Billing Specialist jobs at Schnabel Engineering

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

The GPR Sales & Service Representative is a hybrid role combining technical field work and customer relationship development. This position is responsible for performing Ground Penetrating Radar (GPR) services while also serving as a front-line business development representative to expand client relationships and grow revenue. The ideal candidate has a strong technical foundation in GPR scanning, a customer-first mindset, and the communication skills necessary to identify opportunities, educate clients, and build long-term partnerships. Duties and Responsibilities: • Perform GPR scanning and data interpretation with precision and professionalism on active job sites. • Deliver on-site solutions, mark-outs, and reports in alignment with Penhall's quality and safety standards. • Engage clients before, during, and after service to build relationships and identify future needs. • Actively pursue new business opportunities by identifying prospects, visiting job sites, and networking with key contacts. • Collaborate with Account Managers and Branch Leadership to expand service offerings and cross-sell where applicable. • Create quotes, proposals, and follow-up correspondence with clients as needed. • Serve as a trusted advisor to customers by explaining results, offering technical guidance, and solving problems on the spot. • Partner with dispatch and operations to ensure scheduling aligns with customer deadlines and expectations. • Track client interactions, leads, and opportunities through CRM or sales tracking systems. • Represent Penhall at industry events, safety meetings, and project kickoffs when requested. • Promote Penhall's commitment to safety and professionalism at every customer interaction. • Other duties as assigned by your manager. Required Skills and Abilities: • Proven field experience with GPR scanning or similar nondestructive testing (NDT) methods • Strong interpersonal skills and professional demeanor • Self-starter with the ability to manage time independently • Ability to identify client needs and recommend appropriate services • Clear verbal and written communication skills • Competent in report writing and technical documentation • Basic sales aptitude and comfort with customer follow-up • Proficient in Microsoft Office; CRM experience a plus • Ability to work in varying environments and travel locally to job sites Essential Core Competencies: • Technical Expertise: Applies GPR knowledge accurately in the field • Business Acumen: Understands client goals and aligns services to add value • Communication: Explains technical concepts clearly to non-technical audiences • Time Management: Balances field work with sales development effectively • Accountability: Follows through on commitments and manages client expectations • Team Collaboration: Works well with dispatch, ops, and sales to ensure delivery excellence • Customer Focus: Commitment to providing excellent service and resolving issues to meet customer needs. • Attention to Detail: Ensures accuracy in scheduling, dispatch, and equipment management. • Safety Conscious: Proactively enforces safety standards and promotes a safety-first culture. • Action Orientated: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Education and Experience: • High school diploma or equivalent required; technical certification in GPR or related field preferred • 2+ years of experience in GPR or construction scanning preferred • Prior sales or customer-facing experience in construction or industrial services is a strong plus Physical Requirements: • Ability to lift 50+ pounds and carry field equipment • Regular exposure to outdoor conditions and construction job sites • Requires driving to multiple job locations within a defined territory • Must be able to stand, walk, or crouch for extended periods Legal Disclaimer: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a)) This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.

