Summitville Laboratories - General Shale, Inc., Minerva, OH
Summitville Laboratories, a division of General Shale, Inc., the nation's leading manufacturer of brick, masonry siding, and outdoor hardscape products, is seeking an Office Administrator for our grout and mortars manufacturing facility in Minerva, OH.
In this role, you will support daily plant operations through scheduling, communication, inventory tracking, and administrative coordination. The ideal candidate is organized, dependable, and comfortable working in a manufacturing environment while collaborating with multiple departments.
Key Responsibilities:
Utilize Enterprise Resource Planning software (SAP) and demonstrate strong computer skills.
Communicate and coordinate with production, shipping, maintenance, customer service, sample departments, and occasionally sales representatives.
Schedule and attend meetings with sales reps, suppliers, operations management, safety teams, and the Lab Manager.
Track raw material inventory, create purchase orders, monitor delivery status, and record incoming materials.
Manage production scheduling for all finished materials.
Process vendor invoices for Accounts Payable.
Perform monthly inventory of materials and research discrepancies.
Process all inventory adjustments, including cycle counts and scrap requests.
Work closely with team members to support efficient plant operations.
Perform safety and productivity walk-arounds throughout the day.
Serve as part of the first responder team for CPR, first aid, and facility needs.
Ability to lift up to 50 lbs as required.
Preferred Qualifications:
2-3 years of experience in an office, operations, or manufacturing environment.
Excellent communication skills, both verbal and written.
Strong problem-solving and analytical abilities.
Ability to work effectively in a fast-paced environment.
Proficiency in Microsoft Office Suite and general computer systems.
SAP experience preferred, but not required.
Forklift/lift truck experience and/or willingness to learn.
Experience onboarding or training new hires is a plus.
Benefits:
401(k) with company match
Health Insurance
Paid Time Off
Learn more about General Shale and our portfolio of masonry and building solutions at *********************
A global supplier of industrial machinery is currently seeking a motivated Part-Time Administrative Assistant to support their office in the Cleveland, OH area. This is a direct-hire position with about 20-30 hours/week.
Part-Time Administrative Assistant Responsibilities Include:
Order and maintain office supplies and manage inventory control
Answer calls and email from customers and vendors
Let in visitors and guide them to appropriate rooms
Keep records on attendance
Manage and handle travel schedules for sales and visitors
Supports events, trade shows, and conventions schedules
Perform data entry, create reports and documents
Other duties may be assigned
Part-Time Administrative Assistant Qualifications Include:
Minimum high school diploma or GED is required
At least 1-3 years' work experience in administrative experience
Good computer skills and experience in Microsoft Office applications, especially Excel is preferred
Good communication and collaboration ability in a multicultural environment
Ability to multi-task, manage time well, and work independently
While performing the duties of this job you may be required to intermittently sit, stand, walk, lift up to 25 pounds, lift in excess of 25 pounds with a lift assist, climb stairs, use hands to handle or feel parts/equipment, reach with hands and arms, stoop, kneel, crouch, bend at the waist, talk and hear. You may also be required to use close vision, distance vision, color vision, depth perception, and peripheral vision.
Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you're a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.
We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.
We prioritize direct applicants; third-party resumes may not be reviewed.
$28k-38k yearly est. 2d ago
Administrative Assistant
Avanciers Inc.
Secretary job in Cleveland, OH
Avanciers is seeking a highly skilled Administrative Assistant for an exciting opportunity with one of our Fortune 500 clients, based in Cleveland, OH.
Role: Administrative Assistant
Overview:
The Administrative Site Support Specialist provides essential administrative and operational support, helping maintain an organized office environment and ensuring smooth day-to-day operations.
Key Responsibilities:
• Serve as the on-site point of contact for facility support requests, issue investigation, and resolution.
• Coordinate meeting and event logistics, including catering requests, room reservations, setup, and teardown.
• Provide logistical and administrative support for onsite committees and employee engagement teams.
• Create and distribute facility communications and signage, including digital postings, email announcements, and internal updates.
• Assist with creating, preparing, and maintaining documents and resources to support team operations.
• Maintain coffee stations and other shared resource areas, ensuring cleanliness, functionality, and a consistent supply of essentials.
• Maintain conference rooms, cube spaces, copy stations and common areas to ensure a professional and functional work environment.
• Oversee facility inventory and office supply management, ensuring items are stocked, organized, and replenished as needed.
• Support visitor management processes, including badge issuance, Wi-Fi access, site tours, etc.
• Handle incoming and outgoing mail and shipments, including postage, labels, and coordination with courier services.
• Serve as the site point of contact for vendors and service providers to ensure high-quality service and timely support.
• Provide backup coverage and assistance at the front desk as needed
• Other administrative tasks and duties as assigned
Qualifications:
• 2-3 years of relevant experience or training in a professional office environment, supporting administrative or office operations.
