Scheduler job description
Updated March 14, 2024
7 min read
Schedulers are administrative professionals who manage the appointments of employees, executives, customers, guests, or patients, depending on where they work. They manage the company calendar, identify appropriate meeting lengths, and manage the schedule on the day of by coordinating with people who have appointments.
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Example scheduler requirements on a job description
Scheduler requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in scheduler job postings.
Sample scheduler requirements
- Bachelor's degree in scheduling or a related field.
- At least two years of experience in scheduling.
- Proficiency with scheduling software.
- Ability to interpret customer drawings and work instructions.
- Strong knowledge of production processes.
Sample required scheduler soft skills
- Excellent communication skills.
- Strong organizational and problem-solving abilities.
- Ability to multi-task and manage multiple projects.
- Ability to work independently and as part of a team.
Scheduler job description example 1
Huntington Ingalls Industries scheduler job description
The primary focus areas will be Planning and Production Control for the onsite X83 Newport News Shipbuilding Field office at Electric Boat Groton/New London, CT. This position coordinates planning efforts for Virginia Class Submarines, primarily for work in the Mechanical/Piping areas with cross training in the other disciplines.
Plans, prepares, issues and controls production schedules and coordinates with material requirements to ensure a controlled flow of approved materials timed to meet production requirements. Advises management of the status of work in progress, material availability, and potential production problems to ensure that personnel, equipment, materials and services are provided as needed. Schedules equipment and personnel, confirms material supply and demands, prepares work orders or purchase requests for the production or purchase of components or parts based on a master production schedule, shop load and inventory requirements. Coordinates interdepartmental activity with quality assurance, manufacturing, purchasing, engineering, inventory control, traffic, etc.; schedules and expedites the movement of parts by means of move orders, stock transfers and requests for shipping orders.
**Basic Qualifications**
Bachelor's Degree and 3 years of experience. Master's Degree and 1 year of experience. 4 years of related exempt experience can be substituted for Bachelor's degree. An Apprentice Certificate or graduation from Navy Nuclear Power School can be substituted for Bachelor's degree. A relevant professional certification can be substituted for a Bachelor's Degree. Certification Equivalency: PMP, CPIM and AICP
**Preferred Qualifications**
+ Exposure to network scheduling techniques is highly preferred
+ A well-rounded knowledge of manufacturing operations, production processes, shop processes, ship systems, network scheduling principles, and planning methods
+ Experience in Teamcenter/Nx, Demand Order Feed processes, SAP and/or Artemis programs, and RFQ support
+ The individual will be required to work closely with the Construction Project and the Shipboard Trades
+ Good communication and teamwork skills
+ Incumbent will utilize Microsoft Office Products
+ Department: X83 GRTN NSSN DS/BLD
+ Entity: NN SHIPBUILDING (0265)
+ Travel Required: Yes, 10%-25% of the time
+ Shift: 1st
+ Relocation: No relocation assistance available
+ Education: Bachelor's Degree
+ Virtual/Telework Opportunity: Yes - Occasional or hybrid telework available
+ US Citizenship Required for this Position: Yes
+ Clearance Type: No - Clearance Not Required to Start
**EEO Statement:**
HII is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.
Plans, prepares, issues and controls production schedules and coordinates with material requirements to ensure a controlled flow of approved materials timed to meet production requirements. Advises management of the status of work in progress, material availability, and potential production problems to ensure that personnel, equipment, materials and services are provided as needed. Schedules equipment and personnel, confirms material supply and demands, prepares work orders or purchase requests for the production or purchase of components or parts based on a master production schedule, shop load and inventory requirements. Coordinates interdepartmental activity with quality assurance, manufacturing, purchasing, engineering, inventory control, traffic, etc.; schedules and expedites the movement of parts by means of move orders, stock transfers and requests for shipping orders.
**Basic Qualifications**
Bachelor's Degree and 3 years of experience. Master's Degree and 1 year of experience. 4 years of related exempt experience can be substituted for Bachelor's degree. An Apprentice Certificate or graduation from Navy Nuclear Power School can be substituted for Bachelor's degree. A relevant professional certification can be substituted for a Bachelor's Degree. Certification Equivalency: PMP, CPIM and AICP
**Preferred Qualifications**
+ Exposure to network scheduling techniques is highly preferred
+ A well-rounded knowledge of manufacturing operations, production processes, shop processes, ship systems, network scheduling principles, and planning methods
+ Experience in Teamcenter/Nx, Demand Order Feed processes, SAP and/or Artemis programs, and RFQ support
+ The individual will be required to work closely with the Construction Project and the Shipboard Trades
+ Good communication and teamwork skills
+ Incumbent will utilize Microsoft Office Products
+ Department: X83 GRTN NSSN DS/BLD
+ Entity: NN SHIPBUILDING (0265)
+ Travel Required: Yes, 10%-25% of the time
+ Shift: 1st
+ Relocation: No relocation assistance available
+ Education: Bachelor's Degree
+ Virtual/Telework Opportunity: Yes - Occasional or hybrid telework available
+ US Citizenship Required for this Position: Yes
+ Clearance Type: No - Clearance Not Required to Start
**EEO Statement:**
HII is an Equal Opportunity/Vets and Disabled Employer. U.S. Citizenship may be required for certain positions.
