Secretary jobs in Alabama

The University of South Alabama's Research and Inservice Center ( SARIC ) is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions Performs a variety of secretarial, clerical and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public. Prepares special reports and performance of special work assignment. Participates in varying degrees in organizational and program matters. Performs work with a considerable amount of independence. Serves as personal assistant to the Director, SARIC . Prepares memos, reports and other correspondence using a PC. Makes arrangements for conferences including space, time, and place. Researches and prepares highly technical, confidential, or complex reports. Maintains files alphabetical, numerical and chronological. Packages learning materials such as binders, signs, and books for educators. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our Birmingham Office. This position offers a flexible, hybrid working arrangement. The Position This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining professional experience with a national law firm. Key Responsibilities: Prepare pleadings and discovery documents for filing and service Prepare court forms for attorney's review Schedule depositions with attorneys, clients, witnesses, and court reporters Schedule conference calls and on-site/off-site meetings Arrange and coordinate travel arrangements Calendar depositions, hearings, trials and all associated dates. Manage Outlook calendar of all appointments, conferences and meetings Open new matters, run conflict checks for partner's review, prepare engagement letters Document management and organization, saving documents and emails to document management system Familiarity with court rules, filing procedures, and e-filing Prepare cover letters for attorney bills Submit attorneys expense reports Manage bills for third party vendors, process check requests and follow up with accounting Excellent spelling, grammar and punctuation Qualifications 5+ years of Litigation, specifically insurance defense, experience preferred Knowledge of litigation (e-filings) and trial procedures, and federal and state court procedures and rules Must know Microsoft Office Suite (Word, Outlook, Excel) Experience working with a document management system Strong interpersonal relationship skills Excellent organizational skills with the ability to integrate into a fast-paced environment Ability to prioritize and work independently Work well under pressure, remain flexible, be proactive, resourceful and efficient Strong written and verbal communication skills Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Apply Secretary (OA) Department of Defense Department of Defense Education Activity Apply Print Share * * * * Save * This job is open to * Requirements * How you will be evaluated * Required documents * How to apply About the Position: This position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school. Parker Elementary School is part of the Fort Rucker Schools Community in the DoDEA Americas Southeast District. Parker ES serves students in PK to grade 6. Summary About the Position: This position is to serve as secretary and principal clerk of the office for a principal, assistant principal, or both, of a DoDEA school. Parker Elementary School is part of the Fort Rucker Schools Community in the DoDEA Americas Southeast District. Parker ES serves students in PK to grade 6. Overview Help Accepting applications Open & closing dates 12/05/2025 to 12/15/2025 Salary $40,332 to - $58,445 per year Pay scale & grade GS 5 - 6 Location 1 vacancy in the following location: Fort Rucker, AL Remote job No Telework eligible No Travel Required Not required Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 6 Job family (Series) * 0318 Secretary Supervisory status No Security clearance Not Required Drug test No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process * National security Financial disclosure No Bargaining unit status Yes Announcement number NC7X-26-1284319-DE Control number 851576900 This job is open to Help The public U.S. Citizens, Nationals or those who owe allegiance to the U.S. Duties Help * Compile data for administrative reports * Verify staff availability for work-related travel and school coverage. * Distribute incoming and outgoing correspondence according to company policy. * Direct calls and visitors to the appropriate party in an office setting. * Review time and attendance records for school personnel. * Use office automation tools to develop correspondence. * Maintain calendars for school officials. * Organize school records and files according to organizational policy. Requirements Help Conditions of employment * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. * Proof of U.S. Citizenship required. * Direct deposit of pay is required. * One year trial or probationary period may be required. * Appointment subject to a suitability/fitness determination, as determined by a background investigation. * This position requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age. Qualifications Who May Apply: U.S. Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience for GS-05: One year of specialized experience which includes utilizing office automation software to receive/compose routine correspondence, scheduling appointments or meetings; and compiling data. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04). OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages. Specialized Experience for GS-06: One year of specialized experience which includes managing office calendars; reviewing correspondence to ensure accuracy; maintaining office records in areas such as time and attendance, payroll and/or leave records. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this grade, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted for the GS-06 level. This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5-minute sample with three or fewer errors. The Hiring Manager may require a typing proficiency test be administered to verify meeting the typing requirements for this position. Applicants determined to not meet the typing proficiency will be considered ineligible and will not receive consideration for this position. Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ******************************************************************************************** Additional information * Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. * Salary includes applicable locality pay or Local Market Supplement. * Multiple positions may be filled from this announcement. * Management may select at any of the grade levels announced. This recruitment provides promotion opportunity to the target grade of the position without further competition when selectee is eligible and recommended by management. Duties described reflect the full performance GS-06 level. If not selected at the full performance level, duties will be performed in a developmental capacity under close supervision. * This position is covered by the DD1938 bargaining unit. * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. * DoD Priority Placement Program (PPP) Applicants will receive preference consideration at the full-performance grade level only. * Military Spouse Preference (MSP) applicants will receive preference consideration and will be placed (if selected) at the highest grade for which they have applied and are determined best qualified, up to and including the full performance level. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: ***************************************************************************************** Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the applicant questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics): Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork The USA Hire Assessments includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Basis for Rating: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligibles are listed ahead of non-preference eligibles within each quality category. * Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position. * Highly Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position. * Qualified. Candidates in this category meet the minimum experience requirements for the announced position. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External). As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. * For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. * Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy. * For additional information, to include formatting tips, see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Transcripts: This position has an individual occupational requirement and/or allows for substitution of education for experience. You MUST submit a copy of your transcript with your application package or you will be rated ineligible. You MUST scan, upload and attach legible photocopies of the following transcripts: * Bachelor's Transcript * Master's Transcript. This transcript is required IF it applies to you. * EDS Transcript. This transcript is required IF it applies to you. * Doctorate's transcript. This transcript is required IF it applies to you. * NOTE: Transcripts must include the date and degree was conferred. Transcripts without this information will not be reviewed and will result in disqualification. Your transcripts must clearly identify coursework required for the position you are applying for. Transcripts submitted in other languages other than English must include an official translation or will not be considered. Computer print-outs of transcripts, links to transcripts, grade reports, copies of degree diplomas or certificates, illegible copies and unofficial copies of transcripts will not be acceptable. Receipt of these documents will result in automatic disqualification. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. How to Apply Help Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: * Click the Apply Online button. * Answer the questions presented in the application and attach all necessary supporting documentation. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the 'Required Documents' section. To preview the application questionnaire, click the following link: ******************************************************** * Click the Submit Application button prior to 11:59 PM (ET) on 12/15/2025. * If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice. * Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials. * Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended. * Set aside at least 3 hours to take the USA Hire Assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link. * Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused. For more general information, system requirements, reasonable accommodation information, and to request assistance regarding the USA Hire Assessments, review the following resources: *********************************************************************** To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status: Click on this: ******************************************************** Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application. Agency contact information Army Applicant Help Desk Website ************************************************* Address Parker Elementary School Bldg 21037 Red Cloud Road Fort Novosel, AL 36362 US Next steps If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration. Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Rehabilitation Act of 1973, as amended. Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request Required Documents Help The documents you are required to submit vary based on whether or not you are eligible for preference in federal employment. A complete description of preference categories and the associated required documents is in the Applicant Checklist (External). As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. * For each relevant work experience, make sure you include the employer's name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position. * Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what's in your resume. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy. * For additional information, to include formatting tips, see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * Most recent Performance Appraisal, if applicable * Transcripts: This position has an individual occupational requirement and/or allows for substitution of education for experience. You MUST submit a copy of your transcript with your application package or you will be rated ineligible. You MUST scan, upload and attach legible photocopies of the following transcripts: * Bachelor's Transcript * Master's Transcript. This transcript is required IF it applies to you. * EDS Transcript. This transcript is required IF it applies to you. * Doctorate's transcript. This transcript is required IF it applies to you. * NOTE: Transcripts must include the date and degree was conferred. Transcripts without this information will not be reviewed and will result in disqualification. Your transcripts must clearly identify coursework required for the position you are applying for. Transcripts submitted in other languages other than English must include an official translation or will not be considered. Computer print-outs of transcripts, links to transcripts, grade reports, copies of degree diplomas or certificates, illegible copies and unofficial copies of transcripts will not be acceptable. Receipt of these documents will result in automatic disqualification. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Job Description TEMP SECRETARY - IMMEDIATE OPENING! Schedule: Monday-Friday, 8:00am-5:00pm Pay: $18.00/hour Assignment Length: 3-4 months (possible extension or permanent hire!) If hired permanently, an enhanced benefits package will be available. Are you an organized, proactive, detail-driven administrative professional? Do you thrive in a busy office where accuracy and communication matter? We're seeking a Temp Secretary to support a dynamic department and keep operations running smoothly. What You'll Do Prepare correspondence, reports, spreadsheets, and documents using a PC Assist with departmental budget activities and maintain financial records Maintain faculty search files and ensure proper procedures are followed Prepare reports on faculty searches and promotion/tenure packets Assist with faculty leave requests Process requisitions, purchase orders, and travel reimbursements Order supplies and equipment Utilize software systems to access and maintain departmental records Coordinate class schedules and update departmental databases Maintain statistical information and advising flowcharts Answer questions regarding University and departmental policies Supervise student assistants, assign duties, and approve timesheets Communicate professionally via phone, email, letter, and in person Distribute mail and provide general administrative support Maintain regular and prompt attendance and work overtime as required Perform additional duties as assigned What We're Looking For 2-4 year degree in Business, Communications, or related field (preferred) 5+ years of recent, hands-on administrative experience in a similar role Proven longevity and reliability in past positions Typing speed of 50+ WPM Strong written and verbal communication skills Highly organized, responsive, and proactive Ability to manage multiple tasks while maintaining accuracy Why You'll Love This Opportunity Steady Monday-Friday schedule High-impact administrative role Long-term extension or permanent hire possible Enhanced benefit package if converted to permanent Apply Now at www.mobile.snelling.com

