Secretary jobs in Brick, NJ - 1,633 jobs

A leading financial institution is seeking a Private Equity Fund Admin Associate to manage daily client deliverables for Private Equity fund administration. The role encompasses maintaining books and records, calculating management fees, and overseeing capital events. Candidates should have a CA/CPA qualification, 4+ years of experience in fund administration, and proficiency in accounting for complex transactions. Strong communication and team collaboration skills are essential for managing client expectations and resolving issues effectively. #J-18808-Ljbffr

The Site Operations Administrator serves as a trusted partner to the Site Leader and Leadership Team, ensuring seamless day-today operations, coordination of key priorities, and effective communication across the site. This role requires strong organizational skills, attention to detail, and the ability to anticipate needs and follow through with professionalism. Responsibilities include managing schedules, communications, site events, and cross-functional coordination; handling confidential information; supporting budget and vendor processes; and fostering a positive, efficient workplace for employees and guests. Success in this role requires dependability, proactive problem solving, and a collaborative mindset. You'll bring energy, judgment, and a service-oriented approach to help create clarity and connection in a fast-paced, growing environment. Administrative & Organizational Support - Provide general administrative support to the Site Leader, VP of Operations, Site Leadership Team, and other team members as needed. Maintain calendars, monitor key deadlines, and anticipate scheduling conflicts. - Identify urgent tasks and route or manage them appropriately. - Draft, proofread, and format documents and presentations with strong business writing skills. - Maintain integrity of electronic document structure for the department. - Comply with all company policies and procedures. Meeting & Event Coordination - Plan and coordinate on-site and off-site meetings, including scheduling, venue selection, contracts, materials preparation, audio/visual setup, and catering needs. - Support onboarding activities, including site tours, workspace setup, and coordination of trainings for new hires. - Work closely with site communications and operations teams to ensure smooth guest and visitor experiences. Travel & Expense Management - Arrange and manage domestic and international travel, including itineraries, accommodations, and transportation. - Monitor and process travel or other expense reimbursements in a timely manner. Project & Process Support - Track project timelines to ensure on-time completion, anticipating and mitigating issues. - Suggest and implement process improvements when applicable. - Coordinate activities across multiple sites Office & Vendor Management - Ensure office and site are organized, stocked, and properly maintained. - Manage payments and invoices from outside vendors. Work Environment + This role requires working 100% on-site. Job Type & Location This is a Contract position based out of Princeton, NJ. Pay and Benefits The pay range for this position is $37.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Princeton,NJ. Application Deadline This position is anticipated to close on Jan 27, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment. About the Role This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner. Details: Hours: 9:00am-5:30/6:00pm (flexibility required, especially with travel) Compensation: $90,000-$110,000 base (paid hourly) + overtime eligibility + discretionary bonus Location: Hudson Yards, NYC (Onsite 5 days) Responsibilities Include: Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes Extensive domestic and international travel coordination (business + occasional personal) Expense report preparation and processing Acting as a trusted gatekeeper handling sensitive and confidential matters Supporting onboarding, technology setup, and office operations Assisting with presentations, reports, and executive materials Coordinating security-related events and trainings Office organization, supply management, and special projects as needed Providing occasional personal assistance, including private travel arrangements Requirements: 3-5+ years of executive-level administrative experience Experience supporting multiple senior executives Exceptional professionalism, discretion, and maturity Strong organizational skills with the ability to multitask and prioritize Excellent written and verbal communication skills Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus) Comfortable in a fast-paced, high-expectation environment Bachelor's degree required What We're Looking For: Someone who genuinely loves administrative work, is a team player with no ego, and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Legal Secretary - Corporate & Real Estate Our client is a top law firm with offices in NYC. They are seeking a Legal Secretary to support a Schedule: Monday-Friday, 9:30 a.m.-5:30 p.m. (non-exempt) Hybrid: One assigned remote day per week (Monday or Friday) Key Responsibilities Document Production & Formatting: Prepare, edit, and proofread correspondence, agreements, closing documents, amendments, term sheets, and ancillary materials (Word, PDF; track changes, redlining). Matter Management: Open/close files; maintain electronic and physical records; ensure naming conventions and version control; coordinate e-filing and document routing. Scheduling & Coordination: Manage complex calendars, meeting logistics, and travel; schedule closings; coordinate with clients, counterparties, and internal teams. Billing & Timekeeping: Enter partner time; prepare prebills; handle expense reports and vendor invoices; follow up on approvals and deadlines. Closing Support: Assemble closing binders/checklists, signature packet distribution, DocuSign routing, and post-closing deliverables; liaise with title companies and lenders as needed. Client Service: Serve as point of contact to clients and external counsel; respond promptly and professionally; maintain confidentiality. Administrative Support: Handle phones, mail, scanning, copying; prepare engagement letters; assist with conflict checks and new matter intakes. Compliance & Best Practices: Adhere to firm policies, e-filing protocols, and data security standards. Qualifications Experience: 3-5+ years as a legal secretary/assistant in corporate and/or real estate practices within a law firm or in-house legal department. Technical Skills: Advanced Microsoft Word (styles, TOC, compare), Outlook (calendar/inbox management), Excel (basic spreadsheets), PDF tools (bookmarks, combines), and familiarity with document management systems (e.g., iManage/NetDocs) and time/billing software (e.g., Elite/3E/Aderant). Communication: Excellent written and verbal skills; strong proofreading and formatting accuracy. Organization: Exceptional attention to detail; ability to prioritize, meet deadlines, and manage multiple partners. Professionalism: Discretion with confidential information; client-service mindset; consistent follow-through. Plus (nice to have): Experience with real estate closings, title/lender coordination, corporate entity formations, DocuSign, and basic Excel-based closing index maintenance. Compensation: $85,000-$110,000 (commensurate with experience)