About Us Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we're looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let's build a brighter, more connected world together. About this Role The Billing Specialist at IFS InfraSource is responsible for processing daily production, the tracking of unbilled revenue, invoicing customers timely and accurately, reconciling customer payments and integrity of accounts receivable records. What You'll Do Update project information in the customer's reporting system through to completion, resolving issues as needed. Act as a liaison with customers regarding work status and issue resolution. Generate customer invoices in compliance with contract requirements and internal SOX controls. Produce and maintain Excel spreadsheets to reconcile billing and payment discrepancies. Ensure unbilled revenue is reported accurately with required field documentation and support. File all revenue reporting and invoicing with proper supporting documents. Work with field personnel and customers to resolve billing discrepancies. Other duties as assigned. Additional Information: This role operates 100% on-site in Lorton, VA. While accommodations for remote work may be considered on a case-by-case basis, the role is generally office-based. Work hours are flexible within a 7 a.m.-6 p.m. range. This position does not require travel. Federally, marijuana use remains illegal and subject to Federal DOT drug and alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199. At InfraSource, you'll be joining a mid-sized company with ambitious goals to double or triple in size over the next five years. You'll work closely with a small team in a collaborative environment where teamwork and self-starting attitudes are highly valued. What You'll Bring High School Graduate; Associate's Degree preferred. Prior billing experience preferred; transferable skills in finance or accounting are welcome. Construction industry experience or familiarity with ERP systems is a plus. Proficiency in Microsoft Office Suite, especially Excel (basic required; advanced functions like V-lookups and pivot tables are a plus). Strong problem-solving, communication, and interpersonal skills. Highly organized, detail-oriented, and able to work independently or as part of a team. What You'll Get Paid on-the-job technical and professional training. Defined career paths in areas such as FP&A or Operations Management, depending on skillset and interests. Competitive wages ($26-$28/hour), weekly pay, and overtime eligibility. Industry-leading benefits, including a retirement plan and career growth opportunities. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your problem solving and analysis skills, then we have a role for you! InfraSource Services, seeks a great Billing Coordinator to join the team at our Kent, WA office. The Billing Specialist reviews and audits billing packages for accuracy prior to entering into the client's database application. What You'll Do · Responsible for reviewing billing documentation and construction records. · Work with other team members in the region to ensure all corrections are completed prior to submitting billing package to the client. · Provide quick answers to billing documentation questions or concerns from the clients. What You'll Bring Minimum Qualifications: · High school diploma or equivalent · Must be proficient with Microsoft Office suite (Excel, Word,) typing and 10-key · Ability to communicate effectively, both written and verbal · Ability to work independently and as part of a team · Ability to manage multiple projects and tasks concurrently with competing deadlines Preferred Qualifications: · Prior experience with billing · Ability to read engineered drawings · Experience in SAP and Microsoft Excel · Knowledge of utility industry What You'll Get Benefits: · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance Compensation Range The anticipated compensation for this position is USD $29.00/Hr. - USD $31.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

**Responsibilities:** We are looking to expand our finance team to support M.C. Dean's Security and Electronic Systems (SES) business unit. The successful candidate will interact with project teams and customers on a regular basis. The candidate will create, submit, and post billings for various contract types and assist in managing the accounts receivable and under-billings for large multi-year projects and programs. Responsibilities include the following: · Produce monthly billing for assigned projects ensuring compliance with the invoicing terms and conditions. Assist in resolution of billing concerns with Owner to ensure timely payment of invoices. Post invoices in customers' invoicing systems and M. C. Dean's accounting system as applicable. · Prepare and provide data for required monthly reports/CDRLs and participate in monthly contract status review meetings. · Monitor contract compliance and customer reporting as pertains to billing. · Produce Ad-hoc reporting for project managers and executives as needed. **Experience:** · 0-3 years of relevant experience · Knowledge of general accounting principles. · Proficient knowledge of Microsoft Excel. · Attention to detail in completing work tasks. · Strong organization, communication, and analytical skills. · Use of accounting principles to solve problems. **Education:** · Bachelor's Degree in accounting, finance, or related field with 2+ years of experience **Desired Qualities:** · Self-starter. · Ability to meet deadlines and manage multiple projects. · Ability to work independently on given assignments and ask questions as needed. · Eagerness to learn and advance career within the company. **Location/Travel:** · Corporate Headquarters - Tysons, VA · Occasional travel to other project sites & company's offices. Applicants for this position may be required to prove that they have received the COVID-19 vaccine or demonstrate that they have a valid religious or medical reason not to be vaccinated. **Abilities:** · Exposure to computer screen for a long period of time. · Sitting for extended periods of time. · Reach by extending hands or arms in any direction. · Have finger dexterity to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. · Listen to and understand information and ideas presented through spoken words and sentences. · Communicate information and ideas in speaking so others will understand. · Read and understand information and ideas presented in writing. · Apply general rules to specific problems to produce answers that make sense. Identify and understand the speech of another person.

The Billing Coordinator responsibilities include but are not limited to running reports, compiling month-end data, checking customer guidelines, copying, printing and scanning documents, and interacting with and providing exceptional service to our internal and external clients. Your Responsibilities: * Charging the association property accounts assessments (monthly, semi-annually, quarterly, and/or annually) * Processing monthly, semi-annual, quarterly, and annual billing * Reporting and compilation of month-end data * Charging late and collection fees and processing delinquency/collection letters * Partnering with community managers to move accounts through the collection process * Charging the property accounts for both management company fees and attorney's fees * Recording and processing bankruptcies for property accounts * Charging violation fines for property accounts * Charging miscellaneous account fees (e.g., work-orders, resident key fobs, etc.) * Verifying that statuses of delinquent accounts are updated monthly * Updating owner billing addresses and related information * Monitor and reply to billing and collections email requests * Researching posting issues * Processing adjustments on owner's accounts * Processing billing and collections tasks for on-boarding and terminating properties * Other duties as assigned Skills and Qualifications: * Education/Training: High school diploma or equivalent. 2 to 3 years experience in an office environment performing similar tasks preferred. Experience in property management industry a plus. * Experience/Knowledge/Abilities: Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices ability to perform with minimum supervision and make decisions independently. Ability to multi-task, effectively prioritize workload, meet hard and fast deadline. Must be a team player. Must possess strong analytical skills. Detail-oriented with multiple tasks, information organization. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21 / hour Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-SC1 #I-CO1

