevant information from submission's peer review experience at one journal and replicating it as a new submission requiring a publication decision at the transferee journal. Assist in maintaining the manuscript tracking database by adding suggested reviewers as permanent potential reviewers in the database, merging of duplicate user accounts, updating keywords and keeping user contact information up to date. Monitor bounce-back “message undeliverable” notices to determine when user accounts need to be updated with current email addresses. Perform internet searches to locate current emails for registered users. Coordinate Book Forum. Send invitations to potential book reviewers. Follow-up with reviewers on the status of their book reviews. Obtain permission for use of borrowed material in APA publications. Secure pdfs for articles that are being produced. Assist with the compilation of abstracts that are being reproduced. Various administrative duties as assigned. On occasion we do solicit editorial or other special submissions from thought leaders and as a courtesy upload their submission on their behalf. This would involve proxying as all individuals in the process, uploading the paper as the author and then accepting it as the Editor. Each year for each publication a report is run listing all the individuals submitting a review over a 12-month period. This list is then checked for completeness (degrees, full names) so that it can be handed over to production for publishing in an end-of-year expression of thanks. COMPETENCIES The Editorial Assistant/ Permissions Coordinator's performance on these duties and responsibilities will be measured using the following competencies: SCOPE & IMPACT Act as customer service representative for the journals editorial office, monitor peer review progress for the APA journals, assist in maintaining the manuscript tracking database, coordinate Book Forum, and permissions and licensing requests for Publishing content. Supports the APA Publishing Journals department by performing the duties listed above and contributes suggestions to improve processes Success is frequently measured by the completion of individual tasks COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING Completes routine tasks while adhering to well-defined rules and standards. Opportunities are offered for minor problem solving as challenges arise. Encouraged to provide recommendations for process improvements. Work output is often a predictable product that is used by others to perform larger portions of the end result Identifies routine and predictable problems and recommends solutions to management RELATIONSHIP MANAGEMENT & AUTHORITY Relationships primarily center on collaborative work efforts within the Journals department and Publishing division. Relationships primarily follow established protocol Relationships may include significant interactions with members, customers, other employees, and vendors via phone calls, emails, and other modes of communication Uses tact and discretion to obtain cooperation and understanding on routine matters ORGANIZATIONAL KNOWLEDGE Demonstrates a general understanding of Editorial Assistant/ Permissions Coordinator relationships and responsibilities within the department Demonstrates a general knowledge of Journals department policies, procedures, and terminology Qualifications REQUIRED SKILLS, EXPERIENCE, AND QUALIFICATIONS High school diploma required or 0-2 years of experience. BA/BS preferred. Experience with Microsoft Office Ability to set priorities, work both independently and as a part of a team, and deal tactfully with customers in writing and on the phone. EOE, including disability/vets