Administrative Assistant jobs at Save the Children US - 405 jobs

About the Company ArtHaus Partners creates housing that is both inspiring and attainable. Founded in Oakland, we design, develop, and manage homes for the urban workforce-renters who have too often been priced out of the communities they support. With roots dating back to 1977, our team has grown into a fully integrated company committed to reimagining affordable housing. Today we hold over $800 million in assets across 160 profitable residential and multifamily projects, with over 3700 units under management and development in over 60 buildings. By adhering to our five core investment principles - cycle resistance, resident experience, efficiency, cash flow and impact - we consistently create value. About the Role The Executive Assistant is a trusted partner to the CEO and senior leadership team, responsible for ensuring seamless daily operations, executive effectiveness, and high standards across administrative, operational, and client service functions. This role requires exceptional judgment, discretion, flexibility, and the ability to operate across strategic priorities and hands-on execution. In addition to corporate responsibilities, this role supports family office functions, requiring a high level of trust, professionalism, and adaptability. The Executive Assistant will assist with select personal and household-related matters for the CEO and, when appropriate, provide support to immediate family members. Periodic travel is required to support executive meetings, site visits, investor engagements, company events, and family office needs. Key Responsibilities Executive & Strategic Support Act as a close partner to the CEO, supporting all aspects of executive workflow, priorities, and daily execution. Manage highly sensitive, high-volume email communications on behalf of the CEO, drafting nuanced responses and routing messages with appropriate context and urgency. Maintain a prioritized, organized running list of CEO action items, deadlines, and decision points. Travel with or in advance of the CEO as needed to support meetings, events, site visits, and off-site commitments. Maintain the highest level of confidentiality across executive, company, investor, and family office matters when applicable. Calendaring for CEO/Executives/Business Development, Meetings & Follow-Through Coordinate complex in-person and virtual meetings with internal teams, investors, partners, and external stakeholders. Manage calendar holds, scheduling conflicts, conference room bookings, and multi-location meeting logistics. Prepare and distribute agendas and meeting materials in advance of meetings to ensure clarity and efficiency. Attend meetings as needed to take detailed notes, document decisions, and track action items with owners and deadlines. Distribute post-meeting summaries and follow-ups within 24 hours and track action items through completion. Track meeting timing throughout the day to ensure schedules remain on track and transitions are seamless. Events & Client Service Coordinate investor, client meetings and events, including coffees, lunches, dinners, and off-site gatherings Create and send event invitations; manage guest lists, RSVPs, confirmations, and follow-up communications Coordinate event logistics such as catering orders, delivery, setup, teardown, and post-event cleanup Travel as required to support off-site meals, meetings, and events Investor Relations & External Engagement Assist with preparation of investor communications, reports, presentations, and meeting materials. Support investor meetings, tours, and follow-ups in coordination with business development and asset management teams. Travel as needed to support investor meetings, property tours, and fundraising-related engagements. Communications & Marketing Support Support executive and company-level communications and light marketing initiatives, ensuring consistent, polished messaging across channels. Draft, edit, and coordinate internal and external communications, including executive announcements, partner communications, and company-wide updates. Assist with newsletter marketing, including content drafting, editing, scheduling, and coordination with design or distribution platforms. Support CEOs social media coordination by drafting captions, coordinating content calendars, and working with internal or external marketing partners as needed. Ensure written communications align with brand voice, executive tone, and strategic priorities. Track deadlines and approvals for marketing and communications deliverables to ensure timely execution. Family Office & Personal Support Support family office operations including coordination of personal and business expenses, bill pay processes, and expense classification across company, family office, and personal accounts. Provide logistical and administrative support for personal matters related to the CEO, including scheduling, errands, reservations, and time-sensitive requests. Assist with personal event planning, household-related coordination, and property-related projects as needed. Provide support to immediate family members at the CEO's direction, coordinating logistics, scheduling, and administrative needs. Assist with pet-related care coordination, including scheduling veterinary appointments, grooming, walking and transportation, and care arrangements during travel periods. Coordinate executive and family-related travel logistics including itineraries, accommodations, ground transportation, and troubleshooting during travel. Qualifications & Attributes 2-3 Years EA Experience Supporting C-Level Executive Highly proactive and anticipatory; identifies needs before being asked. Excellent Writing Skills Exceptionally organized with strong attention to detail and follow-through. Polished, warm, and hospitality-oriented with strong executive presence. Flexible and available to accommodate travel, off-site work, and time-sensitive personal requests. Calm under pressure and solution-focused. Trusted with sensitive information and exercises sound judgment at all times. Comfortable operating in both corporate and family office environments with professionalism and discretion. Must have a valid driver's license and have reliable transportation. Must be willing to work out of our Oakland office. This is not a remote position .

Job Description EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. May draft letters and documents, initiating telecommunications. Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. May occasionally provide support to other Administration and Executive Departments as needed. May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. Maintain confidence and protect operations by keeping information confidential. Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. Prepare reports monthly and annually as requested by the Administrative Services Director. May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. Recording meetings as requested by the Administrative Services Director. Maintains professional and technical knowledge by attending educational workshops or training, as applicable. Attend all necessary meetings and conferences. Special events and projects assigned. Perform all other duties as assigned. EDUCATION/EXPERIENCE: A.A degree in Business Administration or related field. AND A minimum of two years administrative support experience to a department manager or director; OR High School diploma or (equivalent). AND A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: Travel and attend out of area meetings and conferences as required per the funding source(s). Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). Health examination with tuberculin clearance. Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: Bi-lingual (English/Spanish) is preferred. Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. Organization - Very strong organization and follow-up skills. Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. Typing - Ability to type 45 wpm on a keyboard Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. Collaboration - Ability to work in a team-based environment to accomplish common goals. Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. Transportation - Access to reliable transportation is needed, but a personal vehicle is not required. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. Occasionally stand and walk for periods or 2 or more hours per day. Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. Frequently reaching with hands and arms upward, outward and downward. Frequently bend and stoop to access files and documents. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). Frequently lift up to 5 pounds from ground level to a height of 60 inches. Occasionally lift up to 30 pounds from ground level to a height of 60 inches. Occasionally ascend/descend one flight of stairs. Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type. Job Posted by ApplicantPro

