Secretary jobs in Danbury, CT

The Opportunity: Be the Backbone of a Premier Financial Advisory Firm You are an organizational powerhouse who thrives on order, accuracy, and execution. You prefer being the engine behind the scenes rather than the salesperson in the spotlight. You want a career where your obsession with details is not just appreciated-it is the mission-critical foundation of the business. Quality Senior Benefits LLC (QSB) is seeking an Operations Coordinator to manage the infrastructure of our growing firm. Led by Jay Dorso-a 28-year industry veteran and host of "On the Money" on WTIC NewsTalk 1080-we are a high-integrity, education-first advisory practice serving retirees across New England. We don't need a salesperson. We need a trusted operator to own our administrative workflow, ensuring that every client application, compliance document, and calendar appointment is executed with zero-defect precision. Why Top Talent Joins QSB Competitive Compensation: We lead with a strong base salary of $45,000 - $65,000, tailored to your specific experience level and operational speed. Impact & Stability: Work directly with the CEO in a "National Ethics Certified" firm. You aren't just filing papers; you are protecting the financial peace of mind of seniors and families. No Sales Pressure: This is a dedicated operations role. Your metric for success is accuracy and efficiency, not quotas. Professional Environment: We offer a focused, professional in-office culture in Thomaston, CT, free from the chaos of high-churn call centers. Your Mission: Outcomes & Responsibilities Master the Application Lifecycle: You will own the "e-App" process from start to finish, scrubbing applications for errors, submitting to carriers (Medicare, Life, LTC), and relentlessly tracking them until approval. Fortify Compliance: You will serve as the guardian of our regulatory standing, maintaining strict records for the Scope of Appointment (SOA) and CMS marketing rules. Optimize Client Data: Ensure our CRM is the single source of truth, maintaining pristine records of client demographics, policy IDs, and renewal dates. Drive Operational Efficiency: You will prepare appointment packets, run plan comparisons, and liaise with insurance carriers to resolve bottlenecks before they affect our clients. Who You Are (The Essentials) Detail-Obsessed: You spot typos and inconsistencies that others miss. You understand that in our industry, a single wrong digit can delay a client's coverage. Tech-Fluent: You are comfortable navigating carrier portals, managing electronic signatures, and utilizing CRM software. You learn new systems quickly. Execution-First: You enjoy the satisfaction of clearing a checklist. When a seasonal surge hits (like Medicare AEP), you stay calm and keep the process moving. High Integrity: You handle sensitive personal information (PII/PHI) with absolute discretion and professionalism. How to Apply If you are ready to take ownership of a critical role within a respected financial firm, we want to hear from you. Please submit your resume outlining your administrative experience. Note: This position is based onsite at our Thomaston, CT headquarters.

Receptionist- Real Estate Investment Firm - $60-70k + Bonus Our client, a prominent Investment Firm is seeking an enthusiastic and driven Receptionist to work in their Greenwich, CT office. The ideal candidate is eager to take on day-to-day tasks and incorporates their positive attitude with every interaction. They have a great close-knit culture and are looking to add another all-star to their team. This role is 5 days week onsite from 8:30-5pm Responsibilities: Assist in office duties such as answering phone calls, sending emails and greeting visitors Maintain the office to ensure all workspaces are well kept and fully supplied Monitor and sort all incoming and outgoing mail/packages Order weekly breakfast and lunch catering Prepare expense and data reports Liaise with building manager, security, and maintenance staff Handle other projects as needed Qualifications: Excellent written and verbal communication skills Proficiency in Microsoft Office Professional, refined, and organized demeanor Meticulous attention to detail and organization A positive, adaptable attitude - looking for someone to jump in and take charge! Proactive, takes initiative, and team-oriented mindset This firm offers employees benefits, PTO, and the opportunity to work in a collaborative and encouraging workplace. Please submit your resume to be considered! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Epicured | Culinary Project Assistant Pay: $55,000 annual salary Job Title: Culinary Project Assistant Job Type: Full-Time (Monday - Friday 9am-6pm) Why Epicured? Epicured is on a mission to combat and prevent chronic disease, translating scientific research into high-quality food products for patients nationwide. Our evidence-based approach brings together the best of the clinical and culinary worlds to help people eat better, feel better, and live better one meal at a time. By joining our Culinary team, you'll support critical work at the intersection of food, healthcare, and innovation - helping to ensure that every meal we create meets Epicured's exacting standards for nutrition, consistency, and quality. Role Overview Epicured is seeking a Culinary Project Assistant to support recipe data management, scaling, and nutritional accuracy within our Culinary Resource Planning (CRP) system, Gally. Working directly with our Chief Culinary Officer, and Executive