Secretary jobs in Birmingham, AL - 214 jobs

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1,700+ employees and 41 locations. Cook's has been servicing customers for almost 100 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Schedule: Flexi Day Shift Under general supervision, work consists of a variety of routine clerical duties in support of office operations. Duties may consist of data entry, posting information to logs, typing labels and forms, maintaining filing system, answering phones, making appointments, copying material, monitoring inventory and other clerical duties of a non-complex nature. Position Requirements: EDUCATION AND EXPERIENCE: High school diploma or equivalent; 1 year clerical experience; must be able to type 40 wpm; successful completion of a credit check using banking industry criteria maybe required in determining the eligibility of candidates. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: None TRAITS & SKILLS: Must be self-directed / self-motivated; must have excellent communication and possess outstanding customer service and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Advanced Administrative Support Specialist We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage their 6-10 years of experience to ensure smooth operations and efficient processes. Key Responsibilities: Calendar and Schedule Management: Independently manage calendars, schedules, and appointments for team members. Optimize time management and prioritize critical tasks effectively. Meeting and Event Coordination: Organize and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions. Ensure all details are managed with meticulous attention to detail. Document Preparation and Editing: Prepare and edit documents, reports, presentations, and correspondence. Demonstrate a high level of proficiency in Microsoft Office Suite and other relevant software tools. Research and Reporting: Conduct research, gather data, and compile reports to support decision-making and strategic planning. Confidentiality and Professionalism: Handle sensitive and confidential information with the utmost discretion. Maintain a high level of confidentiality and professionalism at all times. Financial Support: Assist in budget management, expense tracking, and financial reporting. Ensure accuracy and compliance with organizational policies. Stakeholder Communication: Serve as a point of contact for internal and external stakeholders. Provide exceptional communication and interpersonal support. Qualifications: 6-10 years of experience in advanced administrative support roles. Proven ability to manage complex schedules and prioritize tasks. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Experience in budget management and financial reporting is a plus.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job DescriptionSnelling is recruiting a qualified professional for a Reception/Administrative Support role in the Birmingham area. The Receptionist is the first point of contact for clients, visitors, and staff in a professional accounting firm. This role is essential for managing front desk operations, supporting administrative functions, and ensuring a smooth, organized office environment that enables our accountants to focus on client service and technical work. Salary: $50,000, 1st shift schedule Front Desk Operations Welcome and direct clients, visitors, and staff in a courteous and professional manner. Answer and route incoming calls; manage voicemail and general inquiries, including those from clients regarding tax, audit, and consulting services. Maintain a clean and organized reception area, reflecting the firm's commitment to professionalism. Administrative Assistance Schedule meetings, manage calendars, and coordinate appointments for accountants, auditors, and firm leadership. Prepare and distribute internal communications, client correspondence, and appointment reminders. Assist with document management, filing, scanning, and basic reporting as needed. Order office supplies and coordinate facility maintenance requests. Client Service Support Assist with client intake, including gathering basic information and directing clients to the appropriate staff member. Support the accounting team with administrative tasks related to client engagements, such as organizing tax documents, audit files, and engagement letters. Always maintain confidentiality of sensitive client and firm information. Communicate effectively with staff at all levels to support office operations and client service. Provide general support to accounting, tax, audit, and administrative teams as needed. Participate in team meetings and contribute to process improvement discussions. Qualifications of Reception/Administrative Support role High school diploma or equivalent required; associate's degree or higher preferred. Previous experience as a receptionist, administrative assistant, or office support role, ideally in a professional service or accounting environment. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with accounting software or document management systems is a plus. Ability to handle confidential information with discretion. Positive attitude, adaptability, and willingness to learn new systems and processes. How to Apply: Qualified candidates should email their resume to ************************* for immediate consideration. Resumes will be reviewed promptly, and applicants who meet the criteria will be contacted to schedule an interview. For more information, contact Whittney Taylor at ************. Snelling is a full-service recruiting firm, proudly serving Jefferson and Shelby Counties for 75 years. We place candidates in temporary, temp-to-hire, and direct hire roles. Snelling is a drug-free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients.