Our mission at the Ronald McDonald House Charities of Southern California (RMHCSC) is to provide comfort, care and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm and joy, RMHCSC operates six Ronald McDonald Houses and two Ronald McDonald Family Rooms, along with Camp Ronald McDonald for Good Times. Ronald McDonald House Charities Inland Empire (IERMHC) creates a welcoming environment where families can remain close to their hospitalized children and focus on healing with hope, dignity, and compassion. The Administrative Assistant to the Executive Director (ED) is responsible for providing comprehensive administrative support to the ED and leadership staff. This position supports general office operations for the ED, maintains confidentiality, coordinates executive scheduling and calendar management, assists with board administration, and performs administrative functions consistent with IERMHC policies, procedures, and standards. Essential Duties and Responsibilities: The duties listed below are representative of the responsibilities required for this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. ED & Leadership Support Provide administrative and general office support to the ED and senior leadership staff in alignment with RMHCSC standards and expectations. Provide direct administrative support to the ED, including complex calendar management, scheduling internal and external meetings, coordinating logistics, preparing agendas, tracking and submitting check requests and expense reports, and ensuring the ED is well-prepared for meetings and engagements. Serve as the primary point of contact for scheduling requests involving the ED, prioritizing meetings and managing time effectively. Assist senior leadership staff as directed by the ED, including coordination of meetings, preparation of materials, and follow-up on action items. Draft, format, and proofread correspondence, reports, presentations, and internal documents on behalf of the ED and leadership team. Maintain confidentiality and exercise of sound judgment when handling sensitive organizational, personnel, and board-related information. Board of Trustees & Governance Support Support all administrative functions related to the ED's work with the IERMH Board of Trustees, including scheduling board and committee meetings, coordinating logistics, and preparing and distributing meeting materials. Maintain accurate and up-to-date board rosters, profiles, contact lists, and governance records. Prepare board packets, retreat materials, year-end reports, and committee documentation as needed. Record, transcribe, and distribute meeting minutes in a timely manner. Assist the ED with tracking board engagement, attendance, and governance-related deliverables, including support related to the Board Give or Get policy in collaboration with Development staff. Office & Administrative Operations Provide general administrative and office support for the ED and leadership staff, including answering phones, managing correspondence, distributing incoming mail, and preparing outgoing mail. Organize and maintain electronic and physical filing systems, ensuring records are accurate, accessible, and compliant with organizational standards. Monitor and maintain inventory of office supplies, business forms, postage, and administrative resources. Update organizational charts, emergency phone trees, and internal directories as needed. Track staff birthdays and employment anniversaries; coordinate cards and acknowledgments in collaboration with managers. Be an active participant in the RMHCSC Administrative Cohort. Development & External Relations Support Provide administrative assistance to the ED with grant submissions, donor correspondence, reports, and filing. Assist with managing and tracking development and external relations action items within the ED's portfolio, including assigning follow-up tasks and coordinating scheduling through Raiser's Edge and executive calendar systems. Assist with coordination and scheduling of speaking engagements, Speakers Bureau requests, and external presentations involving the ED. Respond to general inquiries from donors, partners, and community members, routing requests to appropriate staff as needed. Obtain estimates and coordinate logistics for printing, mailings, and administrative support related to development and external communications. Provide administrative support for signature events as needed. Other duties and responsibilities as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Work Experience: High school diploma or GED required; bachelor's degree preferred. Relevant experience may substitute for formal education. Minimum of one year of administrative or executive support experience preferred. Knowledge and Skills: Demonstrated experience supporting senior leadership and managing executive calendars. Exceptional attention to detail and follow-through. Strong organizational, time management, and multitasking skills. Ability to establish and maintain effective working relationships with board members, leadership staff, employees, volunteers, and the public. Ability to work independently, exercise discretion, and manage competing priorities in a fast-paced environment. Supervisory Responsibilities: None Language Skills: Ability to read, write, and interpret general business correspondence, reports, and procedure manuals. Strong verbal and written communication skills. Bilingual English/Spanish a plus. Computer Skills: Preferred experience using modern office productivity tools, including but not limited to Microsoft Office 365, Microsoft Teams, Canva, and comparable platforms. Comfort working with databases and administrative systems; experience with nonprofit environments preferred. Mathematical Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, Registrations: Valid California Driver's License and clean driving record required to operate company vehicles, as needed. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to stand, walk, reach, talk, and hear. May occasionally lift and move items up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Equal Opportunity Employer

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal M-F 10-6 $23 per hour OVERVIEW OF POSITION: Under general guidance, performs a variety of administrative support activities for the efficient operation of the Behavior Provider Network (BPN), as well as leading and providing direction to other Administrative Assistants within the BPN. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles, audits, and analyzes information for inclusion in reports or presentation materials. ESSENTIAL FUNCTION: Leads and provides guidance to administrative assistants within the behavior provider network to ensure the highest quality of service with referrals, assignments, reports, and communications. Hires, trains, evaluates, and counsels administrative assistants, as necessary. Provides support in meeting organization and preparation; sets agenda and takes notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments; books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls; retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence, memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Aggregates and produces monthly data reports on network provider performance. Coordinates and oversees audit data review as necessary. Performs other duties as assigned. EDUCATION: Requires a High School Diploma, GED, or national equivalent EXPERIENCE: 5+ years of related experience. KNOWLEDGE, SKILLS, ABILITIES: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows-based applications, databases, and internet usage. Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates, physician's office personnel, and the general public. Ability to assist in efficient office operations, work independently, and as a team member. Ability to maintain customer-service orientation and professionalism in all interactions. Ability to exercise discretion and confidentiality pertaining to the work environment. Ability to prioritize and organize workload and be able to produce high-quality results with meticulous attention to detail. Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines. Ability to acquire an understanding of organization and department policies and practices. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals of Southern California and/or program requirements. Ability to travel locally; maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration. Carrying/Lifting: Occasional Standing: Occasional Sitting: Occasional Walking: Occasional Repetitive Motion/Activity: Frequent speaking, listening to clients, staff, andother professionals. Visual Acuity: Paying close visual attentionwhile working on a tablet/computer/laptop. Travel: Up to 10% Environmental Exposure: Exposure to unpleasant or hazardous workingconditions (noise, heat, dust, bodily fluids, etc.) less than 5% of work time.

