Title: Admin Specialist III (Hybrid)
Duration: 12 Months
For further inquiries regarding the following opportunity, please get in touch with our Talent Specialist: Hema Malini at **************
Hybrid: Mon and Friday WFH, Tues - Thurs in office. Typical workday hours with some flexibility.
Description:
Essential Duties and Responsibilities:
1) Process Invoices (US/ROW): Receive & log invoices from external HFE vendors, review with HFE project lead, and process payments with HFE lead authorization. (Requires knowledge and access to two separate contract processing systems, as well as Coupa)
2) Process Vendor Contracts (US/ROW): Work with Ethics & Compliance for multiple geographies to draft contracts according to their various requirements. This includes submitting WWM review requests & seeking IRB approvals as needed. (Compliance requirements vary by geography. Up to this point, the HFE group has worked with US only Ethics & Compliance. In 2026, HFE will need to establish the same working relationship with multiple Ethics & Compliance geographic leads multiple geographies.)
3) Resolve Payment Issues: Work with Procurement to resolve all issues related to processing payments, such as errors in vendor bank records. (Example: Debbie spent 4 months/60 hours processing a Fieldwork overdue payment and still wasn't able to resolve an outstanding issue with Fieldwork Dallas bank account updates requested due to challenges working with Procurement.)
4) Receive, catalog, and respond to CCs: Receive HFE Impact Assessment requests for Change Controls and review with HFE Therapy Lead. Complete all Impact Assessments when no HFE IA should have been required. Prioritize and track all CCs that should have a HFE review. (Most CC Owners continue to require HFE to perform this no value task of performing an IA when none should be required because they create the HFE IA before speaking with HFE.)
Support:
5) Collaborate with HFE group members to assess vendor capabilities, work with Procurement to onboard new vendors, and update internal supplier lists.
6) Support broader Research & Development functions when ordering needed supplies/equipment.
Qualifications:
1) Strong interpersonal and communication skills.
2) Ability to collaborate with teams, make decisions and solve work problems with minimal assistance.
3) Fluent in general MS Office tools.
4) Able to proactively identify process issues, recommend solutions and implement changes.
Education and/or Experience:
• High school diploma or equivalent is required; Bachelor's degree is preferred.
• Some college coursework is preferred.
• Minimum of 3 - 5 years of experiences.
• Minimum of 5 years of working experience supporting technical teams, ideally in a Medical Device Research and Development organization.
$32k-43k yearly est. 5d ago
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Administrative Assistant
Seneca Resources 4.6
Secretary job in Eagan, MN
The Administrative Assistant 3 provides advanced administrative support to executives, teams, or departments. This role independently performs a wide range of complex administrative duties under general supervision, handling sensitive and confidential information with discretion. The position requires strong organizational, communication, writing, and data management skills, as well as proficiency with Microsoft Office and task management tools.
Key Responsibilities
Administrative & Organizational Support
Compile, format, and prepare reports, memos, letters, background materials, and other documentation using word processing and office applications.
Schedule, coordinate, and modify meetings, appointments, and group activities as needed.
Perform routine administrative and facilities-related support tasks.
Track completion of tasks assigned to team members to ensure timely and accurate delivery.
Manage cube assignments, equipment requests, and office supply orders for on-site staff.
Submit and follow up on service requests related to facility issues.
Communication & Documentation
Compose clear, professional communications for software developers, managers, and contractors.
Respond to or route priority and confidential inquiries on behalf of leadership.
Attend meetings, capture detailed notes, track action items, and provide concise meeting summaries.
Collect electronic documents and digital signatures; maintain organized archives of employee e-documents.
Data & Systems Management
Maintain accurate team data, including employee and contractor contact information and team structure.
Combine, organize, clean, and analyze data using Microsoft Excel.
Manage team task boards, including creating lanes, assigning tasks, and tracking progress.
Support audits by serving as the Audit Coordinator, ensuring audits are assigned appropriately and following up with auditors and subject matter experts to meet timelines.
Confidentiality & Judgment
Exercise sound judgment and discretion when handling confidential, sensitive, or high-priority information.
Provide accurate information or referrals while maintaining confidentiality standards.
Required Qualifications
Advanced proficiency in Microsoft Word, Excel, and other office productivity tools.
Strong written and verbal communication skills.
Exceptional attention to detail and organizational abilities.
Ability to work independently and manage multiple priorities under general supervision.
Demonstrated experience performing complex administrative functions.
Preferred Qualifications
Advanced Excel skills, including pivot tables.
Experience with task automation tools.
Basic knowledge of Microsoft Power Apps.
About Seneca Resources:
Seneca Resources is client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Reston, Virginia, Alabama and Columbia, Maryland that service clients throughout the United States. The key to our success lies within our strong corporate culture which drives our business. We challenge our staff through engaging work, and we reward our staff through competitive compensation, extensive professional training, and excellent opportunities for career advancement. In turn, we look for only the best and brightest to join our team. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.
$36k-44k yearly est. 1d ago
Office Coordinator
24 Seven Talent 4.5
Secretary job in Bloomington, MN
Office Coordinator - Bloomington, MN (Onsite II 25 hours/week)
We're looking for an organized and proactive Office Coordinator to keep our Minneapolis office running smoothly. You'll support administrative operations, manage mail and supplies, coordinate meetings, and help create a professional, welcoming environment for employees and visitors.
What You'll Do:
Handle incoming/outgoing mail and shipping
Maintain kitchens, conference rooms, and office spaces
Assist leadership with expense reports
Set up and clean up meetings, including catering
Order office supplies and coordinate with vendors
Provide front desk support and greet visitors
What We're Looking For:
High School diploma or equivalent
2+ years of administrative, receptionist, or mailroom experience
Professional presence, attention to detail, and ability to multitask
Comfortable lifting up to 25 lbs
Nice to Have:
Corporate office experience
If you thrive in keeping an office organized, efficient, and welcoming, this is the role for you!