• High School Diploma required
• Associate degree or equivalent preferred
Skills and knowledge:
• Effective written and verbal communication skills
• Detail oriented with excellent organizational skills
• Excellent interpersonal skills and have a “Customer Focus” attitude
• Proficiency in Microsoft Office Tools i.e. Word, Excel, Power Point, Outlook, and Teams
$28k-38k yearly est. 1d ago
Administrative Specialist
Take2 Consulting, LLC 3.7
Secretary job in Cleveland, OH
This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment.
Education & Certification Requirements
A high school diploma or GED is required. Bachelor's degree is preferred, but not mandatory.
Clearance Requirements
Eligibility to obtain a Public Trust clearance is required.
Onsite Requirements
This role is fully on-site (5 days/week) in Cleveland, OH.
Responsibilities
Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval.
Assist in preparing management reports and maintaining calendars of key activities.
Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents.
Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information.
Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability.
Run ad-hoc reports from SAM to support analysis and documentation.
Verify timely lease payments and confirm active ingress data accuracy.
Identify opportunities for process improvement and collaborate with team members to implement changes.
Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant.
Qualifications
2-5 years of experience in administrative, analytical, or property management roles.
Exceptional attention to detail and organizational skills.
Ability to manage high-volume, deadline-driven tasks effectively.
Effective written and verbal communication skills.
Willingness to research and resolve complex information inquiries.
Experience with CAD or similar systems is a significant plus.
Internal audit or civil engineering background is helpful but not mandatory.
Ability to work independently and prioritize tasks efficiently.
Desired Skills
Strong proficiency with SharePoint, Teams, or similar document management platforms.
Experience with real property systems or lease management.
Analytical skills for running reports and supporting data analysis.
Problem-solving skills to identify and implement process improvements.
$33k-40k yearly est. 5d ago
Office Administrator
Cleveland Steel Tool 3.8
Secretary job in Cleveland, OH
The Cleveland Steel Tool Company is a privately held family manufacturing company located in Cleveland, OH. We have been in business for 117 years and serve the structural steel, construction, truck frame, farm implement and repair/maintenance industries.
We have an immediate opening for a full-time Office Administrator position in our manufacturing facility located in Cleveland, Ohio. The ideal candidate will be one who has knowledge of office processes and protocol, and experience in coordinating a busy office.
Responsibilities
We are seeking a full-time office admin. Responsibilities will include:
Answering phones
Managing customers' accounts receivables
Entering and coordinating accounts payables
Coordinating information and document flow between departments
Filing
Invoicing daily shipments
Scheduling and maintaining freight pickups
Other responsibilities as needed
Requirements
Pleasant telephone voice/manner, clear speaking voice, outstanding command of the English language, good listening skills
Knowledge or experience in AR/AP
Must be self-motivated, confident, positive and professional when dealing with both internal and external customers
A team player who is flexible and takes pride in their work
Ability to multi-task in a fast-paced environment
Proficiency in Microsoft Office products, Outlook, Word and Excel
Strong math skills, including fractions and metric conversions
A strong work ethic with a positive can-do attitude
Strong problem-solving skills and attention to detail
High School degree required
$28k-39k yearly est. 1d ago
Clerical Specialist (Part-Time)
Child & Adolescent Behavioral Health 3.8
Secretary job in Canton, OH
Job Opportunity
Child & Adolescent Behavioral Health
Position: Part-Time Clerical Specialist
Now more than ever, mental and behavioral health care for kids is needed in our community. Child & Adolescent Behavioral Health is looking to meet the growing demands by hiring a part-time Clerical Specialist.
As a member of our team, you will help children, youth and families successfully meet life's challenges by offering the support they need. We are a collaborative network of child therapists, psychiatrists, PMHNPs, case managers, school staff, community partners and other mental health professionals working toward a common goal. Together, we provide a positive environment for kids and their families to find health, hope and happiness.
We are looking for enthusiastic individuals to join one of the most innovative therapeutic mental health programs in Stark County. C&A is recognized by Zippia and The Cleveland Plain Dealer/cleveland.com as a Top Workplace in Stark County. We offer a compassionate, supportive, accountable work environment to help you grow your career, along with a comprehensive benefits package that includes generous and affordable medical, dental, life insurance, retirement and paid time off.
Job Descriptions/DutiesWe are looking for a patient and friendly front-desk person with the following skills to greet and assist clients:
Ability to use NextGen Electronic Health Records (EHR) system and other electronic/computer-based systems.
Clerical duties such as fee updates, client check-in and check-out, scheduling future appointments, rescheduling cancelled appointments, and receptionist duties.