ABOUT US The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners. PROGRAM ON THE WORLD ECONOMY Begun in 1981, The Program convenes each summer a group of prominent leaders with the aim of advancing pragmatic solutions to major global economic and financial challenges and of advancing cooperation and coordination on key issues. Its conference is by invitation only. ABOUT THIS ROLE By providing key support to the Executive Director and Co-Chairs, the Administrative Associate will help maintain organizational efficiency and effectiveness, ensuring a smooth operation. This position reports to the Director. The hourly rate for this role is $25.50/hr. This position is remote, and typically involves up to 19 hours per week, with full-time work during the five-day annual August convening in Aspen, Colorado. WHAT YOU WILL DO * Work directly with the Executive Director and Co-Chairs to support all aspects of their portfolios. This includes maintaining an overview of different, fast-paced workstreams to accurately track multiple details and situate information about projects, and stakeholders. * Maintain calendars, including scheduling meetings, appointments, speaking engagements, and travel arrangements. * Organize and support all aspects of meetings, including gathering documents, in-person and/or virtual meeting logistics, and taking minutes as requested. Assist with the review of presentations and reports as requested. * Suggest priority of matters requiring senior leaders attention; redirect matters to colleagues or handle personally, as appropriate. Keep senior leaders advised of time-sensitive and priority issues to ensure appropriate follow-up. * Communicate effectively and professionally with internal and external stakeholders by drafting, reviewing, and sending approved correspondence and other materials. * Routinely perform a variety of support duties including preparing, reconciling, and submitting expense reports and maintaining accurate records and data entry. * Hold confidential information with respect and professionalism. * Helping to lead the team onsite with day to day event support in connection with our annual August convening in Aspen, with clear timelines, deliverables and communication. * Working in close collaboration with the Aspen Meadows events team to ensure smooth preparation and logistics. * Other duties as assigned. WHAT YOU WILL NEED TO THRIVE * 3+ years of professional experience, including relevant experience doing administrative and clerical tasks * Bachelors degree required * Excellent time management and execution skills, ability to plan, organize, and follow through, and soliciting and incorporating feedback * Demonstrated ability to manage a complex to do list, multi-task, and adapt to incorporate new information while meeting deadlines. * Strong communication and writing skills * Strong analytical skills and the ability to to prioritize, anticipate potential roadblocks, and plan ahead * Entrepreneurial acumen and drive, and ability to adapt to changing priorities, * Ability to maintain an overview and understanding of different, fast-paced workstreams without losing track of details * Able to maintain absolute confidentiality and discretion * Experience with enterprise systems for file management, credit card and expense processing (e.g., SAP Concur, Tipalti), and customer relationship management (e.g., Salesforce) is a plus. ADDITIONAL INFORMATION The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against. The Aspen Institute welcomes individuals with disabilities to participate in its programs, including the interview process. If you would like to request accommodations or have questions about accessibility, please email **************************** or call ************ in advance of your visit. Requests for ASL or CART services should be made at least two weeks in advance when possible. We will make every effort to fulfill requests, subject to availability.

The Administrative Assistant II is a high-level administrative position that works closely with the VP. The Administrative Assistant helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic process development. The AA II helps lead operational projects and supports the VP's work with Executive Leadership and Senior Management.DUTIESSUMMARY The Administrative Assistant II is a high-level administrative position that works closely with the VP. The Administrative Assistant helps guide the top level of the organization, works on key strategic initiatives, and participates in strategic process development. The AA II helps lead operational projects and supports the VP's work with Executive Leadership and Senior Management. ESSENTIAL DUTIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Participates on project teams related to a range of operational or programmatic matters. Completes a broad variety of administrative tasks for the VP including managing an extremely active calendar of appointments, completing expense reports and invoices, and preparing correspondence that is at times highly confidential. Drafts original and routine correspondence for VP's signature. Plans and prepares materials for team meetings including analysis of relevant client, service, and outcome data. Manages program team calendar and action items. Develops and maintains appropriate document filing systems and ensure compliance with records retention procedures. Develops relationships with key programmatic contacts, both internal and external. Able to handle sensitive information with the utmost confidentiality at all times. Continued Essential Duties for AA II Psychiatry: Assists VP or program leads with implementation, tracking, and monitoring of time-sensitive consents and court documents, as well as managing critical medication prescriptions for children and youth. Bilingual - Fluent Spanish required. Continued Essential Duties for AA II Program Operations: Completes a broad variety of administrative tasks for the VPPO including arranging complex and detailed travel plans, itineraries, and agendas, taking clear and concise minutes, and compiling documents for travel-related meetings. Creates and edits presentations, documents, and reports for the VPPO as required. ADDITIONAL DUTIES Other duties and special projects as assigned SUPERVISORY RESPONSBILITIES This job has no supervisory responsibilities QUALIFICATIONSEDUCATION & EXPERIENCE 3+ years administrative experience, preferably with 2+ years supporting executive-level leadership Bachelor's degree from a four-year university preferred OTHER QUALIFICATIONS Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly and timely with excellent attention to detail. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Experience with facilitating meetings. Familiarity working with organizational budgets. Possesses a valid driver's license and state-required auto insurance. This position may require some travel to local worksites Ability to interact with a diverse level of persons service population with diplomacy and tact. Maintains patient privacy, including protecting confidentiality, safeguarding the integrity and availability, and limiting the use and disclosure of patient Protected Health Information (PHI) to authorized individuals and entities. Participates in, conducts, and sustains performance quality improvement activities according to designated role and responsibilities. Sensitivity to service population's cultural and socioeconomic characteristics. Excellent verbal and written communication skills, including the ability to draft correspondence with and other communications quickly with minimal direction. CERTIFICATES, LICENSES, REGISTRATIONS None required COMPUTER SKILLS Must have advanced knowledge proficiency of computer programs in a Windows environment. VISION REQUIREMENTS No special vision requirements NOISE LEVEL Moderate noise REQUIRED TRAINING New Hire Orientation IT Orientation AB-1343: Sexual Harassment Prevention Training Mandated Reporter Training COMPENSATION: $26.75 USD - $32.10 USD In accordance with California law, the expected pay range for this position is included in this posting. The actual compensation will be determined based on factors permitted by law. New hires will be offered a salary at the starting point of the range to maintain internal inequity and allow opportunity for future salary growth. CII salaries are determined based on comprehensive internal and external market analysis, as well as the skills, education, and experience relevant to each position. BENEFITS: Generous paid PTO, plus 10 paid holidays and CII is closed between Christmas and New Year Excellent medical, dental, and vision insurance for eligible employees and qualified dependents 403b Retirement Plan with employer contribution for eligible employees Up to $4,500 in tuition reimbursement per calendar year Eligible for the Public Service Loan Forgiveness program Flexible Spending Account (FSA) & Health Savings Account (HSA) Employer paid Life and AD&D Insurance Voluntary Supplemental Insurance Opportunity for growth & advancement Professional development & continued training Team building & bonding through company sponsored events & activities CONTINGENCIES: Influenza immunization or declination COVID-19, MMR and Tdap immunizations Education verification Reference check Background fingerprint clearance (FBI, DOJ, CACI) conducted by the California Department of Social Services Drug and alcohol screening Tuberculosis screening