Mark III Construction is seeking a Service Billing Assistant to support its MEP Service company, M3 Service. The Service Billing Assistant will work closely with Service administrative staff, managers, and customers to ensure that invoices are issued with accuracy while under tight timelines. This position provides an opportunity to be part of a team within a dynamic industry and a quickly-growing company. The successful applicant will be exposed to multiple aspects of the business through the course of his/her daily activities. Position hours would be 20-30 hours per week M - F Requirements Collaboration with Operations team including dispatchers, account managers, service managers, sales personnel and company leadership Prepare and issue billings for service agreements and quoted work in line with company goals and client expectations Update GL accounts in Sage 300 Receive and process purchase orders aligning with vendor payment requirements Securing, preparing and delivering forms in line with client requirements Responding promptly to customer requests and providing solutions issues as they arise Identifying billing roadblocks and escalating as needed Data Entry Prioritizing tasks based on varying customer and company deadlines Participating in continuous improvement initiatives Other duties as assigned based upon skill, knowledge, and interest Outcomes For invoices within Billing's control, maintain an average monthly billing turnaround time of 5 days. Achieve an overall monthly average billing turnaround time of 10 days. Requirements At least 1 years' experience performing administrative duties, customer service and/or basic accounting (preferred) Proficient in Microsoft Office Suite Experience with Build Ops (or other) commercial management software and/or Sage 300 software a plus Willingness to learn and grow in a dynamic environment Excellent verbal and written communication skills Team player Positive attitude Dependability and flexibility Benefits Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development On Site Gym Salary Range: $20 - $25 per hour DOE

Job DescriptionSalary: $23-$25/Hour T&J Companies is a family-owned and operated commercial facilities services contractor serving customers across the Northeast. We are a self-performing organization known for reliability, accuracy, and strong internal collaboration. Our office team plays a critical role in supporting field operations and ensuring our clients receive accurate, timely billing and clear communication. We value accountability, clear communication, and attention to detail. Position Summary: The Part-Time Billing Assistant supports our Lead Billing Specialist with invoice preparation, documentation collection, and client communication. This role is ideal for someone who is detail-oriented, organized, and comfortable coordinating between office staff, field technicians, and client portals. This is a hands-on, execution-focused role that directly supports accurate billing and timely cash flow. Hours: 24 hours per week Preferred schedule: Monday, Wednesday, Friday | 8:00 AM 4:30 PM Flexibility available for the right candidate Key Responsibilities: The Billing Assistant will assist with the daily billing workflow, including: Communicating with clients regarding open billing items requiring clarification or resolution Coordinating with field staff to gather documentation necessary for accurate invoicing Generating customer invoices based on completed work orders Performing daily exports of invoices to client portals and internal accounting systems Required Skills & Qualifications: Strong written and verbal communication skills High attention to detail and accuracy Organized, reliable, and able to follow established processes Proficiency with Microsoft Office (Outlook, Excel, Word) Ability to work independently while supporting a small team Experience Prior billing, invoicing, or administrative experience preferred Experience in electrical, construction, or facility services environments is a plus Education/Licensure/Certifications High School Diploma or equivalent is required Physical Requirements Prolonged periods sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times Other Requirements: Candidates must be authorized to work in the United States Candidates must have reliable transportation to work Candidates must pass a drug test and background check prior to starting work Compensation and Benefits: $23-$25 per hour Part-time, Hourly position Employee discount program

