Secretary jobs in Albany, NY

- Central Operations - Administrative Support Duration - 12 Months+ (up to 2 years of extension) About This Job Ayco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning, and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Preparation, review and editing of confidential correspondence Document scanning, management and archiving across multiple systems Preparation of travel expense and billing allocation reports Preparation and handling of time-sensitive quarterly client tax payments Miscellaneous administrative projects as needed Skills Required Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook Ability to work in a fast-paced environment and think clearly under pressure Excellent communication skills; team focused Extremely organized and detail-oriented

If you are an administrative professional looking for an opportunity to showcase your strong attention to detail, organizational and client service skills, then we would like to meet with you! The Administrative Assistant provides administrative support to project and corporate teams, including facilities and office services. General responsibilities include preparation of documents, filing, scheduling, coordination of meetings, tracking expenses and assisting with special projects as necessary. An Administrative Assistant deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment, flexibility, ability to multi-task and attention to detail are required to plan, prioritize and organize a diversified workload. At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities. You'll Love It Here If You: Embrace learning and continuous improvement Set and strive for a high bar of excellence Believe that teamwork leads to success: ask us what it means to be #onefirmfirm! Take pride in always doing your best work, even if it's harder or takes longer Are passionate about what you do How You'll Help Our Team Succeed: Provide a range of administrative support to project, corporate and administrative services teams including creating and maintaining spreadsheets and databases, proofreading documents, submission and retrieval of in-house and off-site documents. Assist Associate Director, Facilities and Administration and Executive Assistants with administrative tasks, including expense reports, file management, client bills, meeting set ups, travel arrangements, PowerPoint presentations, and document organization. Provide full support to the Receptionist, including front desk duties during absence. Receive, stock, and distribute facility/pantry items and check orders against invoices to ensure completeness. Assist with catering and set up for staff meetings and special events. Assist with preparation of mailings for Marketing and Talent Departments. Contribute to overall orderliness and cleanliness of the office including common areas. What You'll Need to Be Successful: 1+ years of directly related experience, in a professional services firm preferred. The desire to take initiative and actively contribute to the team and the firm. The ability to communicate effectively and professionally. Strong business acumen and the ability to learn the firm's financial and operational functions. The mindset to provide superior service. Strong PC skills, including MS Office, Windows experience required. The ability to commute to our office in New York 5 days per week as this is an on-site role. High School Diploma or equivalent combination of education, skills and experience. Cornerstone Research is offering a competitive market base salary for this position. The base salary range represents the low and high end of the salary range for this position in all eligible locations. This range may differ based on your geographic location and cost of living considerations. At Cornerstone Research, we believe compensation is more than just a base salary. We offer a competitive total compensation package that includes an annual performance bonus and comprehensive benefits such as flexible options for healthcare, paid time off, and retirement savings. Relocation assistance is not offered for this position. New York: $46,100.00 - $59,000.00 We're looking for passionate individuals who share our firm's core values and can bring varied perspectives and experiences to our team. #LI-ONSITE Who We Are: Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings. We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results. We're looking for passionate individuals who share our firm's core values and can bring varied perspectives and experiences to our team. The firm's uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career. Equal Employment Opportunity: Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.