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Scheduler job description example 2
Cardinal Health scheduler job description
_What Warehouse Operations contributes to Cardinal Health_
Warehouse Operations is responsible for performing/controlling a combination of manual or automated tasks necessary for the receipt, storage, and shipment of product\. This may include functions of receiving, picking, packing, shipping, staging, transporting, storage, delivery, etc\. Also responsible for the efficient flow of products from the point of product receipt from vendors to the shipment of products \(via prescribed service parameters\) to a variety of internal and external customers\.
_Qualifications_
+ High school diploma or GED required some college preferred
+ Proficient in Microsoft Office/Outlo
+ Good written communication skills
+ Must be well versed with Microsoft Excel
+ Three years of previous warehouse Inbound scheduling experience
_What is expected of you and others at this level_
+ Applies knowledge and company policies to complete a variety of tasks
+ Demonstrates a working knowledge of jobs outside area of responsibility
+ Maintains appropriate licenses, training and certifications
+ Works on assignments that are moderately difficult requiring judgment in resolving issues
+ May assist in recommendation of processes on new assignments
+ Adheres to all quality guidelines
+ Works with limited supervision\. Work occasionally involves review of output by work lead or supervisor
+ May provide general guidance or technical assistance to less experienced team member
_What is expected as an Inbound Scheduler_
+ Leadership qualities and demonstrated organizational skills
+ Good time\-management skills and problem\-solving abilities
+ Ability to multi\-task
+ Ensures accurate compliance with the receiving log
+ Ability to perform daily/weekly yard log audits
+ Assists management and staff with operational/scheduling reporting
+ Assists with receiving and dispatching of trucks to the inbound team
+ Ability to effectively prioritize and execute tasks in a high\-pressure environment is crucial
+ Manage all Inbound paperwork such as BOL's to ensure trucks are checked in daily
+ Requires the ability to speak, read, and comprehend instructions, short correspondence, and policy documents, as well as converse comfortably with drivers, employees, and management
+ The ability to lift and/or move up to 50 lbs
+ Requires the ability to bend, twist, and stand to perform normal job functions
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background\. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day\. Cardinal Health is an Equal Opportunity/Affirmative Action employer\. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law\._
_To read and review this privacy notice click_ here \(https://www\.cardinalhealth\.com/content/dam/corp/email/documents/corp/cardinal\-health\-online\-application\-privacy\-policy\.pdf\)
Cardinal Health is an Equal Opportunity/Affirmative Action employer\. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status\.
Warehouse Operations is responsible for performing/controlling a combination of manual or automated tasks necessary for the receipt, storage, and shipment of product\. This may include functions of receiving, picking, packing, shipping, staging, transporting, storage, delivery, etc\. Also responsible for the efficient flow of products from the point of product receipt from vendors to the shipment of products \(via prescribed service parameters\) to a variety of internal and external customers\.
_Qualifications_
+ High school diploma or GED required some college preferred
+ Proficient in Microsoft Office/Outlo
+ Good written communication skills
+ Must be well versed with Microsoft Excel
+ Three years of previous warehouse Inbound scheduling experience
_What is expected of you and others at this level_
+ Applies knowledge and company policies to complete a variety of tasks
+ Demonstrates a working knowledge of jobs outside area of responsibility
+ Maintains appropriate licenses, training and certifications
+ Works on assignments that are moderately difficult requiring judgment in resolving issues
+ May assist in recommendation of processes on new assignments
+ Adheres to all quality guidelines
+ Works with limited supervision\. Work occasionally involves review of output by work lead or supervisor
+ May provide general guidance or technical assistance to less experienced team member
_What is expected as an Inbound Scheduler_
+ Leadership qualities and demonstrated organizational skills
+ Good time\-management skills and problem\-solving abilities
+ Ability to multi\-task
+ Ensures accurate compliance with the receiving log
+ Ability to perform daily/weekly yard log audits
+ Assists management and staff with operational/scheduling reporting
+ Assists with receiving and dispatching of trucks to the inbound team
+ Ability to effectively prioritize and execute tasks in a high\-pressure environment is crucial
+ Manage all Inbound paperwork such as BOL's to ensure trucks are checked in daily
+ Requires the ability to speak, read, and comprehend instructions, short correspondence, and policy documents, as well as converse comfortably with drivers, employees, and management
+ The ability to lift and/or move up to 50 lbs
+ Requires the ability to bend, twist, and stand to perform normal job functions
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background\. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day\. Cardinal Health is an Equal Opportunity/Affirmative Action employer\. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law\._
_To read and review this privacy notice click_ here \(https://www\.cardinalhealth\.com/content/dam/corp/email/documents/corp/cardinal\-health\-online\-application\-privacy\-policy\.pdf\)
Cardinal Health is an Equal Opportunity/Affirmative Action employer\. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status\.