Excellent Client/Customer Interaction and Communication skills: checking in clients, collecting co-pays, answering phone calls & transferring calls to the appropriate party; pleasant telephone etiquette.
Scheduling and Coordination: scheduling client appointments, meetings, managing calendars.
Receptionist duties, including knowledge of office equipment such as faxing, scanning, photocopying.
Why Child & Adolescent Behavioral Health
At Child & Adolescent Behavioral Health, we are here for you, so you can be there for them. We provide a supportive environment for our clinical therapists to grow and lead in their careers, and in turn, you bring unmatched compassionate care and expertise.
We have been recognized as one of the Top 10 Best Companies to work for in Stark County, because we strive to take care of our team at work and at home.
Recognition and Awards
Child & Adolescent Behavioral Health has been recognized and ranked on three Zippia lists:
Best Non-Profit Companies to Work for in Ohio
Best Companies to Work for in Canton, Ohio
2022, 2023, and 2024 Top Workplace for Non-Profits in Northeastern Ohio by Cleveland Plain Dealer/cleveland.com
Canton Regional Chamber of Commerce Community Salute Award - 2018 Award of Appreciation
Location
We have two locations in Stark County including Belden Village and Plain Township.
Salary Range/Compensation: Based upon experience.
Hours: Part-time, weekdays. Some evening hours required.
Website: ******************************************
An Equal Opportunity Employer
Stark Co. - EEO-6
$29k-34k yearly est. 28d ago
Guidance Secretary
Garfield Heights City Schools 4.2
Secretary job in Garfield Heights, OH
Secretarial/Clerical/Secretary
Date Available: 01/20/2026
Closing Date:
until filled
Position: Guidance Secretary (6A)
Reports to: Principal and/or designee
Employment Status: Full-time
Status: Classified
Description:
Garfield Heights City Schools is seeking a professional, organized, and student-centered Guidance Secretary to support the daily operations of the school's Guidance Department. In this role, you will assist counselors, students, parents, and staff by serving as the primary point of contact for all guidance-related administrative needs.
You will provide essential clerical and organizational support, maintain student records, coordinate appointments and communications, assist with student testing processes, and ensure the smooth flow of information within the guidance office.
The ideal candidate is detail-oriented, dependable, and able to work with sensitive student information with professionalism, discretion, and exceptional customer service.
Essential Job Functions:
Ensure the safety and well-being of students while in the guidance office.
Implement office procedures that support efficient service to students, parents, teachers, and counselors.
Prepare correspondence, schedules, programs, training documents, and guidance-related communications.
Oversee and maintain DASL and other student information systems.
Assist with tracking student progress and preparing required reports.
Process, print, and distribute forms, brochures, and informational materials.
Prepare local, state, and federal reports as required.
Maintain guidance office files, student folders, and required documentation.
Coordinate parent/teacher conference scheduling and generate schedules for administrators.
Assist with student testing coordination, preparation, and documentation.
Support transition activities (elementary to middle, middle to high school).
Maintain office routines including filing, copying, collating, and distributing materials.
Schedule appointments and maintain calendars for counselors and related staff.
Interact positively with staff, students, families, and outside agencies.
Maintain confidentiality at all times regarding student records, court documents, testing information, grades, medical records, and other sensitive data.
Promote positive public relations through professional communication, appearance, and demeanor.
Attend meetings and in-service trainings as required.
Other Duties and Responsibilities:
Respond to routine questions and requests in a courteous and timely manner.
Provide clerical assistance in all areas of the school office as needed.
Assist in accurate record keeping for all funds received (if applicable).
Serve as a role model for students in professionalism, citizenship, and ethical behavior.
Instill in students the belief in and practice of ethical principles and positive values.
Perform other duties as assigned by the Principal or Assistant Principal(s).
About You:
High school diploma or GED required.
1-3 years of secretarial or clerical experience preferred.
Proficient in Microsoft Office, Google Suite, and computer-based data systems.
Strong verbal and written communication skills.
Ability to maintain confidentiality and handle sensitive information.
Highly organized with excellent attention to detail.
About Our District:
The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.
As a product of our community-based strategic planning process completed in 2021, our district's mission is:
As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders.
Our vision is:
to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.
The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior.
A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district's show choir, Music Express, Marching Band, Theater, A ‘Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional, and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District.
Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.
Application Deadline: Until position has been filled.
Apply: On-line
$39k-48k yearly est. 48d ago
Administrative Specialist, Office Manager
DSV 4.5
Secretary job in Cleveland, OH
DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: Administrative Specialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
$22.8-30.8 hourly 33d ago
Scheduler/Administrative Assistant
Minority Behavioral Health Group
Secretary job in Akron, OH
Minority Behavioral Health Group (MBHG) is a community mental health agency that consists of psychologists, counselors, pastors, case managers, and administrative personnel who are committed to providing culturally appropriate and comprehensive behavioral health services (counseling, education, outreach, and consultation services) to African Americans and other underserved minorities. MBHG is an Equal Opportunity Employer that promotes a safe, inclusive workplace for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from marginalized or underrepresented groups.
