Secretary jobs in Cheyenne, WY - 93 jobs

Seeking an Administrative Assistant primarily responsible for front-office reception and support duties beginning immediately at Liberty Common School (LCS) Aristotle Campus, a Poudre School District charter school dedicated to Core Knowledge principles, classical education, and college preparation. The school currently enrolls approximately 425 students in grades K - 6. LCS is one of the state's top-performing institutions, located in Fort Collins, Colorado.

Job Title: Receptionist Department: School Support FLSA Status: Non-Exempt Work Year: 12 Months Salary Schedule: TSS-205 SUMMARY: This position is responsible for greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and providing general clerical support when available. Completes employment verification requests and assists the department with projects or other related work duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Tasks Descriptions Frequency % of Time 1. Greets public, parents, students, vendors, etc. to respond to inquiries and/or escorting/directing them to appropriate personnel. Maintains the operator phone for the district, routes calls to appropriate departments, and provides high level customer service to all callers. Answers multiline telephone system to screen and transfer calls, responding to inquiries and/or taking messages. D 25% 2. Answers multiline telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages. D 35% 3. Distributes a variety of items within the site (e.g. mail, calendars, newspapers, messages, etc.) to ensure timely communication and to disseminate materials to appropriate staff. D 5% 4. Processes a variety of documents and materials (e.g. staff mail, bulk mailings, etc.) to disseminate information in compliance with program, district, state, and/or federal requirements. W 5% 5. Maintains materials and information within reception area (e.g. notices, supplies, application packets, forms, etc.) to provide information to employees and visitors. D 5% 6. Diffuses situations (via the phone, email, or in person), offer suggestions/resolution when possible, and/or directing to appropriate personnel for resolution. D 5% 7. Supports assigned Administrators and departmental staff to help with clerical and administrative functions or help complete projects of files maintenance as needed. W 10% 8. Responds to emergency situations for the purpose of resolving immediate safety concerns. Q 5% 9. Performs other duties as assigned Ongoing 5% TOTAL = 100% EDUCATION AND RELATED WORK EXPERIENCE: High school diploma, or equivalent, required No experience required, but experience in an office setting or other related field, preferred LICENSES, REGISTRATIONS or CERTIFICATIONS: Criminal background check required for hire. TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: Advanced oral and written communication skills? Basic math skills Adapts easily to changing work standards Ability to provide high levels of customer service Ability to multitask, answer phones, and maintain a level of professionalism Critical?thinking and?problem-solving?skills? Attention to detail Knowledge of internet recruiting, web-based databases, preferred Ability to manage multiple tasks and priorities with frequent interruptions Ability to keep up-to-date technically and apply new knowledge to your job. Includes adapting to and mastering new system applications and processes as implemented by the district or department Ability to work cooperatively with other departments to solve problems Ability to schedule meetings, activities, or trainings as they relate to the job Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects Ability to maintain confidentiality in?all aspects of the job? Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: Operating knowledge of and experience with personal computers and peripherals Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc. Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc. Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE: POSITION TITLE Reports to: Principal or Assistant Principal POSITION TITLE # of EMPLOYEES Direct reports: This position has no direct reports BUDGET AND/OR RESOURCE RESPONSIBILITY: This position has no budget responsibility PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Job DescriptionSalary: $23.00 - $26.00 Per Hour EPS Group is hiring! Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations. We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications. Reports To: Senior People Operations Business Partner Status: Part-time, Non-Exempt Primary Areas of Focus Administrative Support Project Coordination Core Responsibilities Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location. Perform general scanning and documentmanagement tasks to keep project records accurate and up to date. Provide administrative support to ensure the ASR process runs smoothly and deadlines are met. Collect ASR submissions from team members and ensure all required information is completed accurately. Follow up with associates or managers on missing, incomplete, or overdue ASRs. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Performs administrative and clerical support tasks. Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed. Weekly restock and maintenance of Caf supplies and cleanliness, including reordering of supplies Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed. Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation. Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel. Establish and maintain record-keeping system for contacts, files, and employee directory. Perform other duties as assigned. This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training. Preferred Skills & Experience High school diploma or equivalent required. 2+ years of administrative coordination experience. Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. Valid driver's license and automobile insurance. Physical Requirements Required to stand, walk, and sit. The position may require a visit to project sites occasionally. The position requires a normal range of hearing. The employee must be able to lift 20 lbs. occasionally. Requires prolonged sitting with 15% of the time spent bending and reaching. Must have manual dexterity sufficient to operate a computer keyboard and calculator. Noise levels are consistent with a standard office environment. EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.