$33k-42k yearly est. 22h ago
Administrative Assistant
Twin City Staffing 4.5
Secretary job in Maple Plain, MN
Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks.
Location: Maple Plain, MN
Wage: $22.00 - $26.00 per hour, depending on experience
Hours: Monday - Friday, 8:00 AM - 4:30 PM
Benefits of the administrative assistant:
Temp-to-hire opportunity
Paid Time Off (PTO) upon hire
Health insurance
Dental insurance
Stable, long-term employment
Family-friendly work environment
Duties of the administrative assistant:
Answer phones, take messages, and greet visitors
Perform general administrative and clerical support
Use Microsoft Excel, Word, and Outlook daily
Type well drilling orders using a typewriter (training provided)
Coordinate utility locates with MDH and Gopher State One Call
Pull permits and assist with invoicing (training provided)
Maintain accurate records and organized filing systems
Requirements of the administrative assistant:
Prior administrative or clerical experience
Strong computer skills, especially Microsoft Office
High attention to detail and ability to follow instructions
Strong communication and multitasking skills
Experience in construction, manufacturing, or related industries is a plus
Additional information:
Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052.
EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
$22-26 hourly 22h ago
Program Administrative Coordinator - Mobile Crisis
Canvas Health 4.0
Secretary job in Chaska, MN
Job Description
Program Administrative Coordinator - Mobile Crisis
All are welcome! People of color, people with disabilities, and LGBTQIA+ individuals are strongly encouraged to apply!
Salary
Base Salary: $23.84 - $27.60/hourly
The expected compensation range for this position represents a good faith estimate for this position and the specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, experience, and/or FTE.
Benefits eligibility includes (but not limited to):
Eligible to accrue Sick and Safe Time
Eligibility for limited benefits coverage.
Our Employee Assistance Program offers comprehensive support to employees.
Enjoy exclusive perks like discounted concert tickets, convenient home services, incredible travel deals, delectable dining experiences, and so much more!
Employer-matched 401(k) plan
About Us
This mission of Canvas Health is to bring hope, healing, and recovery to people's lives.
Canvas Health's mental health and substance use disorder providers, clinicians, and staff bring their diverse lived experience to help inform and guide the care they provide to clients. Our integrated programs and services offer coordinated care to people of all ages in their homes, the community, and in our clinics. We strive for excellence in clinical care as we serve those living with mental illness, substance use disorders, crisis, unstable housing, and trauma. Canvas Health is a non-profit, Certified Community Behavioral Health Clinic (CCBHC) specializing in serving clients who are on Medicaid.
Position Summary
Provides support to assigned program(s) by coordinating and monitoring program workflow. Provides coordination of meetings, trainings and activities associated with the program. Provides integrated, efficient, and high-quality services for clients and staff including completion of face-to-face administrative intakes and insurance look ups, administrative program support, and administrative support for program service providers. May provide program work direction to others and provide specialized program support as assigned.
Schedule
Part-time, 24 hrs per week
Location
Chaska, MN
Minimum Qualifications
High school diploma/GED
Three years of program coordination/administration experience required.
Proficient in word processing, database management, and spreadsheets
Proficient in advanced excel experience/skills with the ability to use functions and formulas, change cell styles, insert graphs, create pivot tables, create graphs and charts from data, and know how to make your own conditional formatting.
Preferred Qualifications
Bachelor's degree in business administration, or a human service-related field.
Experience working with and/or delivering services to diverse populations.
Administrative support experience in a behavioral or medical health setting and third-party coverage verification
Experience with Electronic Health Record systems
Canvas Health is an Equal Opportunity Employer committed to creating a diverse workforce. Canvas Health will not discriminate against any employee or applicant based upon a person's race, color, creed, religion, national origin, sex, marital status, sexual orientation or perceived sexual orientation, gender identity, disability, status with regard to public assistance, age, sexual or affectional orientation, familial status, ancestry, local human rights commission activity, citizenship, genetic information, protected veteran or military status, or any other protected class.
Job Posted by ApplicantPro
$23.8-27.6 hourly 5d ago
Leave Administration Specialist
Sun Country Airlines 3.4
Secretary job in Minneapolis, MN
We're not your average airline. We're agile, resilient, and full of unique opportunity. Here, you can grow as part of an ambitious team that safely and collectively supports each other, our travelers, and our community. Together, we're making travel more attainable.
With more than 40 years of Minnesota roots, we're a unique hybrid low-cost carrier offering diverse services including scheduled flights to destinations across the U.S., Canada, Central America, and the Caribbean, as well as charter and cargo operations around the world. At Sun Country, you'll be part of a growing airline, and an enthusiastic team focused on connecting our community with their favorite people and places.
Sun Country Airlines provides the resources and support our employees need to succeed. Besides working at a great and growing company, as a Leave Administration Specialist you'll enjoy these benefits and more:
* Comprehensive benefit package including dental and vision
* PPO and high-deductible health plans
* Health savings accounts (HSA and FSA)
* Dependent Care
* Starting day one free standby and discounted travel privileges for employees, family, & friends
* 401(k) match
* Paid Time Off
* Paid holidays
* Life and AD&D Insurance
* Employee Assistance Program including counseling for employees and their family
* Fitness incentive and Stop Smoking Support
Leave Administration Specialist Overview:
Sun Country Airlines is seeking a Leave Administration Specialist to ensure accurate internal processing and communication for employee leaves administered by a third-party vendor. This role updates scheduling systems, coordinates with payroll, and ensures compliance with federal, state, and collective bargaining agreement (CBA) requirements. The Leave Specialist acts as the liaison between HR, operations, and payroll to maintain seamless leave administration and proper pay handling. While core hours are Monday - Friday, 8 am to 5 pm, weekend availability for any urgent leave/pay needs may be requested.
Essential Roles and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* Process approved leaves in accordance with federal and state regulations, CBAs, and company policies.
* Update employee schedules and leave status in AIMS (crew scheduling system for pilots and flight attendants).
* Communicate leave status to all relevant stakeholders, including scheduling, payroll, and department leaders.
