Secretary jobs in Brookline, MA

About Asbury Herb Chambers is part of Asbury Automotive Group (NYSE: ABG), a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer . At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. . Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.

Pay range: $15.50-$16 hourly About Us ADESA, a Carvana-owned company, currently operates in over 50 locations throughout the US. Our auto auctions some up to 200 acres, provide a wide array of vehicle services including repair, reconditioning, and auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team Reporting to the Lot Manager or other designated manager, assist with the outside functions to support lot movements and general operations to support auction activities before, during, and after sale day. Responsibilities Assist in assuring vehicle inventory is in the proper designated areas of the lot or shops. Apply appropriate numbering and tagging for lot and shop identification Locate, number and move vehicles to designated area on the Lot Confirm vehicle mileage, make year and VIN Communicate with shop and operations teams to ensure an efficient flow of inventory from vehicle check in, inspections, shops and auction sale line until vehicle is checked out Assist with physical inventory on a periodic basis Use electronic devices to scan inventory and record movement of vehicles on property Flag vehicles, add final stickers, mark numbers on windshield and place on spot for the sale Take photos of vehicles as needed Track missing units and assist with locating vehicles for customers Use PC to look up vehicle information and update vehicle data May ensure arbitrated units are restocked into inventory and proper announcements are made May identify and add/verify vehicle announcements and reports are accurate for pre-sale May make basic vehicle diagnostic determinations to determine if a vehicle needs to be moved to the Mechanic Shop May operate gas dollies, lock out tools, or jump packs May coordinate a sale lane on sale day Any other duties assigned by the designated manager Skills and Attributes Team player who can collaborate well with multiple departments, customers and vendors Strong customer service skills Proven ability to multitask while maintaining attention to detail Proven ability to manage deliverables and metrics against aggressive targets and timelines Qualifications High School diploma or GED preferred Automotive/auction experience preferred Ability to work in a fast-paced environment Effective interpersonal skills Hardworking, motivated team player Must be 18 years of age and have a valid driver's license that meets the requirements Able to safely drive a variety of make/model/sizes of vehicles Excellent verbal and written communication skills Proficiency with computer systems and applications ADESA Benefits and Perks Competitive Pay | Quality Benefits | Holiday and Paid Time Off | Education and Equipment Reimbursement Programs | Matching 401(k) | Career Path Opportunities | And More! Other Requirements To be able to do your job at ADESA, there are some basic requirements we want to share with you. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. The physical activity requirements of the position range from Light to Medium Physical Work. Constant - standing, watching, touching, listening, walking, talking Frequent - bending, stooping, kneeling, lifting, grasping, pushing, pulling Potential -running, jumping, yelling or other rapid or forceful movement in emergency situations Visual acuity requirements include color, depth perception and field of vision comparable to definitions for Clerical, Administrative, Machine Operators (including inspection) positions. Physical Working Conditions: This position is subject to both inside and outside environmental working conditions, including temperature changes, outside weather conditions, slightly elevated ambient noise levels, and minor atmospheric conditions affecting skin or respiratory systems, such as fumes, odors and dusts associated with internal and external service station/convenience food and petroleum dispensing operations. To be able to do your job at ADESA, you must be able to read, write, speak, and understand English. Of course, we'll make any reasonable accommodations for those with disabilities to perform the essential functions of their jobs. Legal Stuff Hiring is contingent on passing a complete background check. This role is not eligible for visa sponsorship. ADESA is an equal employment opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age, mental or physical disability, protected veteran status, or genetic information, or any other basis protected by applicable law. ADESA also prohibits harassment of applicants or employees based on any of these protected categories. Please note this job description is not designed to contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The Wheeler School, a co-ed. N-12 independent day school of approximately 800 students in the College Hill neighborhood of Providence, RI, is seeking a Part Time Afternoon Receptionist. The Part Time Afternoon Receptionist reports to the Director of Campus Operations This is a part time time, 20-hour per week position for 10 months per year. This position is based in our Providence campus. About our School Founded by visionary educator and artist Mary C. Wheeler in 1889, Wheeler is a school committed to challenging academics, a rich performing and visual arts curriculum, and innovation. Our urban campus is supplemented by a 120-acre farm campus, which is the site of seven fields, tennis courts, a field house, and provides many experiential learning opportunities for students of all ages. Ideal candidates for faculty and staff positions at Wheeler are people with a sense of humor, warmth, and humility. They are excellent communicators, with empathy for others and an ability to listen and respond with good intuition and with the help of colleagues. They are ambitious and hard-working, committed to supporting students by offering help and creating new opportunities. When developing curriculum and programming, our faculty and staff members are curious, striving each year to stretch and grow, to implement new ideas that improve the Wheeler experience. In the end, employees love to spend their days with young people and enjoy all that the Wheeler community - creative, energetic, dynamic, and diverse - has to offer. Primary Job Duties and Responsibilities: The Part Time Afternoon Receptionist will provide general administrative support to ensure smooth daily operations. This role also involves keeping the reception area organized, addressing inquiries promptly and professionally, and supporting staff with routine clerical work to help maintain an efficient and welcoming office environment. Specific duties include: Answering the central telephone and directing callers to the appropriate destination Serve as liaison with current and prospective parents Assist with all constituencies and with the general public Welcome visitors to campus, scan IDs and issue visitor badges Know the daily school activities and bussing schedule Assist with afterschool program activities as needed Perform other related duties as assigned Qualifications High school graduate or equivalent Previous clerical experience is required Excellent phone etiquette and customer service skills are essential for this role Knowledge of Microsoft Word and Excel and Google Workspace Motivated, dedicated multi-tasker Proactive self-starter Willingness to perform additional tasks as requested by supervisor General understanding of workings of school environment preferred Physical Demands and Work Environment The physical demands described here are representative of those that are essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The requirements for performing the duties of this position are as follows: Regularly required to stand, walk, talk, and hear; regularly use hands and fingers, tools, or controls, regularly required to sit. The employee will occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate. How to Apply Interested candidates should email a resume, cover letter, and references to ****************************** and ************************* with the position title in the subject line. Applications will be accepted until the position is filled. Wheeler Benefits At Wheeler, we offer a comprehensive benefits package to qualifying employees, including comprehensive medical and prescription drug plans, Health Reimbursement Account (HRA), Dental, Flexible Spending Accounts (FSA), 403(b) Retirement Plan, Vision, Life and AD&D, Voluntary Life Insurance, Short Term Disability, Long Term Disability Insurance, Wellness and Work-Life Programs, and Benefits Concierge services. Statement on Diversity and Cultural Competency At Wheeler At Wheeler we actively seek students, faculty, and staff from diverse backgrounds in the belief that a broad range of experiences and viewpoints enhance learning, enriches life on campus, and better prepares us all for full participation in a pluralistic, democratic society. We seek to further the overall diversity and cultural competency within our community through hiring. The Wheeler School is committed to a policy of nondiscrimination and equal opportunity for all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin or disability, and any other category protected by federal, state or local law.