Job Summary:
Under general supervision, performs varied and increasingly responsible clerical work, which includes typing and/or keyboarding, and performs related duties as required with a focused attention to Medicaid clients of the agency. As a part of the agency support team, assists all other agency employees with their job duties as assigned.
Essential Functions and Duties:
• Courteously greets the public, clients, and employees in person or over the phone; obtains or gives information;
• Files information alphabetically, numerically, and chronologically according to office procedure to maintain organized and accurate filing systems; locates and retrieves files from manual or computerized systems to provide requested information;
• Answers and routes phone calls to the correct individual or takes messages when appropriate;
• Explains procedures and informs clients of correct processes including assisting with the completion of intake packets;
• Creates client outreach letters at therapists' requests or when attempts to schedule initial appointment have been unsuccessful.
• Schedules appointments after client has been established;
• Processes outgoing mail for USPS and receives and sends documents via fax machine.
• Collects payment from clients who are either self-pay or have private insurance.
• May assist the billing department when necessary.
• Backup to Office Coordinator when needed.
• Responsible for handling the office opening and closing procedures.
• Performs other duties as assigned by Clinical Coordinator/Office Manager and COO.
Qualifications:
1. High school graduate and two years of general clerical experience; or
2. A combination of training, education, and experience that is equivalent to the employment standard listed below that provides the required knowledge and abilities.
3. Reasonably proficient use of Microsoft Office and other design programs, and advance computer skills.
Standard: The tasks performed require training and experience in office work, and skill in applying knowledge of rules, regulations, and instructions to individual cases. Most assignments at this level are determined by the natural flow of work and are performed without specific instructions. Work methods are expected to follow standard practices; unusual or difficult circumstances are attempted for resolve but may be referred to a superior. There is moderate independent decision-making at this level in interpreting and applying procedures and precedents to specific cases. Errors may be serious and incumbents must determine which activities or cases are routine and which should be separated for special consideration. Originality and independent judgment are required in choosing among several predetermined alternative courses of action based on general instructions or precedents, as well as recognizing situations that will require the consideration of revised policy or procedures.
Skills, Knowledge and Abilities:
• Knowledge of English grammar, punctuation, spelling and basic math.
• Moderately advanced clerical office procedures; filing methods; telephone procedures, including operation of multi-line equipment and message taking; business telephone etiquette.
• Ability to deal tactfully with people; maintain confidentiality of information; write legibly to record information; prepare simple correspondence; understand and follow oral and written instructions; read and understand manuals; verbally communicate information clearly and concisely to others.
• Ability to operate office equipment such as personal computer, typewriter, printer, copier, and fax machine; organize and prioritize work; proofread documents and correspondence; file information alphabetically, numerically, and chronologically.
• Ability to work semi-independently.
• Maintain confidentiality of patient information; understand and follow oral and written instructions.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to use hands to finger; handle and feel and reach with hands and arms; and must occasionally lift and/or move up to 10 pounds. The position requires regular use of a computer, calculator and telephone.
Work Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The primary work location is the central office.
As a Team Member, you will enjoy:
Health, Dental, Vision, and Short-term Disability Benefits
Employer Paid Life Insurance
Voluntary Life Insurance
Life insurance
Paid Holidays
401K
Paid Time Off (PTO)
Professional Development Days
$31k-44k yearly est. 60d+ ago
Manufacturing Production Administrative Specialist
Vector Technical, Inc.
Secretary job in Willoughby, OH
Vector's partner located in Lake County, OH is seeking a versatile and motivated individual with a business degree to join their team as a Manufacturing Production Administrative Specialist. This jack-of-all-trades role requires someone who is comfortable wearing many hats and supporting multiple functions throughout the organization. The ideal candidate will have a strong business foundation, hands-on manufacturing experience, and well-rounded administrative and operational skills.
Direct Hire
$30-$35/hr., depending on skills and experience
Key Responsibilities
Support day-to-day administrative functions such as answering phones, filing, document management, and office coordination.
Perform general accounting duties, including Accounts Receivable, Accounts Payable, and reconciling financial records.
Work with blueprints and shop prints to determine material requirements.
Accurately calculate quantities of raw materials needed for production based on print specifications.
Foster a collaborative, team-oriented environment across departments.
Required Qualifications
***** Bachelor's degree in Business Administration, Business Management, or related field. *****
Manufacturing experience-administrative, production support, purchasing, or operations.
Ability to interpret blueprints and shop prints.
Strong critical thinking, analytical ability, and problem-solving skills.