* Ensure employees are paid accurately during leave periods; work closely with payroll to resolve discrepancies.
* Serve as the internal point of contact for leave-related questions and coordinate with the third-party administrator as needed.
* Maintain accurate records of leave transactions and generate reports for HR leadership.
* Monitor compliance with CBAs and collaborate with union representatives when necessary.
* Support return-to-work processes, including schedule adjustments and notifications.
* Stay informed on changes in leave laws, CBAs, and company policies; recommend updates as needed.
* Other duties as assigned by management.
Required Qualifications:
* High school diploma or equivalent; Associate's or Bachelor's degree preferred.
* 2+ years of experience in leave administration or HR operations.
* Familiarity with collective bargaining agreements and union environments.
* Proficient in Microsoft Office and HRIS systems; experience with AIMS preferred.
* Strong organizational and time management skills; ability to manage multiple priorities.
* Excellent communication and problem-solving skills.
Preferred Qualifications
* Knowledge of payroll processes and coordination.
* Experience with airline operations and crew scheduling systems.
* Understanding of ADA and accommodation processes.
Compensation:
Pay or shift range: $24.00 - $29.00 USD per hour. This is the base compensation hiring range for this role.
Classification:
Full-Time, Non-Exempt
Work Location:
Minneapolis, MN (onsite)
Supervisory Responsibility:
None
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Other Duties:
The above statements are intended to provide a summary of key responsibilities and the anticipated work environment of an accountant. They are not intended to be an all-inclusive listing of job duties. Position expectations may change as the needs, or the requirements of the organization evolve.
AAP/EEO Statement:
It is the policy of Sun Country Airlines to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
Sun Country Airlines respects and values every employee's contribution to our business. We believe that an important part of our strength comes from our people and their array of perspectives.
#LI-LM1
$24-29 hourly 18d ago
Administrative Assistant, ENT and Audiology
Healthpartners 4.2
Secretary job in Stillwater, MN
This position is responsible for providing clerical and administrative support to the ENT and Audiology Departments. This includes the scheduling of appointments and diagnostics tests, communicating with internal and external customers, preparing charts for appointments, and managing phone calls and the rescheduling of patients. This position is expected to support the mission, goals and objectives of the clinic.
Required Qualifications:
High School diploma/equivalent.
Excellent verbal and written communication skills.
Demonstrated ability to multitask.
Advanced organizational skills.
Proven ability to manage multiple priorities daily.
Keyboarding skills
Knowledge in Microsoft Word, Excel, Power Point and Outlook
Experience using Internet
Preferred Qualifications:
Associates Degree (AA) in secretarial services, office support or business preferred
Minimum of two years medical office experience preferred
Experience with electronic billing, medical record and data base software preferred
Accountabilities:
ENT/Audiology Program Support
1.Phones and Scheduling
Answers incoming department/program phone lines in a timely and courteous manner.
Schedules appointments for services provided by the ENT/Audiology clinic including diagnostic testing.
Responds and forwards calls as appropriate.
Manage department work-queue and call patients to schedule appointments
Reschedule patients for ENT/Audiology when provider schedule changes
2. Patient/Client Relations
Responds to inquiries from current clients;
Provides timely and accurate follow up to all inquiries;
Creates and maintains client mailing lists;
Assists with marketing initiatives including copying and mailings;
Obtains referrals from primary physicians through EMR. Obtains referrals from outside organizations and forwards to HIM department;
Completes charge tickets for hearing aids, post payments in EMR, and fills out receipts;
Track and file newborn hearing screens;
Pre-visit planning to include preparation for upcoming week's hearing aid consults, complete business office forms, and request insurance coverage information for hearing aids;
Track incoming communication from Business Office regarding hearing aid benefits, and print and file in chart.
3. Provider Schedules
Maintains the walk-in clinic schedule and coordinates provider/nurse schedules;
Manages PTO requests and ensures that templates are adjusted appropriately;
Completes weekly staffing update and sends to staff.
General Clerical Duties
Attends clinic meetings, and as requested, documents minutes; types and distributes meeting minutes within appropriate timeframe.
Maintains up to date filing system for correspondence, records, and reports.
Types correspondence, reports, and other requested materials.
Prepares meeting agendas and materials for meetings as requested.
Documents messages accurately and completely and delivers messages to appropriate person in a timely manner.
Receives and assists all visitors in a professional manner and refers them to appropriate individuals.
Maintains department specific files.
$38k-46k yearly est. Auto-Apply 60d+ ago
Receptionist/Administrative Support
Northwestern Mutual 4.5
Secretary job in Edina, MN
The responsibility of the Receptionist/Administrative Support position is to serve as the primary contact for customers and policy owners as they call and enter the office and to assist with administrative work for financial representatives in the office.
Specific responsibilities include but will not be limited to:
Reception
Greet visitors and direct them appropriately
Answer, screen, and record telephone calls
Maintain telephone system and agency directory
Train new personnel on how to use the phone system
Process incoming and outgoing mail; deliver outgoing mail to Post Office
Maintain the reception area
Make copies, send, and distribute faxes and maintain copy and fax machines
Maintain inventory and order office supplies as needed
Answer basic policy owner/policy benefit questions
Complete and/or assist with projects as assigned by the Office Manager/Director of Operations
Cross-train in other support roles
Advisor Support
Preparing insurance submissions
Tracking cases through underwriting and completing tasks necessary for the underwriting decision
Limited client communications: medical exam coordination, collection of outstanding information
Opening investment accounts
Completing financial transactions
Creating templated financial plans and other illustrations
Support implementation and adoption of technology and workflows
Manage data and workflows within the client relationship management (“CRM”) software
Communicating with multiple new reps and other stakeholders regarding operational issues and development opportunities
QUALIFICATIONS
It is recommended that the Receptionist/Administrative Support position have the following qualifications:
Basic computer and Microsoft Office experience
Multi-line phone experience preferred
Filing skills
Customer service experience strongly preferred
Ability to handle detailed work with high degree of accuracy
Excellent interpersonal skills
Experience in problem-solving
High level of organizational skills
Excellent written and oral communication skills
Professional office skills
Ability to take independent action to make sound decisions
Ability to multi-task
Ability to be flexible and open-minded.