This is advanced secretarial and related complex clerical work. JurisdictionsStarting Yearly SalaryMobile County$41,469*City of Mobile$34,947City of Prichard$21,888City of Saraland$38,509City of Citronelle$30,012Mobile Area Water & Sewer System$39,471Mobile County Health Department$37,570Mobile Housing Authority$41,470Mobile County Emergency Management Agency$44,658Mobile County Personnel Board$33,224Prichard Water Works & Sewer Board$37,570Mobile Public Library$34,947*Amended 10/17/25 Applicants must pass an examination in order to qualify for this position. Details regarding the examination will be emailed to candidates who meet the requirements set out below. Minimum Qualification Requirements Graduation from a standard senior high school, or the successful completion of the General Educational Development (GED) test, and a minimum of three years experience at the level of a Secretary I; or a combination of education and experience equivalent to these requirements. Special Requirement Must possess a current Certification of Proficiency from the Mobile County Personnel Board certifying the ability to type a minimum of 32 words per minute prior to submitting an application. For details, please see Class Specifications | Secretary II | Class Spec Details (governmentjobs.com) All applications should be submitted online through the Mobile Civil Service Job Opportunities page. Paper notifications are not available; therefore, "email" should be selected. Accuracy and truthfulness are of primary importance for Civil Service System employment, and all applications are reviewed with this in mind. Please note that this job posting will close once 275 applications have been received. Eligibles selected for appointment must meet the established medical and physical standards for the class of work. The medical examination must be by one of the physicians designated by the Personnel Board. Appointees must bear the cost of the examination. A person with a disability may request accommodation by contacting the Mobile Civil Service at ************. Adam Bourne, Civil Service Director The agencies we serve are equal opportunity employers.