Chef this role plays a central part in translating culinary creativity into operational precision across our Healing Foods Facility. This position is ideal for someone analytical, organized, and excited to blend culinary operations with data-driven systems. Key Responsibilities Input, maintain, and verify recipe data in Gally, Epicured's Culinary Resource Planning (CRP) system. Partner closely with the Chief Culinary Officer & Executive Chef on recipe entry, nutrition outputs, scaling calculations, and production-ready formatting. Serve as a liaison between the Culinary team and Gally to resolve issues, test features, and optimize workflows. Ensure accuracy of ingredients, yields, portion sizes, allergen flags, and nutritional outputs across all recipes. Support culinary operations in organizing recipe files, updating documentation, and standardizing formats across teams. Assist with various culinary projects, including new product development, menu updates, and process improvements. Qualifications Bachelor's degree required. 1-3 years of experience in data analysis, production systems, or culinary operations support. Strong analytical skills and excellent attention to detail. Comfortable navigating database-driven tools or ERP-like platforms. Strong communication and collaboration skills; ability to work with chefs, operations teams, and technical partners. Preferred Qualifications Spanish-speaking preferred. Background in nutrition, food science, or culinary operations. Experience with recipe management software or ERP systems. Compensation & Benefits Salary Range: 55,000 Benefits include: 401(k) Health, Dental, and Vision insurance Unlimited Paid Time Off (PTO) Employee meal discounts Growth opportunities within Epicured's Culinary and Operations teams Equal Employment Opportunity Epicured is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, race, creed, color, national origin, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, or any other protected status under federal, state, or local law. How to Apply Apply via job board or email your resume to *********************** with the subject line “Culinary Project Assistant - Glen Cove.”

Confidential Receptionist - Greenwich, CT A small, family-run real estate firm is seeking a Receptionist to serve as the warm and professional first point of contact for visitors and callers. This role is ideal for someone who enjoys working in a quiet, close-knit office environment and takes pride in keeping operations running smoothly. Schedule: 5 days onsite Monday-Friday, 9:00am-5:00pm Compensation: $50-55k Key Responsibilities Greet clients, visitors, and vendors warmly, ensuring a positive first impression. Answer and route incoming phone calls; take accurate messages as needed. Respond to general inquiries about the firm with professionalism and discretion. Maintain a clean, organized, and welcoming reception area. Monitor office supply levels and place replenishment orders. Coordinate light office maintenance requests with vendors or service technicians. Keep common areas (coffee station, printer area, meeting room) tidy, stocked, and guest-ready. About You Comfortable working in a small, quiet, family-run office environment Professional, friendly, and reliable Organized with strong attention to detail Able to juggle simple operational tasks while maintaining a polished front-office presence You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Duties/Responsibilities: Receive and distributing packages from UPS, DHL, FEDEX, and USPS daily to employees. Occasionally drop off packages to local FedEx location. Maintaining the sample room clean and organized on a daily basis Manage Sample Room Inventory. Replenish/Return inventory as needed to/from 3PL Package and process outgoing domestic and international shipments based on internal requests. Receive and deduct inventory within the D365 ERP system. Maintain and Order shipping supplies Break down and dispose of cartons and packaging materials daily. Replenish copier paper throughout all office printers on a weekly basis. Assist with office tasks such as moves, assembling items, hanging photos, and office setup tasks. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Ability to multi-task, work under pressure, and be adaptable. Excellent time management skills. Must have a valid driver's license and reliable vehicle. Education and Experience: High school diploma or equivalent required. Clerical experience preferred. Experience with Microsoft D365 is preferred. Ability to carry heavy items, such as boxes Knowledge of printers and office machinery

Introduction Western Connecticut State University (WCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. As one of the State of Connecticut institutions of higher learning, this university offers undergraduate and graduate programs that weave together liberal arts and professional education and instill a desire for life-long learning. We are recruiting for a full-time Secretary 2 position to support the Nursing department located at WCSU's Midtown Campus, located at 181 White Street in Danbury, CT. WHAT WE CAN OFFER YOU: * Visit our new State Employee Benefits Overview page! * Professional growth and development opportunities * A healthy work/life balance to all employees POSITIONS HIGHLIGHTS: * Full-time * 40 hours per week * Work Shift: Monday - Friday, 8:00am - 4:30pm ABOUT THE ROLE: The incumbent in this role will be responsible for the full range of secretarial support duties as well as a wide variety of functional coverage