The Administrative Internship at Nicklaus Children's Health System is a 10-12-week opportunity for graduate students enrolled in Master's programs in health care administration, business administration, nursing, public health, health informatics, or a related field to gain unique and valuable experience for professional growth. Over the course of the program, the intern will develop working relationships with their preceptor and NCHS leaders. The intern will have the opportunity to become involved in an array of special projects, mentorship, and exposure to pediatric healthcare operations. * Internship start date is approximately June 1st, 2026. Job Specific Duties * Contributes to various organizational objectives through meaningful projects and assignments for internship preceptors as requested. * Attends all meetings as specified by the NCHS Leadership Team. * Complies with all standards for safety, risk management, and infection control as required by enforcement agencies. * Responsible for personal and professional growth and expertise by remaining current with state/federal associations and professional trends, and by participating in community activities. * Maintains records of goals and accomplishments to be reported to preceptor on weekly basis. * Participates as requested on teams, committees, and special projects both internal and external to the organization. * Serves as a resource to the organization through introduction of current academic theories and management techniques and by challenging current philosophies. Minimum Job Requirements * Enrolled in an accredited Master's degree program in health care administration, business administration, nursing, public health, health informatics, or a related field. Knowledge, Skills, and Abilities * Experience in healthcare field is helpful. * Demonstrates critical thinking skills and initiative. * Able to work independently, and is flexible and adaptable to change. * Able to work full-time during the summer (Monday-Friday, 8 hours/day during business hours). * Demonstrates the ability to juggle workload and to absorb and assimilate new knowledge in a short amount of time. * Able to relate cooperatively and constructively with clients and co-workers. * Fluent in reading, writing and speaking English. * Strong communication skills (verbally and in writing). * Able to maintain confidentiality of sensitive information. * Strong computer literacy and analytical skills. * Ability to use logical and scientific thinking to interpret technical data and solve a broad range of problems.

Internship Job Description INTERN TITLE: Youth Ministry Admin Intern DEPARTMENT: Youth Ministry REPORTS TO: Youth Groups Coordinator DAYS/HOURS: Thursday - Sunday (20-25 hours) ____________________________________________________ Mission of Calvary Chapel: At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As staff members and interns, it's not what we do, it's who we are. Mission of Youth Ministry: Love God. Love People. Have fun. Our mission is to lead students into a lifelong relationship with Jesus by cultivating a love for God, a love for people, and a joy-filled faith. We do this by creating a culture centered on God's presence, grounded in His Word, strengthened through discipleship, and lived out in community and spiritual disciplines. Role of Youth Admin Intern: Create content and distribute weekly communications to students and parents using Ministry Platform and external email tools such as MailChimp, Blackpulp, and Parent Handout. Update new student/family database records. Link families together Add parent records to Mailchimp Keeping track of ministry supplies. Assist the youth ministry team with all administrative needs. Facilitate tracking, measuring, and reporting for youth ministry reports. Help manage and create content for our social media accounts. Assist with Youth Events administration needs. Assist with weekend services. Assist with Youth Events as needed. Learning goals: Develop skills in communication tools and platforms (e.g., Ministry Platform, Mailchimp). Gain experience in creating and managing digital communications. Strengthen organizational and administrative abilities. Learn to manage and maintain accurate ministry records. Assist with the planning and execution of events and services. Build teamwork and collaboration skills within a ministry setting. Create and manage content for social media engagement. Improve verbal and written communication in a ministry environment. Grow in interpersonal relationships with students, families, and staff. Participate in personal and leadership development through cohort learning. You Are: Convinced a relationship with Jesus changes everything in a person's life. Committed to keeping your family as your first ministry. Dedicated in your personal study of God's Word. Consistently placing a high priority on worship and your personal prayer life. Attending weekly services. Obedient to God to take a Sabbath and make space for soul keeping. Deeply compassionate towards people who are in need or hurting. Excited about global missions and local outreach - you want to change the world. Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with scripture and our Leadership Covenant. Effective in written, listening, and oral communication skills. Work Schedule: Thursday: 9a - 5p Friday: 9a - 2p (Intern Cohort) Saturday: 2:30p - 8:30p Sunday: 8:30a - 2:30p *Hours and days may vary depending on campus-wide events taking place. Additionally, you may have to bend, sit, or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs

Supports therapy providers by organizing treatment areas, equipment, and materials, as directed by therapists Supports therapy providers by welcoming students/clients receiving therapy services Maintains patient information confidentiality Maintains safe and clean working environment by cleaning the therapy areas (i.e., mats, toys) Conducts basic office and clerical duties Qualifications Education and Training: Possess high school diploma or its equivalent Minimum Experience: 1-year experience preferred with pediatric population