Legal Support Specialist (Legal Secretary) Employment Type: Full-Time, Experienced - Employer will be Greenburg Traurig Department: Legal Services CGS is seeking an experienced Legal Secretary to provide high-level administrative, clerical, and legal support for Greenburg Traurig, a large global law firm. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: * Handles scheduling and travel arrangements. Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, maintains calendar and due dates for lawyers as required * Sorts, reads and annotates incoming mail and documents as required. Answers phones and directs callers to appropriate persons as circumstances warrant * Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources. Responsible for accuracy and clarity of final copy. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.) * Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders * Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings * Establishes and maintains filing and records, in both hard copy and electronic formats. * Enters lawyers' time as needed and sends to accounting by month-end deadlines. Prepares client billing as required * Oversees and conducts document reviews; prepares documentation regarding criteria changes; tracks and reports on review progress and results * Performs analytical tasks, including preparing witness interview memoranda, reviewing and summarizing documents and deposition and court transcripts and creating and using substantive coding tools * Performs and oversees both simple and complex cite checking and proof reading of briefs and other legal documents * Assists with trial preparation, including creating trial notebooks, identifying and organizing exhibits, coordinating witness schedules, maintaining trial calendars and communicating effectively with opposing counsel and courtroom staff * Assists with printing, scanning, organizing exhibit binders, preparing UPS labels and certified letters * Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Skills & Competencies: * Proficiency with rules for court document filings * Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence * Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs * Strong attention to detail, organizational skills and ability to manage time effectively * Excellent interpersonal skills, communication skills and the ability to collaborate well in a team * Position also requires the ability to work under pressure to meet strict deadlines Qualifications: * Bachelor's Degree or equivalent experience preferred * Minimum 10 years of experience in a law firm as a Litigation legal secretary/assistant * Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies, expertise in e-filing * Exceptional computer skills with the ability to learn new software applications quickly Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Email: [email protected] #CJ $70,000 - $80,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Full-time and hourly position, 35 hours per week, Monday - Friday for Special Education Department Bachelor's Degree preferred Primary duty is handling administrative procedures for the Special Education Department; other duties include assisting staff, parents/caregivers, and the public; answering/directing phone calls; performing other duties ordinarily associated with the position of secretary

Administrative Secretary - Employment Services FLSA: Non-Exempt Reports To: Director of Employment Services and Industrial Operations Physical Requirements: Normal office environment Hours of Work: Full Time, 40 hours a week. Monday - Friday Pay Range: $16.81- $22.92 Job Summary: Administrative Secretary performs a variety of administrative and clerical duties to support to the Director of Employment Services, our departmental managers and employees while assisting in daily needs of the employment service department regarding general administrative activities. Ensures submission of and tracks all supporting documentation of billing documents, communicating any concerns to the Director. This position also covers the agency's main switchboard mornings from 8 a.m. - 12 p.m. Job Qualifications: High school diploma/GED with 2 years clerical experience or Associates degree Experience and proficiency with MS Office (Word, Excel, Outlook, PowerPoint) Excellent organizational and communication skills Must be able to read, write and speak the English language. Major Responsibilities: Complete necessary administrative duties for the Directors of Employment Services & Industrial Operations such as maintaining electronic calendars, establishing/monitoring appointments, preparing meeting agendas, taking meeting minutes. Monitor and reconciling timecards within Kronos as requested for department managers Responsible for tracking, cross checking and distribution of billing documents. Maintains billing tracking system and follows up as required. Generate and monitor E-reqs and work orders as needed or requested Process and distribute mailings, assist with filing and record keeping. Act as Liberty Receptionist as requested. Attend trainings as required and/or needed. Disclaimer - The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves. Job Posted by ApplicantPro

Bilingual (Korean/English) Admin Support Associate (Entry Level) Industry: Food Manufacturing We are seeking two bilingual KoreanEnglish Admin Support Associates to join a growing food manufacturing business based in Troy, NY. This role is ideal for candidates with 0 to 2 years of experience who are eager to gain hands-on experience in business operations and administrative coordination. Role Snapshot: Provide day-to-day administrative and office support Manage scheduling, meeting coordination, and documentation Support reporting and vendor communications Assist with interpretation and translation (Korean and English) Maintain organized records and facilitate internal communication Qualifications: Bilingual proficiency in Korean and English (verbal and written) Strong organizational and communication skills Detail-oriented, proactive, and reliable Bachelors degree preferred (Business, Administration, or related field) Work authorization: US Citizen, Permanent Resident, EAD, or OPT acceptable Why Join: You will be part of a collaborative team supporting international operations and cross-cultural business growth in the food manufacturing industry. This is an excellent opportunity to build your career in a stable and expanding company with global reach. Interested candidates may apply directly or contact us to learn more.

