Secretary jobs in Cheektowaga, NY

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative. Must wear Purple on Thursday for Company meetings.

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Administrative Secretary provides high-level administrative and operational support to the Associate Vice Chancellor for Equal Opportunity and Access. This position plays a vital role in ensuring the efficient and professional functioning of the office by coordinating complex activities with discretion and sound judgment. The role demands a high degree of confidentiality, organizational excellence, and the ability to work both independently and cooperatively. Essential Functions Provide comprehensive executive-level support to the Associate Vice Chancellor, including drafting, editing, proofreading, and formatting correspondence, managing complex calendars and meeting logistics, making travel arrangements and developing itineraries, and preparing confidential reports and briefings. Act as a direct liaison for the Associate Vice Chancellor to all executive area staff, campus administrators, deans, department heads, and President's Office staff. Screen and prioritize incoming communications and requests, exercising discretion and confidentiality. Ensure timely responses and appropriate routing. Proactively ensure that the Associate Vice Chancellor is properly prepared for all meetings by assembling materials and documents as necessary. Manage day-to-day financial transactions for the office, including purchase orders, invoice payments, procurement cards, contracts, and travel reimbursements in accordance with university policies. Coordinate HR-related functions such as timekeeping, hiring processes, onboarding new staff, and liaising with the Director of Administration in the Office of Equity & Inclusion to advocate for departmental needs. Manage and coordinate special projects and initiatives as assigned by the Associate Vice Chancellor, collaborating with other parties and tracking milestones and deliverables to ensure successful and timely outcomes. Maintain equipment and inventory of office supplies and replenish as needed. Coordinate office operations by managing schedules, room reservations, and catering for meetings. Handle logistics such as space reservations, invitations (e.g., Zoom), and setup of food and beverages. Prepare materials and record accurate minutes, distributing them as needed. Other Functions Identify opportunities to streamline administrative processes, improve efficiency, and enhance office operations. Make recommendations for procedural changes or enhancements as appropriate. Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High school diploma or equivalent with three (3) years of administrative office experience. An Associate's degree or above may be substituted for one (1) year of required experience. Excellent organizational, communication, and interpersonal skills, with the ability to establish and maintain working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public. Ability to work independently and effectively with a high degree of discretion in a confidential environment. Ability to work cooperatively and collaboratively as part of an effective team. Working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Ability to learn and adapt to new software programs as needed. Ability to work effectively and efficiently under pressure to meet deadlines, handle multiple and/or difficult assignments, and prioritize tasks appropriately. Capability to independently resolve routine administrative issues and escalate complex matters appropriately. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Prior experience working in a higher education administration environment. Knowledge of university policies and procedures. Physical Demands/Working Conditions Typical office environment activity. Work Schedule Monday - Friday, 8:30AM - 5:00PM Salary Information Non Unit Non-Exempt Grade 15. Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Job DescriptionBenefits: Company parties Flexible schedule Paid time off Office Support Premise Operation Exodus USA exists as a response to the very specific calling of God to facilitate the immigration of Jewish people to Israel. The intercessory and prophetic components have significant weight in the organization in order to effectively work in harmony with what God requires. We are reaching out to the Christian community as well as the Jewish community in the USA. Profile The Office Supports focus will be to provide administrative support for the organization. The Office Support should be confident with strong people skills, hospitable, a commitment to excellence and integrity and have strong organizational skills. At times, the work of Office Support may be in the face of challenges, including frequent external/internal changes in the environment. There is an expectation that all staff will participate in the intercessory nature of the organization. The Office Support will report to the Office Manager and Outreach Development Director Requirements At least three years of office experience in a full range of receptionist duties Excellent verbal and strong administrative written communication skills Proficient in Word, Excel, Outlook and PowerPoint Experienced in Breeze or similar software Approachable with professional appearance and demeanor Flexible and a willingness to work within constantly changing priorities with enthusiasm Good organizational skills with an acute attention to detail Ability to work on complex projects with general direction and minimal guidance Good telephone skills with the ability to initiate calls, make inquiries, and provide follow-thru Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow Able to drive with a good driving record Salary negotiable based on experience Key Responsibilities Answers and screens telephone call in with good judgment and discretion in a professional and timely manner; takes accurate messages with a high degree of professionalism and courtesy Pick Up mail / Deliver Mail to Post Office as needed Opens, sorts, logs, scans and distributes mail daily Monitor Info emails: respond to inquiries and forward as needed Perform quality control in Breeze and Mailchimp as needed Prepare Breeze Reports and mailing lists (filters) for Newsletters, Pray Updates and tracking (Quarterly) Special mailings as needed Monitor the progress of prayer applications and enter into database Prepare reports (filters) for thank you calls and forward to staff and volunteers (Quarterly) Work closely with Outreach Development Director in expanding volunteer support and coordinating events and fund-raising activities Request and maintain monthly reports from volunteers Assist with inventory Performs other general office duties/support as assigned Daily and monthly housekeeping