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

People Team Coordinator Join our client-a dynamic leader in real estate investments- as a People Team Coordinator and become an integral part of a forward-thinking organization dedicated to innovation and community-building. In this key role, you will serve as the welcoming face of the office, expertly managing front desk operations and supporting various administrative functions. If you thrive in a vibrant environment where attention to detail, professionalism, and a personable demeanor are valued, this opportunity offers you the chance to contribute to a groundbreaking company. Responsibilities: Serve as the primary point of contact for visitors, vendors, and residents, ensuring a warm and professional reception experience. Coordinate office entry systems, including intercom and access control, to facilitate seamless visitors' flow. Assist with scheduling meetings, catering arrangements, and event setups to support office functions. Maintain a clean, organized front desk and communal areas, ensuring a professional environment. Respond promptly to inquiries and direct calls or messages with clarity and professionalism. Support general office operations and contribute to a positive workplace ambiance. Demonstrate proactive problem-solving skills by independently addressing day-to-day office needs and issues. Requirements: 1-2 years of office administration or relevant customer-facing experience. Outgoing, personable, and able to engage effectively with diverse visitors and team members; hospitality background is a plus. Excellent verbal and written communication skills. Highly organized with keen attention to detail and strong multitasking abilities. Professional, polished, and reliable; self-motivated with a service-oriented mindset. Proficiency in Google Suite and Slack (training provided). Delegates flexibility and creativity in solving problems quickly and efficiently. High school diploma or equivalent required; degree is not mandatory. Our Commitment to Inclusion & Belonging The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

