School secretary job description

Secretarial/Clerical


Date Posted:

8/29/2022


Location:

LISA Academy Rogers-Bentonville


Date Available:

09/12/2022

School Secretary/School Child Nutrition Coordinator



Position Purpose

The secretary/school child nutrition coordinator serves a dual purpose, providing front office assistance to students, staff and families and carrying out all functions of the nutrition services on campus, including planning, serving, and billing.


Essential Functions

o Assists the campus registrar and families in the application and registration process for LISA Academy.

o Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them.

o Sells uniform shirts and accepts payments for shirts, field trips and other campus needs.

o Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports) for administrative, instructional and clerical staff.

o Assists in maintaining documents, files and records for the purpose of providing up-to-date reference.

o Assists with answering telephone calls, and provides information and assistance to callers.

o Documents all aspects of the school's nutrition program, including ordering, counting meals served and documentation regarding meal applications.

o Assists in distributing incoming mail appropriately.

o Assists in maintaining inventories of supplies and materials for the purpose of ensuring items' availability.

o Assists in supervising and managing students in non-classroom activities such as cafeteria, recess, and busing, as assigned.

o Other duties as assigned.


Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:
The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.


Equipment

Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

High School Diploma or equivalent required, some college courses preferred. Prior school nutrition and clerical experience is preferred. Fluent in Spanish and English is preferred.


Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying.
Typical qualifications would be equivalent to:


FLSA Status: Non-exempt

Pay Rate: $17.52

Must have 2 years of Secretarial experience and demonstrated proficiency in MS Word, Excel and Outlook .

Basic Function/Overall Responsibilities: Responsible for all clerical and administrative needs of the assigned program while maintaining confidentiality within all aspects of the Agency.

Principal Assigned Responsibilities:

• Reception & telephone communication.
• Prepare office correspondence including letters, memos, documentation and special projects when requested.
• Data entry and reports retrieval as needed
• General filing, photocopying, faxing, ordering supplies, and arranging equipment repair.
• Proofread material accurately.
• Collect and sort mail, as well as, deliver to respective parties.
• Update schedules, rosters, calendars and appointment data on an as needed basis.
• Monitor the sign-out and return of agency records (records security) in accordance with approved practice.
• Active participation in program and Agency-wide Quality Assessment and Improvement activities in accordance with the Agency's ongoing Quality Improvement Program.
• Other miscellaneous clerical duties as requested by appropriate supervisor.

Education & Experience Requirement:

• Minimum of High School or Equivalency including secretarial studies
• Two years of secretarial experience

Required Knowledge, Skills & Abilities:

• Commitment to following and embracing the Seven Commitments of our Sanctuary Model.
• Excellent interpersonal skills
• Demonstrated organizational skills with the ability to manage multiple priorities
• Ability to work with information sensitive in nature and maintain confidentiality
• Good verbal and written communication skills;
• Computer, keyboarding, typing proficiency;
• Must be able to set priorities and complete assignments in a timely fashion
• Self-motivated; can work independently
• Valid New York State driver’s license.

Amazing Benefits include:

• Health Insurance
• Paid lunch breaks (work 37.50 hours and get paid for 40)
• Generous PTO policies and accrual on day 1
• Annual Anniversary gifts and staff appreciation events
• Tuition Reimbursement
• 403b Retirement
• Fantastic work/life balance

Actualizing education reform in the revitalizing city of Trenton, NJ is hard, hard work, and we know that teaching in an urban school setting isn't for everyone. But, if you are someone who is truly called to serve children and youth; someone who sees this work not only as your job, but as a fundamental piece of who you ARE, we encourage you to read on.
We're looking for YOU if:

* You believe that EVERY child deserves access to a high-quality education and that children can and will learn if properly taught.
* You believe that alongside academics, a complete education includes nurturing your students as individuals so that they can become well-rounded, civic-minded, lifelong learners; the changemakers and leaders of the future.
* You embrace a growth-mindset and consistently reflecting on ways to improve, year after year.
* You are unabashedly and authentically YOU and proud of it, and genuinely committed to building meaningful relationships with students, families, and staff.

Were you nodding "YES" as you read the list above? We invite you to apply!
*We're looking for a **dedicated and talented School Secretary** to become part of our t**eam.*
_Your schedule will be Monday - Friday, from the hours of 7:30 am- 4:15 pm._
Here's what you'll be doing:
*Competencies and Responsibilites*
*Clear and Effective Communicator*

* Serves as the primary point of contact for all inquiries including managing phone calls, messages, and in-person visitors.
* Answers telephones and follows through on the relay of pertinent information.
* Communicates important information to staff members and families.
* Create flyers, perform early dismissals, collaborate with staff regarding attendance, policies etc.