and back-up support as needed to faculty and staff, to include: * Serving as a welcoming professional and student-centered, first point of contact for students, faculty and staff; * Providing support to the Department Chairperson, along with providing general support to department faculty; * Calendar management; * Generating, processing, maintaining, and filing contracts for part-time faculty; * Generating, processing, maintaining and filing contracts for outside agencies; * Administering time sheets through CORE-CT; * Preparing honorariums, faculty workload forms, travel forms, purchase requisitions; * P-card tracking, maintaining budget accounts; * Creating correspondence as well as proofreading correspondence by the chairs or others in the department; * Submitting maintenance requests, ordering and maintaining office supplies; * In consultation with the Chairperson, giving permissions and overrides to students via Banner; * Accepting applications, documents and checks for annual department events; * Compiling data for report preparation; * Preparing, tracking and distributing various reports. Selection Plan For Assistance in Applying: Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. Before You Apply: * Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. * Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below. * Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. * Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. * Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing Human Resources at ***************. * Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. * Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting. After You Apply: * Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). * Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! * Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. * The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. * Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at ****************** Questions? We're here to help: Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Human Resources at ********************. PURPOSE OF JOB CLASS (NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. EXAMPLES OF DUTIES Performs a variety of secretarial duties as described in the following areas: * TYPING: * Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.; * Proofreads for content; * Edits using knowledge of grammar, punctuation and spelling. * FILING: * Designs office filing systems; * Organizes and maintains files (including confidential files); * Maintains, updates and reviews reference materials and manuals. * CORRESPONDENCE: * Composes complex letters and/or memoranda, etc. (e.g., explaining department practices/policies) for own or supervisor's signature. * REPORT WRITING: * Compiles information from a variety of sources and prepares narrative or statistical reports, exercising judgment in the selection of items to be included. * INTERPERSONAL: * Greets and directs visitors; * Answers phones and screens incoming calls; * Provides advice to callers regarding policy and procedures (e.g., citing a regulation to solve a specific problem); * Coordinates with others both within and outside of the organization on a variety of non-routine matters. * PROCESSING: * Screens letters, memos, reports and other materials to determine action required; * May make recommendations to the supervisor. * SECRETARY: * Arranges and coordinates meetings (including space and equipment); * Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports); * Writes minutes of meetings, lectures, conferences, etc. from rough draft; * Takes notes and/or meeting minutes; * Prepares expense accounts; * Makes travel arrangements. * OFFICE MANAGEMENT: * Maintains an inventory of supplies and equipment; * Orders supplies when necessary; * Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.); * Maintains time and attendance records; * Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews statistical reports, verifies expense items); * Designs and initiates new forms and procedures to facilitate workflow; * Performs related duties as required. KNOWLEDGE, SKILL AND ABILITY * Considerable knowledge of * office systems and procedures; * proper grammar, punctuation and spelling; * Knowledge of * business communications; * department's/unit's policies and procedures; * business math; * Skills; * interpersonal skills; * oral and written communication skills; * Ability to * schedule and prioritize office workflow; * operate office equipment which includes computers, tablets, and other electronic equipment; * operate office suite software; * take notes (shorthand, speedwriting or other method acceptable to the supervisor). MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE Three (3) years of experience above the routine clerk level in office support or secretarial work. MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. PREFERRED QUALIFICATIONS Preference will be given to applicants with the following experience/training: * Excellent written and verbal communication * Pleasant telephone and reception demeanor * Attention to detail, accuracy and proofreading experience * Proven experience in Microsoft Office, including Excel, Outlook, Teams and Word * Budgeting experience * Experience with Banner * Customer service experience * Front desk reception experience * Office management experience Conclusion AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 3+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000 - $80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at *********************************. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