Title: Administrative Assistant Reports to: Region 1 Director : 5055 North Tamiami Trl. FL Classification: Hourly/Nonexempt Catholic Charities, Diocese of Venice, Inc. is committed to providing services to individuals of all races, backgrounds, and beliefs. We offer a variety of housing and social services to individuals, families, and communities across ten counties in Southwest Florida. The Regional Administrative Assistant plays a key role in supporting the Region 1 Director and ensuring seamless operation within the region. This role involves a range of administrative responsibilities carried out in accordance with organizational policies, regulations, and performance standards. Job Responsibilities: Provide administrative support to the Regional Director, including clerical tasks, scheduling, and coordination of follow-ups with program staff. Answer and direct incoming calls in a professional and friendly manner, assisting callers with service access, appointment scheduling, and routing calls to the appropriate staff. Greet and assist clients, community representatives, and visitors in a welcoming and professional manner. Organize and coordinate meetings, prepare agendas and minutes, and communicate with agency/committee representatives. Manage ordering and inventory of office and program supplies, ensuring timely distribution and organization. Prepare check requests for regional office expenses, manage vendor billings, track orders, and ensure credits are processed as necessary. Reconcile credit card purchases and receipts, ensuring accuracy and providing necessary documentation. Make travel arrangements for the Regional Director and office staff, ensuring efficient booking and coordination for meetings and conferences. Draft and disseminate various correspondence, including thank you letters, emails, reports, and meeting minutes. Administer documentation related to Financial Assistance Opportunities available to clients, ensuring accuracy and availability. Support staff training initiatives, ensure performance evaluations are completed, and compile feedback for program outcomes. Participate in professional development opportunities to maintain and enhance skills and knowledge of services. Assist with data entry and management of various databases for reporting purposes, collaborating with the Director of Grants. Provide support for event committee meetings, including minute-taking, when the Development Coordinator is unavailable. Ensure proper maintenance of office equipment at the Sarasota office. Coordinate internal and community holiday events as requested. Provide back-up coverage as necessary for office operations. Perform additional duties as assigned by the Regional Director.

Position: Administrative Assistant, Part-time (25 hrs./wk) Reports to: Business Manager and/or Pastor Location: St Francis Xavier Parish | Fort Myers, FL Classification: Hourly/Non-exempt Overview This position is the first point of contact and sets the tone of the parish environment and demonstrates courtesy, friendliness, compassion, and professionalism for anyone who visits the Parish. Duties include but are not limited to the following: Job Responsibilities Answer, screen and route incoming calls promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate. Establish and maintain up-to-date filing systems, both hard copy and electronic. Maintain contact lists, Mass attendance, offertory collection records. Performs data entry of collections into Parish Soft (will train) cash, checks & misc. received in offertory collection. Maintains, Parish Soft database (will train) sacramental records and Mass book, and mass intentions. Schedules and coordinates for baptisms, weddings, funerals, and burials. Coordinate and train Volunteers, to include Safe environment. Compose, proof, correct and distribute letters, memos, forms, documents, bulletins, emails, and faxes. (examples Thank you notes) Develop/maintain parish and office calendars. Notify pastor/director of upcoming deadlines with ample lead time and follow through with reminders to ensure completion. Schedule events on parish and diocesan calendars as needed, interfacing with the coordinating with other employees and Catholic Center contacts. Works with pastor/business manager on projects and communications. Schedule volunteers for the office, and various ministries in the parish. Other job duties as assigned.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46 th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Clarksville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: Greet clients and visitors in a friendly, professional manner upon arrival at the office. Provide project based professional administrative support to team members. Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. Answer and transfer incoming calls to appropriate team members. Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. Coordinate internal and client meetings reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. Assist with clerical duties including printing, scanning, filing and faxing documents. Process expense reports requested and submit via time and billing software. Provide back-up support for assistance with team member invoicing and collection process. Maintain office cleanliness and organization. Other ad hoc administrative duties as needed. Qualifications: High School diploma or GED required 5+ years of administrative or clerical experience required Ability to work in the office Monday through Friday. Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe Excellent time management skills with the ability to multi-task and prioritize work Strong organization and communication skills Ability to work independently and with a team Strong attention to detail and problem-solving skills Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

Doeren Mayhew is a $235 million tax, assurance and advisory firm headquartered in Troy, Michigan with 18 offices across the country and abroad. Founded in 1932, Doeren Mayhew is recognized as the 46th largest CPA firm in the U.S. and is positioned for successful future growth. If you want to join a rising firm that is consistently named among the 50 best-managed firms in the nation, this is the firm for you. Doeren Mayhew is seeking a full-time Administrative Assistant to join our Clarksville, TN office. The Administrative Assistant will provide high level client service and administrative office support. Responsibilities: * Greet clients and visitors in a friendly, professional manner upon arrival at the office. * Provide project based professional administrative support to team members. * Assist team members with preparing reports, drafting letters, memos and other client-related correspondence. * Answer and transfer incoming calls to appropriate team members. * Assist, process and coordinate client tax return filings including both paper and electronic return deliveries. * Prepare materials for presentations and client meetings using Microsoft Excel, PowerPoint and Word. * Coordinate internal and client meetings reserving conference rooms, sending calendar invitations, preparing materials, ordering meals, etc. * Assist with clerical duties including printing, scanning, filing and faxing documents. * Process expense reports requested and submit via time and billing software. * Provide back-up support for assistance with team member invoicing and collection process. * Maintain office cleanliness and organization. * Other ad hoc administrative duties as needed. Qualifications: * High School diploma or GED required * 5+ years of administrative or clerical experience required * Ability to work in the office Monday through Friday. * Proficiency in Microsoft Office programs including Word, PowerPoint, Excel, Outlook and Adobe * Excellent time management skills with the ability to multi-task and prioritize work * Strong organization and communication skills * Ability to work independently and with a team * Strong attention to detail and problem-solving skills * Basic accounting knowledge preferred Doeren Mayhew is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or any other status protected by law. "Doeren Mayhew" is the brand name under which Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC and its subsidiary entities provide professional services. Doeren Mayhew Assurance and Doeren Mayhew Advisors, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Doeren Mayhew Assurance is a licensed independent CPA firm that provides attest services to its clients, and Doeren Mayhew Advisors, LLC and its subsidiary entities provide tax and business consulting services to their clients. Doeren Mayhew Advisors, LLC and its subsidiary entities are not licensed CPA firms.