📍 Downtown Boston - Financial District We are a fast-growing AI language technology startup seeking a reliable and proactive Administrative Assistant to support our management team and keep our office running smoothly. This is a great opportunity for someone who is organized, resourceful, and enjoys working in a professional, dynamic environment with the flexibility of a part-time schedule. A proactive, creative, and high-energy approach will be especially valued. What You'll Do Provide office administration and executive support Manage scheduling, travel arrangements, and phone calls Assist with bookkeeping and basic accounting tasks Help coordinate events, meetings, and occasional candidate screenings Support annual tradeshows, marketing events, and special projects Any other tasks assigned to What We're Looking For Proven experience as an Admin/Executive/HR Assistant Proficiency in Microsoft Excel; tech-savvy Strong organizational, communication, and problem-solving skills Outgoing, professional, and independent, with good writing ability Second language preferred | Associate degree or higher What We Offer Modern office in Boston's Financial District Stable Monday to Thursday weekly schedule A meaningful role in a supportive, growing team

Coordinate the scheduling, notify customers of upcoming on-sites, email requests for information as needed, monitor email correspondence, publish an accurate status of each onsite event, and maintain a yearly calendar. This candidate will learn all aspects of processing calibration documents for both on-site and in-house calibrations, and must be willing to cover other positions when needed. Applicant must be a team player, who will be part of our customer service staff, utilizing our internal computer system and assuring customer satisfaction. Education and Requirements: Education - High school or equivalent Experience - Previous office experience required Must have excellent interpersonal and communication skills Must be organized and able to multi-task Must have excellent computer and/or Microsoft Office skills Must be proficient in Excel Generous benefits package including Health, Dental, Life and ADD insurance and 401K plan. Job Type: Full-time, 5 days per week (Monday-Friday) Expected hours: 40 per week All work performed at our Billerica, MA facility (no remote) Schedule: 8 hour day shift, Monday to Friday Starting rate: $23 - $25 per hour

Join a Global Leader in Workforce Solutions - Net2Source Inc. Who We Are Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 32 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision-Right Talent. Right Time. Right Place. Right Price. Job: Administrative Assistant II Location: Marlborough MA Payrate: $20-$25/hr. on W2 Duration: 12+ Months (Possible Extension) Responsibilities: Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit. Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line. Resolves routine and non-routine inquiries. Administrative responsibilities include calendaring, document preparation and management, correspondence, managing the calibration program for the site gauges, travel arrangements, and meeting/travel coordination Qualifications: Knowledgeable using SAP ERP system to create purchase orders, confirm receipt of materials, and generate reports. Interact with contractors to verify PO in place, invoice submitted for completed work, and any payment questions. Order parts and equipment for various project. Proficient at using Microsoft office tools - Word, Excel, Outlook. A plus would be to be familiar with parts inventory systems. SAP knowledge, Microsoft office, MS teams. Why Work With Us? We believe in more than just jobs-we build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter. Our Commitment to Inclusion & Equity Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics. Awards & Recognition America's Most Honored Businesses (Top 10%) Fastest-Growing Staffing Firm by Staffing Industry Analysts INC 5000 List for Eight Consecutive Years