Reed Intermediate School December 9, 2025 The Newtown Public School District values the benefits that a diverse workforce brings to our students and community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly motivated, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to meeting you! Title: Executive Administrative Assistant to the Principal Location: Reed Intermediate School Salary: In accordance with the educational personnel contract, new hire rate of $31.11 Starting Date: January 5, 2026 Qualifications: The ideal candidate will: * Have previous secretarial or office administrative experience (preferred) * Be knowledgeable of modern office practices, procedures, and equipment * Possess a high level of proficiency in all aspects of Microsoft Office and Powerschool * Be familiar with office protocols and terminology within a school setting * Have strong interpersonal skills and demonstrate patience, flexibility, creativity, and kindness * Have effective management skills * Demonstrate excellent typing and computer skills * Maintain confidentiality at all times Responsibilities: The Executive Administrative Assistant to the Principal will: * Maintain principal's calendar * Maintain staff and school calendars * Share frequent and daily communications with staff, students, and families, as necessary * Troubleshoot problems as they develop in the main office * Multiple and ongoing school budget-related tasks including: Collaborate with appropriate staff and manage/review budget requests, compile all data needed to produce annual school budget, enter budget into database, prepare materials for annual budget presentation, collaborate and review budget with principal frequently, and serve as liaison to Central Office with budget requests, inquiries, etc. * Collect, review and process school purchase orders regularly * Oversee ongoing school events * Be proficient with completing additional tasks as assigned by the building principal Application Procedure: Qualified applicants are invited to apply online by December 15, 2025, via the following link: ******************************************** The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. TheNewtown Public School District does not discriminate in any employment practice, education program, or educational activity on the basis of race, color, religion, sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or expression, disability, pregnancy, genetic information, veteran status, status as a domestic violence victim, or any other basis prohibited by Connecticut state and/or federal nondiscrimination laws, except in the case of a bona fide occupational qualification.

Job Description Are you highly coordinated, detail-oriented, and efficient with your time? Do you want to perform important work that you know makes a noticeable difference? Would you like to grow your career with a team that truly values and respects you? If YES, then Nero Air Conditioning & Heating Inc. invites you to apply to become our full-time Administrative Secretary! Our North Haven, CT office is hiring a go-getter to manage the clerical side of our installation projects. This role involves some billing, marketing, scheduling, and clerical sales support responsibilities. Depending on your experience with these matters, you can earn $54,000 - $80,000/year! We're also offering benefits like: Health insurance A 401(k) plan Paid time off Paid holidays Profit-sharing A company tablet and phone A company truck Supportive management Keep reading to learn how you can make your mark on our dynamic team! QUALIFICATIONS What You Need: Clerical experience Proficiency with computers and office software What Would Be Nice To Have: Experience working in an office Experience updating and managing a database WHAT YOU'LL DO AS OUR ADMINISTRATIVE SECRETARY Work hours are Monday through Friday, 7:00 am to 4:00 pm. You'll play an important part in our office, working closely with the installation and sales teams to keep workdays smooth and efficient. Prioritizing accuracy and timeliness, you'll help coordinate all aspects of our installation projects, including billing, scheduling, and sales appointment setting. You'll also help out with office organization, general marketing, and other clerical tasks, making a substantial impact every single day! A LITTLE ABOUT WHO WE ARE We have been installing and servicing residential and commercial HVAC systems throughout Connecticut since 1988. We provide a range of services to our customers, including heating, air conditioning, indoor air quality, ductless air systems, geothermal heat pumps, commercial refrigeration, and more! Custom ductwork is fabricated in our in-house sheet metal shop by state-licensed fabricators. The air conditioning and heating arena is our business, not a sideline. We strive to bring our clients levels of professionalism and excellence that they haven't previously experienced. This is only possible with an exceptional team of professionals. We are always looking to add top-notch employees who will play a huge role in our success as a company, and we care for their well-being with excellent compensation and a positive work environment. TAKE THE NEXT STEP Can you see yourself fitting in well at our office and thriving as our Administrative Secretary? Apply for this dynamic position by filling out our short initial application today! Must have the ability to pass a background check.