National Fuel is currently seeking a part-time Mechanical Assistant for an outstanding career opportunity in our Mechanical department at our Mineral Springs Servicenter located in West Seneca, NY. National Fuel is proud to have an inclusive workplace where hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers and encourage you to apply today. PRIMARY RESPONSIBILITIES: * Secure and maintain current registration for fleet vehicles and equipment * Secure and maintain current highway tax use permits and stickers * Analyze and process vendor invoices and allocate to appropriate accounts * Accumulate and record data/history pertaining to the Company fleet * Maintain records pertaining to Company capital tools * Receive and process material requisitions and receiving reports * Issue photo ID cards MINIMUM QUALIFICATIONS: * High school diploma or equivalent and have experience in administrative functions * Excellent communication and customer service skills. Demonstrate attention to detail, organizational skills, and multitasking are required * Proficient in Microsoft Office (Word and Excel) * Demonstrate a professional and positive attitude, enthusiasm to learn, and must be a team player * Demonstrate a high level of confidentiality and integrity * Candidates must be available to work Monday, Wednesday, and Friday between the hours of 7:30 a.m. - 4:00 p.m. ABOUT NATIONAL FUEL: National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA. COMPENSATION AND BENEFITS: This is a position within the Company's collective bargaining unit with an hourly rate of pay. * Starting rate of pay $24.68/hour * After 6 months $27.09/hour * After one year $29.04/hour National Fuel offers a comprehensive benefits package including the following: * Medical and Prescription Drug Coverage · Paid Sick Time · Dental & Vision Coverage · Parental Leave for Mothers and Fathers · 401(k) with Company Match · Tuition Reimbursement · Company Funded Retirement Savings Account · Life Insurance · Paid Vacation · Flexible Spending Account · Paid Company Holidays * Charitable Giving Program HOW TO APPLY: The successful candidate will be required to pass a DOT mandated drug test, as well as participate in random drug testing. DOT maintains a list of banned substances which includes marijuana, even if prescribed for medicinal purposes. For confidential consideration, please submit your resume and cover letter (preferably in PDF format) by December 19, 2025, to ****************. Please reference position "25-074NY - PT Administrative Assistant" in the subject line of your email. Attachments with a .docm extension will not be accepted.

HPTY is seeking an experienced Legal Secretary to join our Buffalo office. The Legal Secretary provides support to attorneys by e-filing, calendar management, assisting in document production and other support duties. HPTY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing. Litigation Legal Secretary candidate(s) must have at least three years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at least 60 wpm. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned. The primary responsibilities of this position include, but are not limited to: * Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents * E-file and paper file documents with local, state, federal and appellate courts * Handle the incoming and outgoing mail for the attorneys supported * Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines * Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms * Communicate by phone and email with clients, maintaining professionalism and a high level of customer service and professionalism at all times * Schedule depositions * Enter time and handle billing for assigned timekeepers * Assist in trial preparation * Maintain files on a regular basis * Coordinating travel arrangements and processing expense reports * Answer and handle incoming phone calls in a professional manner * Assist fellow workers and/or other timekeepers as needed and requested Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team. Required Skills and Experience: * High School diploma required, Bachelors degree preferred. * Three or more years of legal litigation secretarial experience is required; Why Hawkins Parnell Thackston & Young? Over the last half-century, we have grown to include more than 350 lawyers and professional staff in ten offices located in Atlanta, Austin, Charleston, Chicago Dallas, Los Angeles, Napa, New York, St. Louis, and San Francisco. Our firm represents some of Americas largest corporations, small local businesses and individual clients in high-risk litigation and business disputes across the country. Our continued success relies on one distinction - OUR PEOPLE. We are committed to our people by providing a culture that is vibrant, challenging, and rewarding with an environment to choose your career path and experience opportunities and benefits not present at every firm. We value diversity and strive to create a supportive environment that enables all of our personnel to achieve and deliver excellence in their professional careers. We actively embrace different backgrounds, viewpoints and perspectives as we endeavor to promote diversity in our workplace and our community. Many of our attorneys and staff participate in pro bono programs and community service to provide social, legal and economic opportunities to the underprivileged and disadvantaged. Hawkins Parnell Thackston & Young is an Equal Employment Opportunity Employer.