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Job DescriptionDescription: Administrative Assistant We are seeking a dedicated and professional Administrative Assistant to support the efficient operation of our daily office functions. This vital role requires a proactive individual with strong organizational skills, excellent communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. The successful candidate will serve as a key point of contact for management, field personnel, and customers, ensuring that all interactions uphold our company's standards of service and integrity. Key Responsibilities: · Provide administrative support to management and staff · Prepare, organize, and maintain documents, spreadsheets, reports, and digital files · Assist with job-related paperwork, work orders, purchase orders, and service logs · Coordinate communication between office personnel and field technicians · Process incoming and outgoing emails, phone calls, shipments, and deliveries · Assist with basic accounting tasks, including invoicing, billing, time entry, basic job costing, and expense tracking · Manage schedules, appointments, and calendars · Maintain office supplies and equipment · Support HR-related functions such as managing employee timesheets, maintaining accurate personnel records, as well as assisting with onboarding materials · Perform additional administrative duties as needed to support daily operations Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence. Requirements: Skills and Qualifications: · High school diploma or equivalent required; associate degree preferred · 1-3 years of prior administrative or office support experience · Proficient in Microsoft Office Suite (Word, Excel, Outlook) · Experience using QuickBooks · Strong organizational and time-management skills · Excellent written and verbal communication skills · Ability to manage multiple priorities and meet deadlines · Demonstrated ability to work independently and collaboratively within a team · High attention to detail and accuracy Preferred Skills and Qualifications: · Experience working in industrial maintenance, construction, or service-based industries · Familiarity with work-order systems, business software, or accounting programs · Ability to multitask effectively and adapt to shifting priorities Join our team and be part of a company that values professionalism, growth, and a positive work environment. We offer opportunities for development and a supportive culture committed to excellence.

Job DescriptionJob Title: Administrative Assistant Position Type: Full-time, Administrative Support Talladega College invites applications for the position of Administrative Assistant. This is a full-time, administrative support position within the School of Social Sciences & Education, providing essential support to the Dean, faculty, staff, and students. The Administrative Assistant will be responsible for a wide range of administrative tasks, including managing calendars, coordinating meetings, handling communications, maintaining records, and assisting with the smooth operation of the School. The successful candidate will possess strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced academic environment.Specific Qualifications: Education: A Master's degree with with a background in education, social sciences, or administrative support. Experience: At least 2-3 years of administrative experience in a higher education or similar professional setting. Experience supporting senior-level administrators or executives is highly desirable. Familiarity with academic environments and a strong understanding of the structure of academic departments or schools is a plus. Other Requirements: Strong organizational and time-management skills, with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with academic scheduling or learning management systems. Excellent written and verbal communication skills. A high level of discretion, confidentiality, and professionalism. Ability to work independently and as part of a team. A strong commitment to diversity, equity, and inclusion in the workplace. Preferred Qualifications: Experience in Higher Education: Experience working in an academic environment, particularly within a School of Education or Social Sciences. Project Management: Experience coordinating or managing projects, events, requisitions, and other initiatives. Technological Skills: Familiarity with academic software (Canvas) and database management tools. Customer Service Orientation: Ability to interact effectively with faculty, staff, students, and external stakeholders. Job Responsibilities: Administrative Support to the Dean: Manage the Dean's calendar, schedule appointments, and coordinate meetings. Assist with the preparation of documents, reports, and presentations for faculty meetings, board meetings, and other administrative purposes. Respond to routine inquiries and requests on behalf of the Dean, directing them to the appropriate person or department. Maintain the Dean's files, records, and office supplies in an organized manner. Complete and maintain all requisitions (Basic