Proven team player with excellent interpersonal and communication skills.
Highly trainable, adaptable, and capable of balancing diverse tasks.
Proficiency with standard office software (MS Office) and basic accounting tools.
Preferred Qualifications
Experience with purchasing machined components.
Knowledge of basic machining, materials, or manufacturing processes.
$30-35 hourly 15d ago
Titles Administrative Assistant
Auto Services Unlimited 4.4
Secretary job in Independence, OH
TITLES ADMINISTRATIVE ASSISTANT, This position has varying duties so being able to prioritize and give guidance where needed is essential. We are looking for someone that can be effective in this role but are also looking to hire someone that can take this opportunity for job growth and career advancement as we want to add a new team player and not solely recruit an employee, to become part of our expanding company's Title Department
• Processing and recording title intake from various sources
• Problem-solving key title issues and providing effective solutions
• Establishing communication and acting as a liaison for the title dept.
• Maintaining and ensuring an even workflow
• Creating and implementing key titles processes
• Notary in the State of Ohio
• Effective communication with an outgoing approach
• Problem-solver with the ability to prioritize
• Organized and pays close attention to detail
• Team player that can also work independently
• Adaptability according to project requirements
• Microsoft Office skills are a plus
• Automotive industry experience is also a plus
WHAT WE OFFER
• Guaranteed salary plus monthly bonuses
• Mentorship and one-on-one training
• Comprehensive benefits program, including health care options (medical, dental, and vision), short term disability, company-paid life insurance and 401k savings and retirement plan with company match
• Opportunities for career growth and advancement tailored to individual performance, experience, and interests.
OUR EXPECTATIONS
• A high school diploma
• A desire to work within a team environment
• Strong time management skills and the ability to multi-task and work in a fast-paced, results-driven environment.
• Integrity
• Drive
• Initiative
• Compassion
$28k-37k yearly est. 16d ago
PK-8 Pod Secretary
Warren City Schools 3.8
Secretary job in Warren, OH
Secretarial/Clerical
Date Available: To Be Determined
MINIMUM QUALIFICATIONS:
High School Graduate or equivalent.
Knowledge of and ability to demonstrate basic business-related skills.
Computer literate with ability to successfully work with all District operating systems, including but not limited to various Microsoft applications such as Word, Excel, Publisher and Google-related functions.
Ability to organize and prioritize tasks in order to effectively work within timeline.
Clerical experience beyond minimum required.
Ability to perform duties requiring strictest confidentiality.
Excellent communication skills and ability to work cooperatively with other personnel.
Willing to cross-train with other positions.
ADDITIONAL PREFERED QUALIFICATIONS:
Bachelor Degree, Associate degree or academic hours completed beyond high school.
Experience gained in any unit of the school system.
SUPERVISION RECEIVED:
Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.
DUTIES:
Greet school visitors while interacting with the public in the school office or other settings.
Ensure that ALL visitors sign in, receive an identification badge and are made aware of the building visitation policies and procedures when working in or covering the school office.
Assist students, public and staff as needed.
Direct visitors to appropriate destinations.
Share responsibility with other clerical team members in the operation of the PK-8 school office and be directly responsible to the Principal or designee(s).
Be responsible for your specific pod data.
Assist in areas of public relations and communications with students, staff, families and community.
Assist in scheduling, as needed, exercising priority, including:
Building assemblies;
Parent/Teacher conferences;
Building meetings; and
Any other appointments as required.
Keep constantly informed of school policies, guidelines and procedures.
Answer incoming phone lines and assist person on the phone as needed.
Help pupils, staff members and parents with routine problems.
Receive and deliver messages to staff and students, electronic and/or hard copy, according to building and district protocol.
Prepare, receive and distribute inter-office, U.S. and electronic mail as required.
Operate office machines and maintain supplies for copy machines, faxes, etc.
Maintain student information in DASL and permanent record files which include:
Enrolling student;
Withdrawing student and releasing pertinent information to school;
Attaching end of year grade stickers to student's permanent record card;
Assist in retention lists and summer school grades;
Attaching or recording end of year assessment data to student assessment record;
Prepare 8
th
grade files at the end of the school year to be sent to the High School; and
Account for all pupils enrolled for the previous year.
Enter all daily attendance in computer, maintain and retain hard copy files including:
Daily attendance;
Tardy to school;
Excuses from previous attendance days;
Early releases; and
Any other changes that are required regarding student attendance.
Type daily attendance bulletin and distribute or post for staff.
Call in daily enrollment and attendance numbers through ADM count week.
Maintain record of students on Home Instruction, JJC, etc.
Verify pupil attendance for staff, parents and various agencies, Family Services, Social Security, etc.
Record telephone calls from parents regarding attendance.