Wells Fargo is seeking a Business Execution Consultant as part of the Public, Regulatory and Corporate Affairs Division of the Wells Fargo Legal Department. The role will provide operational and administrative support on a variety of corporate governance and shareholder matters, including intense schedule management for the Office of the Corporate Secretary. The successful candidate will be very team oriented, willing to jump in and do what is required in the moment, extremely detail-oriented, able to navigate the expectations of senior leaders with judgment and sensitivity, prioritize and juggle competing priorities, and be calmly responsive in a fast-paced environment. He or she will have strong organizational, drafting and interpersonal skills, and experience as a corporate governance professional. In this role, you will: Manage the exceptionally heavy and dynamic electronic calendar for the Office of the Corporate Secretary, including scheduling meetings for the Board of Directors and managing attendee lists involving Directors and the Wells Fargo Operating Committee and coordinating meeting logistics with key partners, as well as scheduling shareholder engagement meetings Establish and implement scheduling procedures and controls. Identify opportunities for improving or implementing processes and tools Support the Board Liaison and key partners in the logistical preparation for Board of Directors meetings Participate in operational duties for the Corporate Secretary and Governance team, including coordinating with paralegals on the team to address information requests from a variety of stakeholders. Present recommendations for resolving more complex situations and exercise some independent judgment while developing understanding of the function, policies, procedures, and requirements and contribute to the overall effectiveness of the team Handle highly confidential information with discretion and sound judgment Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals Interact with shareholders and internal and external clients Required Qualifications, US: 2+ years of Business Execution, Implementation, or Strategic Planning experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Experience in a corporate professional environment with direct experience supporting multiple senior executive level business leaders Experience supporting Corporate Secretary and/or Corporate Governance responsibilities Advanced Excel skills (formulas, pivot tables, etc.) Strong analytical skills with high attention to detail and accuracy Proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling Proficient in articulating, communicating professionally and appropriately with confidence at all levels and in high pressure situations Strong project management skills with demonstrated ability to prioritize work, meet deadlines, achieve goals, work under pressure, and independently handle tasks or projects Ability to build relationships, effectively communicate and influence others Ability to make sound decisions and adapt to diverse audiences while maintaining composure Ability to convey ideas clearly and concisely across diverse audiences Strong Microsoft Office (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat Pro, and technology skills, including the ability to manage hybrid meetings (in-person and virtual attendees) Job Expectations: Position requires onsite presence from the location(s) listed Hybrid work schedule This position is not eligible for Visa sponsorship Relocation assistance is not available for this position Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates. $92,000.00 - $145,000.00 Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees. Health benefits 401(k) Plan Paid time off Disability benefits Life insurance, critical illness insurance, and accident insurance Parental leave Critical caregiving leave Discounts and savings Commuter benefits Tuition reimbursement Scholarships for dependent children Adoption reimbursement Posting End Date: 11 Dec 2025 * Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo. Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

Job DescriptionOffice Location: Albany, New York Work Schedule: This role has hybrid flexibility, allowing 1 remote day per week based on business needs. Compensation Range: $23.07 - $31.25 per hour We are currently seeking a Legal Secretary to work with our Litigation Practice Group. The Role: You will provide legal administrative support in a team-oriented environment including: Preparing and submitting documents to courts, including electronic filing (e-filing). Coordinating appointments, depositions, hearings, and other meetings for lawyers and clients. Interacting with clients, opposing counsel, witnesses, and court personnel via phone and email. Upkeep of client records and filing. Assisting billing professionals with general secretarial support. Skills Needed for Success: Ability to work in a fast-paced environment, manage multiple tasks, prioritize effectively, and meet deadlines and adjust to changing priorities. Accuracy in document preparation and record-keeping. Confidence and ability to support multiple billing professionals. Strong organizational and time management skills. Excellent written and verbal communication skills. Required: Expertise in Microsoft Office Suite (Word, Excel, Outlook). Proficiency with filing documents electronically through CM/ECF and NYS E-Court websites. 5+ years of litigation experience. Overtime flexibility. Why Whiteman Osterman & Hanna LLP?: A generous benefit offering package including: Medical Dental 401(k) with company match and profit-sharing options Generous time off package Corporate discounts to various businesses Opportunities to support and be active in the community And more! Applications will be accepted on a rolling basis. Please contact *************** with any questions. Whiteman Osterman & Hanna LLP is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals, and in which employment decisions are merit-based and made without discrimination on the basis of race, creed, color, gender or sex, national origin, disability, sexual orientation, gender identity, age, religion, pregnancy, protected activity, veteran status, marital status, citizenship, genetic information, predisposition or carrier status, or any other characteristic protected by law. Powered by JazzHR kr Wc0YALz7