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

Growing technology company in Clarence, NY, looking for a professional and reliable Front Desk Administrative Assistant to join their team. This is a key role as the first point of contact for clients, prospects, and visitors -someone who helps keep our office running smoothly while creating a welcoming environment.What You'll Do: Answer and direct inbound calls with professionalism and a positive attitude Monitor and forward inbound emails to the appropriate team members Greet and sign in/out employees, clients, and visitors Provide general clerical support to the team, including filing, scheduling, and data entry Support special projects and administrative needs as they arise Schedule & Benefits: Monday through Friday, 8: 00 AM -5: 00 PM (with a 1-hour lunch) Competitive benefits package, including paid time off

JOB ANNOUNCEMENT What began as a one-man environmental engineering consulting firm in 1986 has purposefully grown into a leading design services firm. Watts is a multi-disciplinary architecture and engineering (A/E) firm providing architecture, civil, environmental, transportation, and construction monitoring services with offices in Buffalo, Rochester, Syracuse and New York City. As an interdisciplinary team of architects, engineers, and community builders, we work hand in hand with our clients to realize enduring designs - to create space for what matters. We have an immediate opening for an on-site part-time Administrative Assistant in our Buffalo office supporting all departments. The schedule will be Monday through Thursday 9am to 2pm but flexibility on these times can be discussed. As the Administrative Assistant, you will be the face of the company when visitors arrive. Responsibilities and Duties General office duties including opening and distributing mail, greet customers, order office supplies Order equipment supplies Monitor company phones and voicemail Send outgoing faxes and distribute incoming faxes Prepare and ship mailings Coordinate travel and lodging for staff Coordinate company vehicle usage and maintain vehicle logs Order food for company meetings Maintain conference room calendars Project Filing Input archived file information into Vantagepoint Collect employee vehicle insurance information Contact Lincoln Archives to retrieve and return files Register employees for asbestos courses Input and update employee data Qualifications Associates Degree and the equivalent of four (4) years of secretarial or related experience; or High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years secretarial or related experience Strong detail-oriented organizational skills Experience in file management Excellent interpersonal skills, including the ability to listen and interact effectively Experience with Microsoft Word, Outlook, Excel, Teams Compensation $20.00 - $22.00 per hour depending on experience All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status

Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Camp Administrative Assistant- Overnight Camp Reports To: Camp Director Department: Camp/Property/Outdoor Status: Exempt Administrative Assistant - Overnight Camp (Camp Seven Hills, Holland, NY) JOB DESCRIPTION ABOUT GIRL SCOUTS: Are you mission-driven, looking to work in a dynamic team environment, and influence the lives of girls? If so, take the time to check out Girl Scouts of Western New York. Since 1912, Girl Scouts has empowered girls to develop the skills and the voice to become successful and productive citizens. Girl Scouting builds girls of courage, confidence and character, who make the world a better place. If you'd like to be part of this exciting, empowering, and valuable experience, we encourage you to apply. We look forward to hearing from you! POSITION SUMMARY: To manage the administrative business operations of residential camp in compliance with council accounting and business procedures. ESSENTIAL FUNCTIONS: Develops professional goals for the summer that will help support and meet GSWNY's mission and camp goals. Must attend mandatory administrative assistant & store manager training meeting in June (date and time to be determined) Purchase and pick up supplies as requested by the Camp Director. Manage petty cash.. Coordinate purchase of supplies as authorized by the Camp Director Collect money from staff and campers on incoming days. Maintain receipts and make necessary deposits. Type correspondence, keep records, make reports, maintain inventory of office supplies. Organize and deliver business records to and from the Service Center. Works closely with Camp Director on daily operation of camp business. Purchase supplies and food within the council budget. Assist the store manager with the inventory of all store merchandise at the start and end of camp season. Assist the store manager in cleaning and preparing the camp store for summer operations. Assist the store manager (when time permits) in managing resale of merchandise in camp store. Assist the store manager (when time permits) in preparing daily read-outs of sales and maintain accurate inventory records of camp store merchandise. Assist the store manager (when time permits) in preparing a weekly report of sales and inventory. Works with other administrative staff members to conduct nightly rounds of the camp property (if applicable). Will share the responsibility, with the other administrative staff for required on property weekend coverage (if applicable). Participates in all aspects of camp including pre-camp, open house and post camp. Attends staff meetings with scheduled/necessary. Attend required Food Bank training. Apply behavior management techniques to conflicts with children when necessary. Report incidents/ accidents to supervisor or health supervisor immediately. Report suspected child abuse to supervisor immediately. Required to stay on the property during hours of operation (Sunday 10:00am to Friday 8:00pm). Accepts other responsibilities as deemed necessary by the Camp Director Additional Requirements: Ability to handle sensitive information and maintain confidentiality; Strong analytical skills and problem-solving abilities; Ability to project a high level of professionalism at all times; Ability to articulate organizational mission and its importance with passion and conviction, and in a manner that resonates with the listener; Commitment to diversity and ability to interact with diverse populations; Strong time management skills with ability to work independently and effectively prioritize duties and tasks. Capacity to manage stress effectively and work well under pressure; Excellent oral and written communication skills and the ability to communicate clearly; Proven capability to work in a collaborative, service-focused environment; Capacity to work well with others in a congenial and effective manner; Ability to effectively manage and foster relationships with council staff, volunteers within the camp community; Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA; Successfully pass the required background checks at hire and thereafter; Maintain reliable transportation to and from home and work; If travel is required, must possess a valid driver's license, meet minimum state auto insurance requirements, and meet the insurance carrier's requirements for coverage. Assist the campers in emergency situations. Lift 35 pounds. Possess strength and endurance required to maintain constant supervision. Demonstrate sensitivity to the needs of campers. Demonstrate enthusiasm, sense of humor, patience, self-control and ability to adapt well to changing situations. Participate in structured and unstructured activities. Accept and follow directions both in verbal and written form. Hours & Travel: Required to stay on the property during hours of operation (Sunday 10:00am to Friday 9:00pm) Must be willing to work in an outdoor setting and in inclement weather. Experience & Qualifications: Willingness to abide by the policies and practices of the Girl Scouts of Western New York Inc. High school diploma or equivalent. Possess sound judgment in purchasing supplies and coordinating various camp business. Possess a valid driver's license and be cleared to drive the council's leased/owned vehicles through the council's insurance agency. Maintain accurate and detailed records. Knowledge of bookkeeping and accounting systems, as well as office procedures helpful. Certified Sex Offender Registry and Criminal Background Checks will be completed for personnel file. Demonstrate the ability to guide/supervise other adults. Demonstrate the ability to work independently with limited supervision. Desire and ability to work with and relate to children and peers in an outdoor environment. Current certification in Responding to Emergencies and CPR or individual is willing to complete certification course during designated training day. Prior camp experience and/or interest in the Girl Scout Camping program. Willingness to place the needs of girls and camp above personal desires. Good health and stamina necessary to work in the camp setting. The acceptance of irregular work hours. The acceptance and understanding that employment is at a resident (overnight) camp. GIRL SCOUT MEMBERSHIP: All Employees of Girl Scouts must maintain an active, annual membership in Girl Scouts of Western New York. This membership must be renewed annually, and all newly hired employees are expected to enroll with GSWNY within the first 30 days of their employment. BENEFITS: [SEASONAL EMPLOYEES] Girl Scouts of Western New York seasonal camps are subject to the Federal and New York State exemption laws under Section 13(a)(3) of the Fair Labor Standards Act. Seasonal staff working at camp may be paid in accordance with this exemption. Seasonal employees are not eligible for company-sponsored group benefits. GSWNY is also very grateful to have many partnerships offering special deals and incentives at local businesses to GSWNY employees throughout Western New York. HOW TO APPLY: Interested parties should submit their resume and application by visiting the Girl Scouts of Western New York application system website at: [ATS LINK]. EQUAL OPPORTUNITY FOR ALL: Girl Scouts of Western New York celebrates diversity in all forms and is committed to creating an inclusive, collaborative and supportive environment for all. All employment decisions are based qualifications, merit, performance and the needs of the organization. As an equal opportunity employer, GSWNY does not discriminate on the basis of any qualified applicant's race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military or veteran status or any other groups or persons protected by federal, state or local law.