Assist Principals, School Community Liaisons and appropriate personnel in recognizing known truant students.
Input all suspension and any other discipline related issues into the proper computer program.
Distribute and mail all suspensions and communications home to families as directed.
Type requests for expulsion and pre-expulsion as needed (including copying discipline information, record card and attendance for each student.) Notify Principal of date and time of each hearing.
Abide by the rules, regulations, policies and procedures of The Warren City School District Board of Education.
Perform other relevant duties as may be assigned by Superintendent/CEO, Building Principal and/or designated supervisor.
SALARY: Salary Table E, Pay Range IV, Salary per negotiated union contract.
CONTRACT: 214 Days (42 Weeks); 7.5 hours per day, 37.5 hours per week.
Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.
PROCEDURE FOR MAKING APPLICATION:
Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at *********************************, by the closing date indicated above.
External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at ********************************* click on "Job Opportunities", then "Apply" next to appropriate Job ID 608 or "Start an application for employment." Once your application is complete and submitted, you will receive a confirmation number.
Warren City Schools uses the AppliTrack system from Frontline Technologies to manage employment applications online.
$25k-29k yearly est. Easy Apply 60d+ ago
Administrative Assistant / Scheduler
Patriot at Home 4.1
Secretary job in Uniontown, OH
Job DescriptionSalary:
Homecare - Administrative Assistant/Scheduler
Business Hours: Monday - Friday, 8:00 AM to 4:30 PM
Patriot is veteran owned and family operated
Why Patriot?
Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being.
We value our families and community:
Paid time off
Hardship Program- program to support staff during challenging times
Patriot Cares- nonprofit for community outreach
How we support you professionally:
Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire)
Company 401K with 4% company matching
As a Scheduler, you will:
Answer general information questions and deliver messages
Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed
Work with the Clinical Managers to coordinate and schedule student nurse program
Assist Clinical Managers in scheduling Home Health Aide visits
All other duties assigned
As an Administrative Assistant, you will:
Answer calls, answer general information questions, speak with patients, and deliver messages
Work with the Clinical Manager for running daily or weekly reports
Monitor and order supplies
Handle all mail at this location
Being the day-to-day point of contact.
Perform other duties as required
Qualifications:
Medical Assistant preferred
Experience in a Home Healthcare setting, preferred
Must be literate and able to maintain simple records, in English
Must have a criminal background check
Job Conditions:
This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication.
This position requires minimal lifting.
One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English.
Patriot Homecare is an Equal Opportunity Employer.
$31k-43k yearly est. 13d ago
Legal Secretary - 1652813
Ursitti Enterprises LLC
Secretary job in Independence, OH
Job Description
Legal Secretary Needed in Cleveland, OH! APPY NOW if you meet the skill sets below!
Salary 50K
General Skills
Trained in law office procedures, law office technology and legal terminology.
Specialized skills and knowledge pertaining to the legal profession.
Excellent written and oral communication skills.
Technically savvy with strong attention to details and time management.
Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills are all highly necessary attributes. Day to day responsibilities:
Greet visitors and direct them to the appropriate individuals
Answer telephones, take messages, and respond to inquiries
Assist with preparations for industry presentations, reports, and special events
Book meeting rooms and set up conference calls • Communicate with clients
Perform administrative tasks, including filing, scanning, and photocopying
Type emails, memos, and letters • Create and manage client files
Prepare and mail outgoing correspondence • Maintain confidential department files/records
Proof, transcribe, and format correspondence, pleadings, contracts, and outlines
Maintaining conference rooms and kitchen spaces • Maintain and update client governing documents
Input and proof client contracts into document management system
Assist with set up for special events
Other duties as assigned Software skills:
NetDocuments (document management)
Office 365:
Word, Excel,
Outlook,
Power Point
Word Perfect
Soluno (timekeeping)
Adobe Pro
$26k-40k yearly est. 3d ago
Project Administration Associate
Tremco Illbruck
Secretary job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$31k-46k yearly est. Auto-Apply 23d ago
Project Administration Associate
Tremco Construction Products Group
Secretary job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule that supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$31k-46k yearly est. Auto-Apply 23d ago
Legal Secretary- Trusts & Estates- Onsite
Tucker Ellis LLP 4.4
Secretary job in Cleveland, OH
Job Description
Trusts & Estates Legal Secretary - Cleveland, OH
Tucker Ellis LLP is seeking an experienced Trusts & Estates Legal Secretary to join our Cleveland office. This role is fully onsite, five days per week, and will provide direct administrative and practice support to attorneys in our Trusts & Estates group.