We are seeking a highly organized and proactive Remote Administrative Assistant to provide administrative and operational support to our team. The ideal candidate is detail-oriented, an excellent communicator, and comfortable managing multiple tasks in a fast-paced, virtual environment. This role ensures smooth day-to-day operations and contributes to the overall efficiency of the organization. Key Responsibilities Manage calendars, schedule meetings, and coordinate virtual appointments. Respond to emails, route inquiries, and prepare professional correspondence. Assist with document creation, formatting, and organization (reports, spreadsheets, presentations, etc.). Maintain digital filing systems and ensure information is up-to-date and easily accessible. Prepare meeting agendas, take meeting notes, and follow up on action items. Perform data entry and maintain databases with accuracy. Support travel planning, including booking flights, accommodations, and itineraries. Process expense reports, invoices, and basic bookkeeping tasks (as needed). Assist with onboarding tasks for new employees or contractors. Coordinate with internal teams to ensure smooth workflow and timely project completion. Handle miscellaneous administrative duties as assigned. Compensation & Benefits Competitive hourly rate or salary based on experience. Flexible work schedule. Remote-first culture with opportunities for growth. Paid time off and other benefits. Required qualifications: Legally authorized to work in the United States 18 years or older

Types Amendment cases from books, FileNet and SPDS Audits and mails certificates to local registrars and applicants Files sealed records and CCFS (Court Ordered Paternity) Review documentation to support correction or amendments birth certificates and fills orders Keys and verifies all amended and corrected birth and death certificates scanned for FileNet Opens, sorts, searches and files all incoming mail for Correction Unit/Amendment Pulls fiche cards, makes white copies, produces records for paid batches, overnight requests and regular mail requests, and VitalChek requests Assist in managing VitalChek orders and updating database with order comments View all jobs at this company

*Applicants MUST submit a cover letter with resume to be considered. *This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy. *Minorities, women, and individuals with disabilities are encouraged to apply . Please contact Human Resources if you require an accommodation. BASIC FUNCTION: The Office of Contractor Supplier and Diversity (OCSD) is seeking a detail-oriented, motivated Project Assistant to support our fast-paced department's day-to-day operations and assist with the MWBE and SDVOB programs. The Project Assistant will provide administrative, logistical, and project coordination support to the OCSD. The ideal candidate will be highly organized, proactive, and passionate about supplier diversity, equity, and inclusion. This role involves maintaining accurate records, assisting with reporting, coordinating, and support of the ongoing MWBE program initiatives. WORK PERFORMED: Provide administrative support to the Assistant Vice President and Director of OCSD. Maintain and update MWBE databases, ensuring accuracy and compliance with program guidelines. Support data collection, analysis, and preparation of reports, presentations, and dashboards. Support contract compliance managers with MWBE research and adding and updating contracts in the NYSCS. Research and prepare lists of qualified and certified MWBEs and SDVOBs as requested. Monitor contract/procurement contracts including maintenance of records, databases, spreadsheets, and other internal/external reports; identify and describe potential problems or delays encountered and relay any relevant information to the AVP, Director, and/or Compliance Managers. Participate in weekly, monthly, and quarterly office, interdepartmental and division-wide meetings, webinars, and/or teleconferences. Provide the highest standard of customer service to internal and external partners and stakeholders, Monitor the OCSD mailbox and respond to vendors, support tickets, community partners, and internal departments. Participate in MWBE, SDVOB and other related expos and events, as necessary. Participate in trainings, workgroups, strategic planning sessions and other group projects as necessary. Contribute to process improvements and help develop tools or templates for more efficient program delivery. Perform projects, tasks and other duties as assigned by Supervisor. MINIMUM REQUIREMENTS: Education Level required: Associate degree; (bachelor's degree preferred, but not required). Relevant experience required: 3+ years of administrative or project coordination experience, preferably in government, nonprofit, construction-related, or supplier diversity programs. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Knowledge required: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and database management. Excellent interpersonal, oral, and written communications skills. Ability to manage multiple projects in a fast-paced environment.