A Day in the Life of a CRMG Office Service Support The Office Service Support provides administrative and clerical support to department or unit. This position is responsible for scheduling, registration, pre-registration and maintaining accurate non-clinical patient information. Perform general receptionist duties. Why Work at Cheyenne Regional? 403(b) with 4% employer match ANCC Magnet Hospital 21 PTO days per year (increases with tenure) Education Assistance Program Employee Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here is What You Will Be Doing: Greets visitors and checks in patients with accurate demographic and insurance information. Executes the pre-registration and pre-authorization process by obtaining necessary documentation from the patient, patient's physician, and insurance company. Obtains insurance verification by e-verify or phone. Obtains necessary signatures for consent for services and mandatory Medicare documents. Encourages and assists patients in registration of patient portal. Responsible for scheduling patients for in office procedures/office visits and relaying patient data to those who require the information. Places patient appointment reminder calls. Obtains appropriate co-pays and account payments; responsible for cash drawer. Maintains accurate files and record systems to assist with all chart preparations for upcoming procedures and record statistics. Monitors the queues including performing the referral process through Epic and incoming faxes. When applicable, refers patients to Financial Assistance Office for payment plan or financial assistance. I understand that it is not within my scope of practice to handle any medications that I might inadvertently come in contact with, including medications delivered in the pneumatic tube system or shipped to the clinic. If I do come in contact with medications, I know to alert a licensed employee for them to handle. Desired Skills: Excellent interpersonal and communication skills Proficient MS Office, Outlook and Internet Explorer skills Excellent organization skills Ability to demonstrate an independent work initiative, sound judgment and attention to detail Ability to handle multiple tasks simultaneously Strong cognitive and problem-solving skills Ability to use standard office equipment Here is What You Need: High school diploma (or equivalent certificate from an accredited program) or higher OR, one (1) or more years of job-related experience Cheyenne Cardiology, Nephrology Clinic, Podiatry, and Vascular and CT Clinic Only: Valid USA driver's license Must have clean driving record that follows Cheyenne Regional Medical Center's driving guidelines Nice to Have: High school diploma (or equivalent certification from an accredited program) or higher degree Medical Terminology experience and/or education Customer service experience Clerical experience Experience in a clinical setting About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

Job Description A Day in the Life of an Administrative and Governance Support: Reporting directly to the Chief Executive Officer (CEO), this position provides high-level administrative and governance support to the CEO, the Board of Trustees, the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). The role includes leadership of executive assistants and oversight of board operations. Responsibilities require exceptional discretion, independent judgment and a comprehensive understanding of hospital operations and policies. The position demands strong problem-solving skills, flexibility, advanced technical proficiency and the ability to manage sensitive information with confidentiality. Why Work at Cheyenne Regional? ANCC Magnet Hospital 403(b) with 4% employer match 21 PTO days per year (increases with tenure) Education Assistance Program Employer Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here Is What You Will Be Doing: Executive & Board Support Serve as the primary administrative liaison for the CEO, CFO, COO and Board of Trustees. Maintain accurate board records, policy manuals and governance documentation. Prepare and distribute agendas, minutes and meeting materials for Board, Executive Team and Leadership Team meetings in compliance with organizational procedures and state statutes. Coordinate logistics for board and committee meetings, ensuring accurate documentation and timely communication. Scheduling & Coordination Manage calendars for the CEO, CFO, COO and Board of Trustees, including scheduling meetings, events and educational sessions. Develop and oversee new board member orientation programs in collaboration with the CEO and Board President. Ensure compliance with Wyoming Public Meetings Law when scheduling and posting notices for board and committee meetings. Administrative Duties Draft and format correspondence, reports, and presentations with attention to accuracy and professionalism. Manage document workflows, including digital filing systems and archiving of board records. Sort and route incoming communications and ensure timely responses. Monitor office equipment and coordinate maintenance or troubleshooting as needed. Governance & Compliance Act as the liaison between trustees and executive leadership, ensuring effective information flow and alignment with governance standards. Serve as the official custodian of records under the Wyoming Public Records Act, ensuring proper maintenance, retention, accessibility and production of public records. Audit governance guidelines for compliance and recommend updates as needed. Coordinate annual Board Self-Assessment and support governance committee initiatives. Partner with legal counsel to keep the board informed on legislative and regulatory developments and best practices. Leadership & Supervision Supervise administrative staff, including workload management, performance evaluations and personnel actions. Provide operational leadership, including budget oversight and adherence to organizational leadership competencies. Special Projects & Problem Resolution Plan and execute special projects and assignments, ensuring timely and high-quality outcomes. Assist with patient relations inquiries directed to the CEO's office. Desired Skills: Strong interpersonal and communication skills with the ability to interact effectively with executives, trustees, physicians, staff and patients. Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), BoardEffect and other relevant software. Demonstrated ability to manage confidential information with discretion. Strong organizational, problem-solving and decision-making skills; ability to work independently under pressure. Here Is What You Will Need: Bachelor's degree or equivalent combination of education and experience. Minimum of five years of administrative experience, including at least two years in a senior or executive-level support role. About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

