How To Become A Scheduling Coordinator: What It Is and Career Path

What is a scheduling coordinator and how to become one

Updated January 8, 2025

4 min read

A scheduling coordinator organizes and manages schedules in a variety of settings, such as hospitals, schools, and businesses, to ensure that appointments, events, and meetings are scheduled efficiently. Scheduling coordinators communicate with clients and colleagues to arrange times that work best and ensure that all necessary information is provided. They also maintain records of appointments and follow up with clients to confirm appointments or reschedule as needed.

ScoreScheduling CoordinatorUS Average

Salary

2.9

Avg. Salary $36,493

Avg. Salary $59,228

Stability level

7.2

Growth rate -8%

Growth rate 0.3%

Diversity

3.2

Race

American Indian and Alaska Native 0.37%

Asian 3.77%

Black or African American 9.57%

Hispanic or Latino 11.96%

Unknown 3.77%

White 70.56%

Gender

female 84.13%

male 15.87%

Age - 51

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 51

Stress level

7.2

Stress level is high

7.1 - high

Complexity level

4.7

Complexity level is intermediate

7 - challenging

Work life balance

9.3

Work life balance is excellent

6.4 - fair

What are the pros and cons of being a scheduling coordinator?

Pros

High level of organization skills required
Ability to see the big picture of projects
Chance to develop strong communication skills
Good starting salary for an entry-level position
Potential for bonuses or commissions based on performance

Cons

Can be stressful due to tight deadlines and conflicting schedules
Dealing with difficult clients or team members can be challenging
Must remain organized and adaptable in a fast-paced environment
Can feel like a thankless job if project success is attributed to other team members
Responsibility for ensuring compliance with legal and regulatory requirements.

Key steps to become a scheduling coordinator

Explore scheduling coordinator education requirements

Most common scheduling coordinator degrees

Bachelor's

39.6 %

Associate

24.7 %

High School Diploma

18.1 %

Start to develop specific scheduling coordinator skills

Skills	Percentages
Patients	23.26%
Customer Service	12.59%
Medical Terminology	6.30%
Home Health	5.27%
Patient Care	5.21%

Complete relevant scheduling coordinator training and internships

Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New scheduling coordinators learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a scheduling coordinator based on U.S. Bureau of Labor Statistics data and data from real scheduling coordinator resumes.

Gain additional scheduling coordinator certifications

Scheduling coordinator certifications can show employers you have a baseline of knowledge expected for the position. Certifications can also make you a more competitive candidate. Even if employers don't require a specific scheduling coordinator certification, having one may help you stand out relative to other applicants.

The most common certifications for scheduling coordinators include Certified Medical Administrative Assistant (CMAA) and Certified Medical Office Manager (CMOM).

More About Certifications

Research scheduling coordinator duties and responsibilities

Manage medical records entering data with CPT and ICD-9 codes preserving an environment of thoroughness and accuracy.
Manage payment postings, verify insurance coverage prior to patient appointments and advise patients of insurance referrals or authorizations require.
Manage inpatient transfers to rehabilitation and medical facilities, along with preparing and monitoring outpatient billings insurance verification and referrals.
Perform patient registration, insurance verification, and assist patients with scheduling radiology and chemotherapy appointments in a demanding environment.

Prepare your scheduling coordinator resume

When your background is strong enough, you can start writing your scheduling coordinator resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a scheduling coordinator resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable scheduling coordinator resume templates

Build a professional scheduling coordinator resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your scheduling coordinator resume.