Budget/Title III) Create data surveys as needed for accreditation or departmental data (Title II, CAEP, Alabama Department of Education, etc.) Assist with academic advising as needed Complete PAFS & Additional Pay Forms Assist with and maintain Field Experience Data And any other needed tasks as assigned by the Dean of the Division Communication and Coordination: Serve as the primary point of contact for the Dean's office, communicating with faculty, staff, students, and external stakeholders. Draft and proofread correspondence, emails, and other communications on behalf of the Dean. Coordinate logistics for meetings, events, and conferences related to the School of Social Sciences & Education, including room reservations, catering, and participant communications. Coordinate travel arrangements for the Dean and faculty members, including bookings, itineraries, and reimbursements. Event and Program Support: Assist in the planning and execution of departmental or school-wide events, including faculty workshops, student orientations, advisory board meetings, and community outreach programs. Prepare materials for events, such as handouts, agendas, and presentation slides. Manage event RSVPs, attendee lists, and follow-up communications. Student and Faculty Support: Provide support to faculty and students within the School of Social Sciences & Education as needed, including assisting with course scheduling, student records, and special requests. Assist in organizing faculty development activities or professional development workshops. Help monitor student progress and support student engagement initiatives, including communication with academic advisors and faculty regarding student needs. Record Keeping and Data Management: Assist in maintaining academic records, including faculty qualifications, course syllabi, and program documentation. Assist with preparation for accreditation reviews, ensuring that necessary documentation and evidence are properly collected and organized. Assist in preparing reports related to enrollment, graduation rates, or other departmental metrics. General Office Operations: Answer phones, manage email correspondence, and handle other office tasks as needed. Provide general office support, including ordering office supplies, maintaining office equipment, and ensuring the office is running efficiently. Maintain confidentiality and discretion when dealing with sensitive or confidential information. Application Process: Interested candidates should submit the following documents: A cover letter outlining qualifications, relevant experience, and interest in the position. A current resume or curriculum vitae (CV). Contact information for at least two professional references. A brief statement (1-2 paragraphs) explaining why you are interested in supporting academic leadership in higher education and how you would contribute to the success of the School of Social Sciences & Education. Talladega College is an Equal Opportunity Employer and strongly encourages applications from individuals from diverse backgrounds, including but not limited to women, racial and ethnic minorities, and individuals with disabilities.About Talladega College: Talladega College, located in Talladega, Alabama, is a historically Black institution with a mission to provide an inclusive, transformative education for students from diverse backgrounds. The College is committed to fostering academic excellence, leadership, and community service. The School of Social Sciences & Education at Talladega College offers a range of undergraduate programs designed to prepare students for leadership roles in education, social sciences, and related fields. Application Process: Review of candidates will begin immediately. Qualified candidates should forward a letter of interest, résumé, transcript and three (3) professional references to Human Resource Office, Talladega College, 627 W. Battle Street, Talladega , AL 35160 or ************************************************************************* Powered by JazzHR sfz ItbXxTX

Job Description The ideal candidate will not only possess well developed administration skills but also bring ‘added value' to the team with talents in either graphic design, training, marketing or have a tech savvy background. Most important trait of all, you must be a natural ‘people' person with a can-do and will-do attitude. If you are looking for a company where you can grow a long-term career and are seeking a position that offers a diverse array of responsibilities in a very friendly and fast paced environment, please submit your resume and a cover letter describing your ‘added value' talents and what skills and/or personal characteristics you possess that make you an ideal candidate, along with your salary requirements for immediate consideration. The Administrative Assistant provides telephone and administrative assistance to Sales Agents and Management Specific Responsibilities • Answer telephone using switchboard in a courteous, efficient and professional manner, routing all calls proficiently. • Greet and announce visitors in a courteous, professional