General Statement: The Fleet Science Center is seeking an experienced and knowledgeable Payroll Administrator / Accounting Assistant to join our team. The Payroll Administrator / Accounting Assistant supports the Fleet Science Center mission and visitor experience philosophy by overseeing payroll and assisting with the full-cycle accounting process. This is a mid-level position in a fast-paced, dynamic non-profit organization which relies on retail, grant, and donation-based funding, as well as group and event sales. The Accounting Department is a small team that is generally cross trained in all functions of the company's accounting processes. Compensation for this position includes our generous benefit package - 100% employer paid medical, dental, vision, and life insurance, paid time off, and 401k retirement plan. Working for the Fleet also comes with great perks including free access to other Balboa Park museums and the San Diego Zoo, free Fleet Science Center passes to share with friends and family, discounts at the Fleet's Science Store and Craveology Cafe, and other discounts at vendors around Balboa Park! Come join our team! Reports to: Chief Financial Officer Primary Duties and Responsibilities: Process employee expense reimbursements. Provide support with accounts payable and accounts receivable procedures. Process all uploads from Galaxy - (POS) platform to fund Accounting System. Reconcile monthly inventory and prepare the necessary journal entries. Enter bank items and process all monthly bank reconciliations. Prepare and file monthly and quarterly sales tax payments and filings. Participate in monthly financial meetings with departments Assist with annual audit and tax schedules Process payroll for an average of 125 employees, including ensuring proper labor allocations across multiple departments, projects, and grants. Identify errors, omissions, and/or discrepancies on timecards; contact employee or supervisor as needed Generate reports and reconcile various payroll, accrual, tax, and benefit-related accounts each pay period, as well as on a monthly, quarterly, and annual basis Assist staff with questions regarding timecards and paychecks, as appropriate Assist supervisors with wage and hour reporting Process manual checks as required Oversee the monthly credit card reconciliation process for a large number of company cards, including confirming all receipts are received. Assist Accounting Department with other duties or projects as assigned Work closely with Human Resources Department to ensure compliance with all payroll and wage and hour laws and regulations. Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies. Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision needed to assign priorities. Physical Requirements of this Position: Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently. Qualifications Experience, Education, and Skills Required: A minimum of 3-5 years' experience processing complex payrolls, including experience working closely with payroll vendors. (Paycom experience strongly preferred.) Knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP). Knowledge of federal and California payroll and wage and hour regulations including FLSA, overtime and meal break requirements, final pay requirements, etc. Discretion to maintain high-level of security and confidentiality of personnel, vendor, and Fleet data. High level of accuracy and attention to detail, including being the ability to connect finer details with the bigger picture. Ability to work autonomously with minimal oversight. Organizational skills and adaptability, able to remain organized and focused on deadlines in a dynamic work environment. Proactive in identifying errors or problems, and able to bring forward suggestions for corrections/solutions Good verbal and written communication skills. Experience working with employees in a variety of levels with varying degrees of financial understanding. High computer proficiency, particularly in being able to generate/modify reports in payroll software, accounting software, and Excel / Office. Previous nonprofit experience strongly preferred Cover letter encouraged, but not required.

The Journal Administrative Assistant works as an administrative assistant to the Editor-in-Chief of the American Journal of Public Health (AJPH), will serve as the Assistant Editor of the AJPH, and will work out of the American Public Health Association headquarters in Washington, DC. The position will provide daily administrative and editorial support to the Editor-in-Chief of the journal; inviting articles for submission and evaluation; and providing input on social media-related activities. This is a full-time position. The position is a direct report to the Deputy Director of Publications, who supervises the position at the direction of the Editor-in-Chief. Responsibilities Act as the liaison between the Editor-in-Chief and the publications department, APHA executive director and associate executive directors, public affairs and advocacy staff, and communications staff. Assist in developing journal promotion materials and coordinate email correspondence for journal submission inquiries. Assist in the identification and selection of feature articles for promotion on a monthly basis. Provide administrative support for the Editor-in-Chief, including managing the Editor-in-Chief's travel and agenda when visiting the APHA office in Washington, DC; setting appointments; organizing trips; and processing travel reimbursements. Assist in processing and overseeing the submission and peer review process by: Inviting and helping to manage commissioned submissions (editorials, special section articles, book review invitations, and other commissioned articles) on behalf of the Editor-in-Chief, Deputy Editors, and Associate Editors. Responding to content-related questions posed by Associate Editors, authors, and peer reviewers. Conduct monthly review of Editor-in-Chief's draft Table of Contents, confirms the order of articles and article titles, and identifies discrepancies between the AJPH database and Editor-in-Chief's constructed Table of Contents. Assist with AJPH business session event planning for the Annual Meeting and Spring Meetings. Oversee the AJPH Think Tank activities, providing support and direction as needed; attends weekly meetings, oversees development of eventual special sections and articles from the Think Tank, acts as the liaison to Editor-in-Chief, and reports on Think Tank activities as required. Coordinate the Editor-in-Chief's Annual Meeting sessions and coordinate with journal office on other AJPH-sponsored events. Manages the Editor-in-Chief's social media account. Supports the Editor-in-Chief with selecting new applicants for the AJPH Think Tank and student editor. Other duties/projects as assigned by the Editor-in-Chief or Deputy Director of Publications as needed. Qualifications Advanced degree in Public Health preferred, bachelor's degree in science- or Medical-related field required. One year of experience in scientific publishing environment and knowledge of periodical production and manuscript tracking systems desirable. Excellent project management and written/oral communication skills, proficiency in the MAC/PC environment, strong organizational ability, and attention to detail a must. Must be able to create graphical representations of quantitative and qualitative data. Must be flexible, reliable, and hard working. Familiarity with the AMA style desired but not essential. Physical Requirements: Travel to the Annual Meeting is required with other occasional travel possible. Must be able to work occasional evening and weekend work as job duties or projects require it. Requires occasional lifting and moving to 25 lbs. Position is based in downtown DC near several metro stations. Hybrid work environment. Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1. Applicants who meet the requirements and are interested in being considered for this position should submit the following information. * Cover letter; * Resume; * A writing sample; * Salary requirement; * At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email). Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. CLOSING DATE: February 6, 2026 at 5 pm (EST) SALARY RANGE: Mid to high-40's (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits. EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