Key Responsibilities:
Provide administrative support to attorneys handling trusts & estates matters, including calendar management, scheduling, and document preparation
Prepare, edit, and proofread correspondence, legal documents, and estate planning materials such as wills, trusts, and powers of attorney
Assist with probate and trust administration by organizing files, maintaining case documentation, and preparing routine court forms and filings
Manage client files (electronic and paper), including opening new matters, maintaining organization, and archiving closed files
Communicate professionally with clients, court personnel, and outside professionals, ensuring timely follow-up on requests and deadlines
Coordinate signing meetings, notarizations, and document execution for estate planning matters
Enter attorney time, process billing, and assist with client engagement letters and related administrative tasks
Key Qualifications:
A minimum of three years of experience as a legal secretary or legal assistant, preferably in trusts & estates or probate
Familiarity with estate planning documents and probate procedures strongly preferred
Proficiency with Microsoft Office applications and document management systems
Excellent attention to detail, organization, and follow-through in a deadline-driven environment
Strong written and verbal communication skills with the ability to interact directly with clients
Ability to work onsite in our Cleveland office five days per week
What We Offer
At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:
Day 1 Benefits: Medical, dental, and vision insurance coverage
Paid Time Off: PTO begins to accumulate immediately, plus paid holidays
Retirement Plan:401(k) plan with a profit-sharing contribution
Compensation Range
The compensation range for this position is $65,000 to $80,000 per year. Final compensation will be based on relevant experience and skill set.
Equal Employment Opportunity (EEO) Statement:
Tucker Ellis LLP is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other status protected by law. We value diversity and are committed to creating an inclusive environment for all employees.
Non-Solicitation Statement
Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.
$29k-34k yearly est. 6d ago
Project Administration Associate
Global 4.1
Secretary job in Beachwood, OH
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
This position will be a hybrid position (working both at home and onsite at the Beachwood OH location) and must be able to maintain a work schedule to supports the Eastern time zone.
PROJECT ADMINISTRATION ASSOCIATE
GENERAL PURPOSE OF THE JOB: The Project Administration Associate provides essential administrative support to the Project Administrator, focusing on logistical coordination, data tracking, and process documentation for construction-related projects. This role is designed to enhance operational efficiency by managing routine and recurring tasks, allowing the Project Administrator to focus on compliance, financials, and project execution.
Success in this role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Project Administration Associate must demonstrate professionalism, strong communication abilities, and the capability to work collaboratively across departments.
ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job, whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.
Coordinate hotel bookings for traveling technicians and project personnel.
Place and track equipment orders, ensuring timely delivery and accurate cost allocation.
Process Webcycle (Readsoft) workflow items related to invoices and internal approvals.
Assist in maintaining Smartsheet Project Tracking, ensuring accurate data entry and timely updates.
Manage the Dispatch Log for technician assignments and field service coordination.
Maintain the Vendor Log, verifying vendor details and documentation.
Support entry and updates to the Resettlement Log, assisting with technician assignment changes.
Contribute to the accuracy and completion of the Billing/Completed Log, tracking project billing status.
Monitor the Fee Discrepancy Log, noting and escalating any inconsistencies.
Assist with Open Project Audits by gathering and organizing documentation for the following:
Tremviews
Technical Assist Orders
Consulting Projects
TRACE/ACT Services
Diagnostics
Participate in special projects as assigned, supporting cross-functional operational initiatives.
EDUCATION: High school diploma or general education degree (GED)
EXPERIENCE:
One to two years related experience and/or training.
Experience with Smartsheet, SAP, or similar systems is a plus.
SKILLS AND ABILITIES:
Strong organizational skills with a high level of accuracy.
Proficient in Microsoft Office Suite (Excel, Outlook, Word).
Ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively.
Strong sense of ownership and initiative.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
$25k-36k yearly est. Auto-Apply 23d ago
Legal Secretary
Frantz Ward LLP 4.5
Secretary job in Cleveland, OH
Frantz Ward LLP, a 80-attorney Cleveland, Ohio law firm, seeks a Legal Secretary to join our support staff. Prior experience in a law firm or professional services environment preferred. This position performs a variety of specialized legal secretarial tasks for attorneys and paralegals which require distinct knowledge of legal procedures, documentation, and legal time constraints.
Qualified candidates should be team oriented, quick learners, flexible, self-motivated, have excellent technical skills and approach change with a positive attitude. Candidate must have excellent customer service skills and be able to work in a team atmosphere. To learn more about our firm please click here
Requirements
Specific duties include but are not limited to the following:
Assist in the preparation of legal documents including typing, proofing and editing of legal pleadings and other documents
Comprehensive knowledge of legal office procedures, terminology, forms, documents and citation formats
Communicate with clients, courts and governmental agencies providing exceptional customer service in every interaction
Effectively use and maintain electronic document management system (Worldox), including data entry and general organization
Receive and screen incoming phone calls and e-mails; provide oral and written responses to requests and inquiries.