Ability to work effectively with people at all levels
$33k-38k yearly est. 22d ago
Project Assistant - Post Sales Surveillance
Polaris Industries 4.5
Secretary job in Medina, MN
**At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.**
**Job Summary**
Support and facilitate the safety claim process for Post Sales Surveillance (PSS), including case creation, gathering information from dealers and customers, and communicating case resolutions. Act as a Polaris ambassador to customers and support the investigation teams with data collection during active investigations. Additionally, provide support to other Polaris departments (Owner Connections, Tech Service, etc.) that interact with dealers and customers as needed. This role is also expected to support continuous improvements efforts in relation to the safety claim process.
**Responsibilities**
+ Communicate with dealers & customers to gather information related to potential safety concerns.
+ Work closely with PSS team members to track parts and/or vehicles to ensure safety related claims are being processed accurately and in a timely matter.
+ Support investigation initiation when incidents are identified.
+ Effectively communicate with investigation teams to coordinate investigation activities.
+ Support electronic investigation records management.
+ Recognize and communicate sensitive and urgent issues to leadership.
+ Identify and support continuous improvement efforts within the PSS & Analytics organization.
+ Promote a Culture of Safety within Post Sales Surveillance and Polaris.
+ Other projects and duties as assigned.
**Experience and Skills**
+ 2-3 years previous technical or consumer service experience preferred. Experience within the Powersports or Automotive industries is preferred.
+ Systems expertise with CRM and AS400 applications.
+ Strong organizational and communication skills required.
+ Conflict management skills a plus.
+ Ability to handle changing priorities and a fast-paced environment required.
**Education**
+ Bachelor's degree preferred
**Competencies:**
**Achievement Orientation**
Focusing efforts on achieving high quality results consistent that meet or exceed standard expectations.
**Collaborating with Others**
Working together with others in a cooperative and supportive manner to achieve shared goals.
**Customer Value Management**
Developing customer value plans to create value for sales opportunities through effective communications and thorough knowledge of customers and markets.
**Nurturing Innovation**
Creating a welcoming environment that encourages different perspectives and new ideas, building a culture of curiosity, openness, and creativity across the organization and the wider community.
**Ensuring Accountability**
Holding yourself and others to high standards of accountability and creating an infrastructure and transparent corporate culture that supports and measures personal and organizational responsibility and accountability.
**Working Conditions**
+ Engineering and office environment conditions.
+ Infrequent travel on occasion and according to needs of business as project(s) dictate.
**The starting pay range for Minnesota is $25.00 to $30.00 per hour, plus eligibility for** **overtime. Individual** **pay and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range.**
To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.
_We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE._ _Apply today!_
At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.
**About Polaris**
As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER , RZR and Polaris GENERAL side-by-side off-road vehicles; Sportsman all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle mid-size and heavyweight motorcycles; Slingshot moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. *************** (https://***************/en-us/)
**EEO Statement**
_Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at ************ or_ _******************************_ _. To read more about employment discrimination protection under U.S. federal law, see:_ _Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov)_ .
At Polaris, the need for diverse perspectives and experiences enables our vision of Best People, Best Team. We value our differences and align our passions to do great work. As a highly efficient growth company, we are driven to be agile and adaptable to support our customers. At Polaris we unite to create memorable adventures. Learn more at
http://***************/careers
$25-30 hourly 13d ago
Medical Administrative Support Assistant
Solvet
Secretary job in Minneapolis, MN
Job Description: Medical Clerical Support Specialist _ Scheduler
Medical Clerical Support Specialist _ Scheduler
Position Summary
The Medical Clerical Support Specialist provides essential administrative, scheduling, and customer service support to VA medical and outpatient operations. Contractor personnel will work on-site in VA facilities and perform duties in accordance with VA policies, VHA Handbooks/Directives, and the contract's Performance Work Statement (PWS).
The Specialist plays a key role in supporting Veterans by ensuring efficient clinic workflow, timely appointment coordination, and accurate documentation in VA-authorized systems.
Essential Duties and Responsibilities
Contractor personnel shall perform, at a minimum, the following functions in support of VA clinical operations:
Provide administrative and clerical support to VA staff, including physicians, nurses, and clinic leadership.
Schedule, modify, and coordinate Veteran appointments using VA-approved scheduling systems (e.g., VistA, CPRS, MSA tools, and Cerner/Oracle Health - as applicable per site).
Support outpatient care coordination and assist with managing clinic flow.
Maintain accurate documentation, records, and logs in compliance with VA, VHA, and HIPAA requirements.
Prepare correspondence, reports, and forms using Microsoft Office applications.
Answer telephones, route calls, greet Veterans and visitors, and provide high-quality customer service.
Assist with check-in/check-out processes and verify required documents or eligibility information when directed.
Follow all VA confidentiality rules, IT security protocols, and information handling procedures.
Meet all performance metrics and deliverables outlined in the PWS, including timeliness, accuracy, and responsiveness.
Minimum Qualifications (Mandatory Requirements)
The Contractor must ensure personnel meet the following minimum criteria:
High School diploma or GED.
Proficiency in English (oral and written).
Working knowledge of Microsoft Office (Word, Excel, Outlook).
No physical restrictions that interfere with assigned duties.
Preferred Qualifications
Experience scheduling appointments or providing administrative support in a healthcare setting.
Prior work experience in a VA facility, VHA system, or federal healthcare environment.
Familiarity with VA clinical systems, including:
VistA (Veterans Health Information Systems and Technology Architecture)
CPRS (Computerized Patient Record System)
Oracle Cerner (LH/EMR), depending on facility transition
MSA (Medical Support Assistant) workflows
Knowledge of VA processes, such as consult management, clinic profiles, and Veteran-centered communication.