Title: Application Administration Support Specialist Work Status: US Citizen Clearance: Secret Clearance Salary: Depending on Experience (DOE) Benefits: Health, Dental, 401k, Etc. We are seeking a skilled Application Administration Support Specialist to provide comprehensive administration support for DISA-managed systems. This position is responsible for the 24x7x365 operational management, configuration, maintenance, and monitoring of application, web, and middleware components within complex enterprise environments. The ideal candidate will demonstrate expertise in a range of application technologies and platforms including IBM WebSphere, Apache/Tomcat, Oracle WebLogic, Red Hat JBoss, JAVA, and Microsoft IIS, among others. Key Responsibilities: Application Administration: Perform daily administration of vendor software, application memory, storage, and integration with networks and OS. Manage application-level security, logging, auditing, replication, and high availability architectures. Handle user access control, account creation, modification, and privilege management. Execute and monitor application-level scripts and system jobs for operations and maintenance. Web Administration: Install, configure, and administer web technologies supporting web-based applications. Maintain performance, security, and integration of web services. Middleware Administration: Administer middleware systems including configuration, updates, patching, and performance tuning. Support middleware components across distributed computing environments. Middleware Planning and Implementation: Conduct version analysis, compatibility testing, and integration planning for middleware components. Plan and execute middleware upgrades and new deployments. Middleware Sustainment: Develop and maintain operational processes to ensure middleware stability and up-to-date patch levels. Middleware Registration and Configuration: Configure middleware components after provisioning new server capacity. Job Scheduling and Execution: Schedule and execute scripts or system jobs for operational tasks and one-time changes. Monitor and validate successful job execution and log outcomes. Account Management: Manage all aspects of application accounts for system operation, including account metrics reporting. Technologies and Tools: Web/Application Servers: IBM WebSphere, Apache/Tomcat, Oracle WebLogic Server, Microsoft IIS, Red Hat JBoss EAP, Oracle HTTP Server Middleware Technologies: JAVA, Microsoft XML Web Services (.NET) Scripting: Application Scripts, OS-Level Scripts Security & Auditing: Logging, auditing, access control, COOP architectures Qualifications: Required: Strong experience in enterprise-level application administration (5+ years preferred) Experience supporting 24x7x365 environments Deep understanding of middleware and web technologies Familiarity with job scheduling tools and scripting Security-conscious mindset with knowledge of application access control and auditing IAT II Certification (e.g., CompTIA Security+) Preferred: Experience working in DoD or DISA environments