Administrative Assistant (Arabic-Speaking) A leading healthcare organization is seeking a detail-oriented and service-driven Administrative Assistant to support international patients coming to the United States for medical care. This role is ideal for someone who excels in administrative operations, enjoys helping others, and can provide culturally sensitive support to individuals and families navigating their care journey. Key Responsibilities Serve as the primary point of contact for international patients, providing warm, professional customer service throughout their visit. Manage scheduling, appointment coordination, and logistical support to ensure a seamless experience. Assist with intake documentation, registration, and maintaining accurate patient records. Communicate frequently with patients, medical staff, and internal teams to relay updates and coordinate next steps. Support general administrative functions, including drafting correspondence, data entry, filing, and organizing materials. Provide culturally appropriate service and language support for Arabic-speaking patients and families. Qualifications Fluency in Arabic (verbal) and English (verbal and written) is required. Previous experience in administrative support, customer service, or patient services preferred; healthcare setting experience is a plus. Excellent communication skills with a strong focus on hospitality and professionalism. Highly organized, resourceful, and able to manage multiple priorities in a fast-paced environment. Proficient with common office software (Microsoft Office, scheduling systems, etc.). Ability to maintain discretion and handle sensitive information with care. Requirements Will be required to provide 5 reference contacts before offer stage. Will be required to prove Arabic verbal fluency before offer stage. **Quoted hourly range does not guarantee the final hourly offer. Offers will be determined by variables such as years of experience, education level, etc. by the client.** **This job posting is being posted on a clients behalf by an agency. For confidentiality reasons, this is not the original/exact job description. One will be provided to candidates that are invited to interview with the client.**

Apex Systems is currently hiring for an Administrative Assistant with a reputable financial services client. The Administrative Assistant, at this financial planning office located in a beautiful office park on the South Shore, is the first point of contact for clients and callers, ensuring a welcoming and delightful experience. This role involves managing the front desk, providing administrative support to multiple financial advisors, and facilitating effective communication across the organization. Working remote is not an option. Qualified candidates will have the following experience and skills: • Prior administrative experience in a professional services environment is a must. • Excellent verbal and written communication and typing skills • Strong organizational and multitasking abilities along with an eye for details and critical thinking skills • Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. • Friendly, professional demeanor and a customer-service mindset. • Ability to work both independently and collaboratively in a fast-paced environment. • High level of professionalism, discretion, and ethical conduct. • Professional attire required at all times. • Must be able to navigate a complex series of programs and systems simultaneously. • Prior experience in a financial advisor's practice is preferred. • Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Responsibilities: • Answer, screen, and direct incoming phone calls and messages. • Greet and welcome clients, ensuring a positive first impression. • Order lunches daily for the office • Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules • Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. • Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. • Order and manage office supplies and ensure office equipment is in working condition • Process incoming and outgoing mail and deliveries • Assist with operational needs, internal communication and help execute client facing events • Complete ad-hoc projects and tasks as requested. Locations: Boston, MA Onsite expectation: 100% onsite Mon-Friday 9-5 Pay range: $20-$26/hr W2 Note: We are unable to consider C2C or third-party submissions. If you are interested, please apply here or email an updated copy of your resume to ************************ Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet' as well, which an Apex team member can provide. EEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at ******************************** or ************. Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