Executive Assistant Finance and Investment firm is looking for an experienced Executive Assistant. In this role, the Executive Assistant will provide comprehensive Administrative assistance to a Senior Executive and his team. Responsibilities Include: Provide comprehensive administrative support Coordinate complex, senior-level internal/ external meetings and conference calls Handle a high volume of phone calls and interacts with high level business leaders in a professional and effective manner Prepare presentations and other materials for meetings Maintain complex and extremely detailed calendars and prioritizes meeting requests and related logistics Coordinate domestic travel arrangements Process and track expense reports Personal assistant tasks as needed Qualifications Include: Bachelor's Degree preferred Minimum of 3 years of administrative experience Requires excellent interpersonal and communication skills Ability to maintain high standards despite pressing deadlines Demonstrates high degree of integrity and confidentiality Strong organizational skills Team player with a positive attitude Strong proficiency in MS Word, Excel, PowerPoint and Outlook

Firm Ranking: AmLaw100 Firm Legal Secretary (Trust & Estates) Target Salary: $75,000 - $100,000 with Overtime and Bonus eligibility Onsite Logistics: Hybrid Essential Functions Create, edit, format and proofread documents. Prepare legal documents for e-Filing and filing via PACER. Communicate to and on behalf of the attorneys using firm technology. Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters. Review proformas and edit bills according to client billing arrangement. Enter, track, and coordinate new client/matter information. Edit and coordinate client pitches with Marketing Department. Maintain InterAction and/or Extranet data. Maintain and monitor attorney calendars. Coordinate and/or book travel arrangements. Prepare, track, and maintain attorney expenses in Chrome River. Organize and coordinate conference calls and client meetings. Skills/Qualifications 5+ years of legal secretarial or assistant experience , specifically in Trusts and Estates. Associates degree preferred; Notary Public is a plus. Experience in a legal environment or professional services preferred. Ability to draft correspondence. Ability to read, create, proofread and transcribe documents. Proficient in Microsoft Suite (Word, Excel, Outlook, Teams), Chrome River, InterAction, and Carpe Diem.

Reporting Relationships: TheAdministrative Assistant reports to the Program Director. Principal Duties and Responsibilities: Under the general supervision of the Program Director, Administrative Assistants are expected to perform the following principal duties and responsibilities. Provide administrative support to the Program Director and Director of Social Service. Prepare communications, such as memos, emails, invoices, reports and other correspondence Act as primary point of contact for the Program Director and respond to internal and external department requests General administrative duties such as copying and transmitting documents using various media. Handle office petty cash funds as the custodian, with oversight from the Program Director. Assist the Program Director with tracking time and attendance of employees, as requested. Provide timely reminders to the Program Director of key deadlines/trainings/events Assist the Program Director with the submission of employee program access to external departments, as requested. Organize and maintain files and databases in a confidential manner Coordinate and schedule meetings, conference calls, prepare agendas, reserve and prepare meeting rooms/facilities. Screen phone calls, redirect calls, and take messages Attend staff meetings and supervisory sessions, take minutes for meetings as required. Schedule all office equipment repairs and servicing as needed. Ensure that fax and copy machines are in working condition. Receive invoices from contracted security and review for accuracy Order, receive, track, store and distribute office supplies. Perform other tasks and assignments as requested. Minimal Qualifications: Degree Requirement: Bachelor's degree in a related field with at least one (1) year experience in a professional setting or, Associate degree with at least two (2) years of relevant experience in a professional setting or. High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries - Required Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation being offered for this role is $61,552. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity Employer AAPCI is committed to providing Equal Employment Opportunity to all qualified applicants without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