Job DescriptionSalary: $25.00 / hour to $35.00 / hour Columbia Development Companies is a real estate development firm in Albany, NY. We have an immediate opening for a part-time Administrative Assistant position. This office-based position would be approximately 20 hours per week. The hourly wage is $25.00/hour - $35.00/hour BOE. Key Responsibilities: Executive Support: Manage calendars, schedule meetings, arrange travel, and prepare for meetings. Administrative Duties: Handle correspondence, manage confidential documents, process expense reports, maintain organized files and other critical information. Transaction Support: Coordinate paperwork including sending packages, and act as a liaison between clients and co-workers. Communication and coordination: Answer phones, greet clients, manage mail, track timelines and deliverables. Data management: Assist with data entry and accuracy for reports. Qualifications/Skills: Expertise in Microsoft Office Suite. Strong written and verbal communication skills. Cheerful outlook & flexibility. Ability to work under pressure and multitask. Exceptional organizational skills. We offer a state-of-the-art gym on premises, paid sick leave, and eligibility to participate in our 401(k) plan. Qualified candidates should submit their resume to ***************** 12203 E.O.E.

Self-Direction Administrative Assistant Purpose: To provide confidential, accurate, and timely secretarial support to the Director and/or department you are supporting. To ensure communication and documentation is handled in a professional and confidential manner. To act as a liaison between the employees and the Director you support. Status: Non-Exempt Qualifications: * High School diploma required, Associate's Degree preferred. * One [1] year clerical experience. * Ability to accurately and timely perform data entry and filing duties. * Edits work for spelling and grammar, presents numerical data effectively and is able to accurately read and interpret written information. Monitors own work for quality. * Ability to organize and prioritize work; uses time efficiently. * Ability to work independently. * Ability to maintain confidentiality. * Strong typing and computer skills. * Experience with Microsoft Office Products (Word, Excel, Outlook); proficiency in Word and Excel required. * Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events. * Demonstrated ability to communicate effectively in oral and written form. Excellent verbal and written communication skills. * Excellent organizational, time management, and interpersonal skills, as well as attention to detail. * Adherence to Agency policies including Attendance Policy. * Valid NYS Driver's License acceptable to Agency insurance standards, preferred. Maintenance of valid insurance and registration and provide proof of insurance if using own vehicle. Physical/Cognitive Requirements: * Sitting for extended periods of time. * Use of computers and/or writing for extended periods of time. * Exposure to office equipment/chemicals. * Bending, reaching, pulling, and pushing in the course of filing and miscellaneous clerical work. * Speaks clearly and remains calm in stressful or demanding situations. Responsible to: Department Director/Designee Essential Functions: * To act as a liaison between the employees and the Director you support. * To assist with the management of the Director's/Assistant Director's calendar/schedule(s) and phone/messages, assuring appropriate access to Director/Assistant Director by others. * To accurately, timely, and confidentially type/file/copy/distribute materials for Director/Assistant Director, as requested. * To coordinate and ensure dead filing and storage. * To type/file/copy/fax/distribute material for the Director of Independent Services and Self Direction staff including Start Up and Support Brokers, Fiscal Intermediaries and other Self Direction staff as requested. * To update personal information sheets as directed. * To prepare and maintain any files, binders, books, records for the department as requested by the Director. * To perform paper and system audits as necessary/requested. * To take and maintain accurate meeting minutes. * Ensure filing is done accurately and timely. * To assist with data entry/report creation and running/databases/clerical functions, as assigned. * To assist with secretarial coverage for the Executive Director and Front Desk/Reception coverage as necessary. * To assist with Agency mail distribution, confidentially and accurately, as necessary. * Any and all other related duties as requested/required by supervisor(s). What we offer: * Flexible Schedules * A diverse and inclusive team that will support and appreciate you. * Excellent Benefits that include medical, dental, wellness and 403B Retirement * Paid Time off (40 hours after 90 days and 160 hours after your first year for Full-Time Employees). * Employee Assistance Program * Weekend and Overnight Differentials. * Career Advancement Opportunities * Company Paid Training * Opportunities to earn more based on experience Salary Description $20.00- $26.00 per hour