The Administrative Assistant, at this financial planning office located in a beautiful office park on the South Shore, is the first point of contact for clients and callers, ensuring a welcoming and delightful experience. This role involves managing the front desk, providing administrative support to multiple financial advisors, and facilitating effective communication across the organization. Working remote is not an option. Responsibilities: - Answer, screen, and direct incoming phone calls and messages. - Greet and welcome clients, ensuring a positive first impression. - Order lunches daily for the office - Manage calendar by coordinating appointments between client, advisor and other outside professional's schedules - Perform administrative tasks including data entry, creating forms and letters, scanning, uploading and faxing documents, and maintaining a digital filing system of said documents. - Maintain clean and organized reception area, advisor offices, meeting spaces and supply room. - Order and manage office supplies and ensure office equipment is in working condition - Process incoming and outgoing mail and deliveries - Assist with operational needs, internal communication and help execute client facing events - Complete ad-hoc projects and tasks as requested. Qualifications & Requirements: - Prior administrative experience in a professional services environment is a must. - Excellent verbal and written communication and typing skills - Strong organizational and multitasking abilities along with an eye for details and critical thinking skills - Proficiency with Microsoft Office and basic office equipment is a must. Power Point not needed. - Friendly, professional demeanor and a customer-service mindset. - Ability to work both independently and collaboratively in a fast-paced environment. - High level of professionalism, discretion, and ethical conduct. - Professional attire required at all times. - Must be able to navigate a complex series of programs and systems simultaneously. - Prior experience in a financial advisor's practice is preferred. - Associate or bachelor's degree in business, accounting or finance preferred but not required with prior suitable administrative experience. Skills Microsoft Office, CRM, clientworks Additional Skills & Qualifications - Technologies: CRM (very nice to have), Microsoft products (must have) - Best vs Average: someone with financial planning experience, someone who comes from a small financial office like this would be beneficial - Critical Skills: o This person will be the first face the client will see when arriving in the office. Need to be personable, warm and welcoming, with good social skills. Need to be comfortable sitting in reception, answering phones, and engaging with the clients (offering coffee, small talk, etc.) o Attention to detail is HUGE in this role. o Excellent grammar and typing/writing - including paperwork, customized letter formatting, etc. o Should be able to take feedback well and be able to pivot as necessary o Adaptable (especially with technology) o Eager to learn o All candidates should be able to speak to their writing skills and their experience in a fast paced, professional environment. Job Type & Location This is a Contract to Hire position based out of Braintree, MA. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Braintree,MA. Application Deadline This position is anticipated to close on Dec 10, 2025. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Administrative Specialist II Interview Format: A brief MS Team interview, looking to onboard ASAP Mission: We are seeking an Administrative Specialist to support a United States Coast Guard unit in the Providence, RI metro area. Role Overview: Performs office admin, contract admin, and facility operation activities. Assists in all business, cost containment, and accounting activities. Provides cost control advice to management. Prepares correspondence and maintains filing and tracking system for easy retrieval. Maintains calendar of management activity. Assists in preparing management progress reports. Review Real Property Leases, CAD drawings, Land Surveys, Deeds, Transfer of Sale documents of assets including, Buildings, Houses, Aids to Navigation (ATONs) and Easements. Add new Ingrants into USCG Real Property system of record (SAM) using corresponding data from Lease agreement and all relevant acquisition documentation. Verify Lease start/end dates, renewal options, Lessor/Grantor info and monthly rental amounts are accurate in the system of record based on supporting documentation. Review and update Ingrants in SAM to reflect current Real Property Specialist (RPS) assignment according to area of responsibility (AOR). Run various ad-hoc reports for Ingrants in SAM in support of further analysis. Organize CEU Miami's SharePoint & Teams Document Library for ease of use and access. Review checklist to gather materials needed for tracking and organizing, lease agreements, construction and planning documents, site photos, email correspondence and all acquisition documents. Verify active Ingrants have accurate OPFAC and Lessor/Grantor info. Confirm leases are paid timely. Identify areas for process improvement and coordinate with Deloitte team members to implement change. Requirements: 2-5 years of experience Attention to detail and ability to manage high-volume, deadline-driven tasks. Extremely organized with effective communication skills. Can pick up the CAD experience (experience with this would be a big plus) Have to be willing to research and dig for their questions; sometimes this information is difficult to find Internal audit background would be helpful Good worker, attention to detail, can manage own work Degree preferred, not required