TheraEx Therapy is seeking a travel Skilled Nursing Facility (SNF) Physical Therapy Assistant for a travel job in Cheyenne, Wyoming. Job Description & Requirements Specialty: Physical Therapy Assistant Discipline: Therapy Duration: 14 weeks 40 hours per week Shift: 8 hours Employment Type: Travel Physical Therapy Assistant - HIRING! Job Details: Weekly Gross:$1,456.00 Cheyenne, WY 14-week contract Setting: SNF Requirements: Active Physical Therapy Assistant License Completion of credentialing checklist, background checks, and Covid test prior to start Education: Associate's Degree in Physical Therapist Assistant from an accredited program TheraEx Therapy Job ID #25-58743. Pay package is based on 8 hour shifts and 40 hours per week (subject to confirmation) with tax-free stipend amount to be determined. About TheraEx Therapy TheraEx Staffing Services is a leading name in healthcare staffing solutions. We enroll talented professionals to provide temporary staff to fill the needs of healthcare facilities across the nation. Benefits Medical benefits Dental benefits Vision benefits Health Care FSA 401k retirement plan Life insurance Sick pay Holiday Pay

Information Position Number Functional Title Administrative Support Specialist Position Type Temporary Staff Position Eclass ST - SHRA Temp Hourly University Information UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master's and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram. Primary Purpose of the Organizational Unit Organizational units will vary. Position Summary The Department of Human Resources is seeking qualified individuals for temporary Administrative Support Specialist positions that MAY become available on campus. When a UNCG Department is in need of a temporary Administrative Support Specialist, qualified applicants who have applied to this temporary pool will be considered. Duties and responsibilities could include but are not limited to the following: Banner Processing, Office Management, Departmental HR functions, Assisting with/or Managing Departmental Budget, Providing professional support and customer service to clients, students, Faculty, and/or Staff, Assisting with clerical and administrative duties, Processing travel arrangements and reimbursements, Composing written materials; including memos, emails, agendas or minutes from meetings, and Other duties assigned by Supervisor. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. Preferred Qualifications Associates Degree or higher. At least two (2) to three (3) years of administrative/office experience at a higher learning institution. Tenure Status N/A Special Instructions to Applicants IMPORTANT NOTICE TO APPLICANTS: * This posting will remain active for one quarter (roughly ninety (90) days). After the quarterly cycle, this posting will close and the application will be cancelled. You may then re-apply to the new active posting. The Close Date listed indicates when this quarterly posting will close. * You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. * The application must be completed in full detail for your qualifications to be considered. Applications are not complete until an online confirmation number is received at the end of the application process. Recruitment Range: $15.00 - $24.43 per hour (Minimum - Advanced Market Rate) Temporary positions are paid on an hourly rate basis. Rate will be approved by Human Resources. Recruitment Range Dependent upon funding availability. Needs to be approved by Human Resources. Org #-Department Human Resources - 58401 Job Open Date 01/01/2026 For Best Consideration Date Job Close Date 03/31/2026 Open Until Filled No FTE Varies by position Type of Appointment Temporary Time Limited Duration Number of Months per Year 11 FLSA Non-Exempt ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%). Physical Effort Reading, Writing, Talking, Standing, Sitting, Walking, Lifting-0-30 lbs. Work Environment Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter * List of References Supplemental Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Search Firm * Facebook * Twitter * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * Do you have experience using BannerHR? * Yes * No * Do you have experience using BannerStudent? * Yes * No * Do you have previous experience in Higher Ed? * Yes * No * Do you have experience using BannerFinance? (Open Ended Question) * Do you have general accounting/and or state budget experience? (Open Ended Question) * * Are you eligible to work in the United States without sponsorship? * Yes * No

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! At the University of Wyoming, we are committed to creating a supportive and enriching workplace. JFNTMP JOB TITLE: Office Assistant - Office of Risk Management and Insurance JOB PURPOSE: To provide administrative and clerical support for the UW Office of Risk Management and Insurance. ESSENTIAL DUTIES AND RESPONSIBILITIES: Fast and accurate data entry, answering and routing phone calls, greeting visitors, and assisting with special projects. SUPPLEMENTAL FUNCTIONS: Other duties as assigned. COMPETENCIES: High attention to detail Critical thinking skills MINIMUM QUALIFICATIONS: Education: High School Diploma or GED. Law students/business majors preferred but not required. Knowledge of Microsoft Office Suite Excellent written and verbal communication skills Experience with data entry Experience with Customer Service DESIRED QUALIFICATIONS: Demonstrated high level of attention to detail Demonstrated organizational skills Excellent typing skills High level of customer service Experience working in a fast-paced office environment REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************

The Receptionist efficiently performs clerical support and serves as the facility's first greeter for all visitors in person as well as via phone in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements High school graduate or equivalent Successfully completed a secretarial science program from accredited college or university OR have a minimum of six (6) months experience in a clerical role Specific Job Requirements Proficient in Microsoft Word, Excel, and e mail Make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Service as the first point of contact for guests and visitors in person as well as via phone in a friendly and professional manner Effectively operate the facility phone and paging system Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer

The F&B Administrative Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical and administrative tasks. Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Maintains department schedules and files archive copies. Assists department managers and supervisors with screening resumes for position vacancies; coordinates and schedules interviews. Trains new staff to use the timeclock system and assists with questions. In coordination with managers and supervisors, assures accuracy of employee time punches and approves within timeline for payroll runs. Tracks late clock-ins for point system. Coordinates with managers and supervisors to get employee PTO requests approved/denied and entered into timeclock system. Maintain filing systems as assigned. Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording and tracking inventory. Assists the F&B Director/Executive Chef with administrative functions for all other F&B locations. Perform other duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: High School diploma or GED preferred. Three to five years of experience in an administrative role. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift, push or pull up to 15 pounds at times. Wyoming Horse Racing offers competitive wages as well as heath, dental and vision insurance plus paid time off. Must be able to pass pre-employment drug screen.

