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Become A School Secretary

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Working As A School Secretary

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $33,910

    Average Salary

What Does A School Secretary Do At State University of New York at Oswego

* Coordinate between the Travel Office and faculty members of both departments to schedule and arrange travel to conferences, as well as assembling receipts and all necessary paperwork for reimbursement.
* Monitor and maintain state and SUTRA budgets for both departments, keeping the chairs and Dean's office apprised of the status of each budget on an ongoing basis.
* Initiate/monitor spending for OTPS, travel and recharges within confines of budget and School of Business policies.
* Prepare, coordinate and monitor the status of personnel paperwork for both departments in regards to DSI, reappointments and promotions, maintaining departmental personnel files, and serving as liaison between faculty and department chairs.
* Prepare and coordinate faculty evaluation packets and organize results for faculty distribution, for each semester.
* Assist two department chairpersons, 34 full-time faculty, up to 5 visiting scholars and 15
* adjunct faculty with documents required for their classes, i.e., copies of syllabi, tests, misc. information, on a daily basis.
* Also assist v-rith operation/maintenance of2 BizHubs.
* Facilitate .reservations and maintain calendars for Rich computer lab, department conference room, alumni lounge, and two student study rooms (215 and 216), as well as assisting department chairs with their calendars.
* Maintain a storeroom of office supplies necessary for the operation of both departments, set up and maintain files for both departments, hire and supervise work study students.
* Provide information to faculty and students, or direct them to the appropriate person or resource, and assist students who wish to drop, add, or withdraw from a class, declare a business major, change their advisor, add an internship, do an independent study, etc.
* Attend department meetings, take minutes and transcribe for Blackboard, as requested by Marketing & Management Chair.
* Coordinate scholarship selection and notification process, including winner notification letters/emails and printing of certificates.
* Prepare freshman letters for both departments in the Spring.
* Each semester, collect syllabi from all courses for the School of Business files and upload to the Community Group
* School of Business in Blackboard.
* Create office hour sheets for each faculty to post and for the Chair's reference.
* Assure that the department office is organized and runs in an efficient manner, maintaining and updating all physical and electronic files, as well as liaising with numerous campus offices

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How To Become A School Secretary

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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School Secretary jobs

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School Secretary Career Paths

School Secretary
Legal Assistant Legal Secretary Office Manager
Account Manager
5 Yearsyrs
Human Resources Coordinator Specialist Operation Supervisor
Assistant General Manager
5 Yearsyrs
Unit Secretary Billing Specialist Operations Manager
Branch Manager
6 Yearsyrs
Bookkeeper Controller General Manager
Chief Executive Officer
8 Yearsyrs
Unit Secretary Registered Nurse Staff Nurse
Clinical Manager
8 Yearsyrs
Accounts Payable Clerk Account Manager Marketing Manager
Communications Director
7 Yearsyrs
Office Manager General Manager
District Manager
7 Yearsyrs
Office Administrator Accounts Payable Clerk Accountant
Finance Manager
7 Yearsyrs
Human Resources Coordinator Adjunct Instructor Executive Chef
Food And Beverage Manager
5 Yearsyrs
Office Manager Operations Manager
General Manager
7 Yearsyrs
Executive Secretary Office Administrator Operations Manager
Marketing Director
7 Yearsyrs
Office Administrator Human Resources Coordinator Program Manager
Marketing Manager
6 Yearsyrs
Administrator Secretary Executive Secretary
Office Manager
5 Yearsyrs
Principal Secretary Office Manager Operations Manager
Operations Director
9 Yearsyrs
Administrator Secretary Office Manager
Operations Manager
7 Yearsyrs
Executive Secretary Human Resources Coordinator Payroll Specialist
Payroll Manager
7 Yearsyrs
Principal Secretary Registrar Billing Specialist
Practice Manager
9 Yearsyrs
Accounts Payable Clerk Controller General Manager
President/Chief Executive Officer
10 Yearsyrs
Legal Assistant Paralegal Office Manager
Property Manager
6 Yearsyrs
Bookkeeper Accounting Manager Operations Manager
Purchasing Manager
9 Yearsyrs
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School Secretary Demographics

Gender

  • Female

    91.7%
  • Male

    6.8%
  • Unknown

    1.6%

Ethnicity

  • White

    80.3%
  • Hispanic or Latino

    12.4%
  • Asian

    5.1%
  • Unknown

    1.6%
  • Black or African American

    0.5%
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Languages Spoken

  • Spanish

    81.6%
  • French

    7.9%
  • Portuguese

    2.6%
  • Russian

    2.6%
  • Carrier

    1.3%
  • Arabic

    1.3%
  • Navajo

    1.3%
  • Thai

    1.3%
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School Secretary

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School Secretary Education

School Secretary

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Top Skills for A School Secretary

PayrollTelephoneCallsPurchaseOrdersStudentAttendanceRecordsDataEntryDailyAttendanceAdministratorsPhoneCallsStudentFilesOfficeEquipmentOfficeSuppliesCustomerServiceStudentInformationReportCardsStudentActivitiesFrontOfficeGeneralOfficeGuidanceSubstituteTeachersStudentData

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Top School Secretary Skills

  1. Payroll
  2. Telephone Calls
  3. Purchase Orders
You can check out examples of real life uses of top skills on resumes here:
  • Perform all fiscal duties including payroll, purchasing, accounts payable and receivable for local public elementary school.
  • Handled a large volume of telephone calls, visitors, and parents.
  • Prepared requisitions for purchase orders.
  • Performed secretarial work, data entry, customer services, assisted students with inquiries and translated school related material.
  • Maintained and recorded daily attendance records.

Top School Secretary Employers

School Secretary Videos

Career Advice on becoming a Head's PA & School Secretary by Carolyn J (Highlights)

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