How To Become A Scheduling Specialist: What It Is and Career Path

What is a scheduling specialist and how to become one

Updated January 8, 2025

4 min read

A scheduling specialist manages the company calendar to ensure appointments are scheduled properly and commitments are performed on time. As a scheduling specialist, your responsibilities include working with management or the sales team and documenting when events, meetings, or installations need to take place.

Duties of a scheduling specialist include answering phones and emails, scheduling and confirming appointments, and inputing customer data into company systems. Organizing workflow and appointments by reading and routing correspondence, collecting customer information, and managing assignments, among others. The path to becoming a scheduler, in terms of education, includes entry level education, such as a high school diploma or a G.E.D, although, a bachelor's degree is preferred over them. Furthermore, relevant work experience, an organized and up-to-date resume are also essential.

A scheduling specialist makes an average of $17.92 per hour. That's over $37,000 a year. Although, the job might get hectic, it comes with great rewards once qualified.

ScoreScheduling SpecialistUS Average

Salary

2.9

Avg. Salary $37,269

Avg. Salary $59,228

Stability level

7.2

Growth rate -8%

Growth rate 0.3%

Diversity

3.2

Race

American Indian and Alaska Native 0.37%

Asian 3.77%

Black or African American 9.57%

Hispanic or Latino 11.96%

Unknown 3.77%

White 70.56%

Gender

female 76.10%

male 23.90%

Age - 51

Race

American Indian and Alaska Native 3.00%

Asian 7.00%

Black or African American 14.00%

Hispanic or Latino 19.00%

White 57.00%

Gender

female 47.00%

male 53.00%

Age - 51

Stress level

7.2

Stress level is high

7.1 - high

Complexity level

4.7

Complexity level is intermediate

7 - challenging

Work life balance

9.3

Work life balance is excellent

6.4 - fair

Key steps to become a scheduling specialist

Explore scheduling specialist education requirements

Most common scheduling specialist degrees

Bachelor's

44.3 %

Associate

24.9 %

High School Diploma

13.8 %

Start to develop specific scheduling specialist skills

Skills	Percentages
Patients	25.13%
Medical Terminology	8.13%
Home Health	6.52%
Patient Care	5.07%
Insurance Verification	4.10%

Complete relevant scheduling specialist training and internships

Accountants spend an average of Less than 1 month on post-employment, on-the-job training. New scheduling specialists learn the skills and techniques required for their job and employer during this time. The chart below shows how long it takes to gain competency as a scheduling specialist based on U.S. Bureau of Labor Statistics data and data from real scheduling specialist resumes.

Research scheduling specialist duties and responsibilities

Manage clinic visit schedules, rehabilitation conferences, medical exams, trial appearances, depositions, etc.
Treat all patients with compassion and dignity no matter what their socioeconomic status is.
Job entail becoming familiar with medical insurance carriers, which include Medicaid and Medicare programs.
Schedule patients for radiology procedures, including complicate scheduling for multiple exams in one patient visit.

Prepare your scheduling specialist resume

When your background is strong enough, you can start writing your scheduling specialist resume.

You can use Zippia's AI resume builder to make the resume writing process easier while also making sure that you include key information that hiring managers expect to see on a scheduling specialist resume. You'll find resume tips and examples of skills, responsibilities, and summaries, all provided by Zippi, your career sidekick.

Choose from 10+ customizable scheduling specialist resume templates

Build a professional scheduling specialist resume in minutes. Browse through our resume examples to identify the best way to word your resume. Then choose from 10+ resume templates to create your scheduling specialist resume.