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status. Part and Full Time Benefits Eligibility Medical, Dental, Vision insurance 401(k) Associate assistance program Employee discounts Referral program Early access to earned wages for hourly associates (outside of CA) Optional voluntary benefits including ID theft protection and pet insurance Full Time Only Benefits Eligibility Paid Time Off Paid holidays Company provided life insurance Adoption benefit Disability (short and long term) Flexible Spending Accounts Health Savings Account Optional life and dependent life insurance Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan Tuition reimbursement Base pay in range will be determined by applicant's skills and experience. Role is also eligible for team based bonus opportunities. Temporary associates are not benefits eligible but may participate in the company's 401(k) program. Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year. The application window is anticipated to close within 30 days of the date of the posting. What it takes to be a Receptionist at Brookdale: Receptionists greet all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Our Receptionists sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. You may also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace. Greets all visitors entering the community, answer questions, ensure visitors sign guest sheets, and answer/direct phone calls to the proper residents and staff. Sort, deliver and collect incoming/outgoing community and resident mail, and may be asked to do basic office/clerical functions, and maintain visitor logs. May also respond to resident emergencies by calling appropriate internal and external parties based on community protocol. Brookdale is an equal opportunity employer and a drug-free workplace.

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Fort Collins, Colorado. This role is ideal for someone with a warm and attentive demeanor who enjoys interacting with clients and handling a variety of administrative tasks. You will play a key role in ensuring the smooth operation of our office and providing exceptional support to both clients and team members. Responsibilities: - Serve as the first point of contact in the office, greeting clients and directing them to the appropriate meetings or departments. - Coordinate and manage messages, ensuring they are accurately delivered to the right recipients. - Schedule meetings, order lunches, and assist with errands to support daily office operations. - Drop off information to different departments and gather necessary details to guide clients appropriately. - Open the office each day, turning on lights and preparing the workspace for staff and visitors. - Gain exposure to office systems and tools, with training provided as needed. - Maintain a courteous and well-spoken approach in all client-facing interactions. - Organize and manage administrative tasks to facilitate smooth communication within the office. - Support the team by performing data entry and receptionist duties as required. Requirements - Previous experience in administrative assistance or office support roles. - Strong communication skills with a detail-oriented and approachable demeanor. - Proficiency in office software suites, such as Microsoft Office. - Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. - Attention to detail and strong organizational capabilities. - Comfortable running errands and assisting with logistical tasks. - Reliable and punctual, with a commitment to maintaining a welcoming office environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Are you looking to grow in your career? ATBS is searching for an Administrative Assistant who will play an integral role in our team by creating and maintaining accurate records and providing exceptional customer service to employees and clients. We need a team player! Are you our perfect fit? About Us: Since 1998, ATBS has been the trusted business partner of individual owner-operator truck drivers and the largest fleets in America 14,000 recurring clients and growing 140 employees, 10 departments, 2 offices, 1 team Team-oriented and casual work environment Continuous training through ATBS University Room for growth and professional development About You: You solve problems creatively and develop innovative solutions You are curious and have an inherent willingness to learn You enjoy collaborating with others and have excellent communication skills You are analytical and detail-oriented You always go the extra mile to provide exceptional customer service About the Opportunity: Passionately provide exceptional customer service to clients and employees with a positive attitude and professional demeanor Quickly learn and utilize the ATBS customer relationship management (CRM) system to effectively create records and input/modify data Accurately prepare and distribute documents to clients, ATBS employees, and leadership Proactively support the team and contribute to the growth and success of ATBS Communicate with federal and state tax authorities. About Your Expertise: High school diploma or equivalent is required Ability to operate a multi-line phone system Proficient in Microsoft Office Suite and Google Suite About the Perks: Free coffee and beer daily Monthly celebrations Charitable time off to give back to our community Paid time off to pursue what you are passionate about Health, vision, and dental benefits and HSA match 401K match