Secretarial/Clerical/Secretary - 11 Month Date Available: ASAP Additional Information: Show/Hide School Secretary School Secretary Principal of Swift Middle School Job ID: #2457 Internal Close Date: December 12, 2025 External Close Date: December 30, 2025 Anticipated Start Date: Immediately Required Certifications & Qualifications * High School Diploma/GED * A minimum of two years of successful experience in a related secretarial or office position, or a graduate of a recognized program of secretarial studies preferred Essential Skills, Knowledge Performance Abilities Watertown Public Schools is seeking a motivated and dynamic individual able to perform confidential secretarial and clerical responsibilities necessary for a friendly, efficient and effective school office under the direction of the Building Administrator. * Excellent secretarial & organizational skills * Ability to communicate effectively, both orally and in writing. * Appropriate telephone etiquette * Ability to navigate complex situations in live time and prioritize multiple tasks with efficiency and appropriate levels of independence * Personality that demonstrates enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including difficult and emotional situations * Ability to follow written and oral instructions using a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal Essential Performance Responsibilities * Performs a wide variety of complex and diverse clerical duties requiring initiative and sound judgment to ensure seamless and efficient operations * Problem solves with administration and office colleagues to assist with determining potential solutions * Provides high-quality and timely internal and external customer service in a welcoming, professional and supportive manner * Maintains confidentiality of all department information, including records and files * Maintains attendance records for the school utilizing PowerSchool * Collaborates with other secretaries and nursing staff to efficiently conduct the business of the school office * Acts as a receptionist * Receives and distributes mail * Prepares and distributes the daily memo * Maintains the school's records and files * Maintains pupil absentee records and makes telephone calls to parents * Types correspondence, letters, forms and planning placement team minutes * Assembles and complies data, including free/reduced lunches * Operates a variety of office machines * Maintains activity files and records on uses of the building * Schedules student lockers and combinations * May type transcript records * Prepares new student records and withdrawals * Perform miscellaneous duties as directed by the principal or designated supervisor Additional Duties * Perform all other duties that may be assigned by the Building Administrator Terms of Employment * Rate of compensation based on working agreement between the Local #1303-139 of Council #4 and the Watertown Board of Education * 11 month employee Work Schedule * Monday-Friday 8:00 a.m. - 4:00 p.m. (½ hour unpaid lunch) All application materials must be submitted online, through Applitrack; should you have any difficulty in submitting your online application please contact *************. * District reserves the right to close the posting if a suitable candidate is found prior to the external closing date. Attachment(s): * #2457 School Secretary-SMS .pdf

Secretarial/Clerical Date Available: Immediate Date Available: Immediate Salary & Benefits: In accordance with the non-certified staff collective bargaining agreement. Salary range is $23.76/hour to $26.01/hour. Schedule: School-year position (181 days); 7.5 paid hours per day when school is in session for students with an additional half hour unpaid for lunch. Usual hours - 7:30 a.m. to 3:30 p.m. Responsibilities: Supervise and assist students in the Writing Center Provide technological and clerical support for school-wide reading and writing programs, including the district reading and writing portfolio programs Revise, design and publish summer reading brochure; collect and evaluate data on books students read; research and select additions to list Revise and monitor Writing Center annual schedule Maintain data and communications related to student reading and writing performance Assume other responsibilities as assigned by the Writing Center Director Support other academic centers with scheduling and reports as needed Qualifications: High School diploma or its equivalent; college degree preferred Proficiency in Google Learning Suite with a strong aptitude for learning new software Excellent interpersonal, verbal and written communication skills including the ability to compose written memos, letters, and other professional documents Ability to work both independently and as part of a team Strong organizational and planning skills Application Process: Applications will only be accepted online at the district website: ************ A direct link to the application page is: ******************************** Applicants Must Submit: Formal letter of application Resume Three letters of recommendation College transcripts if applicable Deadline for Application: Until filled. Equal Opportunity Employer The Regional School District No. 9 is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Science Lab Administrative Assistant Department: Science Department FLSA: Non-Exempt Designation: Staff Reports to: Head of Science Department Schedule: School year 2025-2026 - From October 2025 to June 2026 Part-time, between 10 and 19 hours per week Travel: None Location: On-site POSITION SUMMARY: The Science Lab Administrative Assistant is an essential member of the Science Department, providing critical operational support to ensure that the department and laboratories run smoothly. This individual plays a key role in maintaining laboratory infrastructure and supporting faculty across disciplines. The Science Lab Administrative Assistant collaborates regularly with offices cross-functionally to support broader academic initiatives, such as special events, guest lectures, and science fairs. The Science Department Lab Administrator works independently and as part of a collaborative team, maintaining a safe, organized, and responsive environment for students, faculty, and staff. The role requires strong initiative and problem-solving skills, and a commitment to excellence in support of science education at The Hotchkiss School. The Hotchkiss School is eager to accept applications from individuals who are excited to support an inclusive and warm working and learning