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Scheduler job description example 3
Trinity Health scheduler job description
+ Answers all incoming phone calls in a professional, courteous, and timely manner.
+ Responsible for scheduling surgeries according to block time utilization and accommodating those physicians that do not have block time.
+ Knowledge of medical terminology, anatomy, and surgical procedures along with an understanding of anesthetics needed to support surgical procedures.
+ Able to differentiate between open and laparoscopic surgeries.
+ Understanding of what equipment, conflict of, and/or implants that are needed to schedule for each specific case along with accurate timeline allotted for each procedure and surgeon.
+ Able to identify all case specialty needs and concerns.
+ Prepares slips for eye lenses and enters in computer to enable OR staff to pull specific implants.
+ Understands each surgeon's procedure and the support needed for such specialties.
+ Receives and inputs the surgeon's office faxes for booking of procedures and returns them within 24 hours.
+ Has knowledge of procedure codes for each case.
+ Ensures the OR schedule is faxed daily to multiple departments.
+ Confirms cases daily to identify correct data, including date, time, and specific procedure, anesthesia type, and special equipment requests.
+ Schedules pre-admission testing for all surgical patients as needed.
+ Able to multitask and prioritize the needs of the surgeons' offices.
+ Covers various assignments and clerical support of all peri operative services. **REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:**
+ Work requires the knowledge normally acquired through achieving a High School diploma or GED.
+ Proficient knowledge of Medical Terminology required. Requires a good understanding of surgical procedures.
+ Requires excellent computer knowledge and skills particularly in programs such as Meditech, Outlook and Lawson.
+ Excellent organizational, problem solving and interpersonal skills required. **WORKING CONDITIONS:**
+ Requires prolonged sitting with some eye or ear strain due to consistent computer use.
+ A few unpleasant conditions routinely present, i.e., cramped working space, drafty area, poor lighting, inadequate equipment or furnishing. ** ** **REPORTING RELATIONSHIPS**
+ Reports to the Financial Supervisor of Peri Operative Service.
+ Has no responsibility for the direct supervision of any employees
+ Additional Additional And any other task that the manager may deem necessary in the performance of this work.
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
+ Responsible for scheduling surgeries according to block time utilization and accommodating those physicians that do not have block time.
+ Knowledge of medical terminology, anatomy, and surgical procedures along with an understanding of anesthetics needed to support surgical procedures.
+ Able to differentiate between open and laparoscopic surgeries.
+ Understanding of what equipment, conflict of, and/or implants that are needed to schedule for each specific case along with accurate timeline allotted for each procedure and surgeon.
+ Able to identify all case specialty needs and concerns.
+ Prepares slips for eye lenses and enters in computer to enable OR staff to pull specific implants.
+ Understands each surgeon's procedure and the support needed for such specialties.
+ Receives and inputs the surgeon's office faxes for booking of procedures and returns them within 24 hours.
+ Has knowledge of procedure codes for each case.
+ Ensures the OR schedule is faxed daily to multiple departments.
+ Confirms cases daily to identify correct data, including date, time, and specific procedure, anesthesia type, and special equipment requests.
+ Schedules pre-admission testing for all surgical patients as needed.
+ Able to multitask and prioritize the needs of the surgeons' offices.
+ Covers various assignments and clerical support of all peri operative services. **REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:**
+ Work requires the knowledge normally acquired through achieving a High School diploma or GED.
+ Proficient knowledge of Medical Terminology required. Requires a good understanding of surgical procedures.
+ Requires excellent computer knowledge and skills particularly in programs such as Meditech, Outlook and Lawson.
+ Excellent organizational, problem solving and interpersonal skills required. **WORKING CONDITIONS:**
+ Requires prolonged sitting with some eye or ear strain due to consistent computer use.
+ A few unpleasant conditions routinely present, i.e., cramped working space, drafty area, poor lighting, inadequate equipment or furnishing. ** ** **REPORTING RELATIONSHIPS**
+ Reports to the Financial Supervisor of Peri Operative Service.
+ Has no responsibility for the direct supervision of any employees
+ Additional Additional And any other task that the manager may deem necessary in the performance of this work.
**Our Commitment to Diversity and Inclusion**
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.
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Updated March 14, 2024
Updated March 14, 2024