The Journal Administrative Assistant works as an administrative assistant to the Editor-in-Chief of the American Journal of Public Health (AJPH) , will serve as the Assistant Editor of the AJPH, and will work out of the American Public Health Association headquarters in Washington, DC. The position will provide daily administrative and editorial support to the Editor-in-Chief of the journal; inviting articles for submission and evaluation; and providing input on social media-related activities. This is a full-time position. The position is a direct report to the Deputy Director of Publications, who supervises the position at the direction of the Editor-in-Chief. Responsibilities Act as the liaison between the Editor-in-Chief and the publications department, APHA executive director and associate executive directors, public affairs and advocacy staff, and communications staff. Assist in developing journal promotion materials and coordinate email correspondence for journal submission inquiries. Assist in the identification and selection of feature articles for promotion on a monthly basis. Provide administrative support for the Editor-in-Chief, including managing the Editor-in-Chief's travel and agenda when visiting the APHA office in Washington, DC; setting appointments; organizing trips; and processing travel reimbursements. Assist in processing and overseeing the submission and peer review process by: Inviting and helping to manage commissioned submissions (editorials, special section articles, book review invitations, and other commissioned articles) on behalf of the Editor-in-Chief, Deputy Editors, and Associate Editors. Responding to content-related questions posed by Associate Editors, authors, and peer reviewers. Conduct monthly review of Editor-in-Chief's draft Table of Contents, confirms the order of articles and article titles, and identifies discrepancies between the AJPH database and Editor-in-Chief's constructed Table of Contents. Assist with AJPH business session event planning for the Annual Meeting and Spring Meetings. Oversee the AJPH Think Tank activities, providing support and direction as needed; attends weekly meetings, oversees development of eventual special sections and articles from the Think Tank, acts as the liaison to Editor-in-Chief, and reports on Think Tank activities as required. Coordinate the Editor-in-Chief's Annual Meeting sessions and coordinate with journal office on other AJPH -sponsored events. Manages the Editor-in-Chief's social media account. Supports the Editor-in-Chief with selecting new applicants for the AJPH Think Tank and student editor. Other duties/projects as assigned by the Editor-in-Chief or Deputy Director of Publications as needed. Qualifications Advanced degree in Public Health preferred, bachelor's degree in science- or Medical-related field required. One year of experience in scientific publishing environment and knowledge of periodical production and manuscript tracking systems desirable. Excellent project management and written/oral communication skills, proficiency in the MAC/PC environment, strong organizational ability, and attention to detail a must. Must be able to create graphical representations of quantitative and qualitative data. Must be flexible, reliable, and hard working. Familiarity with the AMA style desired but not essential. Physical Requirements : Travel to the Annual Meeting is required with other occasional travel possible. Must be able to work occasional evening and weekend work as job duties or projects require it. Requires occasional lifting and moving to 25 lbs. Position is based in downtown DC near several metro stations. Hybrid work environment. Hours: 35 hours a week, full-time, Monday - Friday (daytime). Number of openings: 1. Applicants who meet the requirements and are interested in being considered for this position should submit the following information. Cover letter; Resume; A writing sample; Salary requirement; At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email). Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy. CLOSING DATE: February 6, 2026 at 5 pm (EST) SALARY RANGE: Mid to high-40's (salary commensurate with experience & job role). APHA offers a competitive salary and excellent benefits. EEO/AA/VETS/DISABILITY. APHA is strongly and actively committed to diversity in its workplace.

WAIVER SUPPORT All applicants must have a smart phone or tablet with internet access and location capabilities. GENERAL STATEMENT: While this position specifies responsibilities, requirements and duties in certain operational areas, this person is an employee of Independent Living Services, Inc. and will be expected to respond to such requests not specifically contained herein. This person must maintain the attitude that he/she works for the whole organization, and as such, exhibits proper cooperation, enthusiasm and interest in all areas deemed necessary for the continuing success of the ILS programs. Knowledge of all policies and procedures of ILS and related corporations of Creative Living, Inc. and Sheltered Living Services, Inc. is required. Knowledge of agency services and support system is required. JOB SUMMARY: The Assistant for Residential Support works under the direct supervision of the Program Directors. This position performs general office duties. They act as office receptionist by greeting and directing visitors, screening calls, and providing general information and assistance for Waiver Case Management and Residential Services. The position will involve computer use of various programs, i.e., Windows/WordPerfect/Quattro Pro/Excel/Microsoft Word/Access. They will perform related responsibilities as required or assigned. This position requires familiarity with ILS Policies and Procedures, both business and program related. This person needs a general knowledge of services to people with developmental disabilities and knowledge of DDS policies. JOB DUTIES AND RESPONSIBILITIES: General duties and guiding principles: * Focus first on the person being served, and understand that my role will require flexibility, creativity, and commitment. * Know and respect the values of the people I support and facilitate their expression of choices related to those values. * Provide advocacy when the individual's preferences, needs, or talents are neglected or overlooked. * Encourage growth & recognize autonomy of individuals receiving services while being attentive reducing their risk of harm. * Develop relationships with the individuals that are respectful, based on mutual trust, and t maintains professional boundaries. * Help individuals I support understand and express their rights and responsibilities. * Recognize that each individual has potential for lifelong learning and growth. * Be conscious of my own values and how they influence my professional decisions. * Maintain competency in my profession through continued learning and attending and being an active participant in staff meetings and trainings. * Assume responsibility and accountability for my actions and decisions. * Recognize the importance of modeling valued behaviors to co-workers, individuals receiving services, & community at large. * Practice responsible work habits. * Being on time for work * Completing all necessary documentation to assure compliance with all state and federal regulations. These may include, but are not limited to: training records, personnel records, time records, incident reports, etc. * Maintaining strict confidentiality for all consumer information, and facility operations The Assistant Residential Support staff will perform the general following job duties: * Perform General Office Duties. * Answers telephone and handles visitors to Case Management * Assist in providing timely correspondence * Files and assists in organizing all Case Management Files including data, plans, etc. * Work with Quality Assurance for file compliance * Create and distribute forms * Assists Case Managers and Residential Managers with check books * Assists with special projects as delegated by the Program Directors * Schedule and provide tours of programs as needed * Attend in-service training and/or retraining requirements as scheduled * Assists in developing and maintaining an effective public image, acting as a representative of the agency to make people aware of the services and general community good will * Performs Duties Relating to Residential Programming and Case Management * Develop knowledge of all Social Security Disability/SSI eligibility and reporting requirements * Gathers information and assists with Medicaid Renewals, Payee & Disability and Social Security reports * Takes individuals to medical appointments as needed * Coordinate, mailing and follow-up of referral packets * Coordinate needs assessments as required for new referrals CASEMANAGEMENT SUPPORT PAGE TWO (2) * Develop knowledge of waiver case management and waiver coordination services and procedures and provide them support as needed * Review of financial file for Social Security Compliance * Review plans before final submission * Other duties as assigned by Program Directors This is not intended to be all-inclusive, and employee will also perform other reasonable related job duties as assigned. This organization reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Independent Living Services is an equal opportunity employer and does not discriminate on the basis of race, color, age, orientation, religion, disability, ethnicity, origin, marital status, or veteran status. QUALIFICATIONS: The college degree in a related field preferred; basic knowledge of general office skills and equipment i.e. typing, computer, including Microsoft Word and Excel, filing, calculator, copy & fax machine; Experience working with people with disabilities helpful. This person must be able to operate a vehicle; possess a valid driver's license and proof of vehicle liability insurance, have a good driving record, communicate clearly with people through good listening, verbal and writing skills; negative TB skin test and be able to do occasional lifting up to 20 pounds. BENEFITS: See Employee Handbook - Section 201 - 201A. Benefits eligibility is based on category classification and hours worked per week. NOTE: Part-time employees working less than 30 hours weekly do not qualify for benefits.