*Time-Management and Multitasking*

* Manages the package and mail pick up and delivery system including the sorting and distribution of all school mail.
* Maintains all student files/records in a secure manner.
* Distributes tardy slips as needed to students at the beginning of the school day.
* Coordinates parent requests for student early dismissals
* Coordinates, reviews and updates student attendance records on a daily basis.
* Keeps inventory and maintains supplies of office materials.
* Schedules the Principal's time consistent with identified school priorities; Discusses overlaps or scheduling issues with him/her during weekly meetings. Collects, organizes and provides the Principal with materials consistent with his/her scheduled work;
* Creates requisitions and completes the ordering process for Principals and/or staff members.

*Flexibility and Adaptability*

* Types a variety of materials of varying length and complexity of both a confidential and general nature.
* Operates a variety of office machines.
* Helps host on-campus school events, including Back to School Night, Parent Teacher Conferences, etc.
* Maintains and updates, as necessary, the Student Information System (Alma).
* Supports Operations Team with new student enrollment

_Perform Other Responsibilities_
_Do whatever else is necessary or requested to prepare our students for college and to instill in them our core values of caring, respect, responsibility, and honesty._
*In exchange for your dedication, here are just some of the benefits and perks we offer: *

* Merit-based pay increases annually
* Comprehensive medical, dental, and vision benefit plans
* Tax-deferred 403b retirement account with 25% matching up to a certain amount
* Independent, conflict-free, financial wellness advising through Spring Financial
* Optional short- or long-term disability benefits through Aflac
* Regular professional development and coaching
* Career advancement opportunities
* Smartphone and fully paid wireless plan through T-Mobile
* Windows-based work laptop computer
* Regular team-building activities and outings
* 10 sick days and 3 personal days that roll over annually
* Generous vacation time: 20 vacation days per year with 5 rolling over annually
* A rewarding career that positively impacts the lives of our amazing students

_Foundation Academies believes in compensating staff members fairly in relation to each other, their qualifications, and their impact on behalf of the organization, and takes internal equity seriously. Given our commitment to equity and the inequities that can emerge from salary negotiations, at this time, Foundation Academies does not negotiate salary offers, as we are in the process of a compensation audit._
*Qualifications*
In order to be considered for the position of *School Secretary* at Foundation Academies, candidates must:

* embrace our mission of preparing all of our students for college and embody our core values;
* exhibits resourceful initiative and has a solution-oriented mindset
* have a track record of measurable success and achievement;
* welcomes the opportunity to be constantly challenged to grow, learn and improve in a fast paced environment
* team player and flexible;
* extremely organized and proficient in Microsoft Office programs;
* have strong interpersonal skills, ability to relate well with students, staff, administration, parents and the community;
* possess an unrelenting work ethic;
* communicate effectively in all verbal and written communications;
* exercise excellent judgment and unquestionable integrity and confidentiality;
* pass the required criminal history background check and provide proof of U.S. Citizenship or legal resident alien status

*Certification*
None required.
Did you know that research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications? Please know that no one ever meets 100% of the qualifications. If most of the job description much of this describes applies to you, we encourage you to apply.
*Supporting/Additional Documents Requested*

* Semifinalist candidates will be required to provide unofficial transcripts, evidence of certification/eligibility, and 3 professional references.
* Hired candidates are responsible for the following: official transcripts, criminal clearance (fingerprinting), and medical clearance (TB/Mantoux testing).

*Want to join our FAmily?*
We are Foundation Academies: Trenton, New Jersey's largest and highest-ranking K-12 free public charter school. Our mission is to ensure that all of our students secure the academic knowledge and skills to prepare them for the nation's finest colleges, and to instill in them the core values of caring, respect, responsibility, and honesty. We serve more than 1,000 of the city's K-12 population across four schools on two campuses. We admit students by lottery, irrespective of gender, race, household income, or academic ability.
Our team of experienced and mission-driven urban educators values growth mindsets, lifelong learners, and individuals who believe that every child deserves an excellent education. We hold ourselves, our students, and our city to high standards because that's what our families deserve.
We are conveniently located a quick car ride to downtown Princeton, a 45-minute SEPTA ride to Philly's Center City, and a hop on the NJ Transit Express to New York City.

Job Type: Full-time