A scheduler is responsible for organizing meetings and carrying out calls for reminders and conformity to whosoever is involved. In the context of a company, it is your duty as a scheduler to collaborate with diverse departments and staff to arrange a suitable schedule or plan that will contain meetings, conventions, target dates, and several other prime concerns.

Furthermore, you must have good attention to detail as you will carry out bookkeeping jobs, correct scheduling problems or contradictions, and arrange and prepare documentation. You are expected to also sustain open interaction with other sectors when supply schedules change to enable them to use their time efficiently.

To fit into a scheduler's role, you need either a bachelor's degree or an associate degree depending on the employer. Additionally, you need to have excellent communication and organizational skills and be attentive to details. You should also be competent in handling computer systems. As a scheduler, you will earn an average annual salary of $51,581 or $24.8 per hour.

What Does a Scheduler Do

There are certain skills that many schedulers have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, writing skills and organizational skills.

Learn more about what a Scheduler does

How To Become a Scheduler

If you're interested in becoming a scheduler, one of the first things to consider is how much education you need. We've determined that 37.3% of schedulers have a bachelor's degree. In terms of higher education levels, we found that 4.3% of schedulers have master's degrees. Even though some schedulers have a college degree, it's possible to become one with only a high school degree or GED.

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Scheduler Job Description

Schedulers are administrative professionals who manage the appointments of employees, executives, customers, guests, or patients, depending on where they work. They manage the company calendar, identify appropriate meeting lengths, and manage the schedule on the day of by coordinating with people who have appointments.

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Scheduler Career Paths

Average Salary for a Scheduler

Schedulers in America make an average salary of $40,565 per year or $20 per hour. The top 10 percent makes over $68,000 per year, while the bottom 10 percent under $23,000 per year.
Average Scheduler Salary
$40,565 Yearly
$19.50 hourly

What Am I Worth?


Roles and Types of Scheduler

The role of a scheduler includes a wide range of responsibilities. These responsibilities can vary based on an individual's specific job, company, or industry.Here are some general scheduler responsibilities:

  • Performs any or all of the duties listed below: communicates with stores
  • Work with the forecasting team to lead weekly planning meetings with operations to discuss staffing adjustments, call volume trends,
  • Responsible for all phases of scheduling, authorization/pre-certification

There are several types of scheduler, including:

Medical Receptionist


Paging Dr. Fauci. As a medical receptionist, it's your job to make sure patients and visitors get to where they need to be. You also need to be able to provide information to people who call or walk in with questions.

While being knowledgeable is important in this position, memorizing might be even more important. If a patient comes in with an emergency, you need to be able to stay calm while figuring out exactly where they need to go. And some hospitals are pretty big, so that can be a difficult task.

The job requires you to have a high school diploma before you can get started. And it's useful to be a good communicator as well. You wouldn't want to accidentally send a patient with a broken arm to the pregnancy center. Unless, of course, that patient was also pregnant - but that's another story.
  • Average Salary: $31,960
  • Degree: Associate Degree

Scheduling Coordinator


Do you enjoy organizing schedules? Maybe you like doing itineraries and scheduling appointments. Did you know that companies with a high volume of appointments or with busy workdays hire scheduling coordinators? This might interest you. The best part is, you can explore different work settings and fields of work!

Scheduling coordinators are usually employed in a workplace with hectic workdays and schedules. This includes hospitals, logistics facilities, and even restaurants, among others. Sometimes, scheduling coordinators are assigned to company executives to manage their schedules. As you can see, this role can work in different fields! Of course, you need to have a good understanding of the business to ensure that you organize appointments properly.

This is an interesting role that can really expose you to different company operations. Along the way, you may even pick up new skills. This can open new career opportunities for you, should you wish to explore.
  • Average Salary: $36,493
  • Degree: Bachelor's Degree

Patient Coordinator


This personnel works with physicians, nurses, and other healthcare professionals to plan, monitor, and evaluate the patient's interdisciplinary care. They act as an intermediary between patients, their families, and healthcare professionals. Patient coordinators provide all information regarding treatments, procedures, medications, and follow-up care to the patient to aid decision-making. Also, they attend meetings with providers and schedule appointments for tests and consultations.

Most employers require a minimum of a bachelor's degree with at least a year of relevant experience for this position. Applicants may need a state license if they are a nurse, a nurse practitioner, a physician's assistant, or a social worker. Patient coordinators are highly organized people with excellent communication skills. As such, they need proficiency in communications and healthcare management technologies. They must also be able to multitask and exhibit flexibility. A Patient Coordinator earns $36,003 on average yearly. Their salary varies between $26,000 and $50,000.
  • Average Salary: $32,954
  • Degree: Bachelor's Degree

States With The Most Scheduler Jobs

Mouse over a state to see the number of active scheduler jobs in each state. The darker areas on the map show where schedulers earn the highest salaries across all 50 states.

