How to hire a scanning technician

How to hire a scanning technician, step by step

Here's a step-by-step scanning technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a scanning technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new scanning technician
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the scanning technician you need to hire. Certain scanning technician roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A scanning technician's background is also an important factor in determining whether they'll be a good fit for the position. For example, scanning technicians from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of scanning technicians and their corresponding salaries.

   Type of Scanning Technician	Description	Hourly rate
   Scanning Technician	Medical records and health information technicians, commonly referred to as health information technicians, organize and manage health information data. They ensure its quality, accuracy, accessibility, and security in both paper and electronic systems... Show more	$11-23
   Health Care Administrator	A health care administrator is primarily in charge of overseeing the daily administrative operations of medical and health care facilities. They are responsible for setting objectives, establishing guidelines and employee schedules, maintaining accurate records, gathering and analyzing data, developing strategies to optimize operations, and coordinating with nurses, physicians, patients, and other health care experts... Show more	$23-45
   Records Coordinator	A records coordinator takes responsibility for doing administrative and clerical work. Records coordinators maintain the filing system of the central records... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • QC
   • Image Quality
   • Patient Care
   • Kofax
   • Electronic Format
   • CAD
   • Digital Copies
   • Hard Copy
   • Computer System
   • HIPAA
   • Post Processing
   • Patient Charts
   • Adobe Photoshop

   Check all skills

   Responsibilities:

   • Manage medical treatment authorizations and durable medical equipment (DME) requests and verify medical eligibility for all patients requesting treatment.
   • Keep in compliance with HIPPA regulations.
   • Record daily QA data for QC efficiency.
   • Help develop the company's QA protocol.
   • Create ECG reports accordance with clinic specific instructions.
   • Put in overtime if need for Ekgs also.

3. Make a budget

   Including a salary range in your scanning technician job description is one of the best ways to attract top talent. A scanning technician can vary based on:

   • Location. For example, scanning technicians' average salary in south carolina is 32% less than in connecticut.
   • Seniority. Entry-level scanning technicians 51% less than senior-level scanning technicians.
   • Certifications. A scanning technician with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a scanning technician's salary.

   Average scanning technician salary

   $16.80hourly

   $34,937 yearly

   ---

   Entry-level scanning technician salary

   $24,000 yearly salary

   Updated December 20, 2025

4. Writing a scanning technician job description

   A good scanning technician job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a scanning technician job description:

   Scanning technician job description example

   IDEMIA is the global leader in identity and security. Our mission is to create a safe and simple future where identity verification is indisputable, and only you can assert your identity. We are a distributed company leveraging the latest technologies to deliver world-class products in the private and public sectors of finance, telecom, identity, security, retail, sports entertainment, commercial, government, and IoT. We use a variety of technologies and approaches to deliver quality product and services to government agencies and technology companies. IDEMIA is a made up of a group of 14,000 diverse people from different nationalities, speaking over 20 different languages. Together, our solutions impact the everyday lives of citizens and nations. In this ever-changing world, protecting your identity is paramount. Join the team that is ensuring one person- one identity.
   Responsibilities Essential Job Functions (including but are not limited to):
   • Provide accurate data entry of FBI fingerprints cards into database.
   • Process and research individual fingerprint cards across several platforms
   • Supply basic answers to applicants with questions about Cardscan processes.
   • Basic problem solving for applicants with questions or problems.
   • Provide follow up services such as faxing of receipts, forms, general information, and price sheets.
   • Able to adhere to all company and departmental employment policies.
   • Represents the company in a credible and positive manner.
   • Responsible for upholding the principals of confidentiality as they relate to this position. Qualifications In addition to the Essential Functions, also performs similar work-related duties as assigned:
   • Must be a U.S. citizen
   • Must be punctual and be able to follow daily schedule for breaks and lunches.
   • Demonstrated customer service skills.
   • Ability to operate computer, fax machine, telephone, and time clock.
   • Demonstrated typing proficiency.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right scanning technician for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   To find scanning technician candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post your job on free job posting websites.

6. Interview candidates

   Recruiting scanning technicians requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new scanning technician

   Once you've decided on a perfect scanning technician candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new scanning technician. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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