We're seeking an Administrative Assistant to join our client's team in Albany, NY! Responsibilities of the Administrative Assistant: Respond to customer inquiries via phone and email Gather and organize client information to support sales efforts Greet visitors and maintain the reception area Restock supplies and place office orders Generate customer proposals and track order status Help schedule installations and coordinate logistics Review vendor acknowledgments and resolve discrepancies Assist with warranty resolution and customer support Enter products into the inventory/order system Support accounting tasks such as invoicing and payment collection Provide backup for HR-related duties as needed Qualifications of the Administrative Assistant: Bachelor's degree in Business Administration or related field preferred (Associate's degree with strong experience will be considered) 1+ years of relevant office experience Prior experience in construction, contracting, warehousing, or logistics a big plus Familiarity with order entry and inventory software Proficient in Microsoft Office, especially Outlook, Word, and Excel Excellent communication and organizational skills Able to manage multiple priorities in a fast-paced environment Comfortable working in an open-office showroom setting Pay for this position is commensurate with experience and education, ranging roughly from $25-30/hr. To see a full listing of all our open positions, please visit: ****************************************************** red Shift Recruiting is the region's premier recruiting agency with over 100 years of combined experience in the recruiting field. We specialize in permanent, temporary, and temp-to-hire positions. Our superior service combined with our highly qualified and carefully selected bank of candidates sets us apart.

An Administrative Assistant is committed to professionalism, timeliness and quality in the completion of all deliverables. They will work in close collaboration with the VP, Operations, Project Managers and other internal and external stakeholders, providing a mix of executive, project, office, team and accounting support. Responsibilities: Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems. Answering and directing phone calls. Greeting and directing visitors. Maintain and order office, shipping and other supplies as needed. Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation. Manage Manpower requests to IBEW and maintain daily manpower sheet. Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage. Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided). Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead). Assist project managers by writing memos and printing panel schedules. Key Competencies: High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint. Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders. High attention to detail and commitment to accuracy. Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines. Education and Experience: Associate or bachelor's degree in a business discipline preferred. 3-5 years of professional, administrative or project coordination experience. Relevant experience in the construction industry is highly valuable. Compensation: The minimum and maximum hourly rate of pay that O'Connell Electric Company, Inc. believes in good faith to be accurate for this position at the time of this posting is between $23.00 to $28.00 per hour. It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. O'Connell Electric aims to reward performance and attract top talent with competitive, fair pay and benefits. Please note that the top of the salary range represents exceptional, and/or experienced candidates, which meet all required qualifications. Offers take the candidate's knowledge, skills, abilities, and experience into account. Equal Opportunity: O'Connell Electric is an equal opportunity employer and prohibits discrimination and harassment of any type. O'Connell Electric affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Health Advocates Network is currently seeking a Legal Secretaries to work at a facility in Menands, NY. These are registry positions with our company. Pay Rate: $19 / hour *W2 Shift details: Full-time, 7.5 hours daily, 9AM to 5PM MINIMUM QUALIFICATIONS: - Proficiency in legal terminology or investigative techniques - Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint - Proficiency in web-based applications and databases - Excellent written and oral communication - Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines PREFERRED QUALIFICATIONS: - Experience with the professional medical conduct process - Experience with Sharepoint JOB DUTIES AND RESPONSIBILITIES may include: - Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530 - Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications - Preparing an investigative summary report for all investigations - Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests - Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices - Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval - Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct - Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation - Telephone communication to/from licensees, attorneys, complainants, facilities, or other external stakeholders - Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation - Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML) - Preparing, tracking, disseminating outgoing and incoming mail - Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences - Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff. - Other responsibilities as assigned by the supervisor Benefits: -Medical -Dental -Vision -Term Life -Short-Term Disability Coverage -401K If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8: 30 AM-5: 00 PM PST).