Job Purpose Provide administrative help to the office/administrative manager, branch manager, salesmen and provide support to counter sales when needed. Essential Duties & Responsibilities * Provide administrative support to sales department. * Responsible for job set up & distribution of RC's * Invoice jobs which may involve investigating leases and returns for missing equipment, correct dates, etc. * Mail out/email invoices to customer in a timely manner * Contract Labor: Submission of weekly timesheets & spreadsheets to temp labor agencies. * Enter hours for E&D in time & attendance * Enter hours in spreadsheet for contract labor * Routinely provide courteous telephone and visitor reception as required. * Restock office supply closet, ordering business cards as needed. * Undertake other duties or special tasks as assigned by the Office Administrative Manager or Branch Manager. Minimum Qualifications * High School Diploma or equivalent * Strong Customer Service skills * Computer Skills (Word, Excel, Outlook) * Positive Attitude/Ability to work as a team * Excellent verbal communication * Professional Appearance * Experience in customer service a plus Other requirements * Quick learner who can handle different functions. * Ability to multi-task and remain organized. * Maintain a stocked and clean office * Maintain Petty cash and daily deposits * Reconcile & file paperwork daily * Constantly improve product/industry knowledge to better assist customers. Working Conditions * Employee will spend periods of time sitting at a desk working on a computer.

Job Purpose Provide administrative help to the office/administrative manager, branch manager, salesmen and provide support to counter sales when needed. Essential Duties & Responsibilities Provide administrative support to sales department. Responsible for job set up & distribution of RC's Invoice jobs which may involve investigating leases and returns for missing equipment, correct dates, etc. Mail out/email invoices to customer in a timely manner Contract Labor: Submission of weekly timesheets & spreadsheets to temp labor agencies. Enter hours for E&D in time & attendance Enter hours in spreadsheet for contract labor Routinely provide courteous telephone and visitor reception as required. Restock office supply closet, ordering business cards as needed. Undertake other duties or special tasks as assigned by the Office Administrative Manager or Branch Manager. Minimum Qualifications High School Diploma or equivalent Strong Customer Service skills Computer Skills (Word, Excel, Outlook) Positive Attitude/Ability to work as a team Excellent verbal communication Professional Appearance Experience in customer service a plus Other requirements Quick learner who can handle different functions. Ability to multi-task and remain organized. Maintain a stocked and clean office Maintain Petty cash and daily deposits Reconcile & file paperwork daily Constantly improve product/industry knowledge to better assist customers. Working Conditions Employee will spend periods of time sitting at a desk working on a computer.

Job DescriptionDescription: Daily communication with Residential and Commercial clients and other employees by phone and email Identify and communicate any issues clients are having with billing or service with Management Maintain assigned AR portfolio in a proper manner, keeping accounts as current as possible Develop relationships with clients to ensure open, positive communication and timely payments from clients Document all communication and work done on accounts in company CRM. Ability to solve problems and effectively communicate solutions to clients and Company staff Complete administrative tasks and other related duties as assigned Receiving and making collection calls Process checks, credit cards, and ACH payments timely and correctly Requirements: Previous billing and/or collections experience is a plus but not required Excellent communication and organizational skills with the ability to multitask Ability to work in a fast paced environment Excellent communication skills

We are looking for a skilled and motivated Ready Mix Billing Clerk to join our team in Roanoke, VA. This position will be responsible for generating daily billing for Concrete Products. Responsibilities * Accurate billing of delivered orders. * Verify daily Cash-on-Delivery (COD) sales and initiate deposit. * Generation of credit/debit memo as determined by appropriate research. * Customer account maintenance with software systems. * Maintenance of accounting records for cash sales, invoices and adjustments. * Month-end close procedures related to invoicing. * Generate routine and ad hoc reports. * Customer service problem resolution and assistance. * Filing of required support documentation. * Back up other administrative staff. * Other administrative duties as assigned. Qualifications * High school diploma, or equivalent, plus 3 years job related experience in a fast paced environment. 1-2 years college preferred, with basic accounting exposure. * Customer Service background. * Account Receivable background is plus. * Knowledgeable of the Ready-Mix concrete industry is preferred. * Able to work over-time to meet customer needs as necessary. * Required Skills: * Good math and computer skills (Excel, SAP, Citrix and Command / Systech / Integra). * Strong verbal and written communication skills. * Demonstrated analytical and problem solving skills. * Good customer service skills; responsive to concerns and timely follow-up. * Organization, accuracy and attention to detail a must. * Professional communication and interpersonal skills, both internal and external.