Key Competencies
Strong interpersonal and communication skills, especially when interacting with Veterans.
High attention to detail and accuracy in scheduling and documentation.
Ability to work effectively in a fast-paced clinical environment.
Professionalism, reliability, and respect for Veteran privacy.
Ability to work independently while following VA policies and supervisory direction.
Customer service orientation reflecting VA's mission to serve Veterans with compassion and respect.
$37k-46k yearly est. 16d ago
Administrative Specialist
Professional Engineering Services, Ltd. 4.2
Secretary job in Eagan, MN
Job Description
PE Services is growing and we would love for you to be a part of it.
The Administrative Specialist is responsible for managing daily administrative support activities such as coordinating meetings, maintaining records, handling communications, and serving as the professional point of contact for visitors and project staff. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact.
Responsibilities
Communication:
Point of contact to support internal and external stakeholders.
Handle incoming and outgoing correspondence.
Collaborate with project team members and committee chairs.
Assist in project management by tracking deadlines and facilitating communication.
Prepare communications and proofread.
Document and Data Management:
Create, update and format documents, reports, and presentations.
Maintain filing systems and databases, both physical and digital.
Maintain contact lists.
Technical Support and Support to Leaders
Generate reports and analyze data as directed.
Provide technical support to management and team members.
Facilitate conference calls and meeting room audiovisual equipment.
Assist with special projects and other duties as assigned.
Scheduling and Coordination:
Meeting scheduling, including reserving meeting space and audiovisual equipment.
Provide support for policy and technical committees including preparation of agendas, handouts, attendance sheets, meeting summaries and action item lists.
Prepare presentations and documents to meet ADA accessibility standards.
Coordinate project and company events.
Qualifications
High school diploma or equivalent education required
3+ years of similar administrative assistant experience
Proficiency in Microsoft Office Suite, SharePoint, and Adobe Acrobat.
Ability to work independently as well as collaboratively to resolve unexpected challenges.
Strong communication skills and proven ability to demonstrate professionalism and maintain confidentiality.
Excellent time management skills and ability to prioritize tasks, manage multiple projects, and meet deadlines.
Attention to detail with accuracy in data entry, proofreading, and record maintenance.
Ability to develop procedures to improve efficiency.
Possess customer service skills to effectively support daily office operations, team members, and external stakeholders.
Hourly wage is expected to be $42-$45 depending on experience.
$31k-42k yearly est. 4d ago
Direct Support Assistant
True Friends 2.9
Secretary job in Eden Prairie, MN
Direct Support Assistant As a True Friends Direct Support Assistant, you'll make a meaningful impact by supporting participants with personal care, meals, and fun recreational activities while actively engaging and encouraging them to try new things. This role is a rewarding opportunity to help participants, grow, build confidence, and enjoy new experiences in a supportive and inclusive environment. (Please note: this role does not involve administering medication or overnight supervision) Schedule: Part-time, year-round, weekend, day shift Pay: $14.67 Location: In person True Friends Benefits:
Flexible scheduling options
Opportunities to gain and grow leadership skills
Support a healthy work-life balance
Free meals during summer months
Employee Referral Program
Scenic and inspiring work environment
Retirement Savings Plan with opportunity for 3% Employer Match
Fun, organization-wide Events
Cabin Rental Discounts
...and more!
How You'll Contribute:
Assists participants with activities of daily loving, including personal cares, meals, and recreational/leisure activities
Lead recreational and leisure activities as assigned by leadership
Report any changes in participant condition promptly
Ensure participants' belongings are properly checked in and returned
Complete all required documentation accurately and timely
Maintain cleanliness and organization of areas used by participants and staff
Participate in training and professional development opportunities
Attend and actively participates in staff meetings
Perform other duties as assigned
What You'll Bring to the Table:
Age 16-17 (if you are 18 or older please apply for the Direct Support Professional role)
Must be able to pass an organizational background study
Strong communication skills
Able to handle physical aggression and challenging behaviors
Detail-oriented with a strong emphasis on safety
Team player who can follow instructions effectively
Previous experience working with individuals with disabilities preferred
Physical demands
Ability to see, hear, and communicate verbally
Ability to lift up to 50 lbs.
Ability to walk, sit, stand, bend, reach, climb, balance, stoop, kneel, crouch, crawl, and move continually during working hours
Ability to feel objects and use fingers to operate tools and controls
True Friends is a nonprofit organization providing life-changing experiences that enhance independence and self-esteem for children and adults with disabilities. True Friends' programs include camp, respite, retreats, team building, therapy and adaptive riding, and travel; serving over 25,000 individuals annually.
$14.7 hourly 60d+ ago
Admin Assistant
Specialty Building Products 3.6
Secretary job in Stillwater, MN
U.S. Lumber, and SBP Brand is currently looking for an Admin Assistant to join our VALUES based organization. The Admin Assistant will perform routine clerical and administrative functions such as drafting correspondence, scheduling work for the shop assembly lines, organizing and maintaining paper and electronic files, or providing information to callers.
Responsibilities & Essential Functions:
* Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
* Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
* Back filling for the receptionist position during lunch times and during vacation.
* Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
* Compose, type, and distribute meeting notes, routine correspondence, and reports.
* Maintain scheduling of shop assembly lines.
* Order and dispense supplies.
* Provide services to customers, such as order placement or account information.
* Coordinate conferences and meetings.
* Review documents such as production schedules, work orders, and staffing tables to determine personnel and materials requirements, and material priorities.
* Confer with department supervisors and other personnel to assess progress and discuss needed changes.
* Revise production schedules when required due to design changes, labor or material shortages, backlogs, or other interruptions, collaborating with management, marketing, sales, production, and engineering.
* Confer with establishment personnel, vendors, and customers to coordinate production and shipping activities, and to resolve complaints or eliminate delays.
* Record production data, including volume produced, consumption of raw materials, and quality control measures.
* Distribute production schedules and work orders to departments.
* Compile information, such as production rates and progress, materials inventories, materials used, and customer information, so that status reports can be completed.