Requisition #: 7353 # of openings: 1 Employment Type: Full time Permanent Category: Non-Bargaining Workplace Arrangement: In-Office Fund: 1199SEIU National Benefit Fund Job Classification: Exempt Responsibilities: • Provide administrative support to the Senior Manager and Retired Members Department (RMD) Coordinators • Answer and direct phone calls, manage emails, and handle incoming and outgoing mail. • Coordinate in-person and virtual meetings via Zoom/Teams, manage shared calendars, and arrange meeting rooms and catering as necessary • Organize and book travel accommodations for staff and management, following the Fund's guidelines • Assist in proofreading and preparing quarterly communications to retirees and assist with the preparation of monthly activity reports • Proofread all forms of communication and electronically file Oracle submissions, documents, memos, and communication shared internally/externally • Monitor and maintain office supplies, ensure equipment is operational, and coordinate service and repairs with vendors • Prepare meeting minutes and agendas • Maintain shared drive information, databases, contact lists, and other important information Qualifications: • High School Diploma or GED required; • Minimum one (1) year of administrative experience in a general office environment required • Working knowledge of Benefit and Pension Funds Benefits • Knowledge of Retiree Health Pension Benefits, Retiree Members Programs and Activities • Excellent verbal and written communication skills: must be able to establish priorities, meet deadlines and multi-task • Basic skill level in MS Office Suite, Oracle, IronClad • Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands • Must be able to work with older individuals, have empathy and Patience • Must be able to interact and communicate with individuals at all levels of the organization in a professional manner

The Opportunity: A global insurance defense firm in lower Manhattan is seeking an experienced Legal Secretary for a long-term temporary assignment. The hourly rate is up to $35 hourly. This hybrid role requires three days in the office and two days remote. During the initial training period, in office, onsite attendance will be required Monday through Friday. Primary Duties: The Legal Secretary will provide comprehensive administrative and secretarial support, with a strong understanding of litigation and insurance defense procedures. Additional duties include the following: Provide secretarial and administrative support to attorneys and staff. Organize and maintain legal files, case lists, calendars, and data management. Assist with motion practice, discovery, exhibits, and legal budgets. Draft, redline, and prepare legal documents, including discovery pleadings. Manage and respond to emails on behalf of multiple attorneys, prioritizing high volumes of correspondence. E-file federal and state motions (NY court experience required; NJ experience a plus). Maintain calendars and schedules for attorneys and staff. Handle client reception, phone inquiries, and communication. Sort and distribute incoming mail and packages. Order and manage office supplies and inventory. Prepare and coordinate legal correspondence and reports. Perform additional administrative tasks as needed to support the team. Requirements: Minimum 2-5 years of legal secretarial or administrative support experience in a defense law firm or corporate legal department. Strong typing skills: fast and accurate. Knowledge of litigation procedures and processes; experience with insurance defense highly desirable. Prior e-filing experience for federal and state motions (NY courts required; NJ is a plus). Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Experience with legal management programs such as iManage and billing software. Excellent oral and written communication skills. Exceptional organizational skills, attention to detail, and ability to prioritize tasks. Strong time-management abilities and ability to work independently in a fast-paced environment. Professional demeanor and excellent client service skills. The Partnership - Benefits: ABA-MEC Medical Benefit PEP 401k Paid Time Off Frink-Hamlett Legal Solutions is an equal employment opportunity employer and all applicants will receive consideration for employment without discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation or citizenship status.