Under the supervision of the Director of the Practical Nursing program, the employee provides clerical and secretarial support for the division. Support's students in application and registration process for the program, supports accreditation processes, assists with program needs, and provides assistance to faculty members. Employee provides assistance in the completion of other important needs of the division. POSTING DATE: DECEMBER 5, 2025 SALARY: Appropriate placement on Salary Schedule E4, 05 (range: $34,298 - $51,793). ANTICIPATED START DATE: FEBRUARY 1, 2026 This position will be based initially at the Wallace campus in Dothan. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. ESSENTIAL FUNCTIONS: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation. ESSENTIAL FUNCTION: Office Management. Employee performs secretarial and clerical duties for the effective operation of the Practical Nursing Program. * Answers telephone and gives general information or routes to appropriate office or individual. * Prepares correspondence and reports; initiates and maintains forms for reporting graduate status. * Distributes program and college memos and correspondence to faculty members. * Prepares and submits purchase requisition for program supplies and equipment; * Assist with monitoring the balance of the program budgets. * Maintains office supply and inventory. * Processes requisitions and assesses invoices for payment. * Establishes and maintains filing system for program records; maintains confidentiality and security of information and records. * Assists with special program events, including pinning ceremonies. * Schedules meetings as needed. * Maintains personnel records; assists in faculty timesheet preparation. * Designs tables for self-study. * Creates and maintains mailing list. * Provides emergency information as needed. * Handles incoming and outgoing mail; distribute mail. * Develops and maintains filing system for correspondence, contracts, reports, faculty record, and student record. * Assists in supervising work-study students who perform clerical duties. Manages nursing office. Locates and retrieves material from files and purge files as necessary. ESSENTIAL FUNCTION: Division Support. Provides support for reporting, meeting, data tracking and scheduling needs of the division. * Tracks student data including student demographics, grades, and progress within the program. * Tracks program graduate status and career progress for use in certification and licensure reports. * Assembles collected data for use in departmental reports. * Receives program applications and related application materials; creates files for each packet. * Assists students through the steps of gaining acceptance to the program and registration. * Coordinates the scheduling of faculty/advisory council meeting; takes detailed minutes of faculty meetings. * Maintains students' confidential health records for submission to partner medical facilities. * Prepares division correspondence. * Prepares information for flyers. * Prepares and maintains clinical affiliation contracts. * Assists in development, evaluations and results compilation of a variety of surveys; mails employer satisfaction surveys for use in the internship/preceptor/apprenticship program. * Checks current student status to determine progress within the program. * Assists in the compilation and preparation of accreditation reports. * Assist in preparation of term schedules. * Performs other duties as assigned. ESSENTIAL FUNCTION: Records. Employee creates and maintains required records in accordance with relevant policies. * Maintains computer-based filing system for forms and materials. * Collects and records graduate and employer data; prepares and distributes surveys as needed. * Maintains clinical affiliation mailing list. * Schedule and coordinate with local healthcare facilities to host Annual Program Advisory Committee Meetings * Assists in researching records for completion of reports. * Maintains instructional records to include grade/attendance records and syllabi for completion of reports submitted to outside agencies. * Collects, reviews, and scans health records for all students. * Collects, reviews, scans, and maintains Nursing faculty health records and credential and license renewals. ESSENTIAL FUNCTION: Student/Program Support. Employee provides operational support to the program, and facilitates admission and registration of students. * Creates and prepares application packet materials, documents for program staff, student handbooks, and clinical handbooks other program publications. * Prepares and disseminates clinical affiliation contracts. * Assists in preparation of accreditation documents for programs and on-site visitation teams. * Provides information on admission requirements and procedures for Practical Nursing Programs in person, by telephone, by mail, or electronically. * Creates and posts application deadline information. * Receive Practical Nursing Programs application packets; review and score applicant information; submit to appropriate personnel for review and selection. * Prepares and sends application status notifications. * Schedules and assembles materials for new Practical Nursing Programs student orientation sessions. * Performs other duties as assigned. ESSENTIAL FUNCTION: College Expectations. Dependability, attendance, punctuality, and a commitment to do the job right are essential at all times. * Reports to work on time, at appropriate workstation or department during all departmental/position scheduled work days and during all departmental/position scheduled work hours. * Understands that failure to report for work and/or reporting late without prior approval are unacceptable practices and will result in disciplinary action. * Performs a productive full day's work. * Ensures that service to students and the general public is top priority. * Demonstrates a considerate, friendly, respectful and constructive attitude toward fellow employees and students. * Adheres to all College and System policies and procedures. * An associate's degree from an accredited college or university is required. * One (1) year full-time general clerical experience in a business office or service related field is required. * Ability to work nonstandard hours specifically evenings and weekends is required. * Ability to obtain and maintain a Notary Public credential is required. ADVISORY COMMITTEE: The President will appoint an Advisory and Interview Committee to include representatives of the College faculty and staff. This committee will employ appropriate procedures, including the review of application packets, interviews, and demonstration of competency, to determine which applicants are to be recommended to the President for further consideration. From all the applications received, an advisory committee will select the applicants to be interviewed. Applicants must travel at their own expense for interviews that are conducted in person. Application Procedures/Additional Information Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. A complete application packet must be received no later than 12:00 pm, Friday, January 2, 2026. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. A complete application packet consists of: * Completed Wallace Community College employment application * Current resume * Cover letter describing specifically how your experience and qualifications meet the required qualifications. * Employment verification letter(s) verifying: One year general clerical experience in a business office or in a service-related field. Letter(s) must include employment dates and job title, and be on official letterhead with an authorized personnel signature. If an employment verification cannot be obtained, i.e. business is no longer in operation, an applicant may submit copies of appointment letters or contracts or pay stubs or W-2 forms to verify the minimum required one year of experience. * Appropriate transcript identifying the applicant, institution, date degree conferred, and verifying the applicant has received a minimumof an associate's degree or higher. Transcripts may be unofficial for the application process but they must identify the applicant, institution, degree earned, and the date the degree was conferred. (A copy of the diploma will not suffice). NOTE: If employed, official transcripts will be required at that time. APPLICATIONS MUST BE FILED ONLINE AT: ************************** IF AT ANY POINT YOU HAVE PROBLEMS COMPLETING YOUR APPLICATION, CONTACT THE HUMAN RESOURCES DEPARTMENT AT WALLACE COLLEGE ************** PLEASE NOTE: * ALL APPLICATION MATERIALS MUST BE SCANNED. It is recommended that you have digital (such as pdf) copies of your cover letter, resume, employment verification documents (if applicable), ALL required transcripts, and any other document identified in the vacancy announcement ready when you begin the on-line application process. You will be given the opportunity to upload these during the process. If you need assistance scanning documents, please contact: Human Resources Monday - Thursday 7:30 am - 4:30 pm Friday 7:30 am - 2:00 pm ************ * WE DO NOT ACCEPT FAXED OR E-MAILED application materials. * When you finish the steps to apply, you will receive an on-screen notice that you have successfully applied. HOWEVER, this notice does not mean your application materials are complete in accordance with the vacancy announcement. It is the responsibility of the applicant to ensure they have submitted all necessary application materials in accordance with the vacancy announcement. * All correspondence with applicants regarding the College's search process will be sent via e-mail. If you need technical assistance after reviewing the instructions, please contact: NEOGOV Customer Service: Monday-Friday 8:00 am - 5:00 pm PST ************** In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon receipt of a clearance notification from a criminal background check. Wallace Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security. If you have a disability and require accommodations, please notify us at **************. Wallace Community College is an Equal Opportunity Employer. It is the official policy of the Alabama Community College System, including postsecondary institutions under the control of the Board of Trustees, that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, age, or other classification protected by Federal or State law, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Wallace Community College will make reasonable accommodations for qualified disabled applicants or employees. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

