Secretary jobs in Boynton Beach, FL

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

We are seeking an experienced Administrative Technician to join the team in Juno Beach, FL. This role requires a professional who can manage advanced administrative tasks, handle sensitive information with discretion, and provide high-level support to business leaders in a dynamic environment. Key Responsibilities Perform advanced, diversified, and confidential administrative duties supporting business operations. Prepare, interpret, and produce reports addressing reporting issues and data trends. Conduct analysis and participate in special projects to improve workflows and processes. Respond to information and data requests, ensuring accuracy and timeliness. Recommend and document enhancements to internal procedures and administrative systems. Provide comprehensive scheduling, calendaring, and coordination of meetings and deliverables. Arrange travel logistics and coordinate staff events and functions as needed. Prepare presentations, spreadsheets, and reports; proofread and format written materials. Collaborate and align with other administrators to ensure leadership consistency and communication. Maintain confidentiality of all information and coordinate with both internal and external stakeholders, including government personnel. Qualifications Education: Associate's degree preferred; equivalent combination of education and relevant work experience accepted. Experience: Minimum of 5 years of administrative support experience in a professional or corporate environment. Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). Strong analytical skills and ability to develop reports and presentations. Experience managing calendars, travel, and project coordination. Soft Skills: Excellent communication, organization, and multitasking abilities. Strong attention to detail and confidentiality. Ability to work independently and collaboratively under general supervision.

One of our clients is looking for an Operations Assistant (Bilingual in Spanish/English) in Opa-Locka, FL. Duration : 12 Months Pay Rate : $20/hr. Shift : 8 am to 5 pm Number of Opening : 1 Responsibilities The Operations Assistant plays a key role in supporting daily operational activities and ensuring smooth workflow across the department. The Operations Assistant will be responsible for managing and processing equipment returns within the system, ensuring that all documentation is complete and accurate. In addition, the role involves assisting customers by responding to inquiries both in person and over the phone, providing timely and professional support to address their needs. A major part of this role includes maintaining and scheduling weekly driver routes to ensure efficient service delivery and timely operations. Qualification The ideal candidate must be highly detail-oriented, capable of managing multiple tasks simultaneously, and able to perform effectively in a fast-paced, dynamic environment. Strong communication skills, reliability, and the ability to work collaboratively with the team are essential for success in this role. This position requires basic computer proficiency and strong data entry skills to accurately process and record information. Candidate should be bilingual in English/Spanish. Education High School Diploma Job Type: Contract Work Location: In person

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager. The Schedule is Monday thru Friday, 8 am -5 pm. Responsibilities include: Daily interaction and proper communication with employees and management alike. Personnel functions which relate to driver qualification and personnel files. Professional phone etiquette, answering phones. Qualified candidates will: Have 2+ years of administrative experience in Transportation. Be familiar with Microsoft Office programs. Have a focus on customer service. Be able to work in a fast-paced environment. Bilingual is an A plus but not required. Must be a self-starter and able to work independently as the Manager travels frequently. We Offer: Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly! Medical, Dental, and Life Insurance benefits after 30 days! 401(k) with company match! 2 Personal Holidays after 6 months Paid vacation after 1 year PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only. Please apply by submitting your resume. CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace. Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Experience: DOT (Department of Transportation) regulations: 2 years (Required) Ability to Commute: Jupiter, FL 33478 (Required) Ability to Relocate: Jupiter, FL 33478: Relocate before starting work (Required) Work Location: In person