Administrative Assistant Contract at least 4 months with potential for extension Hybrid/Onsite at minimum 2 days a week in Marlborough, MA Hourly rate: $23.00-26.00/hr Must have: 3 years+ Admin experience at companies with over 500 employees Excel Word Powerpoint Outlook Expense management Administrative Assistant The Administrative Assistant will provide comprehensive support to leadership team, ensuring smooth operations and efficient coordination across a variety of administrative functions. This role requires strong organizational skills, discretion, and the ability to handle confidential and complex matters with professionalism. Key Responsibilities: Manage multiple calendars, schedule meetings, and coordinate logistics. Arrange travel itineraries, process expenses, and support timekeeping. Serve as a point of contact for internal and external inquiries, resolving issues with tact and involving cross-functional partners as needed. Maintain filing systems, records, supplies, and office organization. Coordinate meetings, trainings, and conferences, including catering, room setup, equipment, and follow-up. Assist with onboarding logistics such as ordering supplies and equipment. Provide back-up coverage and general support for other administrative staff as needed. Review and refine processes, recommending improvements to enhance efficiency. #AFHR

Wayne J. Griffin Electric, Inc. provides electrical and telecommunications contracting services to clients and communities across New England and in the Southeast. As we continue to grow and promote from within, we are looking for a full-time Administrative Assistant who would like to work as part of a dynamic team that provides critical support to our Project Management efforts. Responsibilities Include: Collaboration with internal departments to prepare, finalize and submit all written correspondence on behalf of our Project Management team Partnering with the Project Management Team to submit permits within the New England Area Maintaining accurate and up-to-date contact information in the central system and within letter templates. Occasional front desk support Must Haves: Exceptional written communication skills Strong attention to detail with the ability to proofread and ensure accuracy in correspondence Proficiency in Microsoft Office applications and strong typing skills, experience in Adobe or Bluebeam a plus Ability to stay organized, multitask, and adapt to changing priorities in a fast-paced environment Excellent follow-up skills and attention to deadlines Previous experience in the construction industry is a plus Along with competitive compensation, Wayne J. Griffin Electric, Inc. offers a comprehensive benefits package including Blue Cross Blue Shield PPO (Medical, Dental & Vision), health and wellness programs, 401(k) with company contribution and up to $2,000 per year in tuition reimbursement. With over 45 years in the industry our culture is collaborative, team-orientated and results focused. We strive to help our employees to grow and achieve their career desires, through training, education, and mentorship. Visit us at our website: ***************************** to learn more. Take the next step in your career and let us learn about you! Apply now: ************************** An Equal Opportunity Employer.

Administrative Assistant -- FGDC5692798 Job Title: Administrative Assistant Schedule: Monday-Friday, 8:00 AM - 4:00 PM EST Work Type: Full-Time, Onsite Contract Duration: 280 hours (with potential extension) Category: Admin/Clerical Job Summary The Administrative Assistant will support day-to-day operations by providing excellent customer service, assisting with onboarding processes, managing documentation, and supporting general administrative functions. This role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple tasks in a fast-paced environment. Responsibilities Deliver high-quality customer service to internal and external stakeholders via email, phone, and in person. Support New Hire Orientation and onboarding activities in line with market requirements. Process invoices and payments through PGT systems (MyBuy or S4HANA). Manage uniform inventory and coordinate ordering for frontline employees. Maintain confidentiality of sensitive documents and adhere to document retention policies. Provide support for company events (team meetings, recognition programs, retirements, etc.). Serve as the location's mobile device process owner (inventory, compliance, troubleshooting). Act as the primary back-up for daily cashiering activities, including reporting, logging, and documentation. Provide backup coverage for the Cashier during PTO or absences. Complete additional administrative or customer service tasks as assigned. Qualifications Associate Degree Required Minimum 3+ years of administrative support experience. Strong Microsoft Office skills, especially Excel. Ability to quickly learn and navigate multiple IT systems. Excellent written and verbal communication skills. Strong organizational, time management, and multitasking abilities. Reliable, proactive, and able to work independently with minimal supervision. Strong sense of urgency and ability to prioritize tasks effectively. Team player with a willingness to assist others as needed. Thanks

5+ Month Contract - On Site - Boston MA Healthcare / Hospital Experience Required Administrative professional is responsible for handling inbound and outbound communications for hosptial registration. This Admin will handle patient inquiries, following-up with patients resolving patient questions regarding insurance verification and authorization. Conduct registration duties and guiding patiets around the office Must be comfortable working in a medical office, working with patients Utilizes established guidelines to ensure patient issues are addressed Performs full registration activities at front desk General office administrative functions