Important: After applying check your inbox or spam folder for next steps. A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.

Qualifications Minimum Qualifications: * High School graduate or GED equivalent * Excellent communication and keyboarding skills * Working knowledge of PC based word processing programs * Working knowledge of PC based spreadsheet programs * Demonstrated ability to make simple decisions based on knowledge of hospital and department policies and procedures * Strong ability to prioritize tasks and manage multiple deadlines in a high-volume environment * Ability to create meeting agendas, take detailed minutes, and distribute follow-ups Desired Qualifications: * Working knowledge of secretarial procedures in a healthcare setting * Working knowledge of higher secretarial procedures * Associates Degree Responsibilities Performs a variety of general clerical, administrative and secretarial services of a responsible and confidential nature according to department standards. This level usually functions as a division secretary, may interact with several division Managers, and functions with some degree of independence.

Details** Information **Requisition Number** TES3125P **Home Org Name** Nursing **Division Name** College of Nursing Title** TES Administrative Support Specialist **Estimated Hours Per Week** 20-40 **Anticipated Length of Assignment** 09/30/2027 **Job Summary** The College of Nursing is hiring a **TES Administrative Support Specialist** . Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. **Essential Functions** + Performs specialized technical duties and coordinates processes. + Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. + Reviews and verifies documentation for completeness and compliance with policies and procedures. + Assists in the development and maintenance of data and databases. + Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. + Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. + Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. + Assists in providing guidance and training to faculty and staff related to university contracting. + Works within the contract management system; establishes and maintains standard contract routing and approval procedures. + Responsible for monitoring contract periods and seek renewal prior to expiration of contract. + Requests and maintains certificate of insurance for all contracts and agreements. + Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. + Performs other duties as assigned. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent + 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. **Desired Qualifications** Posting Detail Information **Salary Range** $17.68 - $28.51/hour **Work Hours** 7:45 a.m. to 4:45 p.m., with hours subject to variation **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/19/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Transcripts