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

📊 Business Operations Coordinator 📍 Pompano Beach, FL | Full-Time | On-Site 🎓 Ideal for Recent College Graduates (Entry-Level | Training Provided) This is an entry-level business operations role designed for a recent college graduate looking to start their career inside a fast-growing e-commerce company. You'll support day-to-day operations by running reports, reviewing error logs, tracking issues, and helping teams maintain clean, accurate data. The role is highly detail-oriented and analytical, with exposure to real operational systems, reporting, and decision support across the business. If you're organized, curious, and enjoy working with data, systems, and structure, this role is a strong launchpad into operations, analytics, marketing, or finance. What You'll Do: Run daily and weekly operational and business reports Review error logs, identify patterns, and flag issues for the appropriate teams Track recurring issues and support data cleanup and reconciliation Work in Google Sheets / Excel to support reporting and basic data analysis Document processes and assist with workflow and process improvements Provide cross-functional operations support across marketing, finance, and operations Additional support responsibilities: Help with scheduling and booking travel for managers (we'll teach you how) Assist with simple office projects (Google Docs, spreadsheets, organizing supplies) Keep the office organized, efficient, and running smoothly Occasionally appear in casual brand content or social posts (optional, if you're comfortable) What We're Looking For: Friendly, reliable, and eager to learn Organized and able to juggle multiple priorities Comfortable with computers and business tools (email, Google Docs, spreadsheets) Strong attention to detail - you notice when numbers, reports, or data don't look right Interest in beauty, fashion, or lifestyle is a plus - but not required What You'll Gain: Your first real role inside a fast-growing e-commerce business Hands-on experience with business operations, reporting, and process improvement Exposure to how data and systems support decision-making On-the-job training - no prior business experience required A supportive team that wants you to grow and take on more responsibility over time Growth Path: This role is designed as a starting point, not a dead end. Strong performers can grow into more advanced roles as they develop skills and take on responsibility. Potential progression includes: Business Operations Coordinator → Operations Analyst → Senior Operations / Analytics / Finance Role Growth is based on performance, curiosity, and reliability - not tenure alone. ✨ One Last Thing… You don't need years of experience or a long resume. If you're dependable, detail-oriented, and excited to start your professional career in a business-focused, analytical role, this is a great place to begin.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