manner, offering refreshment to each visitor. • Handle process servers according to Marcus & Millichap procedure. • Maintain cleanliness and organization of the reception and conference room areas before and after each meeting, as well as at opening and closing of office. Work with Brokerage Staff to keep all office areas neat, clean and organized. • Process new listings; to include proofing and editing marketing package for superior quality and use of grammar. • Assist Operations Manager in the processing of sold and closed transactions when needed and be cross trained in all transactional processes. • Learn various software programs, company applications and policies/procedures that pertain specifically to Agents and Assistants and conduct training sessions when required. • Be eager to learn new software applications and technical remedies to keep office PC systems updated. • Learn to create high quality marketing materials for agents, i.e.; postcards and flyers. • Perform copying, scanning, proposal binding and print jobs for agents. • Assist Operations Manager in stocking of supplies and maintaining cleanliness of office work areas, maintaining copiers and other office machines, general problem solving Inter-personal Skills • Ability to communicate extremely well with a diverse group of personality types and to teach one-on-one or in a group setting. • Possess a strong desire to learn new concepts and challenge yourself to learn and grow. • Have a natural willingness to be helpful and be very service oriented. Required Knowledge And/or Experience • Strong knowledge of MS Office-Word, Excel, PowerPoint and Outlook • Basic to intermediate knowledge of InDesign software a HUGE PLUS • Strong editing skills, i.e., spelling, grammar, punctuation • 2+ year's administrative experience • 4-year College degree • Some previous experience in a training capacity a plus BENEFITS INCLUDE: • Paid time off such as PTO, sick days, and vacation days. • Health insurance. • Life insurance. • Dental insurance. • Vision insurance. • Retirement benefits or accounts. Paden Enterprises Inc. is a Computer Help and Solutions company that is committed to providing each customer with the highest standard of customer service. Our services range from Sales & Repairs of computers to Surveillance cameras and general network solutions.

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision; this position serves as a lead to other clerical employees. Provides administrative support for the Division Director and the Gastroenterology, Hepatology and Nutrition and administrative support. Acts as a liaison between GI Division and other departments. Provides general clerical support for the Division as requested for task such as Division calendars and other assigned support projects. Position Requirements: Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 50-60 words per minute accurately; (2) demonstrate proficiency in a Windows environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) Must have excellent grammar and spelling skills. Preferred: Knowledgeable of medical office and administrative experience preferred. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: N/A TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Job Description Job Title :: ADMA3 Administrative Assistant3 Contract :: 36 -Months Skills and Responsibilities · This position is responsible for providing support to the Alabama Power Transportation Department. In this role, · the primary responsibilities will be to audit and reconcile freight invoices for SOCO business units and OPCO's, · communicate with freight carriers, communicate with internal business partners, create various reports, order · Department of Transportation permits, provide feedback and follow-up support to internal and external · customers, carriers, field calls from the vendor line, support the Traffic Specialist as well as create and maintain · various weekly, monthly, quarterly or annual reports. JOB REQUIREMENTS: Education · High School diploma or equivalent, college degree preferred. · Must pass the SASS Clerical Test · Experience · General knowledge of Accounting procedures. · Experience with MAXIMO, I EXPENSE, Oracle and other accounting systems. · Proficient in Microsoft applications internet-based websites. Knowledge and Skills · Excellent administrative and customer service skills including having the ability to effectively · communicate with carriers, suppliers, business partners and coworkers. · Excellent communication written and oral. · Excellent organizational and time management skills. KEY JOB RESPONSIBILITIES: · Ability to work safely. · Provide support to the Transportation Department. · Audit, reconcile process freight invoices. · Create various reports using Microsoft Office products. · Communicate effectively with carriers, suppliers, internal business partners coworkers. · Prepare and process corporate card statements. · Be professional. BEHAVIORAL ATTRIBUTES · Must demonstrate behaviors consistent with Southern Style. · Must be a team player. · Must have the ability to work safely. · Must have the ability able to multi-task.

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Providers lead support for support staff. This position provides advanced administrative support for the Pediatric Pulmonary and Sleep division, manages schedules, procedures and additional administrative responsibilities assigned. Under general supervision and with some discretion on prioritizing work and according to established policies and procedures, to provide administrative support to the department physicians, as well as, general operational support to their assigned clinic/department. To coordinate meetings as requested and make travel arrangements. To serve as liaison to other departments. Position Requirements: Required: High school diploma or equivalent and five years responsible clerical experience involving standard secretarial and scheduling duties. Must: (1) type 50 words per minute accurately; (2) demonstrate strong word processing skills, the ability to use calculator and prioritize work; (3) display excellent verbal and written skills; (4) must be able to compose, edit and proofread work Preferred: Prior leadership role or assistant management experience. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: NA TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

Cook's Pest Control, Inc., a family-owned business, has over 300,000 customers, 1650+ employees and 37 locations. Cook's has been servicing customers for over 90 years and is known throughout the Southeast for their integrity, community involvement, and commitment to excellence. With that kind of reputation, it's no wonder we have been named one of the most successful Pest Control companies in the United States! Job Description The Office Specialist is skilled in the day-to-day functions of the office and will perform a variety of office/clerical duties while providing excellent customer service. Responsibilities may range from general receptionist duties to some HR and Accounting functions . Customer Service Answer incoming customer calls and route calls to the appropriate department. Complete initial new customer intake, enter basic customer information and route new customer information to the appropriate sales team member. Respond to customer account and billing questions or concerns. Contact customers regarding invalid payments and funding sources. Accounting Process customer payments received and complete daily bank deposits. Process vendor invoices, submit payment via credit card or submit payment request to Corporate Office as appropriate. Monitor past due accounts and contact customers for collections. Forward accounts to collections agency as needed. Process account write offs and termination of customer accounts as needed. Communicate with District Manager on completion of tasks outlined on the Daily Accounting Checklist. Review payroll and make adjustments as needed. Maintain petty cash. Human Resources Complete full hiring and onboarding process for new employees, including processing background checks, scheduling physical & drug screens, entering employee info into HRIS, and completing new hire paperwork. Assist new and current employees with general HR/Benefits questions. Process monthly employee changes including but not limited to pay rate and status changes. Complete termination process for exiting employees. Manage Workers' Compensation and Auto Insurance claims. Office Management Complete monthly warehouse and office supply order. Order business cards. Qualifications High School Diploma or equivalent Must have excellent customer service skills. Must have excellent computer skills and be familiar with Microsoft Office Suite (Excel, Word, and Outlook). Must have excellent organizational skills, be able to multitask and determine priorities. Must have excellent attention to detail; accuracy of work is highly important. Must have excellent communication skills, both oral and written. Must be able to work well both independently and as part of a team. Ability to adhere to Cook's Grooming policy This position works in an office setting and may be in direct contact with customers. This position requires the employee to sit at a computer for up to 8 hours per day. This position may require light lifting and filing. Saturdays and evening work may be required at times. Additional Information Along with a great place to work, Cook's employees enjoy: Competitive Pay! Health, Dental, Vision, Life, Disability! 401(k) Retirement Plan with Company Match! Paid Time Off - Vacation/Sick Time + Holidays! Mentorship & Advancement opportunities! * Cook's is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Duties and Responsibilities: * Makes arrangements for meeting and trainings, as needed * Provide quality customer service * Serves as the contact person for the Behavioral Health Department/SUD Program * Screen calls, emails, and other correspondence sent from reception * Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator * Functions as administrative support for Director of Behavioral Health and SUD Coordinator * Organize, maintain, and file digital files and records * Prepare and edit correspondence, reports, spreadsheets, and presentations * Complete special projects as assigned * Assisting with other overflow work as directed by the Director of Behavioral Health * Prompt, Regular attendance at the office * Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. * Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information * Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) * Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed * Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health * Receives and processes referrals for the Behavioral Health Department * Completes monthly medicaid verifications for patients enrolled in the Ryan White Program * Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed * Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments * Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: * Knowledge of behavioral health and social work concepts * Excellent organizational, interpersonal and communication skills * Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) * Project coordination experience * Ability to work well with various levels of internal management and staff as well as outside vendors and clients * High level of flexibility and willingness to help with the daily tasks

+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision. **Skills:** + Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.