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Become A Scheduler

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Working As A Scheduler

  • Interacting With Computers
  • Getting Information
  • Documenting/Recording Information
  • Organizing, Planning, and Prioritizing Work
  • Processing Information
  • Deal with People

  • Mostly Sitting

  • Repetitive

  • $48,000

    Average Salary

What Does A Scheduler Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Scheduler

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Scheduler Jobs

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Scheduler Career Paths

Scheduler
Certified Nursing Assistant Team Leader Office Manager
Practice Manager
9 Yearsyrs
Certified Nursing Assistant Registered Nurse Registered Nurse Supervisor
Nurse Manager
9 Yearsyrs
Certified Nursing Assistant Team Leader Assistant Manager
Center Manager
6 Yearsyrs
Coordinator Team Leader Office Manager
Business Office Manager
7 Yearsyrs
Coordinator Consultant Office Manager
Administrative Manager
6 Yearsyrs
Coordinator Consultant Case Manager
Patient Care Manager
5 Yearsyrs
Patient Service Representative Patient Care Coordinator Case Manager
Clinical Manager
8 Yearsyrs
Patient Service Representative Billing Specialist Accountant
Accounts Receivable Manager
6 Yearsyrs
Patient Service Representative Billing Specialist Executive Assistant
Office Manager Of Human Resources
6 Yearsyrs
Billing Specialist Accountant Account Manager
Client Services Manager
7 Yearsyrs
Specialist Consultant Case Manager
Medical Case Manager
8 Yearsyrs
Specialist Recruiter Senior Recruiter
Staffing Manager
5 Yearsyrs
Specialist Senior Analyst Director
Administrative Director
8 Yearsyrs
Project Scheduler Project Manager Assistant Director
Director Of Admissions
7 Yearsyrs
Human Resources Coordinator Customer Service Supervisor Service Supervisor
Patient Services Manager
7 Yearsyrs
Account Representative Medical Coder
Billing Office Manager
6 Yearsyrs
Planner/Scheduler Project Scheduler
Scheduler Lead
6 Yearsyrs
Account Representative Medical Coder Billing Supervisor
Patient Account Manager
7 Yearsyrs
Project Scheduler Controls Project Manager
Scheduling Manager
6 Yearsyrs
Buyer Planner/Buyer Master Scheduler
Schedule Supervisor
6 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Surgery Scheduler 3.6 years
Scheduler Lead 3.4 years
Schedule Clerk 3.2 years
Scheduler 3.0 years
Central Scheduler 2.5 years
Medical Scheduler 2.3 years
Top Careers Before Scheduler
Cashier 9.4%
Internship 3.2%
Secretary 3.0%
Manager 2.4%
Supervisor 2.3%
Server 2.0%
Top Careers After Scheduler
Cashier 6.6%
Manager 2.8%
Secretary 2.4%
Supervisor 2.3%

Do you work as a Scheduler?

Scheduler Demographics

Gender

Female

67.8%

Male

20.4%

Unknown

11.8%
Ethnicity

White

62.3%

Hispanic or Latino

17.0%

Black or African American

11.2%

Asian

6.2%

Unknown

3.3%
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Foreign Languages Spoken

Spanish

75.4%

French

4.2%

German

3.2%

Portuguese

3.1%

Italian

1.3%

Chinese

1.3%

Hmong

1.1%

Russian

1.1%

Arabic

1.1%

Mandarin

1.1%

Carrier

1.0%

Japanese

1.0%

Dutch

0.8%

Urdu

0.8%

Polish

0.8%

Hindi

0.7%

Greek

0.7%

Korean

0.6%

Vietnamese

0.4%

Tagalog

0.4%
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Scheduler Education

Schools

University of Phoenix

30.0%

Ashford University

6.0%

Kaplan University

5.6%

Everest Institute

4.7%

Strayer University

4.6%

University of Houston

4.4%

Community College of the Air Force

3.8%

Southern New Hampshire University

3.6%

American InterContinental University

3.6%

Liberty University

3.6%

Houston Community College

3.3%

Baker College

3.3%

The Academy

3.2%

Grand Canyon University

3.2%

Ultimate Medical Academy - Clearwater

3.0%

Pennsylvania State University

2.9%

Remington College

2.9%

Arizona State University

2.8%

Texas A&M University

2.8%

Ohio State University

2.6%
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Majors

Business

27.0%

Health Care Administration

13.7%

Medical Assisting Services

9.9%

Nursing

6.5%

Accounting

4.7%

Psychology

4.6%

General Studies

4.2%

Criminal Justice

4.1%

Management

3.4%

Computer Science

2.6%

Communication

2.5%

Medical Technician

2.4%

Education

2.3%

Liberal Arts

2.1%

Nursing Assistants

1.7%

Computer Information Systems

1.7%

Marketing

1.7%

Human Resources Management

1.7%

English

1.5%

Political Science

1.5%
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Degrees

Other

33.2%

Bachelors

29.3%

Associate

17.3%

Masters

7.9%

Certificate

7.3%

Diploma

3.8%

License

0.9%

Doctorate

0.4%
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Job type you want
Full Time
Part Time
Internship
Temporary
Average Yearly Salary
$48,000
View Detailed Salary Report
$30,000
Min 10%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$48,000
Median 50%
$78,000
Max 90%
Highest Paying City
Richmond, VA
Highest Paying State
South Carolina
Avg Experience Level
2.5 years
How much does a Scheduler make at top companies?
The national average salary for a Scheduler in the United States is $48,590 per year or $23 per hour. Those in the bottom 10 percent make under $30,000 a year, and the top 10 percent make over $78,000.