We have an exciting opportunity to join our team as a Faculty Group Practice Secretary I - Intake/Scheduler. This position will be based in Boca Raton with the flexibility to support all practices across Palm Beach County as operationally needed. The Faculty Group Practice Secretary I will perform a variety of front-end administrative tasks to support practice operations including greeting patients, answering calls, scheduling patient appointments and other administrative duties as needed. Job Responsibilities: Schedules appointments for visits, treatments, and procedures Reviews appointment confirmation responses and manages waitlists Communicates to patients on upcoming scheduled visits, including instructions, preparation, and forms Obtains authorizations for services as needed Answers calls and takes messages. Addresses questions or routes messages to appropriate contact in a clear and timely manner Handles faxes and mail Prepares standard letters and forms as needed Administrative Physician and Practice Support Demonstrates knowledge of the organization's patient experience expectations and Service Standards and incorporates them in to the performance of duties. Supports patient access activities (i.e. greets patients, collects information, answers questions, requests for assistance are directed to proper individual, etc.). Answers phones and screens incoming calls. Provides information, take messages, or redirects calls to the appropriate person. Maintains cooperative and professional relationships with physicians, nurses, and office staff. Exercises skill in prioritizing assignments in order to complete work in a timely manner when there are changes in workload, assignments, pressures of deadlines, competitive requirements, and/or a heavy workload. Demonstrates communication skills: using appropriate vocabulary and grammar when obtaining and conveying information to patients, physicians, nurses, and staff at various levels; in person, over the phone, in writing, and in electronically sent messages. Participates in training staff in registration and office policies and responsibilities. May assist, provide guidance and/or train less senior staff. Reviews all assigned in-basket messages and patient emails before routing to the appropriate provider which includes staff messages, appointment notifications, etc. Provides patients with non-clinical instructions for any upcoming appointments/procedures. Promotes the use and sign-up of MyChart. Follows scanning guidelines and best practices for importing outside documents- results, records, forms, etc. Reviews the waitlist periodically and ensures patients are being called and offered appointments. Responsible for rescheduling patients when physicians are out or blocking their schedules. Organizes and distributes mail and faxes. Has a general knowledge of the practice/physician specialty including conditions and treatments and scheduling scripts. Manages the physician's calendars including creating and sending calendar invites. Releases medical records in accordance of HIPAA and FGP ROI procedures. Documents disclosures in Epic and fulfills requests within a 10 day timeframe. Processes incoming and outgoing documents via paper and electronic records. Scans, uploads and forwards appropriate information within EPIC. Completes forms legibly and accurately. Forwards areas requiring clinical information to LPN, RN or Licensed Provider. Secures appropriate signatures and forwards documents/forms to correct destination. Follows up with the physician on any outstanding messages related to patient care. Answers patient questions to ensure understanding and patient satisfaction, or refers them to more senior level staff. Maintains confidentiality on matters to which they are privileged. Refers all questions/queries related to medical diagnosis or treatment to RN/provider. Refers Surgical and Infusion scheduling to Senior Medical Secretary. Prepares routine memoranda letters, labels, routine manuscripts, correspondence and other documents as needed. Reviews work for accuracy and completeness. Receives prescription refill requests, locates requested prescription in EMR, and tasks RN, LPN, or Provider to evaluate, set up and/or process for renewal. Communicates with pharmacies and patients to clarify prescription questions and/or concerns, related to patient demographic, insurance, and status information. Refers questions related to prescription information to RN/LPN/Provider. Initiates and follows-up on pre-authorizations and appeals and arranges peer-to-peer communication when require. Responsible for Patient, Referral and Authorization work queues. Obtains and documents referrals received in EPIC. Collaborates with other NYU Langone sites to ensure seamless continuation of care. Remains current on latest best practices, policies and protocols (including workflow updates, FOCUS trainings, and job-related tasks). Maintains cleanliness of both personal and patient space, including waiting areas and restocks supplies as needed. Communicates with patients, providing all scheduling instructions, clarification, updates on status or changes and answering related questions for any upcoming appointments/procedures. Communicate with patients regarding status of referrals and/or authorization. Assists with the completion of special projects, reports and activities. Ensures requested and related information is accurate and complete. Brings any problems or questions to supervisor attention. Serves as NYU Langone Health Faculty Group Practice Brand Ambassador by upholding the NYULH Mission, vision and values and promoting excellence in the patient experience, during every encounter. Drives consistency in every patient and colleague encounter by embodying the core principles of our FGP Service Strategy CARES (Connect, Align, Respond, Ensure, and Sign-Off) Greets patients warmly and professionally, stating name and role, and clearly communicates each step of the care/interaction as appropriate Works collaboratively with colleagues and site management to ensure a positive experience and timely resolution for all patient interactions and inquiries whether in person, by phone or via electronic messaging. Proactively anticipates patient needs, and participates in service recovery by applying the LEARN model (Listen, Empathize, Apologize, Resolve, Notify), and escalates to leadership as appropriate. Shares ideas or any observed areas of opportunity, to improve patient experience and patient access, with appropriate leadership. (i.e. ways to optimize provider schedules, how to minimize delays, increase employee engagement, etc.) Partners with Patient Access Center and Central Billing Office team members to support collaboration and promote positive patient experience. Takes a proactive approach in ensuring that practice staff are fully versed in the Access Agreement gold standard principles. Performs other related duties as needed by providers and supervisor. Minimum Qualifications: To qualify you must have a High School Diploma. Excellent organizational, interpersonal and verbal and written communications skills and strong customer service orientation required. Basic knowledge of word processing, spreadsheet, database and Internet applications required. Light, accurate keyboarding skills required. Ability to complete multiple tasks efficiently and thrive in a team work environment which pursues a positive patient care experience. Preferred Qualifications: Preferred Qualifications:Intermediate knowledge of computer-based scheduling and appointment programs strongly preferred. Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Florida provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Florida is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. View Know Your Rights: Workplace discrimination is illegal."