* Plan production commitments and timetables for business units, specific programs, and/or jobs, using sales forecasts.
Qualifications and Experience:
* High School Graduate or General Education Degree (GED)
* Experience: up to 3 years related experience
* Computer Skills: intermediate level of MS Word, Excel, PowerPoint, e-mail system, internet
Starting hourly rate $25.00/hr based on experience.
Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products!
Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include:
* Medical, Dental, Vision given on the 1st of the month following 30 days of employment
* Company-Paid Life Insurance & Disability
* 401(k) with Company Match
* Company-Paid Time Off
* Paid Holidays & Floating Holidays
* PLUS ADDITIONAL PERKS!
We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.
Specialty Building Products is an equal opportunity employer. It is our policy of Specialty Building Products not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.
$25 hourly 1d ago
Administrative Assistant
Cox Enterprises 4.4
Secretary job in Albertville, MN
Company Cox Automotive - USA Job Family Group Business Operations Job Profile Sr Business Services Specialist Management Level Individual Contributor Flexible Work Option No remote option; must work at a specified Cox location Travel % No Work Shift Day Compensation
Hourly base pay rate is $19.52 - $29.23/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Job Description
The Administrative Assistant/ Senior Business Services Specialist provides courteous, accurate, and efficient administrative support for sales and rental functions, ensuring a positive impression of Midwest Great Dane for both internal and external customers. This role supports branch personnel and contributes to the smooth operation of the office by managing clerical tasks, customer interactions, and essential documentation.
This is an on-site role and the shift for this position is Mon-Fri 8:00 AM- 4:30PM
What you'll do:
* Prepare quotations and orders, collect required signatures, and distribute documents via email.
* Verify completion of all required trailer sales documentation; process customer invoices, license sold trailers and send copies to customers.
* Forward sales payments to the appropriate departments.
* Maintain accurate and timely sales files.
* Update unit inventory status (new, trades, on hold, sold) in the system.
* Keep customer profiles current through system updates.
* Process miscellaneous billings related to sales and rental.
* Provide clerical support for sales and rental departments within agreed deadlines.
* Interact with rental customers, obtain credit applications, print rental contracts, invoice rentals, and maintain insurance certificates.
* Process card transactions and deposit checks received.
* Answer and direct incoming, outgoing, and inter-office calls using a multi-line phone system; relay messages promptly.
* Distribute all incoming email and correspondence to the appropriate departments and also prepare any outgoing mail.
* Order and inventory of office supplies and forms.
* Establish and maintain professional relationships with suppliers, customers, and co-workers.
* Perform other duties as requested by the Office Administrator.
What's in It for You?
Here's a sneak peek of the benefits you could experience as a Cox employee:
* A competitive salary and top-notch bonus/incentive plans.
* A pro-sales culture that honors what salespeople (like you!) contribute to our success.
* Exceptional work-life balance, flexible time-off policies and accommodating work schedules.
* Comprehensive healthcare benefits, with multiple options for individuals and families.
* Generous 401(k) retirement plans with company match.
* Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
* Professional development and continuing education opportunities.
* Access to financial wellness/planning resources.
Check out all our benefits
Who you are:
Minimum Qualifications:
* High School Diploma/GED
* Excellent written and verbal communication skills.
Preferred Qualifications:
* 2-3 years of general office experience or equivalent combination of education and experience.
* Previous experience working in an office environment with multi-line phone systems.
* Basic proficiency with Microsoft Office software; prior experience with Karmak preferred.
* Accurate alphanumeric and 10-key data entry skills.
* Strong interpersonal skills for developing business relationships at all levels.
* Ability to manage time and priorities effectively with minimal supervision.
* Analytical and problem-solving skills.
Drug Testing
To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.
Benefits
Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
About Us
Through groundbreaking technology and a commitment to stellar experiences for drivers and dealers alike, Cox Automotive employees are transforming the way the world buys, owns, sells - or simply uses - cars. Cox Automotive employees get to work on iconic consumer brands like Autotrader and Kelley Blue Book and industry-leading dealer-facing companies like vAuto and Manheim, all while enjoying the people-centered atmosphere that is central to our life at Cox. Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page. Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
$19.5-29.2 hourly Auto-Apply 60d+ ago
Dental Front Desk Admin and /or Dental Assistant
Comfort Dental 4.2
Secretary job in Minneapolis, MN
Job DescriptionBenefits:
401(k)
401(k) matching
Competitive salary
Dental insurance
Free food & snacks
Free uniforms
Health insurance
Opportunity for advancement
Paid time off
Wellness resources
Benefits/Perks
Careers Advancement Opportunities
Medical, Wellness, and Retirement Benefits
Holiday Pay
PTO/ESST time
Competitive Compensation
Job Summary
We are seeking a qualified and caring Dental Front Desk Admin and /or Dental Assistant to join our team! As a Dental Front Desk Admin and /or Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. Your primary role will be to complete administrative tasks such as scheduling appointments. If you have experience assisting chairside, that would be a plus but not required. The ideal candidate has prior experience in a Dental Office. If youre friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
Responsibilities
Welcome patients into the treatment area and make them feel comfortable
Discuss the dental care plan with patients and answer any questions they have
Adhere to all health and safety regulations and office policies
Schedule appointments
Qualifications
Previous experience in a dental office in any capacity
Knowledge of dental terminology
Experience with dental software, experience with Open Dental a plus!
Strong computer and data entry skills
Excellent communication and customer service skills
Ability to provide high-quality patient care
$35k-41k yearly est. 8d ago
Project Assistant
Doran Management LLC 4.6
Secretary job in Minneapolis, MN
Doran Property Group has a great opportunity for a Project Assistant. This dual role will work part-time with Construction and the HR department. If you have demonstrated skills supporting construction project teams in performing file management, document review and tracking, report preparation, and a commitment to providing quality service, please apply! The ideal candidate will have previous experience as a construction project assistant in the multi-family industry. Doran Property Group offers competitive salaries and benefits.