community for students and employees from a wide array of backgrounds and experiences. DUTIES AND RESPONSIBILITIES: Order, track, and organize laboratory supplies and consumables in coordination with the business office. Monitor departmental inventory levels to prevent shortages and ensure the timely availability of lab materials. Maintain organized supply storage systems for efficiency and accessibility. Coordinate maintenance and repairs of laboratory equipment with external vendors. Communicate with vendors regarding quotes, invoices, and delivery timelines. Maintain budget records and assist the head of the department with purchasing. Work with the Chemical Hygiene Officer to ensure that all necessary chemicals, materials, and equipment are available and properly maintained. Provide administrative support for departmental programs such as guest lectures, science fairs, outreach events, and student competitions. Coordinate logistics for visiting speakers, demonstrations, or collaborative events involving the science labs. Support department-wide communications, including safety reminders, scheduling notices, and procedural updates. Serve as a point of contact for faculty requests related to lab operations and resources. Provide organizational and scheduling support for departmental meetings as needed. Contribute to department projects or initiatives that enhance science teaching and learning. Other duties as needed or assigned. QUALIFICATIONS: High school diploma or equivalent required; associate or bachelor's degree in science, education, or a related field preferred. Previous experience in an administrative, laboratory, or educational support role is highly desirable. Familiarity with laboratory equipment, safety protocols, and chemical/material handling preferred. Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and basic budgeting or inventory management systems. Strong problem-solving skills and ability to work independently while collaborating with faculty and staff. Excellent verbal and written communication skills. Comfort interacting with external vendors and coordinating logistics for events or lab equipment maintenance. Initiative, problem-solving ability, and flexibility in a dynamic work environment. Commitment to maintaining a safe, organized, and welcoming environment. Dedication to supporting diversity, equity, and inclusion within the school community. PHYSICAL CONDITIONS: Follow safety protocols. Moderate to frequent lifting/carrying/pushing/pulling up to 25 pounds. Moderate to frequent bending, stooping, reaching, and standing. Expected to perform work on campus. Must be able to communicate and converse as well as distinguish and observe. Must be able to traverse between various areas of the Science Building ADDITIONAL INFORMATION: The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. The Hotchkiss School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms, and conditions of employment, compensation, benefits, training, promotion, transfer, discipline, and termination). In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic.

The Oxford Board of Education is seeking an individual to record, transcribe, and file minutes of bimonthly evening Board of Education Meetings. Previous experience preferred. Must attend meetings in person; minutes must be completed within 6 days. Meetings start at 6:30 p.m. and typically last up to two hours. Salary: $175.00 per meeting; meetings longer than 3 hours are paid at $275 Salary includes attending meetings and preparing minutes

Job Description Are you highly organized, calm under pressure, and experienced in scheduling? Scribner Pest and Wildlife Control is looking for a full-time Administrative Assistant - Office Scheduler to join our team and help keep our operations running smoothly. In this role, you report directly to our home office in Danbury, CT, and play a vital role in making sure our technicians are where they need to be-on time and ready to help our customers. What you can expect: Competitive pay, commensurate with experience A supportive, professional team that values your contributions A key position in a growing company where your skills truly make a difference If you're ready to bring your expertise to a pest control company that's on the rise, we'd love to hear from you. Apply today and take the next step in your career with Scribner Pest & Wildlife Control! ALL ABOUT US Scribner Pest & Wildlife Control stands as a beacon of reliability and expertise in the realm of pest and wildlife management. With a seasoned background in the industry, Robert Scribner has channeled his dedication to ensuring family safety and environmental preservation into the foundation of his business. We foster a familial atmosphere among our employees, creating a friendly and welcoming environment for both staff and customers alike. Join our team, where you can enjoy competitive pay and great benefits while protecting our community from harmful pests! A DAY IN THE LIFE OF OUR ADMINISTRATIVE ASSISTANT - OFFICE SCHEDULER As our Administrative Assistant - Office Scheduler, you're the heartbeat of our office's daily operations. You stay on top of scheduling, keep communication flowing through texts, emails, and phone calls, and ensure every service appointment is set up for success. You respond quickly to client inquiries, help manage collections, and keep everything running smoothly behind the scenes. Every day brings something new, and you thrive on the challenges it presents. Step into a scheduling role where your skills make a difference and your efforts are appreciated. Join our team and help us deliver top-notch service with confidence and care! QUALIFICATIONS 18+ years of age Basic computer skills Ability to learn our scheduling software Comfortable talking on the phone Our ideal candidate is a self-motivated individual who can work effectively independently. Having experience in customer service, office management, and collections within the pest control industry is a plus. YOUR SCHEDULE This full-time administrative scheduling position works in our Danbury, CT office Monday through Friday, between 8 AM and 5 PM. ARE YOU READY TO JOIN OUR PEST CONTROL COMPANY? Our pest control company values efficiency and professionalism in every aspect of our operations, including our hiring process. Our streamlined 3-minute initial application process ensures that talented individuals like yourself can easily take the first step toward joining our team! Become our Administrative Assistant - Office Scheduler today! Job Posted by ApplicantPro