Job Description Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO's for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Set up new projects in Spectrum, HeavyJobs, and Nice Touch. Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum. Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS. Review all project specific subcontracts and PO's for accuracy. Understand Preliminary Lien and Release procedures. Produce monthly Customer Billings. Track and provide Project Manager with pending Change Order issues. Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval. Review and forward Subcontractor Extra Work/Time & Material invoices. Aggressively pursue past due Accounts Receivable on projects. Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis. Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.). Requirements Work Experience: Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings. Proficiency: Microsoft Word Microsoft Excel Microsoft Outlook 10 Key Touch Must have strong verbal and written communication skills Spectrum (Desired) Heavy Jobs (Desired) Education: BA degree in Accounting or Business Administration (desired) Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays)

Company Doty Bros. Construction City Norwalk Pay range 25.00 Apply Now Job Title: Billing Clerk Department: Underground Reports to: Portal Supervisor FLSA: Non-Exempt PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Assign new job numbers as needed * Open new jobs in the company's accounting system; updating information when necessary * Timely / accurately prepare and send out customer invoices as required by the contract * Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files * Maintain A/R files in a neat, organized manner; updating with new documentation as received. * Prepare adjustments or credit memo when necessary; obtain proper approval * Assist with collections efforts for past due invoices * Investigate and resolve billing errors, inconsistencies or customer inquiries * Ability to learn and become proficient with multiple billing platforms * Other necessary and required duties EDUCATION/EXPERIENCE: * A high school diploma or GED equivalent is required. * A minimum of two years of accounts receivable experience or equivalent training is preferred. * General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. * Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: * Ability to stay focused and work without close supervision. * Works well in a team environment as well as independently. * Ability to accurately enter data and perform mathematical calculations. * Able to adjust priorities on short notice, manage interruptions and work well under pressure. * Ability to timely meet deadlines; coordinate workloads with Supervisor. * Effective communication, organizational and problem-solving skills. * Complies with and maintains company confidentiality practices and policies. * Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers. * Mental alertness is necessary to ensure accurate and thorough completion of work activities. * Ability to interpret and disseminate complex information appropriate and effectively. * Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment. * Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. * Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate. Doty Bros Construction is a very competitive pay and benefits package including medical, dental, vision, and 401k. The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time. Doty Bros Construction is an Equal Opportunity Employer. Back Share * * * * * Apply Now

Job DescriptionDescription: RLM Underground was established in 2016 and specializes in underground telecom construction projects throughout the Midwest. RLM has rapidly grown at staggering rates leading to expanding its construction and operating capabilities into being a full-turnkey telecommunications contractor. Over the years, RLM has expanded its operating region, opening offices in Central Kentucky and Central Illinois while focusing on smaller Telco providers throughout those regions. Overview and Essential Functions: A successful Billing Specialist will process daily, weekly, and summary production reports from employees and contractors for input into the accounting/payroll systems. They will also provide administrative support by performing general billing duties, such as; compiling data, computing fees, and preparing information for billing purposes. At a minimum, this position requires a solid working knowledge of general office functions. Must be proficient in the use of word processing and spreadsheet software with emphasis on Microsoft Office. Must have the ability to use a computer and other office related equipment. Job Type: Full Time, Direct Hire Salary: $40k - $50k Requirements: Must demonstrate, either by training or experience: Completion of high-level tasks in support of an assigned department/project. Must have at least one year of experience in QuickBooks or QBO. The ability to receive, organize, file, and maintain documents and/or data for an assigned department/project. Must be able to communicate with employees, contractors, vendors, and/or customers to assist assigned departments/projects. The ability to read, interpret, and input data in support of an assigned department/project. Must possess at least 2 years of related billing work experience. Must be proficient in the use of office hardware and software (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.). Needs excellent Customer Service skills. Must have strong English language skills, both oral and written. Must be authorized to work in the United States for any employer. Successful completion of pre-employment drug screen, background verification, and motor vehicle record check. Qualified candidates are encouraged to apply online.

Full-time Description RLM Underground was established in 2016 and specializes in underground telecom construction projects throughout the Midwest. RLM has rapidly grown at staggering rates leading to expanding its construction and operating capabilities into being a full-turnkey telecommunications contractor. Over the years, RLM has expanded its operating region, opening offices in Central Kentucky and Central Illinois while focusing on smaller Telco providers throughout those regions. Overview and Essential Functions: A successful Billing Specialist will process daily, weekly, and summary production reports from employees and contractors for input into the accounting/payroll systems. They will also provide administrative support by performing general billing duties, such as; compiling data, computing fees, and preparing information for billing purposes. At a minimum, this position requires a solid working knowledge of general office functions. Must be proficient in the use of word processing and spreadsheet software with emphasis on Microsoft Office. Must have the ability to use a computer and other office related equipment. Job Type: Full Time, Direct Hire Salary: $40k - $50k Requirements Must demonstrate, either by training or experience: Completion of high-level tasks in support of an assigned department/project. Must have at least one year of experience in QuickBooks or QBO. The ability to receive, organize, file, and maintain documents and/or data for an assigned department/project. Must be able to communicate with employees, contractors, vendors, and/or customers to assist assigned departments/projects. The ability to read, interpret, and input data in support of an assigned department/project. Must possess at least 2 years of related billing work experience. Must be proficient in the use of office hardware and software (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.). Needs excellent Customer Service skills. Must have strong English language skills, both oral and written. Must be authorized to work in the United States for any employer. Successful completion of pre-employment drug screen, background verification, and motor vehicle record check. Qualified candidates are encouraged to apply online. Salary Description $40,000.00 to $50,000.00 Annually