If you look all around you, you'll see there are signs of all types everywhere. You will never be bored working in the sign industry as even the smallest of jobs, up to very large projects, are unique and highly customized. FASTSIGNS is the franchise industry leader with over 700 locations in many countries worldwide. We have the most extensive training programs both online and in-person in the industry. Working for FASTSIGNS will allow you to grow your personal and business skills. At FASTSIGNS we pride ourselves on the best customer service in the Sign Industry and to prove it we survey our customers to ensure we constantly improve our service. Our ideal candidate for this position is someone who is outgoing, responsive, eager to learn and has the ability to build relationships. Great listening skills, documentation and organization are highly valued in candidates for this position. You will learn to prepare estimates, implement work orders and ensure timely delivery of finished orders. You will be involved in daily team meetings, execute business and marketing plans, and be intimately involved in the success of the FASTSIGNS Center. We are not just looking for just anyone to fill this position, we are looking for someone that believes they are the best! We don't consider this position as an entry-level we consider the position a stepping stone for any individual who wants a career path and personal growth in their life. If you think you have what it takes to be successful in this dynamic industry we encourage you to apply. Are you that person? POSITION DESCRIPTION Under the guidance of the Franchisee and Convention Directors, the Center Manager performs a wide range of duties related to staffing and personnel, sales and marketing, inventory management, customer service and satisfaction, store accounting and billing. The Center Manager is ultimately responsible for the efficiency, profitability and overall performance of the center. RESPONSIBILITIES Recruit, hire, train, motivate, review, schedule, coach and terminate employees. Schedule and facilitate staff meetings and sales meetings. Facilitate daily production meetings with staff to review work in process. Monitor and manage subcontractor payments in accordance with cash flow, scheduled payments, and approved invoices Oversee overall schedule and workflow between sales and production (i.e., comparing WIP to production). Manage team of customer service representatives/administrative assistants and provide necessary training in work processes Manage all company shared emails for incoming and outgoing correspondence Evaluate and maximize quality customer service and customer satisfaction. Monitor and train employees in company Brand Standards. Implement and support center marketing programs. Develop and manage in-center direct marketing; manage database accuracy and efficiency. Manage the inventory purchasing process. Handle large custom orders or “house accounts” as needed; determine pricing, order materials and schedule work. Review orders for accuracy as needed with sales staff. Expedite production when needed by assisting the department with the overflow work. Manage center maintenance including cleanliness, safety and organization. Resolve customer satisfaction issues. Monitor and/or perform center opening and closing procedures. Complete reports as necessary (i.e., daily and weekly sales reports, daily closing, royalties due, direct marketing response tracking). Monitor WIP Summary accuracy and Monitor Key Performance Indicators Promote and encourage the brand mentality of “Everybody Sells” through recognition and incentive programs. Adhere to all company policies, procedures and business ethics codes. TYPICAL DEMANDS Ability to deal with a variety of emotions when making business decisions. Emotional maturity and stability needed. Ability to handle several projects concurrently utilizing the full range of resources available. Ability to resolve problems, handle conflict and resolve complex communication issues in a calm manner. Ability to communicate providing verbal feedback in a professional manner. Ability to handle multiple tasks to the best of ability and as efficiently as possible LEVEL OF AUTHORITY Hiring and termination responsibility for all CSR and Production positions. Reports directly to Franchisee, and Company Directors. Compensation: $50,000.00 - $100,000.00 per year At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Job Description Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. This position is responsible to order and stock supplies through the IMMS system and office supply vendors, inventory/cycle count, maintaining PAR monitoring items for expiration. Oversees the orderliness of the nurses' desk areas and orders forms and other clerical supplies. Position Qualification: Completion of an approved program for unit secretaries, or equivalent experience preferred Prior Secretary Tech/CNA experience preferred Certified Nursing Assistant certification preferred Strong computer and typing skills. Working knowledge of medical terminology. Ability to perform effectively in fast-paced, stressful environment. Required Licenses/Certifications: High School diploma or equivalent Current BLS certification form the American Red Cross Communication Skills: Ability to effectively communicate in writing and orally with all levels of the organization Palmetto General Hospital is proud to be a minority organization. Diversity, equity, inclusion and belonging are at the foundation of the care we provide, the community services we support and all our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, and or expression or any other non-job-related characteristic. Must clear background and drug test required.