Are you looking to work for an organization where you are able to make a difference? Do you have customer service skills you're ready to put into action? Then you've come to the right place! Apply to be an Administrative Assistant today! “The thing I love the most about my job as an administrative assistant is creating meaningful connections with our patients, supporting them through their recovery, and then celebrating alongside them as they complete their treatment with us. I can feel the pride that they feel as they complete our program, and that makes this job extremely rewarding!” -Sarah K, Administrative Assistant What will your day look like? At Horizon, you'll enjoy a supportive, team-based work environment. Have a question? There's always someone there to help! We offer a seamless onboarding experience that'll ensure your success in your new role. As an Administrative Assistant at Horizon, you will… Welcome all visitors of the clinic to create an exceptional patient experience with every interaction. Work in a demanding, fast paced environment that is frequently adapting to industry standards where you will interact with patients seeking mental health and substance use treatment. Patients can include children as young as three, adolescents and adults 18 and older. Work with multiple electronic platforms that include our Electronic Health Record (EHR), various web-based systems, and other technology platforms. Duties include overseeing all scheduled appointments, assisting with medication refill request from patients and pharmacies, preparing charts and record requests and other duties as needed. Supporting the day to day needs of our clinical and medical staff which includes managing, triaging, and supporting administrative responsibilities, using supplemental technologies to support patient and clinical care. This can include insurance and billing disputes, scheduling appointments, coordinating transportation needs, speaking to referral sources from courts, schools and/or hospitals, and other concerns that may arise. Creative problem solving to support the overall operations of the clinic. Why choose Horizon to build your career? At Horizon, we don't just offer a workplace-we offer a community where you can thrive while making a meaningful impact in the lives of others. Recognized as a Best Place to Work in NYS for 17 consecutive years and one of America's Best Workplaces, we take pride in fostering a culture where motivated teammates collaborate to make a difference, every day. Join us and experience the satisfaction of doing work that matters alongside people who share your passion! What we offer that you'll love… Company Culture: At Horizon, we pride ourselves on cultivating an atmosphere of teamwork where all employees feel heard and valued. Diversity & Inclusion: We are committed to equity, racial justice, and equal opportunity for all, and strive toward this goal through the work of our Diversity, Equity, Inclusion and Belonging department, frequent trainings, ongoing conversations, affinity groups, and more. Trainings, Trainings, and More Trainings: We have an entire team dedicated to your personal development and professional growth. Team Building, Connection, and Relationships: At Horizon, we're more than co-workers, we're a community. We support each other, celebrate our achievements and milestones together, and have fun together! Retirement: We know you want to retire comfortably and we're here to help! Horizon offers 401(k) AND profit-sharing programs to make sure you're set for the future. Student Loan Assistance: We help pay off our team members' student loans every month. One year after joining, you'll have been able to pay off an extra $600! Paid time off and paid holidays! Horizon employees and their families (includes spouses and children up to age 30) are eligible for a 10% discount on their tuition through a partnership with Capella University. What makes you a great candidate? We can't wait to learn more about you! Here are a few specifics of what you'll need for the job: High school diploma with 2 years of experience within the customer service or behavioral health field required. Bilingual candidates preferred. Location This position is located at 699 Hertel Ave, Buffalo NY. Hours This is a full-time position. You'll coordinate a personalized schedule with your supervisor that will meet both the clinic and patients' needs as well as yours. Our outpatient clinics offer expanded hours Monday - Thursday so we'll ask you to be available at least 2 evenings per week, but don't worry about jeopardizing your work-life balance… we can help you create a schedule that works for you, as many locations close early on Fridays! Compensation Horizon is consistently evaluating our compensation and benefit packages to ensure we remain competitive. The range of pay for this position is $17.90 - $19.00. Starting pay may be impacted based on experience and education. Compensation adjustments are evaluated annually. Physical demands associated with this position include: Sitting for extended periods, alternating between standing and sitting Mobility required with repetitive wrist, hand, and finger movements Handling light duties, occasionally lifting objects up to 20 pounds Horizon DEIB Statement: Horizon is committed to fostering a respectful, inclusive environment where dignity, safety, and opportunity are core values. We uphold principles that support autonomy and authenticity, creating a culture of accountability and collaboration that prioritizes well-being, drives innovation, and expands opportunities for our employees, patients, and communities. Disclaimers: Horizon endorses public health measures including vaccinations. We encourage all applicants to be mindful of the fact that Horizon is a healthcare agency providing in person services throughout our community. This information is intended to provide a general overview of the position; it is not a full job description.