About the role: We are looking for an energetic person to join our team and support the day-to-day functionality of our office and warehouse staff. The ideal candidate will be detail oriented, computer-savvy, comfortable on the phone with clients, cooperative, and adaptable. Hours are typically 9-5, with some flexibility. The position may grow based upon the experience and interest of the hired person. What you will do: Manage customer inquiries electronically and over the telephone Create proposals for clients Follow-up with clients Oversee the contract and invoice processes Manage general equipment ordering Manage travel for staff Maintain the company calendar Support the social media assistant Manage and organize virtual office files About you: You are detail oriented. You are proficient in Microsoft office & outlook. You are comfortable multitasking, managing, and executing many different types of tasks. You are comfortable in a fast-paced work environment. You can easily communicate with many kinds of people, including employees, clients, and vendors. You are interested in learning about an industry where projects are exciting and unique and may be discussed over months or just a few days, and changes are a constant occurrence. You are comfortable working independently as well as regularly taking direction from and working with different teams and people - including your manager and your co-workers.

About Asbury Herb Chambers is part of Asbury Automotive Group (NYSE: ABG), a Fortune 500 company, and one of the largest franchised automotive retailers in the United States. We are redefining the traditional dealership model through innovative technologies such as Clicklane and through our commitment to our team members, guests, and partners. Our culture which is grounded in our North Star and Compass and powered by our DRIVE values, focuses on the vision of becoming the Most Guest Centric Automotive Retailer . At Asbury, we work together to provide exceptional experiences for our guests while promoting a fun, supportive and inclusive environment where team members can thrive both personally and professionally. Based on our efforts, we have been recognized as one of the best places to work by both Newsweek and US News & World report. Compensation $16-$18 Hourly The Receptionist is responsible for answering inbound calls, determine the nature of their business and direct callers to the appropriate department/destination. In addition, the receptionist will be the dealerships information specialist to best direct our guests accordingly to accommodate their needs. Greet walk-in customers and determines the nature of their visit Answer incoming phone calls. Direct callers to appropriate department or individual Answer basic inquiries, take detailed messages and provides basic information to all callers Communicate with callers and customers in a professional, friendly and efficient manner Communicate messages to the appropriate parties in a timely manner Assist with clerical duties as requested Other duties to be determined by management Excellent communication and customer service skills, and the ability to maintain a professional image and demeanor is required Ability to multi-task in a fast paced environment Advanced computer & phone skills (Internet, MS Outlook) a must Ability to speak multiple languages is always a plus Must be a minimum of eighteen years of age Must pass pre-employment screens ( background and drug test) Pay and Recognition: Weekly pay Paid holidays & paid time off Deferred Holiday Pay Match Paid training Stock Awards(select management and front-line team member's eligible Insurance / Retirement: Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans Up to 12 weeks paid pregnancy leave (disability leave) Paid Parental Leave Health savings Flex spending accounts (tax free) Short-term and Long-term disability plans Life Insurance (Whole Life and Term) 401k with company match Learning, Tuition Assistance and Career Development: Digital career path tool to assist with career development Continuous training through Asbury's Internal Learning Management System Professional growth and development opportunities Additional advantages: Student loan relief resources Employee assistance program Employee discounts on parts and service repairs Scholarship awards Opportunities to join our community service initiatives, which includes paid volunteer hours Aggressive Employee referral program with bonus opportunities The final pay offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, the type and years and experience within the industry, education, etc. INDOTHER Asbury Automotive Group is an equal opportunity employer. We provide equal employment opportunities to all individuals regardless of their race, color, religion, sex, national origin, age, disability, pregnancy, sexual orientation, gender identity, genetic information, or any other protected category as defined by applicable laws. We prohibit discrimination or harassment based on any of these characteristics and affirm our commitment to fostering an inclusive and diverse workplace.