Unit Secretary Location: Saratoga Hospital, 211 Church Street, Saratoga Springs, NY 12866 Employment Type: Full Time Shift/Schedule: varied days, 7:00 AM - 7:30 PM; every-other weekend rotation Department: Medical/Surgical/Hospice/Oncology Salary Range: $17.79#- $26.65#hourly based on experience and qualifications About Saratoga Hospital At Saratoga Hospital, we#ve built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach#creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people. About the Role We#re looking for a dedicated Unit Secretary to join our team and help us continue delivering the level of care our patients and families deserve. In this role, you#ll be a vital part of our#team, ensuring excellent service, collaboration, and patient outcomes in a fast-paced healthcare environment. The Unit Secretary facilitates and communicates unit processes in coordination with appropriate members of the healthcare team. What You#ll Do Perform#clerical and non-clerical duties, greeting and directing customers, accurately transcribe#physician orders, schedule#tests, enter#charges, order#supplies and other duties as assigned.# Work with the Director and/or charge Nurse to facilitate efficient patient experience while coordinating#patient admissions, discharges and transfers.#Continuously seek opportunities to improve processes and support patient and staff satisfaction. Work with the Director to utilize#multiple data sources to manage the#four-hour collection and data input for the unit census decision support system. The Unit Secretary must demonstrate a commitment to a team approach, as evidenced by a supportive and positive attitude towards both internal and external customers.# Use hospital systems and tools to document care and support operations What You Bring High school diploma or GED equivalent required. Basic computer skills a must and a medical terminology certificate preferred. At#least 2 years# experience working in a public-facing, customer service role is strongly preferred. Strong communication and teamwork skills. Commitment to providing patient-first, high-quality service. Comfort working in a fast-paced, collaborative environment. Why Saratoga Hospital A caring, community-focused culture rooted in teamwork and trust Supportive leadership that invests in your development and well-being Comprehensive benefits, including medical, dental, retirement plans, tuition assistance, and wellness programs. Click here to view our complete benefits guide. Opportunities to grow within the Albany Med Health System Located in beautiful Saratoga Springs, known for its vibrant community, outdoor recreation, and cultural attractions Our Commitment We are an equal opportunity employer and strongly encourage individuals of all backgrounds and experiences to apply. If you#re passionate about healthcare and community service#even if you don#t meet every qualification listed#we#d still love to hear from you. How to Apply Click the #apply# button to submit your resume and complete our online application. Applications are reviewed on a rolling basis#apply today and discover what makes Saratoga Hospital a special place to grow your career. Unit Secretary Location: Saratoga Hospital, 211 Church Street, Saratoga Springs, NY 12866 Employment Type: Full Time Shift/Schedule: varied days, 7:00 AM - 7:30 PM; every-other weekend rotation Department: Medical/Surgical/Hospice/Oncology Salary Range: $17.79 - $26.65 hourly based on experience and qualifications About Saratoga Hospital At Saratoga Hospital, we've built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach-creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people. About the Role We're looking for a dedicated Unit Secretary to join our team and help us continue delivering the level of care our patients and families deserve. In this role, you'll be a vital part of our team, ensuring excellent service, collaboration, and patient outcomes in a fast-paced healthcare environment. The Unit Secretary facilitates and communicates unit processes in coordination with appropriate members of the healthcare team. What You'll Do * Perform clerical and non-clerical duties, greeting and directing customers, accurately transcribe physician orders, schedule tests, enter charges, order supplies and other duties as assigned. * Work with the Director and/or charge Nurse to facilitate efficient patient experience while coordinating patient admissions, discharges and transfers. Continuously seek opportunities to improve processes and support patient and staff satisfaction. * Work with the Director to utilize multiple data sources to manage the four-hour collection and data input for the unit census decision support system. * The Unit Secretary must demonstrate a commitment to a team approach, as evidenced by a supportive and positive attitude towards both internal and external customers. * Use hospital systems and tools to document care and support operations What You Bring * High school diploma or GED equivalent required. * Basic computer skills a must and a medical terminology certificate preferred. * At least 2 years' experience working in a public-facing, customer service role is strongly preferred. * Strong communication and teamwork skills. * Commitment to providing patient-first, high-quality service. * Comfort working in a fast-paced, collaborative environment. Why Saratoga Hospital * A caring, community-focused culture rooted in teamwork and trust * Supportive leadership that invests in your development and well-being * Comprehensive benefits, including medical, dental, retirement plans, tuition assistance, and wellness programs. Click here to view our complete benefits guide. * Opportunities to grow within the Albany Med Health System * Located in beautiful Saratoga Springs, known for its vibrant community, outdoor recreation, and cultural attractions Our Commitment We are an equal opportunity employer and strongly encourage individuals of all backgrounds and experiences to apply. If you're passionate about healthcare and community service-even if you don't meet every qualification listed-we'd still love to hear from you. How to Apply Click the 'apply' button to submit your resume and complete our online application. Applications are reviewed on a rolling basis-apply today and discover what makes Saratoga Hospital a special place to grow your career.