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

The Litigation Secretary will be responsible for providing comprehensive administrative and clerical support to litigation attorneys and partners. This role demands a high level of organization, excellent communication skills, and the ability to manage multiple tasks simultaneously in a fast-paced environment. Responsibilities: Document Preparation: Prepare, revise, and format legal documents, including pleadings, motions, briefs, and discovery materials, ensuring accuracy and compliance with court rules and deadlines. Case Management: Maintain and organize case files, including electronic and paper records, ensuring that all documents are filed properly and accessible when needed. Court Filings: Assist with electronic and manual court filings, ensuring all documents are filed on time and in accordance with local, state, and federal court requirements. Scheduling: Coordinate and schedule meetings, depositions, hearings, and court appearances, managing the attorneys' calendars effectively. Correspondence: Draft, proofread, and manage correspondence, including emails, letters, and memos, ensuring professional and clear communication. Client Interaction: Serve as a liaison between clients, courts, opposing counsel, and other parties, handling inquiries and relaying messages as needed. Billing: Assist with billing processes, including time entry, invoice preparation, and expense tracking. Research: Conduct basic legal research and gather information relevant to cases, under the guidance of attorneys. Office Management: Perform general office duties, including answering phones, photocopying, scanning, and ordering supplies. Requirements: Education: High school diploma or equivalent required; Associate's or Bachelor's degree in a related field preferred. Experience: Minimum of 3-5 years of experience as a litigation secretary or in a similar role within a law firm. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), legal document management systems, and electronic court filing systems.

Summary: Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. This role emphasizes high integrity, stakeholder partnership, vendor relationship management, event/catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives-reflecting our Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution. Job Description Responsibilities * Calendar, Meetings, and Cadences * Manage complex calendars; schedule and prepare materials for daily/weekly/monthly operating cadences and reviews. * Plan site visits and team events; arrange travel and expenses per policy. * Communication and Stakeholder Support * Draft, proof, and distribute executive communications and site-wide updates. * Serve as point of contact with internal/external stakeholders; triage and escalate as needed. * Relationship and Vendor Management * Manage vendor relationships and performance. Track vendor deliverables and drive timely follow-up and issue closure. * Catering and Event Support * Plan and execute on-site food vendors and catering. * Manage menus, dietary needs, headcounts, setup/breakdown, delivery timing, and reconciliation. * Ensure compliance with site safety, security, and food handling policies. * Employee Engagement Support * Support site employee engagement initiatives (recognition, milestones, wellness, culture, volunteer events). * Partner with HR, Communications, and Employee Resource Group leaders to align with site goals, budgets, and policies. * Procurement and Records * Process requisitions/POs; support basic budgeting/expense reports and records retention. * Confidentiality, Compliance, and Integrity * Handle sensitive information with discretion; uphold data privacy, export control, and ethics policies. Required Qualifications * Bachelor's degree (or high school diploma/GED with 6+ years in relevant administrative roles). * Experience supporting senior leaders in a fast-paced operations or manufacturing environment. * Strong organization, prioritization, and follow-through; adept at managing competing deadlines. * Excellent written and verbal communication; high integrity, professional judgment, and confidentiality. * Proficiency with Microsoft 365 (Outlook, Teams, PowerPoint, Excel) and collaboration tools. * Familiarity with basic lean concepts (standard work, action planning) and willingness to learn. Preferred Qualifications * Experience in aerospace/manufacturing operations. * Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics. GE Aerospace offers comprehensive benefits and programs to support your health and, along with programs like HealthAhead, your physical, emotional, financial and social wellbeing. Healthcare benefits include medical, dental, vision, and prescription drug coverage; access to a Health Coach from GE Aerospace; and the Employee Assistance Program, which provides 24/7 confidential assessment, counseling and referral services. Retirement benefits include the GE Aerospace Retirement Savings Plan, a 401(k) savings plan with company matching contributions and company retirement contributions, as well as access to Fidelity resources and planning consultants. Other benefits include tuition assistance, adoption assistance, paid parental leave, disability insurance, life insurance, and paid time-off for vacation or illness. GE Aerospace (General Electric Company or the Company) and its affiliates each sponsor certain employee benefit plans or programs (i.e., is a "Sponsor"). Each Sponsor reserves the right to terminate, amend, suspend, replace or modify its benefit plans and programs at any time and for any reason, in its sole discretion. No individual has a vested right to any benefit under a Sponsor's welfare benefit plan or program. This document does not create a contract of employment with any individual. #LI-EDRICH This role requires access to U.S. export-controlled information. Therefore, employment will be contingent upon the ability to prove that you meet the status of a U.S. Person as one of the following: U.S. lawful permanent resident, U.S. Citizen, have been granted asylee or refugee status (i.e., a protected individual under the Immigration and Naturalization Act, 8 U.S.C. 1324b(a)(3)). Additional Information GE Aerospace offers a great work environment, professional development, challenging careers, and competitive compensation. GE Aerospace is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE Aerospace will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). Relocation Assistance Provided: No