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

We are currently looking for an Administrative Assistant to support our Manhattan Facilities team. This would be a full-time, Monday-Friday, opportunity based out of our Columbus Circle location, supporting our Regional Director and the facilities department. Why Join ADAPT? It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities. For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth. SUMMARY Under the direction of program leadership, the Administrative Assistant IV serves as an administrative professional and "office manager" for departmental operations. This role provides high-level administrative support to the Program Director and leadership team, ensures smooth day-to-day office operations, and supervises other administrative assistants within the department, if applicable. The Administrative Assistant IV is responsible for coordinating workflows, overseeing clerical processes, and ensuring efficiency, accuracy, and excellent customer service in support of ADAPT's mission. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties and responsibilities of the Administrative Assistant IV will include, but are not limited to, the following: Provides supervision, coaching, and mentoring to administrative assistants, if applicable. Oversees general office operations, including scheduling, supplies, recordkeeping, and facilities-related administrative tasks. Provides high-level administrative support to the Program Director and leadership team, including calendar management, meeting preparation, and correspondence. Greets and assists visitors, staff, families, and persons supported with professionalism, respect, and confidentiality. Answers and screens calls, emails, and inquiries; ensures timely and accurate responses or referrals. Coordinates and tracks staff attendance, leave requests, and timekeeping records; verifies accuracy for payroll submission. Maintains and organizes departmental filing systems, ensuring records are accurate, accessible, and compliant with organizational requirements. Oversees the preparation and submission of purchase requisitions, monitors delivery of supplies and equipment, and reconciles packing slips/invoices with Purchasing. Manages petty cash and reimbursement processes, maintaining accurate records and ensuring accountability. Coordinates and assists with department communications, including preparing reports, memos, and presentations. Supports the organization of meetings, trainings, and events; prepares materials, arranges logistics, and ensures effective execution. Provides orientation and on-the-job training for new administrative staff to ensure consistency in office procedures and standards. Collaborates with other administrative assistants and departments on cross-functional assignments. Ensures compliance with modern office procedures, organizational policies, and confidentiality standards. Performs other related duties and special projects, as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED required; some college or secretarial/administrative coursework preferred. Minimum of 3-5 years of progressively responsible administrative experience; prior supervisory experience strongly preferred. Strong knowledge of modern office practices, business correspondence, and record-keeping systems. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with virtual collaboration tools (e.g., Zoom, Teams). Excellent organizational skills with the ability to manage multiple priorities and deadlines. Strong interpersonal and communication skills, both written and verbal. Ability to handle sensitive information with the highest level of discretion and confidentiality. Strong problem-solving skills and ability to work independently with minimal supervision. Commitment to modeling ADAPT's values of inclusion, respect, and collaboration. COMPENSATION: $18.99/hour + Industry-Leading Benefits for all full-time employees. At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture. ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

We are seeking an Administrative Assistant to support one of offices in the Manhattan Market. This position will provide general administrative support to the Senior Managing Directors, Office Managers and Agents. This opening requires in person work in the office for the following: 5 days per week Monday to Friday from 9:30 am to 5:30 pm. **Responsibilities include, but are not limited to:** + Order, maintain, and restock inventory of office supplies, beverages, and kitchen supplies. + Prepare and type board packages, mailing labels, and other documentation. + Provide general admin duties, such as, typing, filing, copying, faxing, mailings, etc. + Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed. + Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment as needed. + Be proficient in all Corcoran's proprietary systems to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation. + Basic operational understanding of office printers and copiers, changing toners as needed. + Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives. + Attend all Sales Meetings and produce accurate minutes for meetings for distribution. + Back up to the Office Services Coordinator with processing outgoing USPS mail, UPS, and messenger services. + Back up to the other Administrative Assistants as needed. + Assist with special projects as needed. **Job Requirements:** + Bachelor's degree or equivalent; may consider candidates without a degree given applicable work experience. + 1+ years of experience in a customer centric business environment with administrative duties. + Proficiency in Microsoft Office Suite. + Excellent interpersonal skills both verbal and written. + Diligent with excellent organization skills. + Ability to interact with both internal and external customers at all levels. + Professional demeanor and ability to defuse difficult situations in a calm manner. + Ability to prioritize and be flexible with changing business needs in a high-paced team environment. + Physically able to bend, stoop, climb, walk, and lift & carry heavy objects (up to 20 lbs). Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity t Project Assistant, Development, Assistant, Real Estate, Property Management, Business Services