Department/Unit: Renal Transplant Service Work Shift: Day (United States of America) Salary Range: $40,495.10 - $52,643.64 ASA/HUC is to perform customer service , clerical and reception duties that support the workflow of the unit, nursing station and the delivery of patient care. The clerical activities include ensuring accurate preparation, processing and standardization of the patient record, and utilization of clinical information systems. Job Description * Assembles/maintains patient records, filing data, and obtaining reports and data necessary for departmental operations. * Greet and assist visitors in a courteous manner. * Answer phones in a courteous manner. * Records/relays messages accurately. * Locates key personnel to direct calls and respond to inquiries. * Makes appointments, booking rooms as necessary. * Prepares and distributes outgoing reports via email and inter-departmental mail. * Maintains department reports. * Operates office machines, such as photocopier, fax machine, and computer. * Orders materials, supplies, forms and services, and completes records and reports. * Utilize clinical and patient information systems to support the delivery of patient care. * Assist in the implementation of specialized projects. Additional Qualifications * High school diploma or equivalent (GED) * Certification with the National Association of Health Unit Coordinators (NAHUC) preferred. * Minimum of one-year healthcare or clerical experience preferred. * Must be able to operate basic office equipment (fax, photocopier, calculator) and demonstrate basic computer skills. * Able to communicate effectively on a wide range of issues with internal and/or external customers, initiate follow-up actions. Able to work with others to accomplish a task or goal, be flexible in work practices, procedures, and/or processes, work efficiently with others to find solutions. * Ability to be honest, to be punctual, and to perform the job in adherence to the highest standards of ethical conduct as defined by the AMC Code of Conduct. * Ability to be accurate in such matters as record-keeping, and to use good judgment when performing the functions of the job or when interacting with others. * Ability to accept direction, carry out orders, to work cooperatively with others and to avoid the creation of unnecessary conflict. * Ability to adhere to AMC's policies, procedures and practices, and to utilize AMC's problem-solving processes for resolving grievances or disagreements. * Ability to independently organize and prioritize work to complete assignments in a timely manner and meet established guidelines. Ability to multitask and gather data from appropriate resources. Thank you for your interest in Albany Medical Center! Albany Medical is an equal opportunity employer. This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that: Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Job Title: Headquarters Administrative Assistant Type: Full-Time, Onsite (Monday-Friday, 8:00 AM-4:30 PM) Company: The Maasai Group Provides full-spectrum administrative support to the NYARNG Recruiting and Retention Battalion, maintaining operational continuity through schedule coordination, records management, and event planning. Key Responsibilities: Support leadership by managing schedules, travel, conferences, and official correspondence. Maintain recruiting records, rosters, and filing systems in compliance with Army protocols. Assist in preparing briefings and logistical materials for official meetings and events. Security and Access Requirements: Must be eligible for CAC issuance, with background checks processed through PSIP/e-QIP and DEERS/TASS. Must complete Army Level I AT training, OPSEC, iWATCH briefings, and annual DoD IA training. Required to adhere to all installation security policies and maintain proper credentials and network access authorization. All use of government systems must be in accordance with COMSEC and PII protection regulations.