JOB TITLE: Administrative Assistant DEPARTMENT: Urology STATUS: Part-Time Non-Exempt (Hourly) LOCATION: 50 Eastdale Ave, Poughkeepsie, NY 12603 REPORTS TO: Director of Operations SHIFT/CORE HOURS: 2/3 days a week 8:30 AM-5:00 PM The Administrative Assistant is primarily responsible for providing administrative and project support to the Practice Administrator and Urology Division Leader. DUTIES AND RESPONSIBILITIES: Schedule appointments and meetings as needed for the Managing Partner, Director of Operations, and urology providers, as needed, with outside vendors and representatives Coordinate schedules for Family Medicine resident rotation in Urology Schedule urology division meetings, lunches, travel, conferences, training, and other company events Schedule pharmaceutical rep lunches Maintain fire extinguishers Prepare monthly physician on-call schedule, distribute to hospitals, and post online for the answering service. Maintain ordering of office supplies for Urology Division Prepare correspondence (including patient discharge and warning letters) Sending a No Show letter to the patient and adding the charge to the ledger. Sorting incoming or outgoing mail at the Eastdale location and maintaining daily/weekly filing. Daily and weekly maintenance of the Starbucks coffee machines at Eastdale Assist with legal requests and CIOX requests Complete special projects as assigned Assist with providers' templates Other duties as assigned EDUCATION & EXPERIENCE: Minimum of a High School diploma; Associates Degree preferred. 2 to 4 years of relevant experience, preferably in a healthcare environment. QUALIFICATIONS & REQUIREMENTS: Strong organizational skills. Strong verbal and written communication skills. Ability to work independently and collaboratively on assigned tasks and projects Must know a variety of computer software, such as Word, Excel, and PowerPoint. Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Some analytical ability is required to gather and summarize data for reports and find solutions to various administrative problems. Attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines. Travel to other office locations required. Premier Medical Group is an Equal Opportunity Employer

The Pathology, Microbiology, and Immunology department is seeking a candidate to provide comprehensive administrative support for the day-to-day operations of the office. The candidate will be the point person and central contact for students and faculty. She/He will perform multiple functions within the department. A successful candidate must have good interpersonal skills, be a dedicated team member, attentive to details, and skilled with various technical platforms as they will also be helping with the website and social media. Responsibilities General departmental support: Provide assistance to the Chair and Senior Associate Administrator in the management of the Chair's calendar, including the review of commitments, prioritize/escalate high-priority items, plan for near-term/future events, provide timely and accurate information about meeting participants and purposes, etc. Assist the Senior Associate Administrator in the preparation of written communication and correspondence on behalf of the department, manage document storage and retrieval, handle confidential information, etc. Record Faculty Meeting minutes when needed. Day-to-day operational activities as appropriate: Answer phones, monitor PMI email, send announcements and reminders as needed, serve as initial staff point of contact for the department, maintain procedures and electronic storage, distribute information to appropriate stakeholders, etc. Provide assistance with Grand Rounds, collecting the information from speakers, creating the profile in , preparing the flyer, distributing the information, and preparing the room for guests - Tasks include but are not limited to posting calendar events on the website, ordering food, requesting AV/IT support, preparing, editing, and scheduling emails/announcements. Provide assistance with the planning of the annual research day including sending emails and distributing information among graduate students, faculty, and other clinical staff. Assist in processing travel and other reimbursements for the chair and seminar speakers. Maintain departmental records, and file and archive documents as asked by the administrator, assuring Assist in ordering of supplies for faculty and staff of the department. Other projects as asked by the administrator and the departmental Chair. Media support: Work with the Administrator, Project Coordinator and VCR to create/maintain a template for a monthly newsletter with digital and physical distribution. Maintain social media accounts up to date with relevant content provided by faculty, graduate students, residents, attending faculty, and other stakeholders. Provide assistance to faculty who need to use Zoom in the conference room. Research support: Assist Project Coordinator in ordering supplies for labs. Work with Project Coordinator and Administrator to keep updated files on grants expenses. Provide assistance with T&E reports, new grants college forms Other projects as asked by the administrator and department Chair. Work with EHS to ensure timely completion of safety trainings. Assist administrator with the tracking of research space in Attain Space, facilities, and resources to ensure maximum efficiency and overhead revenue generation. Assists the Administrator and Dean's Office in Space Planning. Assists in maintenance of a space management database for the Basic Sciences. Tracks space changes and requests. Assists Administrator in coordination of capital projects, relocations, and renovations with Facilities, Capital Planning, Academic Administration, planners, designers and vendors. Assists with all physical renovations/relocations of incoming and incumbent faculty. Other duties as assigned by Administrator and Chair of the department. Qualifications Education requirement: Associated degree required, Bachelor's degree preferred. Technical/computer skills: Microsoft office suite with emphasis on Word and Excel. Working knowledge of Zoom. Some experience with social media platforms (Instagram, Twitter), experience with content creation. Basic computer troubleshooting. Prior experience: 1-2 years: Administrative assistant and or other relevant experience preferred. Physical demands: Must be able to lift at least 25 pounds and move light chairs to accommodate a room. Minimum Salary USD $54,592.38/Yr. Maximum Salary USD $55,632.38/Yr.