The Administrative Assistant role in Purchasing keeps the flow of deliveries and payments moving so Jax can continue to have the right quantity and selection of items on the shelves. This role requires maintaining the database of incoming purchase orders, ensuring the payment of invoices, and working with others to resolve discrepancies. All Jax employees are expected to provide outstanding customer service, which Administrative Assistants do externally with product vendors and internally with Receivers and the Accounting departments. Jax is a family-owned business committed to providing exceptional customer service and high-quality products. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded. For this position, Jax is looking for candidates who can work in the office, are skilled in MS Excel, detail-oriented, and who have previous retail work experience. Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky. Candidates must be willing and able to step up and work with the team to accomplish such tasks. Responsibilities for this role include the following: Maintaining good relationships with vendors, buyers, and receivers Identifying and resolving problems with purchase orders and invoices Ensuring payments are accurate and on time Resolving errors in deliveries and maintaining accurate records of products received Monitoring and tracking information from a variety of sources Building accurate purchase orders and reviewing item cards for accuracy Quickly and correctly entering product information into the computer database Completing forms, working with spreadsheets, and meeting deadlines Auditing reports and systems for consistent and accurate data and record-keeping Communicating professionally Participating in the inventory process, counting products and tracking down discrepancies Assisting in occasional shifting, moving or carrying of products to help with receiving or merchandising Learning about systems, technology and products to provide better answers to questions Taking steps to advance teamwork and develop solid working relationships with co-workers This is not a remote position. Work is based out of our Support Center in Laporte, CO and will require occasional trips to our stores to assist with staging or merchandising. All JAX employees are expected to provide top-notch customer service, and step up to do additional office, cleaning or reporting work as needed. Our ideal candidate has prior retail experience, and is willing to pitch-in where needed. Additional knowledge, skills or abilities include: Three years of experience in a clerical or administrative role, consisting mainly of tasks completed via computer, email, and phone An aptitude for numbers and accounting functions is essential One year of experience with accounts payable is preferred, preferably in the retail industry Computer proficiency required, with advanced skills in MS Excel Familiarity with both Mac and Windows preferred Ability to maintain a professional demeanor and communicate well via phone or email Ability to shift, move or carry products or boxes required on occasion Works well with others Organizational skills Engaging and positive Attention to detail Schedule Requirements: Full Time position Generally, M-F business hours Pay Range: $17.00 - $19.00 Company Benefits: Jax Mercantile offers a variety of benefits and rewards for our employees. These include: Employee Discount Pro-Deals Paid Time Off Paid Holidays 401K Plan Anniversary and Birthday Gift Cards Matching Gifts & Donations Tuition Assistance CO2 Conservation Credit Life Insurance Employee Assistance Program Peer Recognition Programs Paid Volunteer Time Referral Bonus Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Pet Insurance Full-Time employees also have the ability to elect medical, dental, and/or vision insurance. For over 60 years JAX has been providing customers with outstanding service with our passionate and expert staff. We are at work and still having fun! Please note that the pre-screening questions in the application process are important for screening purposes and may be the deciding factor in whether or not your application is forwarded for further review. JAX Mercantile is proud to be an Equal Opportunity Employer. JAX Mercantile Co. is an EEO employer - M/F/Vets/Disabled JAX Mercantile Co. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Title: Receptionist Department: School Support FLSA Status: Non-Exempt Work Year: 12 Months Salary Schedule: TSS-205 SUMMARY: This position is responsible for greeting and directing visitors, responding to inquiries from staff, the public, parents, students, etc. by providing requested information and/or referral to other parties; and providing general clerical support when available. Completes employment verification requests and assists the department with projects or other related work duties. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Tasks Descriptions Frequency % of Time 1. Greets public, parents, students, vendors, etc. to respond to inquiries and/or escorting/directing them to appropriate personnel. Maintains the operator phone for the district, routes calls to appropriate departments, and provides high level customer service to all callers. Answers multiline telephone system to screen and transfer calls, responding to inquiries and/or taking messages. D 25% 2. Answers multiline telephone system for the purpose of screening calls, transferring calls, responding to inquiries, and/or taking messages. D 35% 3. Distributes a variety of items within the site (e.g. mail, calendars, newspapers, messages, etc.) to ensure timely communication and to disseminate materials to appropriate staff. D 5% 4. Processes a variety of documents and materials (e.g. staff mail, bulk mailings, etc.) to disseminate information in compliance with program, district, state, and/or federal requirements. W 5% 5. Maintains materials and information within reception area (e.g. notices, supplies, application packets, forms, etc.) to provide information to employees and visitors. D 5% 6. Diffuses situations (via the phone, email, or in person), offer suggestions/resolution when possible, and/or directing to appropriate personnel for resolution. D 5% 7. Supports assigned Administrators and departmental staff to help with clerical and administrative functions or help complete projects of files maintenance as needed. W 10% 8. Responds to emergency situations for the purpose of resolving immediate safety concerns. Q 5% 9. Performs other duties as assigned Ongoing 5% TOTAL = 100% EDUCATION AND RELATED WORK EXPERIENCE: * High school diploma, or equivalent, required * No experience required, but experience in an office setting or other related field, preferred LICENSES, REGISTRATIONS or CERTIFICATIONS: * Criminal background check required for hire. TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES: * Advanced oral and written communication skills? * Basic math skills * Adapts easily to changing work standards * Ability to provide high levels of customer service * Ability to multitask, answer phones, and maintain a level of professionalism * Critical?thinking and?problem-solving?skills? * Attention to detail * Knowledge of internet recruiting, web-based databases, preferred * Ability to manage multiple tasks and priorities with frequent interruptions * Ability to keep up-to-date technically and apply new knowledge to your job. Includes adapting to and mastering new system applications and processes as implemented by the district or department * Ability to work cooperatively with other departments to solve problems * Ability to schedule meetings, activities, or trainings as they relate to the job * Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects * Ability to maintain confidentiality in?all aspects of the job? * Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting * Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures * Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds * Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE: * Operating knowledge of and experience with personal computers and peripherals * Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc. Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc. * Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE: POSITION TITLE Reports to: Principal or Assistant Principal POSITION TITLE # of EMPLOYEES Direct reports: This position has no direct reports BUDGET AND/OR RESOURCE RESPONSIBILITY: * This position has no budget responsibility PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EPS Group is hiring! Join our Fort Collins team as a Part-Time Administrative Coordinator and play a vital role in the smooth execution of our daily operations. We are seeking a detail-oriented individual to handle a diverse range of responsibilities, including document management, ASR submission collection, and the coordination of team schedules and travel This position is designed for a professional who thrives in a collaborative engineering setting and prefers a reliable 4-hour daily work schedule. If you possess strong administrative proficiency and a commitment to organizational excellence, we look forward to reviewing your qualifications. Reports To: Senior People Operations Business Partner Status: Part-time, Non-Exempt Primary Areas of Focus Administrative Support Project Coordination Core Responsibilities Greet clients and visitors, identify the purpose of their visit, and ensure they are directed at the appropriate person or location. Perform general scanning and document‐management tasks to keep project records accurate and up to date. Provide administrative support to ensure the ASR process runs smoothly and deadlines are met. Collect ASR submissions from team members and ensure all required information is completed accurately. Follow up with associates or managers on missing, incomplete, or overdue ASRs. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Performs administrative and clerical support tasks. Oversee standard office equipment and supplies (such as printer, ink, toner, and paper). Orders supplies as needed. Weekly restock and maintenance of Café' supplies and cleanliness, including reordering of supplies Prepare conference rooms for meetings and organize catering, as requested. Assists with equipment in conference rooms and contacts IT as needed. Type up memos, meeting minutes, letters, reports, forms, and similar content from dictation. Maintain detailed calendars, coordinate schedules, prioritize meeting requests and logistics, and arrange all aspects of travel. Establish and maintain record-keeping system for contacts, files, and employee directory. Perform other duties as assigned. This position is non-billable. Non-billable activities include company & team meetings, professional development, community involvement, innovation time, culture & engagement activities, learning, and training. Preferred Skills & Experience High school diploma or equivalent required. 2+ years of administrative coordination experience. Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. Valid driver's license and automobile insurance. Physical Requirements Required to stand, walk, and sit. The position may require a visit to project sites occasionally. The position requires a normal range of hearing. The employee must be able to lift 20 lbs. occasionally. Requires prolonged sitting with 15% of the time spent bending and reaching. Must have manual dexterity sufficient to operate a computer keyboard and calculator. Noise levels are consistent with a standard office environment. EPS Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We offer a competitive salary and bonus program, a wide range of benefits including 401(k) with employer match, advancement potential, and the opportunity to become an integral part of a highly respected firm.

