Secretary jobs in Boise, ID

Starting Hourly Wage: $18.00 per hour The Administrative Specialist provides customer service and performs clerical and administrative support to the Juvenile Probation Department. This position requires a high degree of thoroughness and accuracy. Familiarity with legal forms and procedures is required to perform these duties. The work is performed under the supervision of the Lead Administrative Specialist, but some latitude is granted for the exercise of independent judgment and initiative. The principal duties of this class are performed in a general office environment. Key Responsibilities · Customer Service: o Answers incoming calls and greets walk-ins o Refers youth and families to probation officers o Determines family needs through interviewing and communication exchange · Administrative and Clerical Support: o Provides clerical support to department staff by setting appointments and taking messages o Prepares, distributes department mail o Transcribes recordings into reports for probation officers o Types reports accurately and timely o Edits and formats reports for probation officers o E-files documents o Verifies Juvenile Probation calendar to the iCourt calendars as assigned · Financial and Payments: o Takes payments from youth and families o Manages daily petty cash o Reconciles payments in iCourt and the case management system · Data Entry and Database Updates: o Enters petitions, diversions, and probation violation case information o Scans case-related documents to the Case Management System o Records drug test results and assists probation officers in managing referrals to outside agencies · Other Duties: o Performs all work duties and activities following county policies, procedures and safety practices o Other duties as assigned Qualifications Skills and Abilities: · Legal terminology and legal forms, methods and procedures · Basic bookkeeping skills · Court procedures and practices · Office equipment, practices and procedures · English grammar and punctuation · Department policies and operations as applied to the work performed · Work cooperatively and constructively with fellow workers and members of the public to provide the highest level of customer service · Follow oral and written instructions · Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks promptly · Type a minimum of 50 wpm Special Qualifications · Successfully complete a background investigation · Ability to become a Notary Public Education and Experience · High school diploma or GED equivalency · One to three years of experience in relevant roles or industries Essential Physical Abilities · Clear speech with or without an accommodation, to effectively convey detailed or important instructions or ideas accurately, loudly and/or quickly · Sufficient clarity of hearing with or without reasonable accommodation to enable the employee to hear average or normal conversations and receive ordinary information · Visual acuity, with or without an accommodation, to read instructions, review and organize documents · Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks · Ability to lift to 50lbs Disclaimer: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice. Canyon County is an Equal Opportunity Employer. Employment decisions related to recruitment and selection are made without regard to race, color, religion, sex, national origin, age, disability or genetics.

Provides secretarial/administrative support to the manager band or above. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc. Receives, screens and directs incoming calls, visitors, mail and email. Maintains files, records, calendars and diaries. May arrange business travel, coordinate meeting arrangements, and/or track expenses. Responsibilities Performs general administrative duties for department as required, including preparation of correspondence and documents with confidential information (e.g. email, presentations, reports, etc.). Schedules meetings, maintains calendars, and coordinates events; creates and distributes agenda and meeting summary. May provide support to other administrative and clerical assistants.

Object Technology Solutions, Inc (OTSI) has an immediate opening for Department Admin Support Department Admin Support (onsite) Major Responsibilities: · Role requires basic chemistry knowledge and strong data analysis skills. · Work schedule: 4 days on -site (Mon-Thurs), 1 day remote (Friday). · Position pending budget approval for continuation beyond one year. · Candidates must have: · Basic Excel skills; preference for experience with macros and Power BI. · Familiarity with data automation tools and AI tools like Copilot. · Chemical background or scientific knowledge (e.g., CAS numbers, safety data sheets). · Corporate office or internship experience. · Role involves chemical data cleanup: removing duplicates, updating CAS numbers, ensuring consistency across systems. · Attention to detail and experience with systems like SAP or chemical management platforms is important. · Flexible hours may be needed 2-3 days/week to accommodate international meetings (not later than 8 PM). · Basic administrative and software skills required; training provided for internal systems. · This role will aid in data entry / clean -up of chemical records including reassigning or removing duplicate materials, CAS records, deletion of orphaned records, etc. The person will maintain and update complex files or record systems, including data in SAP and other chemical management systems. The candidate will also help audit completeness and compliance of chemical records to a list of minimum expectations. The role will also support pulling data, completing documentation, and reviewing responses with a team for one or more regulatory reports. Candidate may need to also assist in layout and formatting of various data and writing summary reports. · Associate's degree in a science related field is required with a preference for Chemistry related degree. Some or all completed course work for a bachelor's degree in chemistry, Chemical Engineering, Material Science are strongly preferred. · 3+ years' experience working in an office setting is preferred About us: OTSI is a leading global technology company offering solutions, consulting, and managed services for businesses worldwide since 1999. OTSI serves clients from its 15 offices across 6 countries around the globe with a “Follow -the -Sun” model. Headquartered in Overland Park, Kansas, we have a strong presence in North America, Central America, and Asia -Pacific with a Global Delivery Centre based in India. These strategic locations offer our customers the competitive advantages of onshore, near shore, and offshore engagement and delivery options, with 24/7 support. OTSI works with 100+ enterprise customers, of which many are Fortune ranked, OTSI focuses on industry segments such as Banking, Financial Services & Insurance, Healthcare & Life Sciences, Energy & Utilities, Communications & Media Entertainment, Engineering & Telecom, Retail & Consumer Services, Hi -tech, Manufacturing, Engineering, transport logistics, Government, Defence & PSUs. Our Centre of Excellence: · Data & Analytics · Digital Transformation · QA & Automation · Enterprise Applications · Disruptive Technologies

GAT is seeking a dynamic, dependable, and capable individual to join its team of aviation professionals.GAT offers a wide range of employee benefits to include major medical, 401K Plan, Dental and Vision coverage. Classification: Variable Hour, Non-Exempt Job Summary: Report directly to the General Manager. The primary day to day purpose and focus of this position is largely dictated on the immediate needs of the company. Job Responsibilities: Staffing: Work with the General Manager and HR to ensure staffing levels are maintained and to minimize hourly turnover. Source, screen and interview applicants using the competency-based interview guidelines found in hiring a guide and through the interview process Review and maintain an applicant tracking system Assist management team with maintaining staffing Conduct on-board orientation of new team members. Ensure use, execution, maintenance and administration of the on-boarding process. Investigate the applicability of out-of-scope. Secure customer's approval on the Daily Out of Scope form Daily timekeeping monitoring; identifies and resolves exceptions and obtains appropriate approvals prior to closing payroll for the pay period to ensure accuracy Publish and post memos as requested by management. Maintain a “Read and Initial” communication system and ensure all employees periodically review. Ensure corporate reports are forwarded to Corporate Headquarters, such as payroll change notices, profile changes Assist management with recruiting efforts, which includes coordinating advertising mediums, scheduling and/or conducting interviews, processing new hires, and scheduling classes for training and SIDA training, coordinating drug testing and background clearance Ensure OJI's are properly documented and sent to Corporate Headquarters Assist with purchasing as directed by management. Ensure purchase orders and/or approvals are obtained as required Adheres to company policies and procedures Perform other duties as assigned Requirements: Must have a High School diploma, GED Must be at least 18 years of age Able to proficiently speak, read, and write in English Advanced Excellent computer skill Proficient in Microsoft Word, Excel, and Outlook Previous Administrative and payroll experience preferred Must successfully complete all training requirements and maintain certifications throughout employment Must clear an FBI fingerprint background check and obtain a custom seal Must pass a pre-employment drug screen Work Environment: Able to work and focus in a fast-paced environment Must be detail-oriented Must always be safety-minded while working Effectively communicates instructions, policies, and procedures others can follow Provide positive and constructive feedback Maintains an understanding of and follows all applicable federal, state, airport, and company regulations, policies and procedures GAT Airline Ground Support, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category. GAT Airline Ground Support is a drug-free workplace and conducts random drug tests. Employment with GAT Airline Ground Support is contingent upon a clean driving record, 10-year Criminal History records check, and drug screen as required. You must also have proof of high school or GED completion.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. May also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace.

Title: Project Assistant Hours: 20 Hours per week The Afghan Welcome Center (AWC) is[JB1] a non-political, non-partisan organization dedicated to fostering unity, harmony, and connection among Afghans living in Idaho. AWC supports Afghan refugees as they rebuild their lives by encouraging community engagement, offering programs that build essential skills, and creating spaces where individuals and families feel a sense of belonging. The Center also empowers Afghan refugees to advocate for their rights and participate in local decision-making. Through these efforts, AWC promotes mutual understanding, integration, and collaboration, helping both Afghan families and the wider community thrive together toward a brighter future. POSITION SUMMARY: The Project Assistant at the Afghan Welcome Center (AWC) supports the day-to-day operations and programs of the Center, ensuring it remains a welcoming, inclusive, and well-organized space for the community. This role requires a compassionate and detail-oriented individual with a social worker mindset, capable of multitasking, listening actively, and communicating clearly. The Project Assistant will help coordinate activities, manage the front desk, support and navigate community members, and assist with administrative tasks that keep AWC's programs running smoothly. The ideal candidate is solution-oriented, culturally competent, and empathetic, with a genuine desire to help others grow and succeed. They should be comfortable working independently and collaboratively, available to work weekends, and possess a strong ability to adapt and learn. A background in community work and/or language skills is a plus. This position offers an opportunity to make a lasting impact by helping Afghan families feel at home and fostering positive connections between the Afghan and broader Idaho communities. PRIMARY DUTIES AND RESPONSIBILITIES: Oversee daily operations to ensure a safe, organized, and welcoming environment; Manage front desk functions, including greeting visitors and addressing inquiries; Refer new and existing clients to appropriate case management and resettlement agencies; Coordinate and support the implementation of programs, classes, and community events; Maintain accurate data collection, entry, and reporting systems; Maintain attendance records, schedules, and program documentation; Prepare and process invoices and other administrative duties; Communicate effectively with staff, volunteers, and community partners; Organize volunteers and donation initiatives supporting Center activities; Manage social media updates and assist with communications & community outreach; Maintain inventory of supplies and materials and ensure timely replenishment ; Build and maintain relationships with community partners to strengthen referral networks and service navigation; ESSENTIAL REQUIREMENTS: Must be available to work evenings and weekends to support community programs and events; Strong organizational and multitasking abilities with exceptional attention to detail; Excellent verbal and written communication skills, with the ability to engage effectively across diverse cultures and backgrounds; Proactive and solution-oriented approach to challenges and problem-solving; Ability to manage time effectively, prioritize competing tasks, and meet deadlines; Comfortable working independently and collaboratively in a fast-paced environment; Familiarity with social media management and basic website maintenance preferred; Must have access to reliable transportation; Willingness to complete trauma-informed care training; Completion of a criminal history background check post offer of employment. EXPERIENCE AND EDUCATION REQUIREMENTS: Minimum of two years of experience in customer service, community outreach, administrative support or other relevant field; Proficiency with Microsoft Office Suite, Google Workspace, Adobe, and data management tools; Experience working with a variety of language groups and cultures. WORKING CONDITIONS: General office environment; Some field work: meeting clients, meeting community partners at external locations. PHYSICAL REQUIREMENTS: Actively participate in the classroom work, engage with clients, frequently moving throughout the general shared spaces of our offices. Ability to lift up to 30lbs and move light classroom furniture for setup Communicate with other staff members, students, and volunteers. Must be able to exchange accurate information in these situations. Reasonable accommodations may be made for individuals with disabilities to perform the essential duties of this job. TO APPLY: Complete the required Jannus, Inc. Employment Application available at *************** Please note that a cover letter and resume are required, and applications will be considered incomplete without this documentation. If you need any support completing the application, please reach out to Jannus HR at ************. Applications will be accepted through December 23, 2025. Jannus, Inc. is an Equal Employment Opportunity Employer Jannus does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.

This position provides administrative support to Aldo Cabrini. This role is critical to our member experience and requires a friendly, upbeat demeanor. The incumbent supports the daily operations of the practice, including, but not limited to: answering the phones, meeting/greeting members, handling/distributing postal mail and practice email, ordering supplies, utilizing Thrivent Financial computer systems and programs in support of client relations, and other administrative tasks as assigned. The administrative assistant reports to and is employed by Aldo Cabrini. This position in office out of Meridian, ID. Part time hours of 20-25 a week. Compensation is $18-22/hr. depending on experience. This position does not offer benefits. Job Description Position Roles/Responsibilities/Accountabilities Handles incoming telephone calls to and responds to requests for information Performs routine administrative duties such as maintaining office supplies and processing mail Prepares or coordinates the preparation of routine correspondence, reports, and special projects typically of a routine nature Supports projects, administration of various programs, and processing functions as needed Drive client/member facing activity in the practice by scheduling meetings with client/members on behalf of the practice's Financial Advisors Update the contact management system with client/member contact and preference information Assist in the preparation and follow up for the client/member meetings Provides back-up support on tasks that do not require any type of licensing or registration for other staff members, as needed Participates in the business planning process Completes other miscellaneous tasks as assigned Position Qualifications Previous administrative/secretarial experience desired Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint) or ability to learn Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions Ability to maintain integrity of sensitive/confidential information Tracks practice expenses and oversees the practice bill paying Basic understanding of our products and services, and Thrivent Financial Competencies Planning/Organizing Customer Focus Communication Interpersonal Skills Teamwork and Collaboration Adaptability/Flexibility External/Internal Dependencies Must be able to work with all roles of the practice Must be able to represent the organization in work with external clients Must be able to cultivate and maintain relationships with outside organizations As part of Aldo Cabrini's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records. Determine the need for future access to Wealthscape. All persons with access to Wealthscape are deemed Access Persons and are subject to Compliance with the firm's Code of Ethics which requires all outside brokerage accounts to be maintained at one of the firms designated by TIMI.

Responsible for performing general administrative support tasks involved in an organization. Responsibilities include assisting supervisory and non-supervisory employees with various administrative support tasks. These tasks may include, but are not limited to, general records maintenance, compiling data for reports, assisting with administrative tasks associated with the cost center(s) budget(s), scheduling appointments and meetings, calendar maintenance for one or more employees, preparing/editing presentations, making travel arrangements, greeting/escorting visitors, assisting new employees, duplicating, and other established general administrative tasks. Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company. May assist in supporting the general administrative work for one or more professional employees other than the direct supervisor. The work performed by these employees is predominately general administrative in nature, as opposed to specific administrative tasks that are directly related to a specialty functions e.g., marketing, engineering, human resources, etc. Senior: Applies extensive knowledge of the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments. Qualifications High school education or equivalent; some college level education preferred. Typically requires a minimum of 5+ years general administrative experience, or equivalent combination of experience and college level education. Senior/advanced general administrative skills/ knowledge of most general administrative issues. Usually works with multiple issues/projects and has the experience/ability to support multiple employees' general administrative needs. Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division. Specific advanced level of software skills as required by the work unit/department Additional requirements Highly organized Ability to manage and drive projects Ability to work with multiple partners collaboratively and cooperatively Ability to multitask Great team player with positive disposition Flexibility to work in the Boise office and from home when needed Great communication skills, In person and in written form with world-wide team Able to adapt to changing guidelines and protocols in the office. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionAbout the Role We're seeking a mission-driven Administrative Assistant to support our Behavioral Health (BH) team. You'll be the operational hub for scheduling, coordination, outreach, and resource navigation that connects Service Members and families with behavioral health, medical, and community services. This is an in-person role serving multiple locations across Idaho with occasional support for weekend events. Key Responsibilities Care coordination & scheduling Manage calendars and appointments for BH clinicians; reduce wait times from referral to first contact. Track referrals and follow-ups; prepare concise status updates for monthly reporting. Resource navigation Maintain a current directory of community resources statewide; understand state and federal support programs to enable high-quality referrals. Outreach & events Support welcome-home events, trainings, and community outreach; coordinate logistics with program staff. Member support Assist Service Members and families in connecting to psychological, medical, and financial services; facilitate warm handoffs to providers. Data & reporting Compile monthly progress reports and referral statistics; maintain accurate logs and files. Compliance & confidentiality Handle sensitive information in line with privacy requirements; follow site access and IT/security policies and complete required trainings. Qualifications Experience: At least 1 year in a behavioral health or related setting (admin, care coordination, case management, or health services front office). Highly desired: Experience working with military personnel, veterans, and/or military families. Skills: Strong organization, attention to detail, and follow-through Clear written and verbal communication; comfortable supporting large-group activities Proficiency with office software (scheduling, spreadsheets, databases) Service-oriented, discreet, and calm under pressure Nice to have: Knowledge of statewide community resources. Requirements & Work Conditions On-site presence during core hours with flexibility for events and drill weekends; travel within Idaho as needed. Adherence to facility access rules; completion of required information assurance and privacy trainings. Uphold high standards of ethics, professionalism, and confidentiality. What You'll Achieve Shorten time from referral to first contact and keep clinicians focused on care. Maintain a living map of statewide resources to improve access for rural Service Members. Deliver reliable schedules, clean data, and timely reporting that strengthen program quality. How to Apply Please send your résumé and a short cover letter highlighting your experience with care coordination, scheduling, or community resource navigation.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

TGB3 is seeking to contract an Administrative Assistant to assist practitioners performing Compensation & Pension Exams (C&P) for our military Veterans at various sites throughout the USA. · Length: one year with option to extend · Hours: Mon-Fri, 8a-4p unless otherwise noted; Full Time/40 hours per week · Location: Boise, ID · Pay: $16 hourly · The VA has requested that we have someone for each gender available to accompany Veterans during certain sensitive exams. This position requires a MALE Contract Description Assist Practitioners by performing as a CHAPERONE during the exams. These exams are one-time, non-treatment compensation and pension exams for Veterans. Job responsibilities will include performing ancillary and administrative duties include greeting Veterans, effectively managing office functions, ensuring exam entry is complete, answering the phone, keeping supply inventory current and other duties as assigned. Administrative Assistant Greet the Veterans and show them to the exam room. Be present in the exam room with the Practitioner as a chaperone for all exams on site. Report any no-shows of Veterans to client. Keep the facility tidy. Obtain ancillary results from the practitioners. Track completed and pending exams to ensure they are submitted within 48 hours via the Provider Portal. Education/Qualifications · Qualified candidates must possess a welcoming, friendly and professional disposition as Admin is the first person to be seen by Veteran upon entering facility for appointment. · Prefer medical office, patient interaction experience, but not required. · Qualified candidates must possess organizational and problem-solving skills, exceptional communication, and customer service skills with a strong attention to detail. · Individuals must be able to work independently and as part of a team, have good interpersonal skills and a willingness to be flexible and adapt to changing situations. · Candidates must possess basic computer skills. This job may require sitting and standing for long periods of time, bending, twisting, and occasionally lifting more than 10 pounds. Please send your resume to ******************** along with the best date/time to schedule a call to discuss this contract opportunity. We look forward to working with you, as you work to serve America's Heroes.

Work Arrangement: In-office A Day in the Life: A typical day as a Tax Administrative Assistant might include the following: * Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction. * Serves as part of an administrative team to meet all administrative deadlines and help with in-office coverage during operating hours. * Process and assemble tax returns, extensions, e-filings, and tax organizers. * Prepare, send, and track tax engagement letters. * Prepare correspondence, proofread, and format documents. * Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate. * Work collaboratively to provide overflow and backup support for other team members. * Answers telephones and gives information to callers; routes calls to appropriate personnel. * Professionally interact and effectively communicate with partners, managers, and staff. * Be a positive influence for the administrative team and the tax department. * Utilize tax and accounting software to complete a wide range of tasks. * Completes projects as assigned by the Office Administrator, Partners and Managers. * Fills in for the receptionist and provides other departments with administrative support as needed. * May place orders and stocks office supplies. * Run office errands when necessary. * May assist with set-up of on-site meetings and coordinate catering as needed. * Ensures timely and accurate performance on assigned projects. * Maintains compliance with project budgets, turnaround times, and deadlines. * Must be able to work overtime and Saturdays during the busy tax filing periods. Who You Are: * You thrive in a high-volume, fast-paced work environment. * You are a multi-tasking master, and there has never been a deadline you could not meet. * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team, but also enjoy working alone with limited supervision. * Flexibility to work additional hours if needed during peak periods of the year. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Salesforce, a plus. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * You have a high school diploma and 3+ or more years of experience in administrative support. * Experience in public accounting administration is a plus. * You have strong written and verbal communication skills. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1

Part-time Description Northwest Nazarene University's History, Political Science & Criminal Justice department, along with the Aldersgate Honors College, is seeking applicants for an Administrative Assistant. The ideal candidate is a dependable individual who takes satisfaction in completing tasks and projects, responding to needs, and supporting others in achieving their goals. This is a 9-month, part-time (20 hours per week), non-exempt position. The Administrative Assistant reports to the Chair of History, Political Science & Criminal Justice and the Honors College Director. Essential Functions Perform daily administrative tasks such as electronic and digital document filing, copying, purchasing materials, updating department calendars, submission of facility maintenance requests, answering phones, and emails Assist with university bureaucratic functions, such as academic load sheets and budgets, attend departmental and Honors College meetings to take notes Work with the department and Honors College faculty to provide support with student advising and assessment Coordinate departmental and Honors College events for students Assist in recruitment of students for department and Honors College Perform other duties as assigned Requirements Minimum Qualifications Computer competency, including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn institutional platforms and software Bachelor's Degree Preferred Qualifications 3+ years of experience in an administrative setting Experience in higher education and/or honors college settings

We are seeking a friendly and organized Administrative Support Specialist to manage front desk reception duties and provide essential administrative support. This role is ideal for someone with excellent communication skills, a welcoming demeanor, and a strong ability to multitask. The Administrative Support Specialist will be the first point of contact for visitors and callers, while also supporting office operations through various administrative tasks. This position will need to physically be in the office, Monday through Friday, 8 am - 5 pm, with occasional hour flexing as needed. Duties/Responsibilities: Front Desk Reception: Greet visitors professionally, answer phone calls, and direct inquiries to the appropriate staff members. Communication Support: Respond to emails and messages, providing timely and accurate information. Mail & Phones: Handle incoming and outgoing mail and manage Teams phone system. Document Production: Assist with binding, assembling, and producing documents for various projects. Office Administration: Check coding and sending out client invoices. Code office credit card receipts. Manage supply ordering. Maintain resource calendars for meeting rooms and shared spaces. Office Events: Coordinate Lunch & Learns and assist with planning and organizing office events (such as company parties and company-wide trainings). Travel Arrangements: Plan and coordinate travel logistics for conferences and meetings, including bookings and itineraries. Vehicle Maintenance: Oversee office vehicle maintenance and scheduling. Office Support: Assist with office supply management, mail distribution, and general administrative tasks. Education and Experience: High school diploma or equivalent required 1+ years of reception or administrative support experience preferred. 1+ years of daily use of Microsoft Office is required Required Skills/Abilities: Excellent interpersonal and communication skills with a professional and welcoming demeanor. Strong attention to detail and ability to multitask effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat. Ability to handle confidential information with discretion. Dependable, punctual, and capable of working independently and collaboratively. Event planning or coordination experience is a plus. We are a mid-sized consulting firm providing water, wastewater, civil, transportation, and structural engineering services throughout the West including Oregon, Washington, Idaho, Nevada, and Utah. We provide client-focused solutions in surface water, water and wastewater engineering, as well as transportation planning, roadway, bridges and vertical structures, site civil design, construction management, electrical, controls, and surveying. Our clients include federal, state, and local agencies as well as small and medium sized cities. Our work is never boring and always influences the communities we serve. We take joy in everything we do - from work to play - our staff finds ways to be more human and balanced. Please review the Voluntary Self-Identification of Disability form found here to answer the questions provided at the bottom of the application process. Keller Associates, Inc. is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Receptionist/ Cashier The Auto Ranch Group is looking for a Receptionist/ Cashier to join our Mountain Home location and perform a variety of administrative tasks. Come be a part of our fun, fast-paced, family-oriented team! If you are an enthusiastic self-starter, have strong communication and organizational skills, and possess a confident and outgoing personality, we want to talk to you! The Auto Ranch Group is the fastest-growing independent auto group in Idaho, and is a member of the top “Idaho Private 100” companies. We offer a talented group of automotive industry professionals, ready to support the enthusiastic individual that will join our team. Compensation is competitive, and our benefits are exceptional. If you are ready for a career where you can grow and have new opportunities, we encourage you to apply. Our benefits include: Health Insurance Life Insurance Disability & Accident Coverage Dental Coverage Vision Coverage 401(K) Retirement Plan w ith percentage match Generous Paid Time Off policy Paid Holidays Employee Discounts Paid training programs Monday-Friday Responsibilities Answer dealership group phones, greet and receive prospects and customers Direct customers to the correct department, notify the appropriate person that a customer is waiting, and introduce the customer to the salesperson Work cooperatively with the sales, service, and other internal teams Communicate with callers and visitors in a professional, friendly, and efficient manner Type memos, correspondence, reports, and other documents Assist in scheduling and confirming sales and service appointments Other duties as assigned Qualifications Excellent listening/communication skills, outgoing and positive personality Punctual nature and ability to handle schedule flexibility and dynamic work environment Professional appearance and eager to improve on all aspects Valid driver's license and clean driving record Outstanding organization and time management skills Excellent verbal and written communications skills We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Admin Clerk This position requires an active Public Trust clearance or the ability to obtain a Public Trust clearance to be considered. requires being a US Citizen. Specializes in the ability to track and obtain initial specialty care and deferred to network primary care referrals to include obtaining clear legible reporting, (CLR), from military treatment facilities, (MTF), network and non-network providers. Chasing CLRs NLT 60 days from when the referral was entered or when there is evidence of a claim. Complete CLR upload no later than (NLT) 180 calendar days after the order entry date. Import/scan CLRs into the correct patients' medical record, follow-up with MTF specialty care providers who did not complete CLR referral results in accordance with business rules, and prepare referral management data reports/metrics, using referral tracking data tools. Demonstrate medical ethics, telephone etiquette, office, administrative, and clerical skills to provide positive, courteous, and professional customer service support to patients and staff. Compensation & Benefits: Estimated Starting Salary Range for Admin Clerk: $38,604.80 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Admin Clerk Responsibilities Include: Shall read, understand, speak, and write English fluently. General office administrative and clerical skills to perform receptionist duties and answer telephones. Operational computer skills with general working knowledge of word processing, and Microsoft applications (including Windows, Word, Excel, Outlook). Understanding of medical terminology preferred. Prepare referral management data reports/metrics, using referral tracking data tools. Knowledge of or ability to learn computer applications, such as MHS Genesis preferred. One (1) year of healthcare administrative experience in either an inpatient or outpatient care setting within the last three (3) years required. General medical ethics, telephone etiquette, written/verbal/electronic communication, and customer service skills. Performs other job-related duties as assigned. Admin Clerk Experience, Education, Skills, Abilities requested: High school diploma or General Educational Development (GED) equivalency. College classes or degree preferred. Must pass pre-employment qualifications of Cherokee Federal. Company Information: Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com. #CherokeeFederal #LI #LI-REMOTE Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Similar searchable job titles: Administrative Assistant Office Clerk Receptionist Data Entry Clerk Office Assistant Keywords: Recordkeeping Filing Data Entry Scheduling Office Support Legal Disclaimer: Cherokee Federal is an equal opportunity employer. Please visit cherokee-federal.com/careers for information regarding our Affirmative Action and Equal Opportunity Employer Statement, and Accommodation request. Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal. Please Note: This position is pending a contract award. If you are interested in a future with Cherokee Federal, APPLY TODAY! Although this is not an approved position, we are accepting applications for this future and anticipated need.

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm, we are dedicated to serving the homeowner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry. Position Summary The Branch Administrative Assistant III plays an important role in the organization by performing a number of tasks related to the branch's administrative functions. The role is primarily responsible, under intermittent to low supervision, for performing full administrative duties in support of the branch office by providing customer service, conducting research, preparing reports, handling information requests, ordering supplies and performing clerical functions such as preparing correspondence, copying, filing, faxing, and scheduling meetings. Essential Functions Provide a high level of clerical assistance to Processors as needed, this may include completing special projects, compiling basic reports, ordering insurance, condo certificates, 4506s, FHA Case Numbers, LDP/GSAs, CAIVRs, any Bond Program items, subordination agreements, verifications, appraisals, title and escrow documents, etc. Complete loan file audits, reviewing files for accuracy and completeness; reconcile files with actions when needed, including cancelling files and maintaining records for required time periods. Print and mail disclosure documents. Contact escrow companies in regards to trailing items, tracking items and following up accordingly until all documents are received. Monitor, reconcile, and respond to appraisal and credit report invoice discrepancies. Provide assistance to Branch Manager and Branch Operations Manager as needed. Answer incoming calls, provide responsive and courteous service to callers by providing information or routing them to the appropriate party as needed. Collect, sort, and correctly distribute incoming mail and packages; log all packages per branch procedure. Assist in the preparation and delivery of mailings as needed. Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Partner with IT helpdesk and assist in the troubleshooting of basic office technology issues. Perform general clerical duties and office support, to include, but not limited to: photocopying, faxing, mail distribution and filing. Make copies and prepare other deliverables for meetings and marketing campaigns. Maintain a tidy and comfortable office space by picking up waste, watering plants, tidying kitchen area, refreshing magazines, etc. Compose, type, and distribute correspondence and memos. Coordinate events, meetings, and conferences with cross-functional departments; prepare agendas and set-up meeting facilities as needed. Create and update forms for file flow and efficiency. Perform other duties as assigned. Qualifications High school diploma or equivalent preferred, along with a minimum of four years' experience in an administrative assistant related role(s). Prior experience in Mortgage lending, Finance, or similar field strongly preferred. Prior experience processing or originating loans helpful and strongly preferred. Ability to type 60-70 wpm. Passionate about delivering excellence in customer service. High levels of diplomacy, tact, and confidentiality a must. Demonstrated patience and professionalism when interacting with both internal and external customers. Proficiency with data entry, Microsoft Word, Excel and PowerPoint required. Ability to organize and manage multiple priorities simultaneously. Excellent verbal and written communication required; excellent spelling, grammar, and punctuation skills. Self-motivated with a strong attention to detail. Supervision Intermittent to low supervision required, depending on experience Apply sound judgment in execution of core job responsibilities Requirements Physical: Work is primarily sedentary: general office mobility. The position requires the ability to occasionally lift office equipment and supplies weighing up to 20 pounds. Manual Dexterity: Frequent use of computer keyboard and mouse. Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media. Environmental: Office environment - no substantial exposure to adverse environmental conditions. Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match. Guild Mortgage Company is an Equal Opportunity Employer. Compensation at Guild is influenced by a wide array of factors including but not limited to local and federal minimum wage requirements, education, level of experience, and applicant's geographical location.

Job DescriptionDescription: Kendall Auto Group is looking for an Administrative Assistant to join our Accessories Department. Our Accessories Department is a fast-paced environment serving clients throughout the community. This is an opportunity to join a hardworking team who view the customer experience as a top priority. We are located in a brand new, state of the art, Service Center. Our shop is spacious with 50 bays, allowing technicians to be efficient, with the tools they need. The Accessories Sales area is also spacious with ample work room. All employees can enjoy breaks, or lunch in our large breakroom with plenty of refrigerators, games, and TV so you can “unplug” from work for a bit. Duties will include: Working directly with customers to address and resolve inquiries. Scheduling accessory installations. Coordinating parts and service needs prior to installations. Initiate and reconcile repair orders and We-Owe statements. Issue and track purchase orders. Developing a post-sale process to ensure customer satisfaction. This is an introductory support position. Working conditions are primarily indoors spending up to full work shift working on PC, standing and/or walking for short distances throughout work shift, and frequent use of telephone. Join Kendall Auto Group and START SOMETHING GREAT! We are a family-owned and operated company with auto dealerships in Idaho, Oregon, Washington, Montana and Alaska. Kendall has been selling and servicing vehicles since 1937. Our mission at Kendall is simple: To deliver an unrivaled customer experience. Through our highly motivated, knowledgeable and caring team of professionals, we pledge to listen to and respect your needs. Doing the right thing means more than selling and servicing vehicles. Our progressive attitude means being exceptional stewards of the communities we operate in. It means going above and beyond every day for the people who mean so much to us - our employees and customers. Our employees are members of the Kendall family, who share our same goals and passions. Ideal candidates are confident, driven people who are excited to grow and succeed with one of the most successful automotive dealerships in the Pacific Northwest. We offer eligible employees medical, dental, vision and life insurance, Paid Time Off, a 401(k) plan with company contributions, an entire family purchase plan and much more! If you are looking for a rewarding career, we would like to meet you and start something great! Requirements: Successful candidate will have excellent customer service skills, Microsoft Excel skills, the ability to work calmly and efficiently under pressure and organization skills. Experience in the automotive industry and/or accounting is preferred. A Valid driver's license with driving record acceptable to Kendall insurance company is required.

Job Summary: Responsible for creating a prompt, enthusiastic, and professional first point of contact for all visitors and phone inquiries and complete administrative tasks as outlined below in support of the Operations and Leadership teams. Essential Functions : Welcome and greet all visitors to the building and connect them with the appropriate individual. Answer all incoming calls and transfer to the appropriate individual or take a message, if necessary. Ensure messages are routed to the appropriate person in a timely manner. Process incoming mail and deliveries and distribute to appropriate locations/individuals; including distributing live payroll checks to Human Resources as soon as received in mail. Guide candidates to submit applications online, as needed. Review production schedules and track to ensure correct work orders are ready on a daily basis, print work orders for production team, print Vehicle Identification Number (VIN) stickers for trailers, and create packets with work order. Prepare work order and inspection sheets for scanning, scan work order and inspection sheets and place in appropriate file, rename work orders electronically. Ensure the copier, VIN printer and postage machine are in good working order and replace paper and toner as needed. Contact technical support when required. Organize purchases of office supplies. Manages breakroom food / drink orders along with any other facility vendors and services as needed. Supporting sales in shipping functions, as needed. Assist in other areas and perform other duties, as needed. (This is not intended to be a comprehensive list of activities, duties, or responsibilities required for this job.) Qualifications and Requirements: Must have prior customer interface experience and demonstrate a solid customer service mindset. Strong computer skills with a working knowledge of Microsoft Office, Visual, and related software Excellent communication skills, both written and verbal Bilingual (Spanish) is a plus High school diploma/GED required; Associates degree in business related field or equivalent (Preferred.) Excellent communication skills both written and verbal with professional phone etiquette. Highly motivated self-starter. Empathy. Treat all individuals with respect and dignity. Active learner. Continuously expand knowledge. Flexibility. Be open to change and willing to continually improve. Benefits Medical Insurance (PPO and HDHP options) Dental Insurance Vision Insurance Critical Illness Insurance Accident Insurance Supplemental Life Insurance (Employee, Spouse and Children) 401(k) contribution after 30 days + company match on first 3% Weekly Accrued PTO Company Paid Short Term and Long Term Disability Company Paid Life Insurance ************* Novae LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Novae LLC complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.