Real Scheduler Salaries

Job Title Company Location Start Date Salary
Scheduler Suffolk Construction Company, Inc. Los Angeles, CA Nov 15, 2015 $135,000
Scheduler IV HNTB Corporation Plano, TX Sep 26, 2016 $118,560
Staff Scheduler Arcadis U.S., Inc. Chicago, IL Sep 08, 2014 $116,002
Scheduler MCO Construction and Services, Inc. West Palm Beach, FL Sep 15, 2015 $104,000
Scheduler III The Roberts Company Field Services Inc. Raleigh, NC Feb 04, 2015 $103,000
Scheduler II Aecom Technical Services, Inc. Orange, CA Nov 02, 2016 $100,859
Scheduler 3 Stone & Webster Services, LLC Houston, TX Dec 17, 2009 $100,000 -
$125,000
Construction Scheduler Daniel J. Keating Construction Company, LLC. Philadelphia, PA Feb 07, 2011 $100,000
Staff Scheduler Arcadis U.S., Inc. New York, NY Jan 10, 2016 $99,382 -
$120,000
Scheduler 4 Jacobs Engineering Group Inc. Vienna, VA Nov 08, 2010 $97,500
Scheduler The Louis Berger Group, Inc. New York, NY May 20, 2013 $97,323 -
$100,000
Engineering Scheduler Trinity Infrastructure, LLC Dallas, TX Aug 06, 2014 $96,845
Scheduler Broken Hill Proprietary (USA), Inc. Houston, TX Oct 03, 2011 $90,478
Engineering Scheduler SNC-Lavalin Constructors Inc. Augusta, ME Aug 22, 2011 $88,400
Scheduler JCMS, Inc. Newark, NJ Mar 30, 2012 $88,400
Engineering Scheduler Trinity Infrastructure, LLC Dallas, TX Aug 05, 2011 $86,715 -
$87,000
Scheduler Lend Lease Us Construction LMB, Inc. New York, NY Dec 12, 2015 $85,000 -
$115,000
Construction Scheduler Zachry Construction Corporation San Antonio, TX Jan 19, 2016 $85,000
Industrial Product Marketing Scheduler Citgo Petroleum Corporation Houston, TX Oct 01, 2010 $83,200
EPC Scheduler TAS Energy, Inc. Houston, TX Dec 31, 2010 $82,222
Scheduler (Project Controls) Technip USA, Inc. Claremont, CA Apr 01, 2013 $75,000
Scheduler (Project Controls) Technip USA, Inc. Claremont, CA Aug 11, 2013 $75,000
BIM Scheduler Enclos Corp. Eagan, MN Sep 15, 2012 $75,000
Scheduler Balfour Beatty Construction, LLC San Diego, CA Apr 07, 2014 $75,000
BIM Scheduler Enclos Corp. Eagan, MN Jan 02, 2012 $75,000
Scheduler David E. Harvey Builders, Inc. Houston, TX Jan 15, 2013 $73,000
Crude Oil Scheduler BP America Inc. Chicago, IL Jan 23, 2014 $71,900
Supply Chain Scheduler Corsair Memory, Inc. Fremont, CA Mar 01, 2015 $69,722

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Top Skills for A Scheduler

  1. Surgical Procedures
  2. Scheduling Appointments
  3. Patient Care
You can check out examples of real life uses of top skills on resumes here:
  • Maintained and updated all Providers and schedulers calendars for all scheduled out-patient surgical procedures within three facilities.
  • Substituted for check-in clerk at our diagnostic facility which included scheduling appointments and collecting patient payments.
  • Booked emergent and add-on surgeries and helped facilitate communication within the department to expedite urgent patient care.
  • Provided excellent customer service using business standards.
  • Arranged independent medical exams for insurance companies and government agencies to facilitate the process of determining benefits for claimants.

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Top 10 Best States for Schedulers

  1. Massachusetts
  2. Minnesota
  3. Alaska
  4. New Hampshire
  5. District of Columbia
  6. Connecticut
  7. Washington
  8. Texas
  9. Wisconsin
  10. New Jersey
  • (285 jobs)
  • (142 jobs)
  • (16 jobs)
  • (39 jobs)
  • (55 jobs)
  • (79 jobs)
  • (152 jobs)
  • (460 jobs)
  • (139 jobs)
  • (137 jobs)

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