Benefits: Holiday Pay Health insurance Training & development Job Title: Administrative Assistant About Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions. Job Overview:We are looking for a reliable and organized Administrative Assistant to support our daily administrative operations. The ideal candidate would execute clerical duties, communication tasks, and support of staff and visitors while maintaining confidentiality and attention to detail. Key Responsibilities: Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials. Reviews, edits, and signs materials, as authorized. Ensures confidentiality and controls access to sensitive information, such as staff personnel files. Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures. Manage incoming and outgoing mail and deliveries. Serves as an internal resource to administrators or staff on departmental and company procedures. Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Oversees office operations and maintain organized files of all documents, policies, and other paperwork. Schedules, assigns and prioritizes workload by setting appropriate deadlines. *Duties of the role are subject to change. Skills & Qualifications: At least 1 year experience in an administrative capacity Strong verbal and written communication Must be proficient in Microsoft Office, Google Suite, Outlook May be required to run errands for the business Strong customer service skills with professionalism Proactive and solution-oriented Team-oriented and able to work independently This position is open for Part-time or Full-Time day shift employment with a minimum of 20 hours per week. My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Salary is subject to level of education and or experience. We offer employer sponsored health insurance (employee only) and paid holidays. Compensation: $17.00 - $19.00 per hour Pastor Reginald E Kerr who after retiring thirty-seven and a half years from Dunlop Tires (Tonawanda NY) and serving faithfully for almost 20 years ministering to inmates at the Gowanda, Attica, and Collins correctional facilities decided to start his own Church (Temple of Christ) in 2005. Three years later (2008), with his wife Sarah by his side, he would open up My Place Home for the Homeless Shelter for women and children. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency. Pastor Kerr invested not only his time but also his personal financial resources to help others. These charitable acts of love inspired others to join and continue the mission of serving others. Many people have donated their time and resources to continue the mission of love that he started. My Place Home is committed to helping those displaced by hardships that and without permanent housing to reclaim their independence and find a place to call home.

Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

The Administrative Assistant will assist with the necessary legal documents needed to process transactions of all vehicle sales. This includes verifying costs, New York State Department of Motor Vehicles documents, various financial institution contracts, warranty and protection contracts, the sale of back-end products and deal add on products. Essential Job Duties and Responsibilities: (Additional duties as assigned) The Administrative Assistant is responsible for reviewing all documentation to determine if there are discrepancies and contacting customers about their accounts, ensuring all information is up to date. This position is also responsible for the following: Preparing tax and title documents. Submitting all legal transfer documents to the DMV. Preparing stock cards for new and used vehicles. Receiving and processing paperwork from the financial department. Posting vehicle sales and purchases according to accounting and VMS. Inputting inventory control information. Preparing trade-in vehicle files. Posting aftermarket information to the online spreadsheet. Ensuring that name and address files are updated on an ongoing basis. Performing clerical duties such as typing, filing, and sorting mail as needed. Maintaining CSI in top 10% of group. Supporting and endorsing dealership policies and procedures as set forth by Dealership Management and Manufacturers' standards. Cross-trains others for this position as directed by management Supervisory Responsibilities: The Administrative Assistant has no direct supervisory responsibility. Required Experience and Education: High School Diploma or General Educational Diploma (GED) Experience as a title clerk or general accounting experience desired. Adherence to laws and confidentiality guidelines. Required Skills and Attributes: Must be able to manage multiple priorities effectively as well as multitask. Must have strong organizational skills and be highly detail oriented. Must have excellent verbal, written, and electronic communication skills. Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor. Must exhibit analytical skills with the independent ability to research and initiative to conduct same. Equipment, Machines and Software Used: Computer software: Microsoft Office to include Word, Outlook, Excel, and QuickBooks. Physical and Mental Requirements: Ability to sit, stand, walk, talk, hear, use hands to point, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists. Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading. Physical Exertion: Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Light exertion can involve sitting, walking and/or standing most of the time. Environmental Conditions: Work is performed in an office setting. Occasional weekend and evening hours are required. Hazards and Safety Precautions: Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting. Safety Precautions: Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques. Disclaimer: All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The dealership reserves the right to add to or revise an employee's job duties at any time at its sole discretion. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Job Details Entry BryLin Hospitals - BUFFALO, NY Full Time High School/GED Day Admin - ClericalDescription Are you a highly organized, detail-oriented professional eager to make a meaningful impact? Join our team as an Administrative Assistant for our Administration office, where you'll play a central role in ensuring the smooth and efficient running of our hospital's critical services. Full Time 8:00am-4:00pm 5 days a week Administrative Support: Provide support to managers and employees, assisting in daily office needs and managing the company's general administrative activities including filing and organizing to ensure a smooth workflow Communication Management: Answer phone calls, emails, and distribute correspondences, ensuring effective communication within the office as well as between providers and other members of leadership and workforce. Scheduling: Manage calendars, schedule meetings, update committee memberships this includes adding and removing members as the requirement for membership may change as well as staffing rosters. Ensure that there are no conflicts with scheduled meetings and or committees for required attendees. Document Management: Prepare reports, maintain filing systems, and handle correspondence to ensure easy access to information. When necessary assist in creating PowerPoints, assist in logging in house metrics and prepare tracking metrics as well as monitoring compliance with corrective action plans. Send reminder emails when needed. Office Coordination: Streamline office procedures, monitor inventory levels, and order office supplies as needed. Required Skills and Qualifications Communication Skills: Excellent oral and written communication skills are essential for interacting with leadership, providers. staff and patients effectively. Organizational Skills: Strong organizational skills and attention to detail to manage multiple tasks efficiently. Technical Proficiency: Familiarity with office software, such as Microsoft Office Suite (Word, Excel, PowerPoint, TEAMS,EHR), and office equipment. Experience: Previous experience as a Secretary or Executive Administrative Assistant is preferred, along with familiarity within the industry.

EFPR is seeking an administrative assistant to join the team in our Buffalo Office. Candidates would be a part of a great work environment that offers career advancement opportunities, with flexible scheduling, and access to a multitude of benefits that the Firm offers. Job duties include, but are not limited to: • Creates new Financial Statements by using Microsoft Word and Excel. • Ensures Financial Statements are prepped and ready for the following year. • Links Excel spreadsheets formatting to Microsoft Word documents. • Creates and Modifies charts in Microsoft Word and Excel to support reports. • Provides direct support to Partners in response to client calls and inquires. • Updates and reviews client information utilizing the Firm's systems and programs. • Supports other administrative roles in the firm based on need. The ideal candidate for this position is someone who is organized with exceptional attention to detail & accuracy, is proficient in Microsoft Office suite of products, has well developed communication skills, and can adapt to, and prioritize, quickly changing requirements. Requirements Education Requirements: High School diploma or more Experience Related experience is preferred Skills: Proficient computer skills in: - Word - Excel Work Location The position is based in Williamsville, NY. Salary Description 19.00 - 22.00

Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages 401K With Company Match Paid Time Off Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Address and manage customer needs and concerns, notify management and ownership as needed Answering calls, providing customer service and documenting messages Preparing and maintaining job documentation to brand standards Management of compliance documentation, business resume and national account programs Weekly collection of accounts receivable and reporting to management Maintaining inventory of office supplies, cleaning products and all office related materials IT support, facilitating weekly computer backups, software upgrades and organization Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism Aptitude with handling customers, showing patience, empathy, and clarity of ‘message' Skilled with organization, record keeping and close attention to detail Respect for safety and brand identity guidelines. Ability to present yourself professionally Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business. Compensation: $17.00 per hour “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.