Performs varied responsible clerical or secretarial work, which includes administrative responsibility. General and specific assignments are received and are typically performed under minimal direct supervision, allowing for the use of independent judgment. Performs a variety of responsible duties relative to the municipal services of the department to which assigned. Interprets departmental operations, policies, and procedures and disseminates relevant information. * Answers a variety of correspondence. * Establishes and maintains a variety of complex records and reports. * Computes and compiles data. * Prepares forms independently and composes letters. * Sets up and maintains files. * Schedules meetings for the supervisor and advises the supervisor of meetings and events. * Refers callers to other employees, officials, or departments as needed. * Operates various office machines, word processing, and data entry equipment. * Takes minutes of conferences, meetings, and official functions. * Performs related work as required. Education * High school diploma or equivalent. Experience * Three years of secretarial, clerical, and typing experience. * A comparable amount of training and experience may be substituted for the minimum qualifications. Licenses and Certifications * Possess a valid Florida Driver's License Key Competencies * Strong knowledge of municipal operations, including licensing, personnel, purchasing, record keeping, and related administrative functions. * Skilled in business arithmetic, written communication, and English usage. * Able to follow complex oral and written instructions and prepare professional correspondence and reports. * Demonstrated ability to use Microsoft Word, Excel, and Outlook effectively. * Exercises sound judgment and decision-making in accordance with departmental policies and regulations. * Builds and maintains effective working relationships with colleagues and the public. Work Days/Hours : Monday - Thursday, 7:00 a.m. - 6:00 p.m. Job Status: ( X ) Full-time ( ) Part-time/temporary Department/Number: Engineering/3010 Pay Plan/Grade: 50/19 The City of Pompano Beach welcomes everyone who would like to become a member of our team and who wants to "Do Good". The City does not discriminate on the basis of race, color, sex, age, national origin, disability, religion, genetic information, marital status, political affiliation, sexual orientation, gender identity, familial status, or other circumstances and characteristics protected by state or federal law. The City promotes diversity of culture, background, thought, and ideas. The City strives to make inclusion a part of everything we do and strives for a work environment that creates a sense of belonging for everyone. Need help applying? Visit the Online Employment Application Guide for detailed instructions on how to complete and submit your application.

NorthStar Memorial Group is seeking a motivated, bilingual Clerical & Admin Specialist with the Memorial Plan group of funeral homes in Miami. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction. Responsibilities * Maintain Master files (e.g. creating/providing copies, merging/duplicating, keeping track, and scanning master files into HMIS.) * Operate a telephone system handling a large call volume * Ensure that all invoices are double-checked for accuracy and coded before being forwarded to the accounts payable department * Assist with the preparation and ordering of materials needed by leadership such as park brochures, business cards, name badges, training materials, etc. Qualifications * 1+ years of administrative support experience * Computer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software) * Ability to work well in a team-based environment * Ability to learn new software and conduct new tasks * Professional communication and organizational skills * Valid driver's license * High School Diploma or equivalent Compensation * $15.00-$18.00/hr. Benefits * Medical, Dental, and Vision Insurance * Health Savings Account (HSA) * Life Insurance * 401(k) with Employer Matching We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.

Store Administrative Support Specialist The Store Administrative Support Specialist provides essential administrative, HR, and operational support to keep the store running smoothly and in alignment with company standards. This role manages office tasks, scheduling, reporting, onboarding coordination, and communication between the store and the corporate office. The position is ideal for someone detail-oriented, organized, and comfortable supporting multiple departments in a fast-paced retail environment. Key Responsibilities Manage day-to-day store office operations, including email, documentation, communication flow, and administrative tasks. Serve as the central liaison between the store, corporate departments, vendors, and service providers. Support HR processes such as onboarding, I-9 verification, disciplinary forms, performance evaluations, and confidential personnel documentation. Oversee weekly scheduling process, ADP timekeeping, PTO, and labor-related deadlines while partnering with department managers to resolve issues. Review and maintain key reports and communicate updates, expectations, and deadlines to store leadership and department teams. Serve as the point of contact between the store and Purchasing team, assisting with ordering issues, delivery tracking, vendor communication, and discrepancy follow-up. Coordinate repair and maintenance requests and track service tickets. Ensure pricing signage, TPRs, and item updates are executed accurately and in partnership with the Pricing team. Support the Store Manager with operational projects, audits, seasonal programs, and corporate initiatives. Maintain strong organizational systems and ensure company standards are consistently upheld Perform additional office operations tasks as assigned. Qualifications & Skills Required 3+ years of experience in retail administrative support, retail office support, HR support, or office management Strong computer skills (ADP, POS systems, scheduling software, Excel, Outlook, or similar programs) Excellent communication skills - clear, professional, timely Highly organized with strong attention to detail and follow-through Ability to multitask, prioritize, and meet deadlines Comfortable working with multiple departments and managers Preferred Experience in grocery, specialty market, food retail, or hospitality Familiarity with pricing systems, ordering software, and/or vendor communication Understanding of store operations or multi-department workflows Working Conditions Office-based role in a fast-paced retail environment. Ability to sit and work on a computer for extended periods. Occasional lifting of up to 25 lbs. Why Join Joseph's Classic Market? At Joseph's Classic Market, we take pride in delivering exceptional quality, value, and customer service. As a Store Administrative Support Specialist, you'll play a vital role in supporting daily operations and helping our teams succeed. You'll join a family-owned business where your contributions matter, your ideas are valued, and your work directly impacts the success of the store. Benefits Include: Positive Work Environment Competitive Pay Health, Dental and Vision Insurance 401(k) Plan Paid Time Off & Personal Days 20% Employee Discount Interview Process At Joseph's Classic Market, we utilize VidCruiter as part of our interview process. This platform allows candidates to complete video interviews at their convenience, giving our hiring team the opportunity to better understand your experience and qualifications early in the process. Employment Eligibility Joseph's Classic Market participates in E-Verify to confirm work authorization for all new employees. As part of the hiring process, employment eligibility will be verified through the U.S. Department of Homeland Security and the Social Security Administration.

Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc's appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Work occasionally requires more than 40 hours per week to perform the essential duties of the position. Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more. Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving. Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Litigation Assistant required immediately for National firms Fort Lauderdale, FL office. As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters. The Day-to-day On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will: Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Proofread documents and check for appropriate formatting, spelling and grammar. Maintain good public relations with clients. Review all incoming mail, distribute to teams as needed and upload to the DMS. Prepare documents and packages for mail, messenger and overnight delivery. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed. Enter attorney time. Send time entry reminders. Process client billing. Assist with review and edit of bills as necessary. Schedule appointment and make arrangements for meetings, conferences and travel. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services). Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys. Other duties and projects as assigned. You Have A minimum of 5 years of litigation secretarial experience. (Insurance Defense experience is a plus). Strong proofreading skills, attention to detail and solid grammar/spelling skills. High degree of proficiency with Microsoft programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Familiarity with iManage, Compulaw or similar technology. The ability to organize, prioritize and meet the demands off multiple attorney assignments. Flexibility to work overtime occasionally. Good attendance and punctuality.

Performs difficult skilled administrative work and high-level technical work administering payroll. Additional work may include purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision. * Prepares statistical reports for supervisors. * Maintains pay, leave, status change, deductions and related payroll records, including time pool donations. * Make changes to payroll file; updates payroll related files. * Prepares payroll records including deduction records and related payroll reports. * Compiles and processes payrolls and deductions. * Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks. * Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections. * Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance. * Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions. * Prepares special event pay. Related tasks: * Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables. * Prepares requisitions, special purchase orders and purchase orders for purchases. * Assists with budget forecasting and preparation as needed. * Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public. * Composes correspondence as needed. * Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc. * May maintain department employee personnel files. * Checks and verifies items received and processes invoices for payment. * Performs related tasks as required * Preparation of FEMA reports, payroll, damage * Signature authority $2,500 * Charge card purchasing Knowledge of: * The payroll system and benefit program administration * Bookkeeping terminology and methods * Applicable collective bargaining agreements * Standard office procedures, practices and equipment Skilled in: * The use of data processing equipment Ability to: * Establish and maintain effective working relationships with City officials, associates, and the general public * Follow detailed and written instructions * Type accurately at the rate of 40 WPM * Pass clerical test at time of application * Prepare payroll and financial records and reports * Any combination of education and experience equivalent to graduation from high school. * Three (3) years of administrative office support. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items: * Criminal Background Check * Employment Verification * Education Verification * Reference Checks * Motor Vehicles Report (MVR) Check * Credit Check * Fingerprinting * Polygraph * Neighborhood Check * Drug and Alcohol Screen SPECIAL REQUIREMENTS: * Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.