Essential Job Duties and Responsibilities:
Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project
Help to ensure that project contracts, bids, and governmental development applications are completed and filed on time
Assisting the project management team with document control needs and change orders
Participating in meetings, taking and publishing minutes
Organizes and prepares documents and reports for the Director of Construction
Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
Interacts with clients, vendors, and staff in a professional courteous, and appropriate manner
Familiar with State Construction Registry requirements and lien procedures
Process projects close-out documents (O&M manuals, Warranties, etc.)
Punch List, Process & Procedure Administration, setting up client/group meetings, etc.
Reconciles benefits statements and operations invoices.
Makes photocopies; emails, scans, and emails documents; and performs other clerical functions.
Files documents into appropriate employee files and resident files.
Conducts audits for Employee files.
Performs other related duties as assigned.
Qualifications/Requirements:
2-4 years of construction experience as a Project Assistant, Project Coordinator, or similar
High school diploma or equivalent
Proficiency in Word and Excel
Organize and write procedures in a logical/methodical manner
AP/AR experience preferred
Experience using construction management programs including Procore, or similar programs, is expected
Adaptable to change
Ability to act independently and make decisions and work in a team as well.
Ability to multi-task and manage several projects and excel under tight deadlines.
Strong verbal and written communication skills.
Classification : Exempt
Expected Hours of Work, this is a full-time position: 40 hrs /wk.
Days and Hours of Work are Monday through Friday; 9:00 a.m. to 5:00 p.m.
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.
$37k-47k yearly est. Auto-Apply 60d+ ago
Leave Administration Specialist
Sun Country Airlines 2021 3.4
Secretary job in Minneapolis, MN
About Sun Country Airlines
We're not your average airline. We're agile, resilient, and full of unique opportunity. Here, you can grow as part of an ambitious team that safely and collectively supports each other, our travelers, and our community. Together, we're making travel more attainable.
With more than 40 years of Minnesota roots, we're a unique hybrid low-cost carrier offering diverse services including scheduled flights to destinations across the U.S., Canada, Central America, and the Caribbean, as well as charter and cargo operations around the world. At Sun Country, you'll be part of a growing airline, and an enthusiastic team focused on connecting our community with their favorite people and places.
Sun Country Airlines provides the resources and support our employees need to succeed. Besides working at a great and growing company, as a Leave Administration Specialist you'll enjoy these benefits and more:
Comprehensive benefit package including dental and vision
PPO and high-deductible health plans
Health savings accounts (HSA and FSA)
Dependent Care
Starting day one free standby and discounted travel privileges for employees, family, & friends
401(k) match
Paid Time Off
Paid holidays
Life and AD&D Insurance
Employee Assistance Program including counseling for employees and their family
Fitness incentive and Stop Smoking Support
Leave Administration Specialist Overview:
Sun Country Airlines is seeking a Leave Administration Specialist to ensure accurate internal processing and communication for employee leaves administered by a third-party vendor. This role updates scheduling systems, coordinates with payroll, and ensures compliance with federal, state, and collective bargaining agreement (CBA) requirements. The Leave Specialist acts as the liaison between HR, operations, and payroll to maintain seamless leave administration and proper pay handling. While core hours are Monday - Friday, 8 am to 5 pm, weekend availability for any urgent leave/pay needs may be requested.
Essential Roles and Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Process approved leaves in accordance with federal and state regulations, CBAs, and company policies.
Update employee schedules and leave status in AIMS (crew scheduling system for pilots and flight attendants).
Communicate leave status to all relevant stakeholders, including scheduling, payroll, and department leaders.
Ensure employees are paid accurately during leave periods; work closely with payroll to resolve discrepancies.
Serve as the internal point of contact for leave-related questions and coordinate with the third-party administrator as needed.
Maintain accurate records of leave transactions and generate reports for HR leadership.
Monitor compliance with CBAs and collaborate with union representatives when necessary.
Support return-to-work processes, including schedule adjustments and notifications.
Stay informed on changes in leave laws, CBAs, and company policies; recommend updates as needed.
Other duties as assigned by management.
Required Qualifications:
High school diploma or equivalent; Associate's or Bachelor's degree preferred.
2+ years of experience in leave administration or HR operations.
Familiarity with collective bargaining agreements and union environments.
Proficient in Microsoft Office and HRIS systems; experience with AIMS preferred.
Strong organizational and time management skills; ability to manage multiple priorities.
Excellent communication and problem-solving skills.
Preferred Qualifications
Knowledge of payroll processes and coordination.
Experience with airline operations and crew scheduling systems.
Understanding of ADA and accommodation processes.
Compensation:
Pay or shift range: $24.00 - $29.00 USD per hour. This is the base compensation hiring range for this role.
Classification:â¯
Full-Time, Non-Exempt
Work Location:
Minneapolis, MN (onsite)
Supervisory Responsibility:
None
Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Other Duties:
The above statements are intended to provide a summary of key responsibilities and the anticipated work environment of an accountant. They are not intended to be an all-inclusive listing of job duties. Position expectations may change as the needs, or the requirements of the organization evolve.
AAP/EEO Statement:
It is the policy of Sun Country Airlines to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
Sun Country Airlines respects and values every employee's contribution to our business. We believe that an important part of our strength comes from our people and their array of perspectives.
#LI-LM1
$24-29 hourly 17d ago
Receptionist/Administrative Support
Northwestern Mutual 4.5
Secretary job in Minneapolis, MN
The responsibility of the Receptionist/Administrative Support position is to serve as the primary contact for customers and policy owners as they call and enter the office and to assist with administrative work for financial representatives in the office.