Average Salary: Job Openings:

Number Of Scheduler Jobs By State

Scheduler Education

Scheduler Majors

27.4 %

Scheduler Degrees


37.3 %


25.1 %

High School Diploma

17.8 %

Top Skills For a Scheduler

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 20.6% of schedulers listed patients on their resume, but soft skills such as interpersonal skills and writing skills are important as well.

  • Patients, 20.6%
  • Customer Service, 13.3%
  • Medical Terminology, 7.2%
  • Patient Care, 5.0%
  • Data Entry, 3.0%
  • Other Skills, 50.9%

Choose From 10+ Customizable Scheduler Resume templates

Zippia allows you to choose from different easy-to-use Scheduler templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Scheduler resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Scheduler Demographics

Scheduler Gender Distribution


After extensive research and analysis, Zippia's data science team found that:

  • Among schedulers, 77.1% of them are women, while 22.9% are men.

  • The most common race/ethnicity among schedulers is White, which makes up 70.6% of all schedulers.

  • The most common foreign language among schedulers is Spanish at 75.4%.

Online Courses For Scheduler That You May Like

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1. Construction Scheduling


This course focuses on learning how to develop and manage a schedule. The first module provides an overview of the Construction Scheduling course. The second module introduces bar or Gantt charts and how they are used as scheduling tools. During the third module, learners will create activity precedence diagrams, also referred to as activity on node diagrams, which graphically represent the construction activities in a project and their relationships. The fourth module provides an overview of...

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2. Budgeting and Scheduling Projects


A good project schedule helps all team members’ work together to meet project objectives. A project budget with realistic cost constraints is also an essential bedrock of any project. In this course you’ll learn to plan and stick to time and cost constraints in order to ensure the success of your projects. Upon completing this course, you will be able to: 1. Identify the resource needs of the project 2. Decompose work packages into activities 3. Define what is needed to estimate activity...

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3. The Critical Role of IT Support Staff in Healthcare


This is a very exciting time to be exploring a career in Health IT Support! In this introductory course, you’ll learn about various roles in IT support that are common in healthcare. IT support staff play critical roles in many different healthcare venues. In addition to helping clinics, hospitals, and emergency rooms, you may end up providing support in a skilled nursing facility, ambulatory surgical center, virtual care setting, or even a patient’s home! On any given day, you may interact...

See More on Coursera
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Best States For a Scheduler

Some places are better than others when it comes to starting a career as a scheduler. The best states for people in this position are New York, Maryland, Virginia, and Massachusetts. Schedulers make the most in New York with an average salary of $62,308. Whereas in Maryland and Virginia, they would average $60,869 and $57,159, respectively. While schedulers would only make an average of $56,752 in Massachusetts, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Maine

Total Scheduler Jobs: 278
Highest 10% Earn:
Location Quotient:

2. Massachusetts

Total Scheduler Jobs: 989
Highest 10% Earn:
Location Quotient:

3. New York

Total Scheduler Jobs: 1,116
Highest 10% Earn:
Location Quotient:
Full List Of Best States For Schedulers

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Top Scheduler Employers

Most Common Employers For Scheduler

RankCompanyAverage SalaryHourly RateJob Openings
2Market Force Information$43,996$21.1521
3At Your Home Familycare$43,230$20.7818
4GI Associates$42,835$20.5925
5Medical Record Associates$42,096$20.2423
6Altegra Health$41,392$19.9026
7Robert Half$41,068$19.7438
8Exel Inc.$39,770$19.1217
10First Transit$37,094$17.8327

Scheduler Videos

Becoming a Scheduler FAQs

How Long Does It Take To Become A Scheduler?

It takes 6 years of professional experience to become a scheduler. That is the time it takes to learn specific scheduler skills, but does not account for time spent in formal education.

How Do I Become A Certified Scheduler?

You must take and pass the required exam for your certification to become a certified scheduler. Earning this credential requires a certain amount of professional work experience, the length of which depends on the level of education completed.

How Much Does A Scheduler Make?

A scheduler makes up to $50,000 a year. Like any other job, how much you make depends on a few factors. Your level of experience, qualifications, and area in which you work will all decide your pay factors.

Is Scheduling A Good Career?

Yes, scheduling is a good career. If you want a job where you feel like what you do matters and that you're helping people, then being a scheduler could be the right fit for you.

This is a fast-paced job, and what you do matters. As a scheduler, you will be in charge of the following:

What Are The Requirements For A Scheduler?

The requirements for a scheduler are:

  • High school diploma or GED

  • Excellent communication and organization skills

  • Basic computer program knowledge

What Is A Scheduler Position?

A scheduler position is one that coordinates daily schedules within a medical facility. Their primary duties typically involve managing the flow of patient care. A scheduler's responsibilities can include:

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