Job Description Join us where accuracy meets hospitality Why this role Impact cash flow and vendor relationships through precise billing and AP execution. Be the welcoming face and voice of our front office. Work cross-functionally with finance, merchandising, warehouse receiving, and vendors. Position Details Reports To: Rebecca, Assistant Controller FLSA Status: Non-Exempt What you'll do Process high-volume customer billing: review, code, enter, research exceptions, generate statements and reports, and resolve issues. Provide professional reception coverage: greet visitors, answer calls, and process incoming mail. Sort and distribute incoming vendor invoices/credits to the correct AP associate. Research unvouchered POs and gather documentation to correct and clear them. Assist with AP check runs including matching, scanning, and filing vendor invoices. Execute full-cycle AP with three-way match, approval verification, documentation, account coding, and accurate data entry. Match receiving transactions to goods/services and reconcile invoices with POs and packing slips. Maintain customer records (contacts and billing email addresses) and manage filing systems for all processed invoices (customer and vendor). Help with credit card receipt scanning, coding, and posting. Collaborate daily with the Controller, merchandisers, Warehouse receiving associates, and vendors; partner with team members to ensure timely processing. Support special projects as assigned and adhere to company and departmental policies, including the employee handbook and corporate standards. What you'll bring Numerical aptitude across discounts, interest, commissions, portions, percentages, and volumes. Accurate calculator/10-key; proficiency in MS Excel and MS Word; exposure to Sage preferred. Detail-driven multitasking and excellent written/verbal communication. Strong organization, deadline discipline, and problem-solving under pressure. Team-first mindset and adherence to procedures. Reception presence Deliver courteous, responsive front-office service while keeping financial workflows on schedule. Physical requirements Performing the duties of this position, the employee is regularly required to use hands and arms and is frequently required to sit. The employee must be able to handle extensive use of office equipment. The employee is occasionally required to stand, bend, stretch, or walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision and hearing abilities requirements for this job include close vision and the ability to focus. Notes Other related duties may be assigned as needed by your supervisor. Preferred proficiencies Binding Experience Basic Computer Skills

**Discover a more connected career** A successful Billing Specialist shall coordinate with billing personnel, project supervisors, and project analysts, and customer to set up, maintain, report, invoice, and closeout multiple projects. Organize and develop the materials/labor units from new Purchase Orders into a job/contract for our billing system. Manage lien waivers, permits, and material reconciliation as required for closeout packages. Communicate with ECC customers on progress, closeout, and accounts receivable related items. At a minimum, the position requires a good working knowledge of general office functions; proficient in the use of word processing and spreadsheet software with emphasis on Microsoft and/or Google; ability to use a computer and other office related equipment; ability to read, understand, interpret, input, and analyze data. **Connecting you to great benefits** + Weekly Paychecks + Paid Time Off, Parental Leave, and Holidays + Insurance (including medical, prescription drug, dental, vision, disability, life insurance) + 401(k) w/ Company Match + Stock Purchase Plan + Education Reimbursement + Legal Insurance + Discounts on gym memberships, pet insurance, and much more! **What you'll do** + Completion of high-level tasks in support of an assigned department/project + Receive, organize, file, and maintain documents and/or data for an assigned department/project + Communicate with employees, contractors, vendors, and/or customers to assist assigned department/project + Read, interpret, and input data in support of an assigned department/project **What you'll need** + 2 years of related work experience + Proficient in the use of office hardware and software (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.) + Excellent Customer Service skills and strong English language skills both oral and written + Authorized to work in the United States + Successful completion of pre-employment drug screen, background, and motor vehicle record check **Why grow your career with us** Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind. **Building stronger solutions together** Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.