Specific responsibilities include but will not be limited to:
Reception
Greet visitors and direct them appropriately
Answer, screen, and record telephone calls
Maintain telephone system and agency directory
Train new personnel on how to use the phone system
Process incoming and outgoing mail; deliver outgoing mail to Post Office
Maintain the reception area
Make copies, send, and distribute faxes and maintain copy and fax machines
Maintain inventory and order office supplies as needed
Answer basic policy owner/policy benefit questions
Complete and/or assist with projects as assigned by the Office Manager/Director of Operations
Cross-train in other support roles
Advisor Support
Preparing insurance submissions
Tracking cases through underwriting and completing tasks necessary for the underwriting decision
Limited client communications: medical exam coordination, collection of outstanding information
Opening investment accounts
Completing financial transactions
Creating templated financial plans and other illustrations
Support implementation and adoption of technology and workflows
Manage data and workflows within the client relationship management (CRM) software
Communicating with multiple new reps and other stakeholders regarding operational issues and development opportunities
QUALIFICATIONS
It is recommended that the Receptionist/Administrative Support position have the following qualifications:
Basic computer and Microsoft Office experience
Multi-line phone experience preferred
Filing skills
Customer service experience strongly preferred
Ability to handle detailed work with high degree of accuracy
Excellent interpersonal skills
Experience in problem-solving
High level of organizational skills
Excellent written and oral communication skills
Professional office skills
Ability to take independent action to make sound decisions
Ability to multi-task
Ability to be flexible and open-minded.
Ability to work effectively with people at all levels
$33k-38k yearly est. 23d ago
Administrative Specialist
Professional Engineering Services 4.2
Secretary job in Eagan, MN
PE Services is growing and we would love for you to be a part of it.
The Administrative Specialist is responsible for managing daily administrative support activities such as coordinating meetings, maintaining records, handling communications, and serving as the professional point of contact for visitors and project staff. This is an exciting opportunity for a detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact.
Responsibilities
Communication:
Point of contact to support internal and external stakeholders.
Handle incoming and outgoing correspondence.
Collaborate with project team members and committee chairs.
Assist in project management by tracking deadlines and facilitating communication.
Prepare communications and proofread.
Document and Data Management:
Create, update and format documents, reports, and presentations.
Maintain filing systems and databases, both physical and digital.
Maintain contact lists.
Technical Support and Support to Leaders
Generate reports and analyze data as directed.
Provide technical support to management and team members.
Facilitate conference calls and meeting room audiovisual equipment.
Assist with special projects and other duties as assigned.
Scheduling and Coordination:
Meeting scheduling, including reserving meeting space and audiovisual equipment.
Provide support for policy and technical committees including preparation of agendas, handouts, attendance sheets, meeting summaries and action item lists.
Prepare presentations and documents to meet ADA accessibility standards.
Coordinate project and company events.
Qualifications
High school diploma or equivalent education required
3+ years of similar administrative assistant experience
Proficiency in Microsoft Office Suite, SharePoint, and Adobe Acrobat.
Ability to work independently as well as collaboratively to resolve unexpected challenges.
Strong communication skills and proven ability to demonstrate professionalism and maintain confidentiality.
Excellent time management skills and ability to prioritize tasks, manage multiple projects, and meet deadlines.
Attention to detail with accuracy in data entry, proofreading, and record maintenance.
Ability to develop procedures to improve efficiency.
Possess customer service skills to effectively support daily office operations, team members, and external stakeholders.
Hourly wage is expected to be $42-$45 depending on experience.
$31k-42k yearly est. 15d ago
Project Assistant - Post Sales Surveillance
Polaris Inc. 4.5
Secretary job in Wyoming, MN
At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.
Job Summary
Support and facilitate the safety claim process for Post Sales Surveillance (PSS), including case creation, gathering information from dealers and customers, and communicating case resolutions. Act as a Polaris ambassador to customers and support the investigation teams with data collection during active investigations. Additionally, provide support to other Polaris departments (Owner Connections, Tech Service, etc.) that interact with dealers and customers as needed. This role is also expected to support continuous improvements efforts in relation to the safety claim process.
Responsibilities
* Communicate with dealers & customers to gather information related to potential safety concerns.
* Work closely with PSS team members to track parts and/or vehicles to ensure safety related claims are being processed accurately and in a timely matter.
* Support investigation initiation when incidents are identified.
* Effectively communicate with investigation teams to coordinate investigation activities.
* Support electronic investigation records management.
* Recognize and communicate sensitive and urgent issues to leadership.
* Identify and support continuous improvement efforts within the PSS & Analytics organization.
* Promote a Culture of Safety within Post Sales Surveillance and Polaris.
* Other projects and duties as assigned.
Experience and Skills
* 2-3 years previous technical or consumer service experience preferred. Experience within the Powersports or Automotive industries is preferred.
* Systems expertise with CRM and AS400 applications.
* Strong organizational and communication skills required.
* Conflict management skills a plus.
* Ability to handle changing priorities and a fast-paced environment required.
*
Education
* Bachelor's degree preferred
Competencies:
Achievement Orientation
Focusing efforts on achieving high quality results consistent that meet or exceed standard expectations.
Collaborating with Others
Working together with others in a cooperative and supportive manner to achieve shared goals.
Customer Value Management
Developing customer value plans to create value for sales opportunities through effective communications and thorough knowledge of customers and markets.
Nurturing Innovation
Creating a welcoming environment that encourages different perspectives and new ideas, building a culture of curiosity, openness, and creativity across the organization and the wider community.
Ensuring Accountability
Holding yourself and others to high standards of accountability and creating an infrastructure and transparent corporate culture that supports and measures personal and organizational responsibility and accountability.
Working Conditions
* Engineering and office environment conditions.
* Infrequent travel on occasion and according to needs of business as project(s) dictate.
The starting pay range for Minnesota is $25.00 to $30.00 per hour, plus eligibility for overtime. Individual pay and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range.
To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.
We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today!
At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.
About Polaris
As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER, RZR and Polaris GENERAL side-by-side off-road vehicles; Sportsman all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle mid-size and heavyweight motorcycles; Slingshot moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. ***************
EEO Statement
Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at ************ or ******************************. To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov).
How much does a secretary earn in Eden Prairie, MN?
The average secretary in Eden Prairie, MN earns between $26,000 and $49,000 annually. This compares to the national average secretary range of $26,000 to $51,000.