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description Reports To: Office Administrator Responsibilities: Prepare, proofread, and edit legal documents and correspondence including contracts, letters, memos, and reports. Maintain calendar and deadlines for attorneys. Schedule meetings and conferences. Enter, review, and edit time entry for attorneys. Coordinate new business intake process. Proof and edit monthly and quarterly client billings in accordance with firm and client requirements. Research and respond to inquiries and requests for information. Coordinate travel arrangements. Process expense reimbursements and check requests. Organize and maintain files. Serve as point of contact for guests, vendors, and couriers. Track and order office supplies. Provide other support as necessary. Skills and Qualifications: Proficiency in Microsoft Office Suite and video conferencing platforms. Detail-oriented and strong follow-through skills. Ability to work independently and collaboratively with other team members. Ability to handle and adjust to competing deadlines and priorities. Excellent communication skills. Client service focused. Some overtime may be required. Prior transactional experience preferred. High school diploma or equivalent required. Balch & Bingham LLP is an equal employment opportunity employer. Balch & Bingham LLP provides equal opportunity in employment to all employees and applicants for employment. All applicants and employees will be treated in a non-discriminatory manner, without regard to age, color, disability, gender (including gender identity or expression), genetic information, national origin, race, (including hair textures and types, and hairstyles commonly or historically associated with race) religion, sexual orientation, veteran status or any classification protected by federal, state or local law.

Top Reasons to work with our client: Strong civil litigation and trial practice! Broad expertise in healthcare, insurance, IP, and more! Inclusive, diverse, and supportive culture! Advanced technology and strong staff support! Recognized by Best Lawyers and Martindale-Hubbell! Job Type : Full Time Location : Birmingham, Alabama Pay : Competitive Pay & Benefits! Job Description What you will be doing: Transcribe legal dictation accurately and efficiently. Prepare and format legal documents, correspondence, and reports. Maintain and organize case files, both physical and electronic. Manage attorney calendars, schedule meetings, and coordinate court dates. Handle client communications and follow-ups professionally. Enter and track billable hours using Juris billing and timekeeping software. Assist with invoicing, expense tracking, and financial reporting. Perform general office duties including filing, scanning, and data entry. Experience you will need: Proven experience typing legal dictation with speed and accuracy. Proficiency in Juris billing and timekeeping software. Strong knowledge of legal terminology and document formatting. Excellent written and verbal communication skills. High attention to detail and ability to manage multiple tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to maintain confidentiality and handle sensitive information. Our client asked me to submit 3 great people within the next few days. We work directly with the hiring manager and can arrange interviews within a few days #INDEH123

The Departmental Secretary II position for the Chemistry/Physics department in the College of Science and Engineering is responsible for, but not limited to: maintaining the departmental website; maintaining budgets; filing; coordinating meetings and appointments for the department; managing databases and spreadsheets; working directly with students and helping them with administrative tasks such as declaring a major and course registration; processing adjunct and overload contracts; ensuring requisitions, purchase orders and invoices are processed in a timely manner; monitoring account balances for budget line items; maintaining and ordering office supplies; and other general clerical and secretarial tasks.

The Administrative Support Assistant I is a permanent, full-time position used by various agencies throughout the State. These duties may include filing documents, sorting mail, composing documents, proofreading documents, making copies, maintaining records, or receptionist duties.

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.