Our client, a Community-Based Violence Prevention Program, is seeking an Administrative Assistant to support their team. The Administrative Assistant plays a vital role in supporting program operations, documentation, and compliance. This position is responsible for maintaining program records, supporting billing and reporting requirements, and providing administrative support to program leadership and staff. The role also assists with marketing materials, coordination with partner agencies, and general office operations. This is a hands-on, in-person role that requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Location: Bronx, NY (In Person) Employment Type: Full-time Salary Range: $50,000 - $60,000 (commensurate with experience) Key Responsibilities Execute daily administrative and office management tasks Provide administrative support to program leadership Maintain youth participant files, databases, and program records (electronic and hardcopy) Produce monthly billing documentation and milestone reporting in compliance with contracts Ensure quality assurance documentation meets regulatory standards Maintain organized filing systems and databases Serve as the primary point of contact for incoming calls and messages Assist with marketing materials, program forms, and social media support Support correspondence with partner agencies, including juvenile justice entities Manage office supplies and inventory Assist with grant writing and contract compliance Conduct weekly reviews of database entries and contract performance Qualifications Strong administrative and writing skills required Bachelor's degree preferred or equivalent administrative experience Proficiency in Microsoft Word and Excel Experience with billing, invoicing, and milestone tracking Experience working with database systems Highly organized, detail-oriented, and able to multitask under deadlines Bilingual English/Spanish preferred Familiarity with community-based programs is a plus Additional Details Schedule: Monday-Friday; some evening and occasional weekend hours required Work Location: Bronx, NY (in person) Benefits Include: Health and dental insurance 401(k) with matching Paid time off

The Administrative Assistant provides high-level administrative and operational support to attorneys and/or senior professionals, ensuring the efficient day-to-day functioning of the office. This role requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Provide administrative support including calendar management, meeting coordination, travel arrangements, and expense processing. Prepare, edit, and format correspondence, reports, presentations, and other documents with a high degree of accuracy. Answer and direct phone calls, manage email correspondence, and serve as a professional point of contact for internal and external stakeholders. Maintain and organize electronic and physical files, ensuring confidentiality and compliance with firm policies. Coordinate logistics for meetings, conferences, and client events, including room scheduling and materials preparation. Assist with timekeeping, billing, and expense reporting as applicable. Monitor office supplies and coordinate with vendors to ensure operational continuity. Support ad hoc projects and provide backup coverage for other administrative staff as needed. Qualifications 3+ years of administrative or executive support experience, preferably in a professional services or legal environment. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skills. High level of discretion in handling confidential and sensitive information. Proven ability to manage competing priorities and meet deadlines independently.

The Site Operations Administrator serves as a trusted partner to the Site Leader and Leadership Team, ensuring seamless day-today operations, coordination of key priorities, and effective communication across the site. This role requires strong organizational skills, attention to detail, and the ability to anticipate needs and follow through with professionalism. Responsibilities include managing schedules, communications, site events, and cross-functional coordination; handling confidential information; supporting budget and vendor processes; and fostering a positive, efficient workplace for employees and guests. Success in this role requires dependability, proactive problem solving, and a collaborative mindset. You'll bring energy, judgment, and a service-oriented approach to help create clarity and connection in a fast-paced, growing environment. Administrative & Organizational Support * Provide general administrative support to the Site Leader, VP of Operations, Site Leadership Team, and other team members as needed. Maintain calendars, monitor key deadlines, and anticipate scheduling conflicts. Identify urgent tasks and route or manage them appropriately. Draft, proofread, and format documents and presentations with strong business writing skills. Maintain integrity of electronic document structure for the department. Comply with all company policies and procedures. Meeting & Event Coordination Plan and coordinate on-site and off-site meetings, including scheduling, venue selection, contracts, materials preparation, audio/visual setup, and catering needs. Support onboarding activities, including site tours, workspace setup, and coordination of trainings for new hires. Work closely with site communications and operations teams to ensure smooth guest and visitor experiences. Travel & Expense Management * Arrange and manage domestic and international travel, including itineraries, accommodations, and transportation. * Monitor and process travel or other expense reimbursements in a timely manner. Project & Process Support Track project timelines to ensure on-time completion, anticipating and mitigating issues. Suggest and implement process improvements when applicable. Coordinate activities across multiple sites Office & Vendor Management * Ensure office and site are organized, stocked, and properly maintained. * Manage payments and invoices from outside vendors. Work Environment * This role requires working 100% on-site. Job Type & Location This is a Contract position based out of Princeton, NJ. Pay and Benefits The pay range for this position is $37.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Princeton,NJ. Application Deadline This position is anticipated to close on Jan 27, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