We are currently seeking a diligent and efficient individual to join our team as an Administrative Assistant/Front Desk Staff. Your expertise in handling administrative tasks and providing exceptional front desk services will be invaluable to our organization. This role encompasses various responsibilities, including answering phone calls, managing mail and supplies, overseeing printing and binding tasks, greeting visitors, and supporting general administrative duties. This will be a part time position reporting into our White Plains, NY office. Responsibilities * Respond promptly and professionally to incoming phone calls, redirecting them to the appropriate staff members or taking accurate messages. * Efficiently handle all incoming and outgoing mail, including sorting, distributing, and ensuring timely delivery. * Manage FedEx shipments, tracking packages, and coordinating with courier services as necessary. * Maintain and organize inventory, ensuring an adequate supply of office materials for daily operations. * Assist with printing, binding, and packaging submissions for staff members. * Create a welcoming and professional environment by greeting and assisting visitors. * Coordinate travel arrangements and make deliveries of submissions or proposals when required. * Provide comprehensive administrative support, including scheduling appointments, managing calendars, and organizing meetings. * Maintain accurate and organized files and records, ensuring proper documentation. * Collaborate on additional administrative tasks and projects as assigned.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Secretary position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position Wilson Elser's White Plains office is currently seeking a Legal Secretary to join a leading litigation team Key Responsibilities: Prepare legal filings: format documents, pull exhibits, proofread and redact documents Prepare court filings, become familiar with court rules and filing procedures E-file court filings Open new matters Document management and organization, saving to network, indexing for file room Retrieve court decisions from Westlaw Prepare cover letters for attorney bills Input billing information into billing software Schedule conferences and depositions, maintain attorney calendars Manage bills for third party vendors, process check requests and follow up with accounting Qualifications Must have 3+ years Litigation experience Must have prior experience with litigation procedures and processes, e-filing, and creating table of authorities Familiarity with New York and New Jersey State and Federal court procedures and rules Ability to work in a team-based setting with other Legal Secretaries supporting a group of attorneys Open to taking on new responsibilities and challenging tasks Excellent organizational skills with the ability to integrate into a fast-paced environment Excellent typing skills with proficiency in Microsoft Office 2007 (Word, Outlook, Excel) Strong written and verbal communication skills Licensed Notary A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $65,000-$80,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

The Ideal Candidate should have: Strong organizational, multi-tasking, and prioritizing skills Effective written and oral communication skills Flexibility to pivot as needed and react with appropriate urgency to situations that require a quick turnaround in a high-intensity, fast-paced environment Proficiency in Microsoft Office and Google Suite Experience with timekeeping systems Demonstrated ability to schedule appointments and meetings Experience in interpersonal communications Basic accounting skills (helpful, but not required) Duties and Responsibilities include, but are not limited to: Scheduling appointments and maintaining calendars of the AAPF executive officers Assisting in the management of accounts (prominently email accounts) Dealing with complex, multi-layered communication with various AAPF partners and collaborators Preparing communications, such as memos, emails, invoices, reports, and other correspondence Screening press calls and media requests for comment or interviews Responding to requests for meetings with the Executive Director in his capacity as a public figure, writer, political commentator, or consultant Creating and/or maintaining filing systems, both electronic and physical Other duties as assigned Starting date: Immediate