Short-Term Championship Administration Intern The Riviera Country Club | Pacific Palisades, CA April 2026 - June 2026 (3 months) About this role: The USGA short-term internship program offers you the ability to unlock your potential in operations management while working with a diverse group of curious and passionate trailblazers who are the future of the USGA. Whether just getting started in operations management or continuing your education, this position allows individuals to unlock their potential by contributing to the success of the U.S. Women's Open Championship in a meaningful manner. To thrive in this position, be ready to bring your passion for golf, sports management, and hospitality to new heights while also learning to support sustainable golf course management practices. As a mid-term intern, you will gain professional development, career preparation tools, leadership experience, and a vast network with other professionals, all while having a lot of fun! This is a paid internship; candidates are eligible for overtime pay (time and a half) for any hours over 40 a week. What you'll do: The Championship Administration Intern will assist the Championship Manager and Championship Coordinator in supporting the championship team with administrative duties and the volunteer program. Intern(s) will have responsibilities during preparation and setup, the week of the championship, and the post-championship breakdown. Working at the U.S. Women's Open, you will experience a fast-paced work environment. The candidate must have the ability to work under pressure and handle multiple tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. The ability to handle physical tasks such as lifting boxes and manual labor, spending extensive time in the sun/exterior environments, should be expected. The weeks leading up to the Championship will require at least (40) 40-hour work week, and as the Championship grows closer, lengthen to 80+ hours and will include weekends. Administrative Tasks: Assist in managing pre-championship staff meals, staff communications, and courtesy car distribution Assist in managing staff accommodation, room block changes, and arrival and departure tracking Staff arrival preparations, such as office space prep and arrival packet creation Future Site guest communication, arrival preparation, and reception preparation Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving Keeping the Championship Office neat, clean, and organized. Volunteer Program: Assisting with volunteer training, including organizing training session materials and credential packets, and the distribution of volunteer credentials along with other important information. Managing the concerns, questions, and requests of volunteers before and during the championship. Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees. Setting up, organizing, and tearing down volunteer areas on championship grounds. Marketing and Community Relations: Attend trophy tour events in the local market. Deliver promotional materials to local community groups. Engage with local partners in promoting the championship to their various stakeholders. Where you'll be: This role will be based out of Pacific Palisades, CA, at The Riviera Country Club Pay: $19.12/hr + Overtime What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly, and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint, and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure This job description is not intended to be all-inclusive. Intern may perform other duties as assigned.

About this role: The Volunteer Administration Intern will assist with the Volunteer Program and administrative duties of the 2026 U.S. Women's Open Championship, including advance preparation/set-up, championship week responsibilities, and post-championship breakdown. The Championship Office is a fast-paced working environment. Intern must have the ability to work under pressure and handle many tasks at one time. Each day brings new challenges, and the intern must have top-notch organizational and communication skills. Daily, the intern will find themselves working in a typical office environment, but significant work will be done in exterior environments as well. The ability to handle physical tasks such as lifting boxes and manual labor may be required at times. In the weeks leading up to the championship, the intern will work at least (40) hour work weeks; however, as we grow closer to the championship, work weeks will lengthen to (60+) hours and will include weekends and holidays. What you'll do: Assisting with volunteer training, including organizing training session materials and credential packets, volunteer handbooks, and the distribution of volunteer credentials, along with other important information Managing the concerns, questions, and requests of volunteers before and during the championship Assisting Committee Chairs with their responsibilities, including volunteer scheduling, site visits, and managing volunteer committees Setting up, organizing, and tearing down volunteer areas on championship grounds. Answering phones, preparing mailings, opening incoming mail, and UPS shipping/receiving. Keeping the Championship Office neat, clean, and organized. Assisting with the creation of various correspondences, including emails and the Volunteer Newsletter Organizing the exchange and distribution of volunteer apparel Creation of volunteer credentials, as well as organizing and preparing for credential distribution Planning and carrying out volunteer incentives such as daily surprise and delights Assist with grassroots marketing efforts for the championship which could include speaking engagements, representing the championship at local events and member engagement events. This job description is not intended to be all-inclusive. Intern may perform other duties as assigned. Where you'll be: This role will begin at our Pinehurst, NC, campus and will relocate to Los Angeles, CA, closer to the championship. A housing stipend will be provided, as well as assistance with relocation expenses. Internship Pay: $17.00/hr + overtime (Pinehurst, NC) $19.46/hr + overtime (Los Angeles, CA) What you bring: Ability to work long and strenuous hours (40 - 60+ hour work weeks) Effective communication with a wide variety of individuals involved in a national championship Resourceful, presentable, courteous, friendly and organized Good follow-up skills and ability to handle issues quickly and calmly Ability to work independently and support the team Proficiency with Microsoft Office software - above average knowledge of Excel, Word, Outlook, PowerPoint and Publisher Ability to prepare presentations to include PowerPoint and printed material Demonstrated ability to follow and execute detailed plans - able to anticipate and analyze problems and provide logical solutions Ability to work well under pressure