Reporting Relationships: Program Assistant report to the Program Director. The Program Assistant is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee, and financial information. Principal Duties and Responsibilities: Under the general supervision of the Program Director, the Program Assistants are expected to perform the following principal duties and responsibilities. Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities. Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms. Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities. Ensure office functions are efficient and operate smoothly. Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner. Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner. Related duties are performed completely, on time and accurately. Performs other related duties as may be requested by immediate supervisor. Minimal Qualifications: Degree Requirement: High School Diploma with at least three (3) years of relevant experience in a professional setting. Other Qualifications: Exemplary emotional intelligence and attention to detail. Ability to communicate effectively, strong interpersonal and written communication skills. Ability to work independently and meet key deadlines Strong organizational and attention to detail skills Comfortable with fast paced, start-up culture Confidentiality, Privacy and Professional Boundaries- Required. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of New York State and City pay transparency laws. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individuals' competencies, education/professional certifications, qualifications/experience and performance in the role. Compensation The base salary compensation range being offered for this role is $46,355. Benefits AAPCI provides a competitive benefit package which includes the following (eligibility requirements apply): • Health and Welfare Benefits: Medical (including prescription coverage), Dental & Vision • Commuter Benefits • Employee Assistance Program • Paid Holidays, Annual Paid Time Off (23 days) • Life Insurance • Long Term Disability • Retirement Benefits Plan (403B) • You may also get your college student debt forgiven tax free on Federal Direct Loans created under the College Cost Reduction and Access Act of 2007, PSLF, if you work full-time and after making 120 qualifying monthly payments under a Qualifying Repayment Plan. Equal Employment Opportunity AAPCI is an equal employment opportunity employer, and understands that embracing our differences makes us a stronger, better agency. We appreciate the importance of having a workforce that reflects the various communities in which we work and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, gender identity, veteran status, marital status or any other characteristics protected by law. "AAPCI is subject to, and in compliance with, the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors. AAPCI will consider requests for reasonable accommodations consistent with applicable law and the New York City Order of the Commissioner of Health and Mental Hygiene to Require COVID-19 Vaccination for City Employees and Certain City Contractors."

We are seeking to fill a Project Assistant opening in our New York office to support two fast paced executives. The team is seeking someone who will handle the day-to-day operations and functions of an executive. The position offers the opportunity to directly collaborate with industry leaders in the fields of architecture, design and real estate. Having a proactive and positive attitude, a thorough understanding of discretion and poise is vital. **Candidate must have the following qualities:** + Self-starter + Capable of prioritizing and balancing project timelines + Strong written and verbal communication skills + Analyze, organize and prioritize task list **Responsibilities include, but are not limited to the following:** + Pro-actively handling calendars and inboxes, coordinating travel arrangements, maintaining files and contacts, crafting/proofreading memos, retrieving messages and preparing expense reports + Assist with all preparation for meetings + Researching comparable properties + Creating and altering excel spreadsheets + Maintaining a filing system in a fast-paced environment + Answer calls and respond to clients in a professional manner + Other duties as assigned **Preferred Qualifications:** + Bachelor's or equivalent degree required; may consider candidates without a degree given applicable work experience + 1 to 3 years of proven experience in a customer facing business environment with administrative duties, preferably in the Real Estate Industry + Strong organizational skills + Ability to interact successfully with both internal and external customers at all levels. + Proactive nature with in-depth ability to coordinate and effectively handle and prioritize multiple tasks efficiently + Strong computer skills with advanced knowledge in Word, Excel, Outlook, and Power Point + Professional demeanor and ability to defuse emotional situations in a calm manner + Strong interpersonal skills and good judgment + Ability to work independently with minimal direction to achieve accomplishments + Exposure to Adobe Creative Suite preferred Corcoran Sunshine Marketing Group, Corcoran's new development division, is the new development market authority, leading the industry as its most innovative and effective marketing and sales organization. With over 30 years of experience and sales in excess of $40 billion, Corcoran Sunshine is the recognized leader in the research, planning, marketing, and sale of luxury residential development. Corcoran Sunshine represents a curated collection of the most desirable new addresses throughout the United States and in select international locations. Corcoran Sunshine is a subsidiary of Anywhere Real Estate Inc. Anywhere Real Estate Inc. (************************ **(NYSE: HOUS) is moving real estate to what's next.** Home to some of the most recognized brands in real estate Better Homes and Gardens Real Estate (*********************** , Century 21 (*************************** , Coldwell Banker (******************************** , Coldwell Banker Commercial (****************************** , Corcoran (************************** , ERA (********************* , and Sotheby's International Realty (*********************************** , we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world. **At Anywhere, we are empowering everyone's next move - your career included.** What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. **We pursue talent** - strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. **We value our people-first culture,** which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report (********************************************************************** . We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including: + Great Place to Work + Forbes World's Best Employers + Newsweek World's Most Trustworthy Companies + Ethisphere World's Most Ethical Companies EEO Statement: EOE including disability/veteran