A Day in the Life of an Administrative and Governance Support: Reporting directly to the Chief Executive Officer (CEO), this position provides high-level administrative and governance support to the CEO, the Board of Trustees, the Chief Financial Officer (CFO) and the Chief Operating Officer (COO). The role includes leadership of executive assistants and oversight of board operations. Responsibilities require exceptional discretion, independent judgment and a comprehensive understanding of hospital operations and policies. The position demands strong problem-solving skills, flexibility, advanced technical proficiency and the ability to manage sensitive information with confidentiality. Why Work at Cheyenne Regional? ANCC Magnet Hospital 403(b) with 4% employer match 21 PTO days per year (increases with tenure) Education Assistance Program Employer Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here Is What You Will Be Doing: Executive & Board Support Serve as the primary administrative liaison for the CEO, CFO, COO and Board of Trustees. Maintain accurate board records, policy manuals and governance documentation. Prepare and distribute agendas, minutes and meeting materials for Board, Executive Team and Leadership Team meetings in compliance with organizational procedures and state statutes. Coordinate logistics for board and committee meetings, ensuring accurate documentation and timely communication. Scheduling & Coordination Manage calendars for the CEO, CFO, COO and Board of Trustees, including scheduling meetings, events and educational sessions. Develop and oversee new board member orientation programs in collaboration with the CEO and Board President. Ensure compliance with Wyoming Public Meetings Law when scheduling and posting notices for board and committee meetings. Administrative Duties Draft and format correspondence, reports, and presentations with attention to accuracy and professionalism. Manage document workflows, including digital filing systems and archiving of board records. Sort and route incoming communications and ensure timely responses. Monitor office equipment and coordinate maintenance or troubleshooting as needed. Governance & Compliance Act as the liaison between trustees and executive leadership, ensuring effective information flow and alignment with governance standards. Serve as the official custodian of records under the Wyoming Public Records Act, ensuring proper maintenance, retention, accessibility and production of public records. Audit governance guidelines for compliance and recommend updates as needed. Coordinate annual Board Self-Assessment and support governance committee initiatives. Partner with legal counsel to keep the board informed on legislative and regulatory developments and best practices. Leadership & Supervision Supervise administrative staff, including workload management, performance evaluations and personnel actions. Provide operational leadership, including budget oversight and adherence to organizational leadership competencies. Special Projects & Problem Resolution Plan and execute special projects and assignments, ensuring timely and high-quality outcomes. Assist with patient relations inquiries directed to the CEO's office. Desired Skills: Strong interpersonal and communication skills with the ability to interact effectively with executives, trustees, physicians, staff and patients. Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook), BoardEffect and other relevant software. Demonstrated ability to manage confidential information with discretion. Strong organizational, problem-solving and decision-making skills; ability to work independently under pressure. Here Is What You Will Need: Bachelor's degree or equivalent combination of education and experience. Minimum of five years of administrative experience, including at least two years in a senior or executive-level support role. About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

Posting Details Requisition Number S3062 Position Number 002593 Position Classification Title Administrative Support Spec Functional Title Admin Support Specialist Position Type Staff University Information Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B. Primary Purpose of the Organizational Unit The primary purpose of the Bryan Undergraduate Student Services and Retention Office (Bryan USS) is to coordinate and provide for the academic advising needs of the ~3500 undergraduate majors in the Bryan School. The office interprets and enforces the UNCG catalog, monitors academic progress, and meets with students on an individual basis. The Bryan Undergraduate Student Services Office also advises students on study abroad and global experiences, participates in University recruitment events and coordinates Bryan School graduation activities. Position Summary The primary purpose of the Administrative Support Specialist is to provide technical support to the Bryan Undergraduate Student Services Office and assist/support the program Director by: * Coordinating office communication. * Coordinating semester data cleanup. * Processing change of major requests. * Coordinating and processing admission to major. * Assisting with supervision of student workers. * Assisting with Bryan School graduation and student awards. * Assisting the coordinating advisor with Bryan School recruitment events. * Other duties as assigned. Minimum Qualifications HIGH SCHOOL DIPLOMA OR EQUIVALENCY AND ONE YEAR OF RELATED OFFICE EXPERIENCE; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. Additional Required Certifications, Licensures, and Certificates Preferred Qualifications * Experience: Minimum 1-2 years of related office experience. * Preferred Proficiencies: Banner, reporting software, bulk email platforms (e.g., MailChimp or Emma), familiarity with posting to social media platforms. Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Special Instructions to Applicants For consideration, candidates should upload: * Cover letter * Resume * List of references Applicants are required to upload a list of references of at least three (3) professional references that includes: * Name * Company Name * Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor. * Email Address * Contact Phone Number Applications are not successfully submitted until an online confirmation number has been received at the end of the application process. Recruitment Range $40,170 Org #-Department Business and Econ Student Svcs - 11807 Work Hours of Position 8 A.M - 5 P.M., M-F Number of Months per Year 12 Posting Requirements Job Family Secretarial and Clerical Career Banded Title Administrative Support Spec Open Date 01/05/2026 Close Date 01/19/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency Key Responsibilities ________________________________________________________________________________________________________________________ Key Responsibility Coordinate office communications Essential Tasks Coordinate office communications to Bryan USS constituents via University email, bulk emailing platforms (currently Emma), social media accounts, and edits to the USS website. Activities include: * Creating content for monthly BusStop Newsletter. * Creating other content based on office/advisors needs depending on the time of the semester. * Updating existing email campaigns. * Creating and posting content on Facebook and Instagram accounts. * Creating content for building TV monitors. Key Responsibility Coordinate and manage semester data cleanup Essential Tasks Through running reports via Argos and Webfocus: * Identify and update any students not assigned to the correct Bryan School advisor. * By the census date, identify CARS majors and update advisor assignments, moving folders to the department and notifying students of the change. * Train student workers and other administrative staff on office process, ensuring that files are named correctly, Bryan USS active files are up to date, and that state regulations are followed as it pertains to record retention. * Periodically during the semester, run reports to ensure that advisor assignments are correct to ensure students with a primary major in the Bryan School are assigned to the right advisor. * Twice per year, coordinate with Director and Starfish coordinator to assist our graduate advising intern so that they may provide advising services to our second majors and minors outside of the Business School with advising services. * Each semester, create preprinted advising sheets for advisors. Key Responsibility Process change of major requests Essential Tasks Position is responsible for processing all change of major and minor requests for the business school. Activities span the entire process workflow: * Review the request. * Determine if student qualifies for the request. * Process request with the Registrar's office. * Notify student of the decision. * Make electronic folder. * Make necessary advisor updates using Banner. Key Responsibility Coordinate and process admission to major Essential Tasks By prescribed deadlines each year (October 15, March 15, and July 15): * Run Webfocus report. * Identify students that meet the admission to major qualification. * Update student record. * Notify student by appointed deadline. * Once grades are in, review students provisionally admitted to major, remove any that did not complete requirements, and notify the student(s). Key Responsibility Other duties as assigned Essential Tasks As assigned by the program Director, other duties include, but are not limited to: * When needed, assisting the Director of Bryan Online programs as backup for monitoring Bryan Online email account. * Purchasing office supplies. Key Responsibility Assist with supervision of student workers Essential Tasks Assist with the supervision of Graduate Student Employee(s) and or Federal Work Study Student Employee(s) via: * Student employee recruitment and selection. * Training. * Co-supervising students to ensure daily tasks and projects are completed. Key Responsibility Assist with Bryan School graduation and student awards Essential Tasks Duties may include, but are not limited to: * Emailing degree candidates. * Assisting with award engraving/mailing. * Creating graduation ceremony program and printing. * Processing compensation paperwork for paid participants. Key Responsibility Assist the coordinating advisor with Bryan School recruitment events Essential Tasks Duties as assigned in support of the following events and recruitment activities: * Fall/Spring Open House. * Showcase. * Destination. * Transfer Information Program (TIP). * Weekly prospective student sessions. * Promotional materials. Competency ________________________________________________________________________________________________________________________ Competency Communication - Written Competency Description * Composes and organizes ideas logically. * Works in multiple formats such as letters, memos, reports or presentations. * Ability to change/adjust style to meet the needs of the program and audience. * Reviews sensitive materials and edits content constructively. Competency Level Journey Competency Knowledge - Program Competency Description * Demonstrates in-depth knowledge of the area of specialization, the program, process, and/or organizational operation. * May be the content/process resource. Competency Level Journey Competency Problem Solving Competency Description * Recognizes, defines and resolves non-standard problems using operating procedures, research, practices and established precedents. * Resolves recurring issues and problems as well as some unique situations. * Anticipates problems and develops recommendations for management resolution. Competency Level Journey Competency Information/Records Administration Competency Description * Coordinates varied records processing activities requiring the application and some interpretation of agency procedures, policies, laws, and regulations. * Reviews information for completeness and accuracy using multiple guidelines. Competency Level Journey Competency Office Technology Competency Description * Selects, understands and fully applies a variety of features in software programs, databases, information systems, and specialized equipment. Competency Level Journey Competency Communication - Verbal Competency Description * Presents ideas in a clear, concise, organized manner. * Explains and interprets programs, policies and procedures to meet the specific needs of staff and clients. * Advises program staff/clients in all matters related to program operations. Competency Level Journey ADA Checklist ADA Checklist "R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%) Physical Effort Hand Movement-Repetitive Motions - f, Finger Dexterity - f, Reading - f, Writing - f, Vision-Preparing/Analyzing figures - o, Hearing - f, Talking - f Work Environment Inside - c Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References Optional Documents Posting Specific Questions Required fields are indicated with an asterisk (*). * * Please indicate how you learned of the vacant position for which you are applying: * UNCGjobsearch Website * Greensboro News & Record * Carolina Peacemaker * Other Newspaper * The Chronicle of Higher Education * Inside Higher Ed * Other Professional Journal * NCWorks.gov * UNC System Job Board * Other Online Job Board * Personal Networking * Other * * If you selected "Other", please provide the name of the resource here. (Open Ended Question) * * Are you eligible to work in the United States without sponsorship? * Yes * No * * Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro? * Yes * No