Assist with training and provide technical assistance and troubleshooting to the attorney
Assist in entering Attorney time entries
Work with Accounting Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing
Maintain attorney calendar including, deposition scheduling and travel arrangements when necessary
General office organization including copying and scanning of documents and maintaining files.
Qualifications include:
Knowledge of legal terminology and court filing procedures
Ability to prioritize a high volume of work at any given time
Exceptional typing skills
Excellent grammar and strong communication skills
Demonstrated ability to work well under pressure
Strong customer service attitude and approach required
Excellent interpersonal skills with professional demeanor and appearance
Individual must be detail oriented, confidential, dependable, and display good judgment
Excellent computer skills with experience in Windows, Microsoft Suite Office 2010 including advanced knowledge in Word, Excel, PowerPoint and Outlook
Experience and Education
Bachelor Degree in related field preferred.
Experience with NetDocs and Centerbase preferred
Minimum of 3 years of legal secretarial experience.
Equal Employment Opportunity is a fundamental principle at Frantz Ward. In keeping with this principle, Frantz Ward does not discriminate in employment decisions on the basis of race, color, religion, gender, age, national origin, citizenship, disability, sexual orientation, veteran status, or any other protected characteristic under applicable federal, state or local law.
Frantz Ward LLP believes we provide a stronger and better place to work, think, and grow when we draw from the views of a diverse team. We strive to recruit, employ, and support individuals who contribute to our diversity. We recognize that achieving a truly diverse working environment is an on-going process, and we continue to foster diversity to ensure that everyone at Frantz Ward has a meaningful professional experience.
Salary Description $50,000-$60,000 annually
$50k-60k yearly 60d+ ago
Administrative Specialist, Office Manager
DSV Road Transport 4.5
Secretary job in Cleveland, OH
DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at ***********
Location: USA - Cleveland, Emerald Pkwy
Division: Air & Sea
Job Posting Title: Administrative Specialist, Office Manager
Time Type: Full Time
Duties and Responsibilities
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed.
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
Managing keycards, badges, and Envoy system for visitors.
Maintaining training records, CW1 license records, assist with employee termination.
Assist with managing phone extensions by ensuring the reception has an accurate list of user extensions.
Maintaining the office condition & order in storage rooms, arranging necessary repairs.
Monitoring office supplies and ordering new stationery, supplies, furniture, appliances and electronics as required.
Liaise with facility management vendors, including cleaning, catering and security services.
Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
Provide general support to visitors.
Assist in the onboarding process for new hires and trainees, including mobile phones.
Plan in-house or off-site activities, like parties, celebrations and conferences.
Partner with HR to update and maintain office policies as necessary.
General IT support to guide employees to the correct resource and process.
Wellness ambassador for the Branch.
Facilities security coordinator.
Assist with Universal Waste and eWaste removal from the office. Dispose of old IT equipment and other related electrical equipment.
Assist with branch participation with the Business Continuity Plan (BCP).
QHSE program responsible if no other employee in the branch has been assigned.
Educational background / Work experience
Bachelor's degree in business administration, office management, or a related field is preferred.
Minimum of 3-5 years of experience in office management or administrative roles, with demonstrated leadership and organizational skills.
Skills & Competencies
Strong organizational and multi-tasking abilities.
Excellent communication and interpersonal skills.
Proficiency in office software applications, including Microsoft Office (Word, Excel, Outlook).
Attention to detail and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Function / Market & Industry Knowledge / Business Acumen / Processes
Supervisory Responsibilities (if any)
May involve working with administrative staff providing guidance, training, and performance feedback as needed.
Preferred Qualifications
Certification in office management or administrative support (e.g., Certified Administrative Professional).
Experience with office management software or systems (e.g., Microsoft SharePoint, G Suite).
Knowledge of basic accounting principles for budget management.
Language skills
Fluent in English (verbal and written)
Computer Literacy
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office management software for scheduling, document management, and communication.
For this position, the expected base pay is: $22.75 - $30.75 / Hourly. Actual base compensation will be determined based on various factors including job-related knowledge, geographical location, skills, experience, and other objective business considerations.
DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at *************. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.
DSV - Global transport and logistics
Working at DSV means playing in a different league.
As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let's grow together as we continue to innovate, digitalise and build on our achievements.
With close to 160,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers' needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.
At DSV, performance is in our DNA. We don't just work - we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company - this is the place to be.
Start here. Go anywhere
Visit dsv.com and follow us on LinkedIn and Facebook.
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The average secretary in Akron, OH earns between $20,000 and $44,000 annually. This compares to the national average secretary range of $26,000 to $51,000.
Average secretary salary in Akron, OH
$30,000
What are the biggest employers of Secretaries in Akron, OH?
The biggest employers of Secretaries in Akron, OH are: