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How to hire a secretary-book keeper

Secretary-book keeper hiring summary. Here are some key points about hiring secretaries-book keeper in the United States:

  • In the United States, the median cost per hire a secretary-book keeper is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new secretary-book keeper to become settled and show total productivity levels at work.

How to hire a secretary-book keeper, step by step

To hire a secretary-book keeper, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a secretary-book keeper:

Here's a step-by-step secretary-book keeper hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a secretary-book keeper job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new secretary-book keeper
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    Before you post your secretary-book keeper job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a secretary-book keeper for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them a secretary-book keeper to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a secretary-book keeper that fits the bill.

    This list presents secretary-book keeper salaries for various positions.

    Type of Secretary-Book KeeperDescriptionHourly rate
    Secretary-Book KeeperBookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.$14-23
    Accounting TechnicianAn accounting technician is responsible for evaluating financial information procedures to support accounting and taxation tasks, verifying the accuracy of account statements for the reference of accountants. Accounting technicians manage the payroll processes, generate invoices, perform account reconciliations, analyze account receivables, prepare budget reports, and monitor the company's financial transactions... Show more$14-25
    Accounts Payable AdministratorAn accounts payable administrator is a professional who reviews and verifies the invoices of suppliers and grants payment requests. Accounts payable administrators must prepare invoice batches and input them in the accounts payable module of the financial information system every day to ensure that payments meet weekly and monthly deadlines... Show more$15-25
  2. Create an ideal candidate profile

    Common skills:
    • Customer Service
    • Process Payroll
    • Financial Statements
    • Bank Deposits
    • General Ledger
    • Financial Reports
    • Bank Accounts
    • Financial Transactions
    • Bank Statements
    • Financial Data
    • Journal Entries
    • Balance Sheet
    • Accounts Receivables
    • Accounts Payables
    Check all skills
    Responsibilities:
    • Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
    • Develop and present PowerPoint presentations to national and international audiences.
    • Manage revenue ledger including other subsidiary ledgers and responsible for the reconciliation of various income accounts to ensure accuracy of postings.
    • Complete Y/E adjustments and prepare information for CPA to complete corporate taxes.
    • Compile available records to complete accounts for CPA to file multiple prior year taxes.
    • Prepare, control, balance and check for various accounts using Peachtree.
    More secretary-book keeper duties
  3. Make a budget

    Including a salary range in your secretary-book keeper job description helps attract top candidates to the position. A secretary-book keeper salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

    For example, the average salary for a secretary-book keeper in Michigan may be lower than in Alaska, and an entry-level secretary-book keeper usually earns less than a senior-level secretary-book keeper. Additionally, a secretary-book keeper with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

    Average secretary-book keeper salary

    $39,370yearly

    $18.93 hourly rate

    Entry-level secretary-book keeper salary
    $31,000 yearly salary
    Updated December 17, 2025

    Average secretary-book keeper salary by state

    RankStateAvg. salaryHourly rate
    1California$45,538$22
    2Washington$45,148$22
    3Illinois$44,514$21
    4New Jersey$43,818$21
    5Tennessee$41,569$20
    6New York$41,093$20
    7Oregon$39,027$19
    8Georgia$37,926$18
    9Texas$36,914$18
    10Wisconsin$35,565$17
    11Florida$35,518$17

    Average secretary-book keeper salary by company

    RankCompanyAverage salaryHourly rateJob openings
    1VR Business Brokers$40,247$19.35
    2nate$40,152$19.30
    3Randstad North America, Inc.$39,670$19.0711
    4Paradies Lagardère$38,146$18.341
    5Express Employment Indy South$33,104$15.927
  4. Writing a secretary-book keeper job description

    A secretary-book keeper job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a secretary-book keeper job description:

    Secretary-book keeper job description example

    Join a winning team at a growing firm! Bodine Perry, a certified public accounting firm with nine office locations in Ohio, Indiana, Pennsylvania, and Florida, is committed to providing the highest quality accounting, auditing, tax, and business advisory services to our clients. Our firm employs more than 150 team members with a wide range of experience and skills, serving businesses in various industries. We’re looking to add a full-time Bookkeeper to our collaborative team in Pittsburgh, PA!

    Some of the specific duties are as follows:

    • Process payroll for clients
    • Report monthly, quarterly, and annual payroll taxes
    • Report CAT Taxes quarterly and annually
    • Maintain general ledger, bank reconciliations, loan schedules, and assets
    • Pay bills and make and record deposits
    • Prepare 1120/1120S/1065/1040 tax returns
    • Make various tax payments for clients, as needed (BWC, ODJFS, Ohio Business Gateway, etc.) via EFTPS
    • Other duties as assigned.

    Candidate must possess the following qualifications:

    • QuickBooks and QBO Certified
    • Experience working with multiple clients at once
    • Proficiency with Adobe Acrobat
    • Proficiency with all Microsoft applications
    • Experience with Thomson Reuters Accounting Suite including: Ultra Tax, Fixed Assets CS, GoFileRoom, AdvanceFlow, FirmFlow, and Accounting CS is a plus.
    • Ability to multitask and prioritize
    • Strong organizational skills and attention to detail
    • Demonstrates ability to take initiative and exercise time management skills
    • Possess good analytical and problem solving skills
    • Prior experience working in a Firm is highly desired
    • Ability to work overtime during tax season and other peak times throughout the year, as needed
    • High school diploma required; two-year degree in Accounting or an equivalent field desired but not required

    We value our team members and offer a very completive salary and benefits package including health insurance, 401(k) match, generous paid time off, paid continuing education, reasonable seasonal hours, and paid time for involvement in community networking events. Bodine Perry is an equal opportunity employer and offers a relaxed, enjoyable, inclusive, and supportive work environment where we believe in and respect a work-life balance for our team. A full listing of team member benefits can be found below:

    • Generous paid time off
    • Paid holidays
    • Flexible schedule
    • 401(k) Plan with generous company match
    • Health, vision, dental, life, and disability insurance options
    • Ability to contribute to firm growth
    • Annual performance reviews
    • Accumulated comp time during tax season

    EOE

    Pay: $17.00 - $20.00 per hour

    Benefits:

    • 401(k)
    • 401(k) matching
    • Dental insurance
    • Flexible schedule
    • Health insurance
    • Life insurance
    • Paid time off
    • Paid training
    • Professional development assistance
    • Retirement plan
    • Vision insurance

    Physical Setting:

    • Office

    Schedule:

    • 8 hour shift
    • Monday to Friday

    Supplemental Pay:

    • Bonus pay

    Experience:

    • QuickBooks: 1 year (Preferred)
    • Bookkeeping: 3 years (Preferred)
    • Public Accounting: 1 year (Preferred)

    License/Certification:

    • QuickBooks certification (Preferred)

    Work Location: One location

    Powered by JazzHR

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  5. Post your job

    To find secretaries-book keeper for your business, try out a few different recruiting strategies:

    • Consider internal talent. One of the most important talent pools for any company is its current employees.
    • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any secretaries-book keeper they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level secretaries-book keeper with the right educational background.
    • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.
    Post your job online:
    • Post your secretary-book keeper job on Zippia to find and attract quality secretary-book keeper candidates.
    • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
    • Post a job on free websites.
  6. Interview candidates

    To successfully recruit secretaries-book keeper, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new secretary-book keeper

    Once you've selected the best secretary-book keeper candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a secretary-book keeper?

Recruiting secretaries-book keeper involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

The median annual salary for secretaries-book keeper is $39,370 in the US. However, the cost of secretary-book keeper hiring can vary a lot depending on location. Additionally, hiring a secretary-book keeper for contract work or on a per-project basis typically costs between $14 and $23 an hour.

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